HomeMy WebLinkAboutResolutions - 2010.08.04 - 10027Miscellaneous Resolution # 10183
BY: Commissioner Bradford C. Jacobsen, District 1
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION - GROVELAND TOWNSHIP GRAVEL ROAD PROGRAM PROJECT NO.
50502
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the discretionary Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
renair of roads located within the boundaries of an Oakland County CVT and under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party Road
Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
#10045, provides that any discretionary Oakland County appropriation in suonnrt
of the Tri-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance and may be made only after
completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city,
village, or township (CVT) have identified a specific project and said
project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project
and transferred said appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project arid
has executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits
to the Board of Commissioners Finance Committee a resolution
authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance
for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds may be released from the
Tr-Party Program designation account; and
WHEREAS Groveland Township, along with the Road Commissioner for Oakland County
has identified a specific project and said project is ready to be undertaken
immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third
(2/3) share of the funding for the identified project in Groveland Township and
said appropriation has been transferred to a specific project account; and
WHEREAS Grovelan• Township has demonstrated that it has authorized its one-third
(1/3) share of the funding for the specified project and has executed a written
contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2010 authorized
amount of Tri-Party Road Improvement funding for Groveland Township $ 14,299.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by Groveland Township as eligible for
appropriation and authorizes the release of the specified Tri-Party Road
Improvement Program funds from the Oakland County General Fund Designated Fund
Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland County,
Oakland County Fiscal Services and Groveland Township.
Chairperson, I move the adoption of the foregoing Resolution.
Bradf Jacobsen, District 1
Board of Road Commissioners
Gregory C. Jamian
Commissioner
Richard G. Skarritt
Commissioner
Eric S. Wilson
Commissioner
Brent O. Bair
Managing Director
Dennis G. Kolar, P.E.
Deputy Managing Director
County Highway Engineer
CC:C7ROAD COMVISSION
for OAKLAND COUNTY
DUALITY LIFE THROUGH GOOD ROADS.
ROAD GOMMISSION FOR OAKLAND COUN-TY
'WE CARE" July 8, 2010
Ms. Pamela Mazich, Clerk
Township of Groveland
4695 Grange Hall Road
Holly, MI 48442
Re: GROVELAND TOWNSHIP 2010 GRAVEL ROAD PROGRAM.
PROJECT NO. 50502
Dear Ms. Mazich:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved at the regularly scheduled Board meeting
of Thursday, July 8, 2010 and subsequently executed by Brent 0. Bair,
Managing Director.
Please contact Thomas G. Noechel Programming Supervisor at (246)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
1C4-0,CL,
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
31001 Lahser Road
Beverly Hills, Ml
48025
248-645-2000
FAX
248-645-1349
TDD
248-645-9923
www.rcocweb.org
/sm
Enclosure
cc: Dennis Lockhart
Thomas G. Noechel
Tim Soave, Oakland County
COST PARTICIPATION AGREEMENT
2010 GRAVEL ROAD PROGRAM
TOWNSHIP OF GROVELAND
BOARD Project No. 50502
This Agreement, made and entered into this day of N\ 0 , 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Township of Grovel and, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading
and chloride of gravel on roads under the jurisdiction of the BOARD, as described in Exhibit "A",
attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the
BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $42,896; and
WHEREAS, the PROJECT involves certain designated and approved funding in
accordance with the Tr-Party Program, in the amount of $42,896 which amount shall be paid
through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board
of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT costs and wish to commit that understanding to
writing in the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
3. The cost of the PROJECT shall be funded in accordance with the following:
a. Tr-Party Program funding in the amount of $42,896.
b. All PROJECT costs above the Tri-Party Program funding of $42,896 will be
the responsibility of the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $14,299 (being 100% of the COMMUNITY'S share of the
estimated PROJECT cost).
5. After execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $14,299 (being 100% of the COUNTY'S Tri-Party contribution) on
August 4, 2010.
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
6/14/10 #50502/GROVELANDGRI P/TP 2
,
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Managing Director
TOWNSHI:a7 LAND A4,
By ALIOd_ jt.„47 n:_der
Its
Its
To IL-
6/1 4/1 0 #50502/Gli OVE LAN DG R I P/TP 3
EXHIBIT A
TRI-PARTY PROGRAM
2010 Gravel Road Program
County Supported Road Improvements
In The
Township of GROVELAND
BOARD Project No. 50502
Various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments 42,696
BREAKDOWN OF SHARES
_
FUNDING COMMUNITY BOARD COUNTY TOTAL
FY09 Tri-Party $ 3,958 $ 3,957 $ 3,958 $11,873 .
FY10 Td-Party 10,341 10,341 10,341 $31,023
TOTAL SHARES $14,299 $14,298 $14,299 $42,896
6/14/10 #50502/GROVEIANDGRI PfTP 4
Resolution #10183 July 22, 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MR #10183) August 4, 2010
BY: FINANCE COMMITTEE, TOM IVIIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION — GROVELAND TOWNSHIP PROJECT NO. 50502
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous
Resolution #09290 which designated $1,000,000 in fund balance for the 2010
Tr-Party program for projects managed by the Road Commission for Oakland
County (RCOC).
2. Unused Tr-Party funding of $3,928,942 accumulated from Oakland County
appropriations from FY 2009 and prior was returned from RCOC and is
designated in the County General Fund (account #371509).
3. Funding of $3,958 is available in the General Fund Designated Fund Balance for
Tri Party 2009 and prior funding (account #371509) for project 50502 for
spreading and chloride of various gravel roads.
4. Funding of $10,341 is available in the General Fund Designated Fund Balance
for Tri Party 2010 funding (account #371510) for the balance of the above
mentioned project.
5. The FY 2010 budget be amended as follows:
General Fund # 10100
Revenue FY 2010
10100 9010101-196030-665882 Planned Use of Fund Balance $14,299
Total Revenues $14,299
Expenditures
10100-9010101-153010-740135 Tri Party
Total Expenditures
$14,299
$14,299
F CE CpAIIMITTEE
I -1"
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Greimel, Douglas and Coulter absent.
1 lEREBY APPROVE
11110N
Resolution #10183 August 4, 2010
Moved by Middleton supported by Jackson the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted.
AYES: Coleman, Coulter, Douglas, Gershenson, Gosselin, Greimel, Hatchett, Jackson, Jacobsen,
Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack,
Bullard, Burns. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 04, 2010,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 4th day of August, 2010.
Ruth Johnson, County Clerk