HomeMy WebLinkAboutResolutions - 2010.08.19 - 10018Miscellaneous Resolution #10192
BY: Commissioner Bradford C. Jacobsen, District 1
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION - ADDISON TOWNSHIP GRAVEL ROAD PROGRAM PROJECT NO.
50542
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the discretionary Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads located within the boundaries of an Oakland County OCT and under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution 409221 established the revised Tr-Party Road
Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution 409221, as amended by Miscellaneous Resolution
410045, provides that any discretionary Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance and may be made only after
completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city,
village, or township (CVT) have identified a specific proect and said
project is ready to be undertaken immediately; and
2. The RCCC has appropriated its 1/3 share of the funding for the project
and transferred said appropriation to a specific project account; and
3. The OCT has authorized its 1/3 share of the funding for the project and
has executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits
to the Board of Commissioners Finance Committee a resolution
authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance
for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds may be released from the
Tr-Party Program designation account; and
WHEREAS the Township of Addison, along with the Road Commissioner for Oakland
County has identified a specific project and said project is ready tc be
undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third
(1/3) share of the funding for the identified project in the Township of Addison
and said appropriation has been transferred to a specific project account; and
WHEREAS the Township of Addison has demonstrated that it has authorized its ore-
third ;1/3) share of the funding for the specified project and has executed a
written contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2010 authorized
amount of Tr-Party Road Improvement funding for the Township of Addison is
$42,462.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Township of Addison as eligible for
appropriation and authorizes the release of the specified Tri-Party Road
Improvement Program funds from the Oakland County General Fund Designated Fund
Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland County,
Oakland County Fiscal Services and the Township of Addison.
Chairperson, I move the adoption of the foregoing,R
B a ord C. Jacobsen, District 1
Board of Road Commissioners
Gregory C. Jamian
Commissioner
Richard G. Skarritt
Commissioner
Eric S. Wilson
Commissioner
Brent O. Bair
Managing Director
Dennis G. Kolar, P.E.
Deputy Managing Director
County Highway Engineer
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-1349
TDD
248-645-9923
www.rcocweb.org
JAColoser•J
1 0 P %
=ROAD
COMMISSION
for OAKLAND COUNTY
OUALiTY LIFE THROUGH GOOD ROADS-
ROAD C01#9.41SSION FOR OAKLAND COUNTY
"WE CARE"
July 291 2010
Ms. Pauline Bennett, Clerk
Township of Addison
1440 Rochester Road
Leonard, MI 48367
Re: PROJECT NO. 50542 ADDISON TOWNSHIP 2010
GRAVEL ROAD PROGRAM LOCAL COST
PARTICIPATION AGREEMENT
Dear Ms. Bennett:
A fully signed and executed agreement for the above mentioned
project is enclosed.
The agreement was approved at the regularly scheduled Board
meeting of Thursday, July 29, 2010 and subsequently executed
by Brent 0. Bair, Managing Director.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
Patricia Z.)-Wierzbicki
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
cc: Dennis Lockhart
Thomas G. Noechel
Tim Soave, Oakland County
fir •
COST PARTICIPATION AGREEMENT
2010 GRAVEL ROAD PROGRAM
TOWNSHIP OF ADDISON
BOARD Project No. 50542
This Agreement, made and entered into this 2.q.4-k day of ,-.10 , 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Township of Addison, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading
and chloride of limestone on roads under the jurisdiction of the BOARD, as described in Exhibit
"A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon
by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $127,386; and
WHEREAS, the PROJECT involves certain designated and approved funding in
accordance with the Tri-Party Program, in the amount of $127,386 which amount shall be paid
through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board
of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT costs and wish to commit that understanding to
writing in the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
r
3. The cost of the PROJECT shall be funded in accordance with the following:
a. Tri-Party Program funding in the amount of $127,386.
b. All PROJECT costs above the Tri-Party Program funding of $127,386 will
be the responsibility of the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $42,462 (being 100% of the COMMUNITY'S share of the
estimated PROJECT cost).
5. After execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $42,462 (being 100% of the COUNTY'S Tri-Party contribution) on
August 12, 2010.
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
6/21/10 #50542.ADDISONGRIP1TP 2
0
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporat
By
Managing Director
TOWNSHIP OF ADD,ION
By
ItS ,S-7../9e749/S-ode-,
Its
621110 #50542ADDISONGRIWTP 3
EXHIBIT A
TRI-PARTY PROGRAM
2010 Gravel Road Program
County Supported Road Improvements
In The
Township of Addison
BOARD Project No. 50542
Various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments $127,386
BREAKDOWN OF SHARES
FUNDING COMMUNITY BOARD COUNTY TOTAL
FY06 Tr-Party $ 20,195 $ 20,195 $ 20,195 $ 60,585
FY07 Tri-Party 22,267 22,267 , 22,267 $ 66,801
TOTAL SHARES $ 42,462 $ 42,462 $ 42,462 $127,386
6/21/10 #50542.ADDISONGRIPTTP 4
Resolution #10192 August 4, 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MR #10192) August 19, 2010
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION — ADDISON TOWNSHIP GRAVEL ROAD PROGRAM
PROJECT NO. 50542
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. Unused Tr-Party funding of $3,928,942 accumulated from Oakland County
appropriations from FY 2009 and prior was returned from RCOC and is
designated in the County General Fund (account #371509).
2. Funding of $42,462 is available in the General Fund Designated Fund Balance
for Tri Party 2009 and prior funding (account #371509) for project 50542
spreading and chloride of limestone for various roads.
3. The FY 2010 budget be amended as follows:
General Fund # 10100
Revenue FY 2010
10100 9010101-196030-665882 Planned Use of Fund Balance $42,462
Total Revenues $42,462
Expenditures
10100-9010101-153010-740135 Tri Party $42,462
Total Expenditures $42,462
FINANCE COMMITTEE
\
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long and Greimel
absent.
Resolution #10192 August 19, 2010
Moved by Gosselin supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Coleman, Coulter, Douglas, Gershenson, angel!, Gosselin Greimel, Hatchett, Jackson,
Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward,
Bullard, Burns, Capello. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 19, 2010,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 19th day of August, 2010.
Gat
Ruth Johnson, County Clerk