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HomeMy WebLinkAboutResolutions - 2010.08.19 - 10024Jo MISCELLANEOUS RESOLUTION #10200 August 9, 2010 BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN'S VILLAGE DIVISION - FY 2010 MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS REGIONAL MINI-GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan, Michigan Council for Arts and Cultural Affairs, as administered by the Council's Region 2 Regrantor, Oakland County Arts, Culture and Film, has awarded the Oakland County Children's Village Division funding in the amount of $4000.00; and WHEREAS this amount will fund quality hands-on art opportunities, conducted in a professional art studio, to under-served children and youth residing at Oakland County Children's Village; and WHEREAS this project consists of a partnership between Birmingham Bloomfield Art Center and Oakland County Children's Village; and WHEREAS the "Art for All Kids" program will consist of 2-hour, twice- weekly studio classes for a period of 20 weeks; and WHEREAS this funding is for the period of April 1, 2010 through September 30, 2010; and WHEREAS the award acceptance has been submitted through the County Executive Review Process and is recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts the Michigan Council for Arts and Cultural Affairs FY 2010 Regional Mini-Grant Agreement. BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the level of funding for this program. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute this agreement, any changes and extensions to the agreement not to exceed fifteen percent (15 50, which is consistent with the agreement as originally approved. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote with Jacobsen and Hatchett absent. • V GRANT REVIEW SIGN OFF — Children's Village GRANT NAME: FY 2010 Regional Mini-Grant Program FUNDING AGENCY: State of Michigan, Michigan Council for Arts and Cultural Affairs; administered by the Council's Region 2 Regranter, Oakland County Arts, Culture and Film DEPARTMENT CONTACT PERSON: Patricia Lahar 248-858-1162 STATUS: Grant Acceptance DATE: July 6, 2010 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (6/25/2010) Department of Human Resources: Approved. — Cathy Shallal (6/25/2010) Risk Management and Safety: Approved by Risk Management. — Andrea Plotkowski (6/29/2010) Corporation Counsel: Approved. — Bradley G. Benn (7/2/2010) COMPLIANCE Michigan Executive Order 79-4 "Equal Opportunity Standards in State and Federal Contracts." Michigan Elliott-Larsen Civil Rights Act — "Act 453 of 1976" http://www.legislature.mi.gov/(uq3lxgeltrit5z55z2uiwv45)/mileg.aspx? page=,g,etobj ect&objectname=mcl-Act-453-of-19768:queryid=14718540 Gala V. Piir Grants Compliance and Programs Coordinator Oakland County Fiscal Services Division Phone (248) 858 -1037 Fax (248) 858-9724 piirg@oakgov,com WHERE PEOPLE & TECHNOLOGY PROSPER I ;di Oakland County Michigan Arts, Culture & Film April 8, 2010 Patricia Lahar, Administator Oakland County Children's Village 1200 North Telegraph Road, 63 West Pontiac MI 48341-0444 Dear Pat, Awards for the Michigan Council for Arts and Cultural Affairs (MCACA) minigrant program, Round One of Fiscal Year 2010, were determined by a panel on March 22. It is a pleasure to inform you that your organization's application was approved for funding, contingent upon Oakland County receiving payment from the MCACA. Your group's award is $4000. Enclosed along with you notification letter is the Minigrant Grantee Information form. Please review the information and make any necessary changes. Make two copies, retain one copy for your records and return the original and one copy of each to me. As publicity and promotion of your project may begin prior to you receiving contract materials, logos for the Office of Arts, Culture & Film and the Michigan Council for Arts and Cultural Affairs (MCACA) are available at http://www.oakgov.com/arts . MCACA/Oakland County minigrant contracts require your organization to acknowledge the support of the MCACA and Oakland County Arts & Culture in all materials related to your funded project. All publicity materials for the funded project must incorporate the logos and acknowledgement statement: "This activity is supported by the Michigan Council for Arts and Cultural Affairs and Oakland County Arts & Culture." Please keep copies of all such materials for inclusion in your organization's final report. Congratulations on your organizations award? On behalf of Oakland County and the panel, I extend you best wishes for the success of your project Sincerely, (_ S'INC CV.A Kristie Everett Zamora Coordinator enclosures Bill Bullard George Miller CC.: L. Brooks Patterson, Oakland County Executive 2100 Pontiac Lake Rd., Bldg. 41W Waterford, Mt 48328-0414 (248) 858-0415 Fax: (248) 452-2039 I www.ansoakrand.com I L WHERE PEOPLE &TECHNOLOGY PROSPER ali Oakland County Michigan Arts, Culture & Film FY2010 GRANT CONTRACT PACKET Congratulations once again on your FY2010 grant award. The projects provided by organizations like yours are essential to the quality of life of the citizens of Oakland County and the State of Michigan. Oakland County Arts, Culture & Film and the Michigan Council for Arts and Cultural Affairs (MCACA) are pleased to join with you in this important endeavor. Enclosed is your Contract for Art Services. As a grantee, you are expected to fulfill all of the requirements outlined in your contract. Read the contract carefully and in its entirety. Keep in mind, a signed contract must he received and approved by Oakland County Arts, Culture & Film prior to payment of grant funds. When your signed grant agreement is received in our office and stipulations met, the processing of your payment begins immediately. Any substantive changes in project dates, budget or activities must be requested in writing and approved by the Oakland County Arts, Culture & Film prior to their taking place. Oakland County Arts, Culture & Film and the Michigan Council for Arts and Cultural Affairs must be credited with support of your project. Credit includes the language "This activity is supported by the Michigan Council for Arts and Oakland County Art, Culture & Film." And logos for each agency must be included in programs, reports, media releases and all printed and broadcast materials for the funded project. Further, when printed materials are not used, verbal acknowledgement must be provided prior to activities, such as performances and/or presentations. After reading the grant agreement, have your authorized official sign and date all three copies. Keep the one copy for your files. Return two copies to: Oakland County Arts & Culture 2100 Pontiac Lake Road, Bldg. 41W Waterford MI 48328-0414 You are required to keep accounting records and documentation pertaining to projects funded by Michigan Council for Arts and Cultural Affairs for at least four years. Random audits are conducted annually. If you have further questions about this or other matters related to your grant, please call (248) 858-0415. L. Brooks Patterson, Oakland County Executive 2100 Pontiac Lake Road, Bldg. 41W I Waterford, Michigan 48328-0414 (248) 858-0415 Fax: (248) 858-5111 I www.artsoakland com I C.:r • Contract Number: 10 RR 24 RG - 102 CONTRACT FOR ART SERVICES This Contract is made on June 4, 2010 between Oakland County Office of Arts, Culture & Film, a regranting agency for the Michigan Council for Arts and Cultural Affairs ("Regranter"), 1200 North Telegraph Road, Pontiac, MI 48341, and OAKLAND COUNTY CHILDREN'S VILLAGE ("Contractor"), 1200 North Telegraph Road —63 West, Pontiac MI 48341-0444 agree to the following: I. The Parties acknowledge that the Regranter has no funds to disburse except those it receives from the Michigan Council for Arts and Cultural Affairs, and the regranting of funds to the Contractor as provided herein is completely contingent upon receipt of such funds from the Michigan Council for Arts and Cultural Affairs. Further, this Contract is subject to any terms or conditions set by the Michigan Council for Arts and Cultural Affairs. 2. CONTRACT TERM. This Contract shall terminate on September 30, 2010, unless terminated earlier as set forth in this Contract. 3. SERVICES. Contractor shall provide the following Art beginning April 1, 2010: Art for All Kids - The Birmingham Bloomfield Art Center's Studio 1 outreach program will partner with Oakland County Children's Village to provide quality, hand-on art opportunities in a professional art studio. The program will run April 1 through September 30, and consist of 2-hour, twice-weekly studio classes, for a period of 20 weeks. Approximately 80 children and youth, who are court wards placed into residential treatment, will be served. 4. TERMS AND CONDITIONS OF PAYMENT. Regranter shall pay Contractor an amount not to exceed 54,000. Payment of such amount is subject to and conditioned upon Contractor's compliance with the terms and conditions set forth in this Contract and Regranter's receipt of monies from the Michigan Council for Arts and Cultural Affairs. The Regranter, in its sole discretion, shall determine whether the Contractor has fulfilled these conditions. In the event the Regranter determines that the Contractor has failed to comply with any of the conditions, the Contractor shall not be entitled to, nor shall the Regranter be liable for, payment of any monies under this Contract. If the project/services provided under this Contract produces material, which could be copyrighted, the copyright must reside with the author. The Michigan Council for Arts and Cultural Affairs and the Regranter reserve the right to use the copyrighted work for Council and Regranter purposes without the obligation to pay royalties to the owner. If the Contractor is NOT an arts or cultural organization and the project/services provided under this Contract make a profit, the surplus (up to the grant amount) must be returned to the Michigan Council for Arts and Cultural Affairs through the Regranter. Payment shall be when Regranter receives payment from the Michigan Council for Arts and Cultural Affairs and upon Regranter's receipt of a signed Contract from Contractor. # • 5. TERMINATION OF CONTRACT BY THE REGRANTER: Notwithstanding any other provision, this Contract may be terminated by the Regranter, for any reason, upon the mailing of a five (5) days written notice to the Contractor. This Contract shall terminate immediately if the Legislature fails to appropriate funds or an Executive Order reduces or eliminates funding for these services. 6. LIMITATION OF LIABILITY. The Regranter shall not be liable to the Contractor, its subcontractors, and/or its agents for any direct, indirect, incidental, consequential, or other damages sustained or incurred as a result of activities, actions, or inactions on the part of the Contractor, its subcontractors, and/or its agents for services rendered pursuant to this Contract. Any liability resulting from the activities engaged in the by the Contractor shall be the sole responsibility of the Contractor. Contractor agrees to hold the Regranter, Michigan Council for the Arts, the County of Oakland, and the State of Michigan harmless in the event of any judgment incurred as a result of the activities described herein. 7. THIRD PARTIES. This Contract is not intended to make any person or entity not a party to this Contract a third-party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. 8. PROMOTION. Contractor agrees to prominently display Regranter's name and logo and the Michigan Council for Arts and Cultural Affairs' name and logo in printed materials and to include support credit in broadcast promotion, as follows: "This activity is supported by the Michigan Council for Arts and Oakland County Office of Arts, Culture & Film." When no printed material is used, verbal acknowledgement shall be given before each presentation. Copies of printing, photographs advertising, and program materials prepared for this activity must be forwarded to the Regranter. 9. ACCOUNTING. Contractor agrees to maintain appropriate documents, journals, ledgers, and statements in accordance with generally accepted accounting practice; to retain these records for a period of not less than four (4) years from the date of the final report; and to make this accounting available for audit by appropriate agents of the Regranter and of the State of Michigan and/or Federal Government. 10. REPORTS. In addition to requirements set forth in Sections 3 and 4 above, the Contractor shall submit to the Regranter a financial statement of expenditures and report of activities in a format prescribed by the Regranter upon completion of the service period, but no later than THIRTY (30) DAYS following the termination date in Section 2 above. Failure to submit this report in a timely manner may void Contractor's claim to funds provided herein. Contractor shall admit Regranter's staff, members, and/or evaluators to activities without charge and shall cooperate with in-depth reviews and evaluations as may be required, so Regranter may properly appraise the nature and caliber of activities performed by Contractor. 11. EQUAL OPPORTUNITY. Contractor certifies compliance with Executive Order 79-4, the Elliott-Larsen Civil Rights Act, and all other pertinent State, Federal and local fair employment practices and equal opportunity laws. Contractor covenants not to discriminate against any employee or applicant for employment, to be employed when services under this Contract are undertaken, with respect to hire, tenure, terms, conditions, or privileges of Ede4041 e of Regranter RtAiresentative 4 I. oio 1. employment, or any matter directly or indirectly related to employment, on the grounds of race, color, religion, national origin, sex or disability, or to exclude any person from participation in, deny any person the benefits of, or discriminate any person due to the above- listed grounds with respect to any program or activity funded in whole or part under this Contract. 12. FAIR LABOR STANDARDS. All professional performers and related or supporting professionals employed on projects or in productions which are financed in whole or in part under this grant agreement will be paid, without deduction or rebate on any account, no less than the minimum compensation determined by the Secretary of Labor to be the prevailing minimum compensation for persons employed in similar activities. Furthermore, no part of any project or production which is financed in whole or in part under this Contract will be implemented under working conditions which are unsanitary, ha7ardous or dangerous to the health and safety of those involved. 13. ENTIRE CONTRACT. This Contract is governed by the laws of the State of Michigan and supersedes all prior agreements, documents, and representations between the Regranter and the Contractor, whether expressed, implied, or oral. This Contract constitutes the entire agreement between the Parties herein and may not be amended or assigned except by written instrument executed by both Parties before the termination date set forth in Section 2 above. The Contractor agrees to inform the Regranter in writing immediately of any proposed changes of dates or services indicated in Section 4 as well as changes of address or personnel affecting this Contract. If any provision of this Contract shall be deemed void or unenforceable, the remainder of the Contract shall still be valid. Oakland County Office of Arts, Culture & Film Region 2 Regranting Agency for the Michigan Council for Arts and Cultural Affairs Kristie Everett Zamora Type name of Re granter Representative Type Name of Contractor Authorized Representative Signature of Contractor Authorized Representative Date 2002-0800rev isedartserivecontract Michigan Counbil for Arts and Cultural Affairs FY 2010 Minigrant Application This application must be submitted by the deadline to be considered for funding. Before preparing the application, read the Minigrant Guidelines. Codes needed to complete your application are listed in the Minigrant Guidelines. (Authorized by Exec. Order 1991-92.) SECTION 1: APPLICANT ORGANIZATION INFORMATION Organization's Legal Name Other Common Name, if applicable Oakland County Children's Village _ Children's Village Organization's Official Mailing Address City Zip code 1200 North Telegraph Road 63 West Pontiac 48341-0444 Organization's Telephone Number Fax Number Office Hours Organization's County Name 1 County Code 248-858-1150 248-858-5222 8.30AM-5:00PM Children's Village 63 Authorized Official's Name and Title (May NOT be Project Director) Organization's Website (URL), if applicable Bill Bullard, Jr., Chairperson, OC Board of Commissioners http://www.oakgov.cornichildvil/ Board Chairperson (MAY be Authorized Official) Board Chair's Address & Telephone Number Bill Bullard, Jr. 1200 N.Telegraph Rd,Pontiac,MI 48341-248-858-0100 Federal Identification Number Status Code Institution Code Organization's Discipline Code 38-6004876 07 51 199 U.S. Representative District Number Gary Peters 9 State Senator District Number Michael Bishop 12 State Representative District Number Tim Melton 29 ,. SECTION 2: PROJECT INFORMATION Project Title Start Date End Date , Art for All Kids 4-1-10 9-30-10 Project Director's Name and Title (May NOT be Authorized Official) Project Director's Email Address Patricia Lahar, Administrator laharp@oakgov.com _ Project Director's Address City Zip Code 1200 North Telegraph Road 34 East Pontiac 48341-0432 --- -- • Project Dir.'s Daytime Phone Office Hours Project's Discipline Code Project's Primary County Name and Code 248-858-1162 8:30 AM--5:00 PM 07 Oakland County 63 Have you applied, or are you planning to apply for other MCACA program grants (or Arts & Humanities Touring If Yes, for how much funding? grant), for this project, or any overlap with this project? If Yes, which grant program? Yes* 0 No 4? Grant Program i NOTE: If you are awarded BOTH grants, you must choose which ONE to accept Are you applying to any State of Michigan agency or If Yes, to which agency or department? If Yes, for how much funding? department for support of this project? , Yes 0 No' _ SECTION 3: PROJECT BUDGET SUMMARY Total Match (Copy Box 1A) Total Income (Copy Budget Line 12) Total Expenses (Copy Budget Line 22) $5040 $9040 $9040 - Minigrant Request (Copy Budget Line 9) $4000 Total Income must = Total Expenses; Matching Funds Test must be met SECTION 4: PARTICIPANT STATISTICS , I Michigan Artists Participating Dollars to Michigan Artists Total Artists Participating Dollars to Al! Artists 3 $4600 3 $4600 Number of Individuals Benefiting Number of Youth Benefiting 2226 individuals 80 youth MIGRANT APPLICATION, PAGE ONE REVISED 01/10 CASH $200 $200 $4000 $4200 $4840 $9040 Oakland County Children's Village 2 Applicant Organization's Name: Application Form, Page 2: PROJECT BUDGET You must complete this form. It must be typed, complete, and accurate. Round dollars to the nearest whole dollar (do not include cents) and be sure that the budget balances. Breakdown the parts that make-up the Totals in each Line below in the Budget itemization (Attachment 2). PR9JECT INCOME EARNED INCOME: Line 1 Total Admissions Line 2 Total Other Earned Income Line 3 TOTAL EARNED INCOME (Add Lines 1+2) UNEARNED INCOME: Line 4 Total Private Support (Corp, Fndn.,Indiv.) Line 5 Total Public Support (All Gov't. Grants) Line 6 Total Other Unearned Income Line 7 Applicant Cash Line 8 TOTAL UNEARNED INCOME (Add Lines 4+5+6+7) Line 9 MINIGRANT REQUEST (Amount you are asking for) Line 10 TOTAL CASH INCOME (Add Line 3 + Line 8 + Line 9) Line 11 TOTAL IN-KIND SUPPORT (Copy from Line 21) Line 12 TOTAL PROJECT INCOME (Add Line 10 + Line 11) PROJECT EXPENSES CASH 1N-KIND MCACA $ Line 13 Total Employee costs (Admin +Artist.+Tech ) Line 14 Total Non-Employee costs (Admin.+Artist+Tech.) . $2200 $3080 $2200 Line 15 Space Rental $560 _ Line 16 Travel Line 17 Marketing, Promotion, Publicity $1200 Line 18 Capital Expenses and Acquisitions Line 19 Total Other Expenses $2000 $1800 Line 20 TOTAL CASH EXPENSES (Must equal Line 10) $4200 Add Lines 13-19, Cash Column Line 21 TOTAL 1N-KIND EXPENSES (Must equal Line 11) Add Lines 13-19, In-Kind Column $4840 Line 22 TOTAL PROJECT EXPENSES (Must equal Line12) Add Lines 20 + 21 MINIGRANT APPLICATION, PAGE TWO REVISED 01/10 BOX 18 BOX 2B BOX 3B Type Name R L43-0-6LAI II 4 Applicant Organization's Name: Oakland County Children's Village Application Form, Page 3: Total Match, Matching Funds Test, and Assurances Using Project Budget information (Application Form, Page Two), complete the followina: _ pTi,. m . MAcH. Add Line 3 + Line 8 + Line 11 1 BOX 1A $5040 MATCHING FUNDS TEST Enter Minigrant Request (Copy from Line 9) Multiply Line 18 by 2, and enter in Line 2B Enter Total Expenses (Copy from Line 22) $4000 $8000 $9040 Test: The Number in Box 38 (Total Expenses) must be equal to or greater than the number in Box 2B. Using information from the Project Budget, Total Match, and Matching Funds Test (above), complete the Project Budget Summary (Application Form, Page One, Section 3). If a grant is awarded, the applicant gives assurance that: A. grant funds will be administered by the applicant. B. funds received under this grant will not be used to supplant funds normally budgeted for same and that funds received will be used solely for contracted Minigrant activities, C. the applicant has read and will conform to the Minigrant guidelines, D. the filing of this application by the undersigned individual who is officially authorized to represent the applicant organization, has been duly approved by, or will be approved by the governing board of the applicant organization. The filing of this application was approved by the applicant organization's governing board on enter date board approved your filing of this application or The filing of this application is scheduled to be approved by the applicant organization's governing board on 3-25-10 enter date board will approve your filing of this application Authorized Official (May NOT be the Project Director): Bill Bullard, Jr., Chairperson, Oakland County Board of Commissioners Signature and date Assurances was signed If the filing of this Minigrant application has not yet been authorized by your governing board, notify your Regranting Agency of the action taken as soon as possible. If notification is not received prior to application review, your project may not be recommended for funding. MINIGRANT APPLICATION, PAGE THREE REVISED 01/10 RI z RI RI RI RI RI RI RI RI RI FRI EMI RI RI RI RI Applicant Organization's Name: Oakland County Children's Village Application Form, Page 4: CHECKLIST The following forms and attachments make up your application packet. As you are assembling and checking off the following items, be sure that you include the minimum number of pages, but not more than the number of pages allowed. See the Minigrant Guidelines for complete instructions on assembling and mailing your application. PLEASE USE BOXES (I:1) NEXT TO EACH ITEM BELOW, TO CHECK-OFF (i) THE NUMBER OF PIECES THAT YOU INCLUDE IN YOUR APPLICATION PACKET. APPLICATION FORM You must submit the original 4-page MCACA Minigrant application form plus 6 copies of the form (7 total). Be certain that each section of each page is complete and accurate. Page One (Cover page) Section 1: Applicant Organization information Section 2: Project Information Section 3: Project Budget Summary Section 4: Participant Statistics Page Two (Project Budget page) Page Three (Total Match, Matching Funds Test, and Assurances) Page Four (Checklist---this page) REQUIRED ATTACHMENTS The following must be attached to each application form. Be certain that each is complete and accurate: Attachment 1: Project Narrative (No more than 3 pages) Attachment 2: Budget Itemization (No more than 2 pages) Attachment 3: Proof of Non-Profit Status (1 page) Attachment 4: Board of Directors List (No more than 1 page) 1 Attachment 5: Project Director's Resume or Bio Information (No more than 1 page) Attachment 6: Artist(s) Resume or Bio Information (No more than 1 page, per artist).. Attachment 7: Current Letters of Support (At least 3, but no more than 6 letters)... Attachment 8: Organizational Profile / history (No more than 1 page) OPTIONAL ATTACHMENTS: Support Materials (No more than 5 items, total) The following may be attached to EACH of the application packets, and are encouraged, but not required: items such as brochures, programs, reviews, newsletters, artists' multi-page curriculum vitae, etc.) Attachment 9: Support Materials (No more than 5 items) KEEP COPIES OF EVERYTHING YOU SUBMIT Mail your application packet to: Oakland County Arts, Culture & Film 2100 Pontiac Lake Road, Building 41W Waterford, MI 48328-0414 REVISED 01/10 MINIGRANT APPLICATION, PAGE FOUR Attachment #1, Project Narrative Page 1 Oakland County Children's Village Title: ART FOR ALL KIDS Project Description: The Birmingham Bloomfield Art Center's Studio I outreach program will partner with Oakland County Children's Village to provide quality, hands-on art opportunities in a professional art studio. By engaging the children in creative arts experiences, the program will foster personal growth, tactile experience, and creative expression. The Studio I program will provide the children and youth with an environment that facilitates learning and growing, as well as respect for diversity. The art experiences will include a variety of mediums and complexity. Respect will be shown for the children's limitations, as well as their unlimited potential. The program will run April 1,2010 through September 30, 2010, and consist of two-hour, twice-weekly studio classes, for a period of 20 weeks. Approximately 80 children and youth, who are court wards placed into residential treatment, will be served. These children and youth are an under-served, often emotionally-impaired, disadvantaged population, with high minority representation. Often the children and youth are products of a neglectful and/or abusive environment. The 20-week program will take place within the Birmingham Bloomfield Art Center's Studio 1. Children's Village children and youth will participate in classes that have been created specifically for them. The classes and art studio environment will be carefully predetermined based upon the appropriate skill level of the youth. All necessary safety precautions will be undertaken for the unique dynamics of each group of children or youth. Birmingham Bloomfield Art Center art therapists and experienced arts instructors will provide quality art experiences, based upon the children and youth's interests, needs, and skill level. Classes will be taught by two professional artists, who are well-versed in art-making methods and materials. The instructors are uniquely skilled in opening the doors of meaningful self-expression, and in encouraging the emergence of the children's individual talents. Volunteers from the Wayne State University's Master-level Art Therapy program will assist during the classes. Project Manattement: The Project Director will work closely with the Birmingham Bloomfield Art Center Studio I Coordinator in managing the project. The Project Director is an Oakland County Children's Village Administrator with 36 years of varied post-Master-Degreed professional experience in children's services; 24 of those years spent as an administrator of children and youth residential treatment programming services. The Project Director has functioned as a grants program administrator within the last few years; and has also functioned as a volunteer fundraising events manager for 12 years. The Project Director has submitted multiple required grants reports, both state and federal. The Project Director has worked to provide a completed arts grant application that is both clear and accurate. Project Feasibility: This project is an enhancement and expansion of an existing programming partnership between the Birmingham Bloomfield Art Center and Oakland County Children's Village, which began on Attachment #1, Project Narrative Page 2 Oakland County Children's Village October 5, 2009. Since that date, the Birmingham Bloomfield Art Center Studio 1 outreach program, via 6-week-long classes, has successfully served Oakland County Children's Village children and youth from the Shelter Care Cottage, a boys' Residential Treatment Cottage, and a girls' Residential Treatment Cottage. Further, the Birmingham Bloomfield Art Center successfully conducts about 100 classes per semester with up to 20 students per class. There are 21 staff at the Art Center on a daily basis, and 75 instructors teach classes at least once per week. The Art Center provides experienced and high-quality arts educational experiences. Project evaluation methodology is as follows: the teaching artists will conduct written assessments and observations following each class session. These assessments will then be reviewed by the Studio 1 Coordinator on a weekly basis. The Coordinator will then work with the teachers to continually expand and improve the program's effectiveness. Artistic/Cultural Merit: Two talented, experienced, and successful artist-educators were chosen for and have committed to this project. Both artists have already achieved success in working with children and youth residing at Oakland County Children's Village. Robin Rutherford Servo has been a practicing artist and art teacher for 28 years. She received a Master of Fine Arts in Metalsmithing from the Cranbrook Academy of Art, a Bachelor of Fine Arts from Michigan State University with a minor in art education, and a Secondary Teaching Certification from Michigan State University. Robin is currently the head of the Metals Department at the Birmingham Bloomfield Art Center, and has taught there for the past 11 years. Robin has also taught metalwork at the Center for Creative Studies, Grand Valley State University, and Oakland Community College. Robin is skilled in assessing the needs and skills of the children and youth of Oakland County Children's Village, and in designing educational programming accordingly. Under her guidance, children and youth have completed such projects as; stamped and forged metal pendants, cast silver rings, and chain-linked bracelets. Jess Collins has been a practicing artist for 26 years, and an arts educator for 14 years. She received a Bachelor of Fine Arts in Advertising Design with a minor in Illustration from the College for Creative Studies. Jess is currently a mixed media instructor at the Birmingham Bloomfield Art Center. Jess has also taught classes and workshops at Echo Park School, Birmingham Bloomfield Art Center Youth Camps, Paint Creek Center for the Arts, and VSA Arts of Michigan. She has taught pre-school through high-school-age children and youth. Her previous teaching experience with emotionally-impaired children and youth make her uniquely qualified to work with the children and youth of Oakland County Children's Village. Jess is gifted in creating a classroom of open communication and respect for students, while designing work projects that are developmentally, socially, and artistically engaging. Under her guidance, children and youth have completed such projects; as expressive figurative sculptures and dream/identity boxes. 4 2-4 Attachment #1, Project Narrative Page 3 Oakland County Children's Village This project will provide the children and youth of Oakland County Children's Village with the chance to experience arts education and the local arts community. Without this project, it is very likely that these children will have no such arts experience available to them. In fact, it is likely that these children would not even know of the existence of such an experience. The two artist educators will be paid fairly, and the Studio 1 environment is very safe and adequate. The Birmingham Bloomfield Art Center is committed to providing high-quality arts and cultural projects, and has an excellent reputation within the community. The Art Center administrative staff were key participants in the planning of this project. Support material, as Attachment 9, has been included to illustrate examples of the Art Center's commitment to assisting the children and youth of Oakland County Children's Village in creating high-quality artistic works. Community Impact: Community volunteers will provide support services during the project class sessions. The Arts Center receives financial support from the Community Foundation and DeRoy Testamentary Foundation. Following local media promotion, a special exhibit of the children's completed artwork will be included in the opening reception of four other exhibits. The exhibit will remain open to the general public for viewing for approximately six weeks. This project targets underserved children and their families: minorities, disadvantaged, and emotionally impaired. Regarding economic impact, project supplies are estimated to cost $2000, and will be purchased locally from the Utrecht Art Supplies store in Royal Oak, Michigan. The project will assist the participating children and youth in becoming productive community members. The project will have a positive impact on: children served, families of the children, Children's Village staff, Art Center staff and artists, and the general public visiting the Art Center. $4200 $4840 Attachment #2, Budget Itemization Page 1 Oakland County Children's Village BUDGET ITEMIZATION INCOME UNEARNED INCOME Line 4 Foundation Support: Community Foundation $100 D eRoy Testamentary Foundation $100 Total Private Support: $200 Line 8 TOTAL UNEARNED INCOME $200 Line 9 MINI-GRANT REQUEST $4000 Line 10 Line 11 TOTAL CASH INCOME TOTAL INKIND SUPPORT 1 artist-Studio 1 Coordinator, 20 % salary for 20 weeks, $2400 Space Rental $ 560 Marketing, Promotion, Publicity $1200 Volunteer Art Therapy Students, 80 hours x $8.50 per lir $ 680 Line 12 TOTAL PROJECT INCOME $9040 EXPENSES CASH EXPENSES Line 14 Art Center Employee costs: 2 artists, 80 hrs. x $27.50/hr. Line 19 Other expenses: Project supplies for children, $100 per wk x 20 weeks $2200 $2000 Line 20 TOTAL CASH EXPENSES $4200 • s' Attachment #2, Budget Itemization Page 2 Oakland County Children's Village EXPENSES/INKIND Line 14 1 artist-Studio 1 Coordinator,20% salary, for 20 weeks. $2400 Line 14 Volunteer Art Therapy Students 80 hours x $8.50 per hour $ 680 for 20 weeks. Line 15 Space Rental: Art Center facility use fees for 20 wks $ 560 Line 17 Marketing, Promotion, Publicity: Art Center project publicity fees $1200 Line 21 TOTAL INKIND EXPENSES $4840 Line 22 TOTAL PROJECT EXPENSES $9040 I • • • Attachment #3 Proof of Non-Profit Status Oakland County Children's Village PROOF OF NON-PROFIT STATUS Oakland County Children's Village is a division of Oakland County government under the Department of Health and Human Services. Page 12 of the FY 2010 Mini-Grant Program Guidelines states: "Local units of government (counties) are not required to submit proof of non-profit status." Therefore, Oakland County Children's Village is exempt from this requirement. • 4 I • a Attachment 4 J a Board of Director's List Oakland County Children's Village Commissioners: District 01: Bradford C. Jacobsen District 02: Bill Bullard, Jr. (Chairman) District 03: Michael J. Gingell (Vice Chairman) District 04: Thomas Middleton District 05: John A. Scott District 06: Jim Runestad District 07: Christine Long District OS: Jeff Potter District 09: Kim T. Capello District 10: Mattie M. Hatchett District 11: Tim Greimel District 12: Sue Ann Douglas District 13; Robert Gosselin District 14: Steven H. Schwartz District 15: Jim Nash District lb: Shelley G. Taub District 17: Marcia Gershenson District Dave Woodward District 19: Tim Burns District 20: David W. Potts Distriu 21. Janet Jackson District 2 1 : lielaine 'Zack Disirict 23: Eric Coleman District 24: Gary R. McGillivray Di.sftict 25: David Coulter ." I 411 Attachment 5 Project Director's Resume Oakland County Children's Village Patricia A. Lahar, DCSW, LMSW, received a Bachelor of Science Degree in Psychology and a Master of Social Work Degree from Michigan State University. She has provided clinical and administrative services to children and families for 36 years. Twenty-four of those years have been spent as an administrator of treatment programming and services at children and youth residential treatment facilities: first at the 76-bed Camp Oakland facility; and since 1986, at the 240-bed Oakland County Children's Village facility. From 1986 through 1998, Patricia was responsible for overseeing all functions and activities within several Children's Village non- secure cottages, which provide comprehensive long-term treatment programming to juveniles. She remained available for consultation on a 24-hour, 7-day per week basis; and was responsible for the supervision of approximately 60 employees. From 1999 through 2008, Patricia was responsible for overseeing all functions and activities within the non-secure shelter care cottage (housing neglected/abused children), and within the four secure detention 20-bed wings, all of which provide comprehensive short-term treatment programming to children and youth. She continued to remain available for consultation on a 24-hour, 7-day per week basis; and was responsible for the supervision of approximately 90 employees. Since 2008, Patricia has added contracts management and grants management to her Children's Village administrative experience. She has successfully managed several grant projects, and has submitted all required grant reports, both state and federal. Patricia holds professional memberships in the National Association of Social Workers and the Academy of Certified Social Workers. In 1994, she was awarded a Diplomate in Clinical Social Work, which indicates achievement of advanced clinical standing. She is licensed by the State of Michigan as a "Master's Social Worker, Clinical and Macro". In 1995, Patricia developed and implemented the county's first long-term secure boys' treatment programming at Children's Village. In 1998, this treatment program was awarded a National Association of Counties Achievement Award. For 12 years, Patricia functioned as a volunteer events manager; raising funds for the American Heart Association, the youth Sea Cadet Program, a local nursing home, and various community charities. Patricia has appeared as a guest on the "Due Process" television show, speaking about children's legal and clinical issues. FINANCE COMMITTEE A (Th FISCAL NOTE (MISC. 110200) August 19, 2010 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN'S VILLAGE DIVISION - FY2010 MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS REGIONAL MINI-GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The Michigan Council for Arts and Cultural Affairs has awarded Oakland County Children's Village $4,000 to help fund quality hands-on art opportunities in a professional art studio with a grant match and source from Birmingham Bloomfield Art Center in the amount of $5,040 for a total of $9,040 in funding for this program. 2. The grant award is funded through the Oakland County's office of Arts, Culture, and Film's Arts Grant Fund (#29210), and a transfer in the amount of $4,000 will be made into the Children's Village Child Care Grants Fund (428010). 3. The $5,040 grant match from Birmingham Bloomfield Art Center is comprised of private foundation donations ($200) along with in- kind support of the private art center consisting of one (1) artist-studio coordinator ($2,4 0 0 ), marketing ($1,200), volunteer art therapy students ($680), and space rental ($560). 4. The project consists of a partnership between Birmingham Bloomfield Art Center and Oakland County Children's Village. The "Art for All Kids" program will consist of 2-hour, twice weekly studio classes for a period of 20 weeks. 5. Funding period is April 1, 2010 through September 30, 2010. 6. The Fiscal Year 2010 budget is amended as specified below: Child Care Grants (Fund 28010) Budget Reference 2010 / GR0000000511 FY 2010 Revenue 1060501-112090-610313 Federal Operating Grants $4,000 Expense 1060501-112090-750462 Provisions $4,000 $ -0- FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Long and Greimel absent. Resolution #10200 August 19, 2010 Moved by Gosselin supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin Greimel, Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Bullard, Burns, Capello. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). .1=011n !My APPROVVIE FORA RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 19, 2010, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 19th day of August, 2010. 7 / /0 2/4 it2 Gat Ruth Johnson, County Clerk