HomeMy WebLinkAboutResolutions - 2010.08.19 - 10019Chairperson, we move the adoption of
Thomas F. Middleton, District 4
Miscellaneous Resolution #10193
BY: Commissioners Thomas F. Middleton, District 4; John A. Scott, District 5;
Jim Runestad, District 6
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION - CHARTER TOWNSHIP OF WATERFORD OVERLAY PROGRAM PROJECT
NO. 50521
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the discretionary Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads located within the boundaries of an Oakland County CVT and under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party Road
Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
#I0045, provides that any discretionary Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance and may be made only after
completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city,
village, or township (CVT) have identified a specific project and said
project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project
and transferred said appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits
to the Board of Commissioners Finance Committee a resolution
authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance
for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds may be released from the
Tr-Party Program designation account; and
WHEREAS the Charter Township of Waterford, along with the Road Commissioner for
Oakland County has identified a specific project and said project is ready to be
undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third
(1/3) share of the funding for the identified project in the Charter Township of
Waterford and said appropriation has been transferred to a specific project
account; and
WHEREAS the Charter Township of Waterford has demonstrated that it has authorized
its one-third (1/3) share of the funding for the specified project and nas
executed a written contract for payment with the Road Commission for Oakland
County; and
WHEREAS Oakland County's one-third (1/5) share of the Fiscal Year 2010 authorized
amount of Tr-Party Road Improvement funding for the Charter Township of
Waterford is $ 131,448.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Charter Township of Waterford as
eligible for appropriation and authorizes the release of the specified Tr-Party
Road Improvement Program funds from the Oakland County General Fund Designated
Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland County,
Oakland County Fiscal Services and the Charter Township of Waterford.
Board of Road Commissioners
Gregory C. Jamian
Commissioner
Richard G. Skarritt
Commissioner
Eric S. Wilson
Commissioner
Brent 0. Bair
Managing Director
Dennis G. Kolar, RE.
Deputy Managing Director
County Highway Engineer
31 /sm
Enclosure
31001 Lahser Road
Beverly Hills, MI
48025
/Co 70
4
=ROAD
COMMISSION
for OAKLAND COUNTY
QUALITY UFE WROUGH GOOD ROADS
ROAD COMMISSION FOR OAKLAND COUNTY
WE CARE"
July 29, 2010
Ms. Betty Fortino, Clerk
Charter Township of Waterford
5200 Civic Center Drive
Waterford, MI 48329-3773
Re: PROJECT NO. 50521 WATERFORD TOWNSHIP 2010
OVERLAY PROGRAM LOCAL COST PARTICIPATION
Dear Ms. Fortino:
A fully signed and executed agreement for the above mentioned
project is enclosed.
The agreement was approved at the regularly scheduled Board
meeting of Thursday, July 29, 2010 and subsequently executed
by Brent 0. Bair, Managing Director.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
on
SColT
R ecrCed
ai Lk-o/tzeiixi,
Patricia ZANierzbicki
Deputy-Secretary /Clerk of the Board
248-645-2000
FAX
248-645-1349
TDD
248-645-9923
www.rcocweb.org
cc: Dennis Lockhart
Thomas G. Noechel
Tim Soave
COST PARTICIPATION AGREEMENT
CONSTRUCTION
2010 Waterford Township Overlay Program
Charter Township of Waterford
BOARD Project Number 50521
This Agreement, made and entered into this zct-A day of -.10 _ , 2010,
by and between the Board of Road Commissioners for the County of' Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Waterford, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the milling and asphalt
overlay on Hatchery Road from Crescent Lake to Frembes Road, Airport Road from M-59 to
Hatchery Road and Pontiac Lake Road from Hospital Road to Airway Road, as described in
Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under
the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $394,343; and
WHEREAS, the said PROJECT involves designated and approved funding in accordance
with the 1,1-Party Program in the amount of $394,343 which amount shall be paid through equal
contributions by the BOARD, the COMMUNITY and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor.
3. The COMMUNITY'S share of the PROJECT cost is $131,448 and shall be funded
in accordance with the following:
a. Tri-Party Program funding is not to exceed $394,343.
b. All PROJECT costs above the Tri-Party Program funding of $394.343 will
be the responsibility of the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $65,724 (being 50% of the COMMUNITY'S Tr-Party
contribution).
5. After execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $65,724 (being 50% of the COUNTY'S Tr-Party contribution) on
August 12, 2010. 31 1 L1 41 - '
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S Tr-Party contribution,
not to exceed $65,724.
7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tri-Party contribution not to exceed $65,724.
8. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
6/17/10 #50521.VVtfciTwp Overlay 2
2. The PROJECT shall include total payments to the contractor.
3. The COMMUNITY'S share of the PROJECT cost is $131,448 and shall be funded
in accordance with the following:
a. Tri-Party Program funding is not to exceed $394,343.
b. All PROJECT costs above the Tri-Party Program funding of $394.343 will
be the responsibility of the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $65,724 (being 50% of the COMMUNITY'S Tr-Party
contribution).
5. After execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $65,724 (being 50% of the COUNTY'S Tri-Party contribution) on
August 121 2010. 131 , (-11-1 - t 0- 1ft.
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S Tr-Party contribution,
not to exceed $65,724.
7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tri-Party contribution not to exceed $65,724.
8. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
6117/10 #50521.1Ntfcriwp Overlay 2
COST PARTICIPATION AGREEMENT
CONSTRUCTION
2010 Waterford Township Overlay Program
Charter Township of Waterford
BOARD Project Number 50521
This Agreement, made and entered into this 2444. day of ..1() , 2010,
by and between the Board of Road Commissioners for the County of' Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Waterford, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the milling and asphalt
overlay on Hatchery Road from Crescent Lake to Frembes Road, Airport Road from M-59 to
Hatchery Road and Pontiac Lake Road from Hospital Road to Airway Road, as described in
Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under
the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $394,343; and
WHEREAS, the said PROJECT involves designated and approved funding in accordance
with the Tri-Party Program in the amount of $394,343 which amount shall be paid through equal
contributions by the BOARD, the COMMUNITY and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Charter Township of Waterford
By W e A w Li/. Sat
Its reatA) .5 h‘/P 5c/~i/4/ Off
6117/10 #50521.Wtkirwp Overlay 3
Contractor Payments $394,343
EXHIBIT A
TRI-PARTY PROGRAM
2010
County Supported Road Improvements
Waterford Township Overlay Program
Hatchery Road, Airport Road and Pontiac Lake Road
Charter Township of Waterford
BOARD Project No. 50521
The milling and asphalt overlay on Hatchery Road from Crescent Lake Road to Frembes Road,
Airport Road from M-59 to Hatchery Road and Pontiac Lake Road from Hospital Road to Airway
Road.
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
COMMUNITY -- COUNTY ' BOARD ' TOTAL
FY08 Tri-Party Program $ 83,808 $ 83,808 $ 83,807 $ 251,423 _
FY09 Tri-Party Program _ 47,640 47,640 47,640 $ 142,920
TOTAL SHARES $131,448 $131,448 $131,447 $ 394,343
6/17/10 #50521 .Wtfdrwp Overlay 4
Contractor Payments $394,343
EXHIBIT A
TRI-PARTY PROGRAM
2010
County Supported Road Improvements
Waterford Township Overlay Program
Hatchery Road, Airport Road and Pontiac Lake Road
Charter Township of Waterford
BOARD Project No. 50521
The milling and asphalt overlay on Hatchery Road from Crescent Lake Road to Frembes Road,
Airport Road from M-59 to Hatchery Road and Pontiac Lake Road from Hospital Road to Airway
Road.
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY08 Tri-Party Program $ 83,808 $ 83,808 $ 83,807 $ 251,423
FY09 Tr-Party Program 47,640 47,640 47,640 $ 142,920
TOTAL SHARES $131,448 $131,448 $131,447 $ 394,343 ,
6/17/10 #50521.WtfcMvp Overlay 4
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Managing Director
Charter Township of Waterford
By a/RI cfr4-6 ,4
eAwi. tv• isa1,9E-,v
Its ilaterv,Shi/P 5 tifie:eer,r 0)e
6/17/10 050521 .WtfdTwp Overlay 3
Resolution #10193 August 4, 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections.
i
FISCAL NOTE (MR #10193) August 19, 2010
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS — TM-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION — CHARTER TOWNSHIP OF WATERFORD OVERLAY
PROGRAM PROJECT NO. 50521
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule Xll-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. Unused Tr-Party funding of $3,928,942 accumulated from Oakland County
appropriations from FY 2009 and prior was returned from RCOC and is
designated in the County General Fund (account #371509).
2. Funding of $131,448 is available in the General Fund Designated Fund Balance
for Tri Party 2009 and prior funding (account #371509) for project 50521 milling
and asphalt overlay for various roads.
3. The FY 2010 budget be amended as follows:
General Fund # 10100
Revenue FY 2010
10100 9010101-196030-665882 Planned Use of Fund Balance $131,448
Total Revenues $131,448
Expenditures
10100-9010101-153010-740135 Tri Party $131,448
Total Expenditures $131,448
FINANCE COMMITTEE
424-
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long and Greimel
absent.
Resolution #10193 August 19, 2010
Moved by Gosselin supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin Greimel, Hatchett, Jackson,
Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward,
Bullard, Burns, Capella. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted (with accompanying reports being accepted).
,I1=••
I HEREBY APPROVE, THE FORMING RESOLUTION
2-11/
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 19, 2010,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 19th day of August, 2010.
eat
Ruth Johnson, County Clerk