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MISCELLANEOUS RESOLUTION #10199 August 19, 2010
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — CONTRACT EXTENSION WITH BS&A
SOFTWARE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the contract that exists between Oakland County and BS&A Software expired on July
31, 2010; and
WHEREAS the contract has been in effect since August 1, 2005; and
WHEREAS Purchasing policy requires Board of Commissioners approval for contract term
extensions beyond five years; and
WHEREAS the software provided by BS&A is used to support the revenue generation functions
of assessing, property taxation, multi-year special assessments and personal property E-filing; and
WHEREAS BS&A Software is the only provider of maintenance and upgrades for their software
system.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approve the extension
of the term of the contract with BS&A Software for two (2) years from August 1, 2010 to July 31, 2012.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Greimel absent.
•
CONTRACT EXTENSION FOR BS&A SOFTWARE CONTRACT
• A replacement system RFP has been released and responses are due in September.
Evaluation of alternative systems will take approximately three months after the receipt
of the vendor responses.
• Implementation of a new system of this size will take us through the Assessing cycle
through May 2012
• Application to be replaced include:
O Assessing
O Tax
O Multi-year Special Assessments
O Personal Property E-filing
• Several other systems are integrated with the BS&A System. The interfaces that will
have to be changed or replaced include:
O LAMS (Land and Address Management System)
O Pay Local Taxes
O Access Oakland
O Land Gateway
O Delinquent Tax
O Sketching
O GIS
O Warrant and Settlement
O Other CVT applications (permitting, general ledger, etc)
• Users impacted
O County Equalization
O County Treasurer
O Over 50 participating CVT's
THE FORGOS RESOIEN I
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Resolution #10199 August 19, 2010
Moved by Gosselin supported by Nash the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin Greimel, Hatchett, Jackson,
Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub,
Woodward, Bullard, Burns, Capello. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 19,
2010, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 19th day of August, 2010.
Ruth Johnson, County Clerk