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Home My WebLink AboutResolutions - 2010.08.19 - 10017Miscellaneous Resolution #10191 BY: Commissioner Bradford C. Jacobsen, District 1 RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION - BRANDON TOWNSHIP GRAVEL ROAD PROGRAM PROJECT NO. 50572 TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the discretionary Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of an Oakland County CVT and under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party Road Improvement Program - Funding and Project Approval Process; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any discretionary Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only from the designated General Fund Tr-Party Program fund balance and may be made only after comoletion of all of the following: 1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township (CVT) have identified a specific project and said project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a specific project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits to the Board of Commissioners Finance Committee a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board before any funds may be released from the Tr-Party Program designation account; and WHEREAS the Township of Brandon, along with the Road Commissioner for Oakland County has identified a specific project and said project is ready to be undertaken immediately; and WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the funding for the identified project in the Township of Brandon and said appropriation has been transferred to a specific project account; and WHEREAS the Township of Brandon has demonstrated that it has authorized its one- third (1/3) share of the funding for the specified project and has executed a written contract for payment with the Road Commission for Oakland County; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2010 authorized amount of Tr-Party Road Improvement funding for the Township of Brandon is $67,606. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Township of Brandon as eligible for appropriation and authorizes the release of the specified Tr-Party Road :mprovement Program funds from the Oakland County General Fund Designated Fund Balance. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Township of Brandon. Chairperson, I move the adoption of the foregoinM' =ROAD COMMISSION for OAKLAND COUNTY DUALITY LIFE THROUGH GOOD ROADS ROAD COMMISSION FOR OAKLAND COUNTY WE CARE" Board of Road Commissioners Gregory C. Jamian Commissioner Richard G. Skarritt Commissioner Eric S. Wilson Commissioner Brent 0. Bair Managing Director Dennis G. Kolar, P.E. Deputy Managing Director County Highway Engineer July 29, 2010 Ms. B. Jean McCreery, Clerk Charter Township of Brandon 395 Mill Street Ortonville, MI 48.462 Re: PROJECT NO. 50572 BRANDON TOWNSHIP GRAVEL ROAD IMPROVEMENT PROGRAM LOCAL COST PARTICIPATION Dear Ms. McCreery: A fully signed and executed agreement for the above mentioned project is enclosed. The agreement was approved at the regularly scheduled Board meeting of Thursday, July 29, 2010 and subsequently executed by Brent 0. Bair, Managing Director. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, 31001 Lahser Road Beverly Hills, Ml 48025 ti)6A,A (AL Patricia n/Vierzbicki Deputy-Secretary /Clerk of the Board /sm Enclosure To( 01 5e 6 ), 606 - ioc,% 248-645-2000 FAX 248-645-1349 TDD 248-645-9923 www.rcocweb.org cc: Dennis Lockhart Thomas G. Noechel Tim Soave, Oakland County COST PARTICIPATION AGREEMENT 2010 GRAVEL ROAD PROGRAM TOWNSHIP OF BRANDON BOARD Project No. 50572 This Agreement, made and entered into this 2-'1%1/4. day of 2 v L f. , 2010, by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Township of Brandon, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading and chloriding of 23A gravel and necessary ditching on Dartmouth Road, Ramsey Road, Oak Hill Road, Sherwood Road, Stanton Road, Wooley Road, Burris Road, Lake Point Road, Affred Road, North Shore Road, Oakfield Road, Viola Road, Viola Court, Bald Eagle Road and Granger Road west of Baldwin Road, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $202,818; and WHEREAS, the PROJECT involves certain designated and approved funding in accordance with the Tr-Party Program, in the amount of $202,818 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT costs and wish to commit that understanding to writing in the Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor. 3. The cost of the PROJECT shall be funded in accordance with the following: a. Tri-Party Program funding in the amount of $202,818. All PROJECT costs above the Tri-Party Program funding of $202,818 will be the responsibility of the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY for $33,803 (being 50% of the COMMUNITY'S share of the estimated PROJECT cost). 5. After execution of this agreement the BOARD shall submit an invoice to the COUNTY for $33,803 (being 50% of the COUNTY'S Tri-Party contribution) on August 4, 2010. •YO I E,c)6 - '0 0 70 a. The invoice shall be sent to: Mr. Tim Soave, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. As costs of the PROJECT are incurred, the BOARD shall invoice the COMMUNITY for the remaining 50% of the COMMUNITY'S total contribution, not to exceed $33,803. 7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for the remaining 50% of the COUNTY'S Tri-Party contribution not to exceed $33,803. 8. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. b. 0/23110 #50572. B RA NO0 GR INTP 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate By -----efe7 -‘--.'- Managing Director TOWNSHIP OF BRANDON By___,,,,,iitudZi±t Its Sr..ipprvrsor Its 6/23/10 #50572.8RANDONGRIKTP 3 Contractor Payments $202,818 EXHIBIT A TRI-PARTY PROGRAM 2010 Gravel Road Program County Supported Road Improvements In The Township of Brandon BOARD Project No. 50572 Dartmouth Road — 5,100 ft. Ramsey Road — 6,317 ft. Oak Hill Road — 2,640 ft. Sherwood Road — 15,575 ft Stanton Road — 5,924 ft. Wooley Road — 6,006 ft. Burris Road —3,119 ft. Bald Eagle Road —2,131 ft. Lake Point, Alfred, North Shore — 2,385 ft. Oakfield, Viola, Viola Court —3,641 ft. Granger west of Baldwin Road —2,000 ft. TOTAL DISTANCE = 11.72 MILES ESTIMATED PROJECT COST BREAKDOWN OF SHARES FUNDING COMMUNITY BOARD COUNTY TOTAL FY07 Tri-Party $ 32,090 $ 32,091 $ 32,091 $ 96,272 FY08 Tri-Party 34,479 34,478 34,478 , $103,435 FY09 Tri-Party 1,037 1,037 1,037 $ 3,111 , TOTAL SHARES $ 67,606 , $ 67,606 $ 67,606 $202,818 6/23110 #50572.BRANDONGRIP/TP 4 Resolution #10191 August 4, 2010 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (MR #10191) August 19, 2010 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION — BRANDON TOWNSHIP GRAVEL ROAD PROGRAM PROJECT NO. 50572 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Unused Tr-Party funding of $3,928,942 accumulated from Oakland County appropriations from FY 2009 and prior was returned from RCOC and is designated in the County General Fund (account #371509). 2. Funding of $67,606 is available in the General Fund Designated Fund Balance for Tri Party 2009 and prior funding (account #371509) for project 50572 spreading and chloriding of gravel and necessary ditches for various roads. 3. The FY 2010 budget be amended as follows: General Fund # 10100 Revenue FY 2010 10100 9010101-196030-665882 Planned Use of Fund Balance $67,606 Total Revenues $67,606 Expenditures 10100-9010101-153010-740135 Tri Party $67,606 Total Expenditures $67,606 FINANCE COMMITTEE L 7L/2 FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Long and Greimel absent. Resolution #10191 August 19, 2010 Moved by Gosselin supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin Greimel, Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Bullard, Burns, Capella. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). ..11n. I IEREBY APPROVE THE FROM RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 19, 2010, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 19th day of August, 2010. Gat Ruth Johnson, County Clerk