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Home My WebLink AboutResolutions - 2010.08.04 - 10028REPORT #10184 March 25, 2010 BY: Finance Committee, Thomas Middleton, Chairperson IN RE: MR #10184 — BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION — GROVELAND TOWNSHIP GRAVEL ROAD PROGRAM PROJECT NO. 50532 To: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution on July 29, 2010, reports with the recommendation that the resolution be amended to strike all references to "Groveland Township" and instead insert "Oakland Township. " Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. / 1 - 0 MITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Greimel, Douglas and Coulter absent. C. Jacobsen, PHstrio= red Aiscellancoaa Res:::"'';Icrn 4 10184 BY: Coroner Bradford C. Jacobsen, Distrrc= 1 RE: BOARD OF CORMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION - GROVELAND TOWNSHIP GRAVEL ROAD PROGRAM PROJECT NO. 50532 TO; Oakland C:cunty Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1S7Cs, the Oakland County Board of Commissioner has a -,;tLorifoo the discreLionary Tri-ParLy Road Improvement Program to as.iist Oakland 'Tc.ir,7_y's citre..-s., villages and townships C...'VTs with the construction, maintenar,ce aLd repair of roads located within the boundaries of an Oakland County CVT and .2.,nder the supervision, direction and control of the Road Commission for Oakland Couh'%y; and WHEREAS Miscellaneous Resolution ih7,9221 established the revised IrL-arty Rea. Tmprovement Program - Funding and Project Approval Process; and WHEREAS Xisoellanaoas Resolution C9221, as amended by Xiscelianeous Resolution 1:(1C45, provides that any discretionary Oakiand County appropriation sIspett et the :r -Party oad Improvement Program shall be distributed only from dasHnated General Fund Tr-Party Prograit fund balance and may be made onry after con lotion of all of the following: 1. The Read Commission for Oakland County (acoc) and an individual city, village, or township (CVT) have identified a specific protest and zaiii pro loot is ready to be undertaken immediately; and 2. The RCOC has appropriated its :/3 share of the funding tor the pre:-at and tra:Iferred said appropriation to a speclt-:.c Prc:ec =Icc')11nt; and 3. The C',/i has authorized its 1/3 share of trio funding for one prel'z'ct and has exsouted a written contract for payment wiLn the HCV.:.; and 4. fhe Commissioner(s; representing the CVT requesting the preloc= SLI;,21:L%%1 to the Board of Commissioners Finance Committee a resolution authorizing the appropriation the Coanty . 1/3 share of the project from the General Fund Designated Fund 112.Fill ,f.or Tri -Partv Program. The resolution shall be approved ty the 'ZinahJe Committee and the full Board before any funds may be rel:.:se from :ri-Party Program desrgnation account; and WHEREAS Grovesan(i Township, along with the Road Commissioner for L:aLland has r.dentifiec a specrfic project and said project is ready to be undertaken rmmediaely; and WHEREAS the Road Commission for Oakland. County has approprieteO its one-tn:.rd :../3) share of the funding for the identified project in Grovelah :ownship sad said appropriation has been transferred to a specific project accoz,n1; and. WHEREAS Grovelahd :ownship has demonstrated that it has adthorizod its one -third (1/3 share of the funding for the specified project nd has exeoatd a written contract for payment with the Road Commission for Oakland County; and WHEREAS Oakland County's one-third W.:: share of the Fiscal Yuan .131 authoriz.ed amount of :ri-Party Road Improvement fundinc for Greveland Township. $ NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Comm,issioners ncreby approves the protect submitted by Groveland Township as eligible fol appropriation and authorizes the release of the specified Tri-arty imprevemen= 2'rogram funds from the Oakland County General Fund l)o:slgrated Fund Salance. BE IT FURTHER RESOLVED that the Oakland County Clork is reque.-.J.ied toforwafd feepes., of this adopted resolution to the Road Commission for- Caklano Oarand County Fiscal Services and Groveland 'Township. MaLr'person,t Move the adoption of the foregolny, Resolution, Board of Road Commissioners Gregory C. Jamian Commissioner Richard G. Sharritt Commissioner Eric S. Wilson Commissioner Brent O. Bair Managing Director Dennis G. Kolar, P.E. Deputy Managing Director County Highway Engineer Z:=ROAD COMMISSION for OAKLAND COUNTY GodAUTY LWE D1RCA1QI-1 GOOD P0A0 ROAD CCIOIMISSION POP OAKLAND CQUYN WE GARP July 8, 2010 Ms. Judy Workings, Clerk Charter Township of Oakland 4393 Collins Road Rochester, MI 48306-1670 Re: OAKLAND TOWNSHIP 2010 GRAVEL ROAD PROGRAM. PROGRAM 50532 Dear Ms. Workings: A fully signed and executed agreement for the above mentioned project is enclosed. The agreement was approved at the regularly scheduled Board meeting of Thursday, July 8, 2010 and subsequently executed by Brent 0. Bair, Managing Director. Please contact Thomas G. Noodle', Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, Thc.. 1/J CIA.kriGitui- Patricia Zt. erzbicki Deputy-Secretary /Clerk of the Board 31001 Lariser Road Beverly Hills. MI 48025 248-645-2000 FAX 248-645-1349 TDD 248-645-9923 www.rdocweb.org ism Enclosure cc: Dennis Lockhart Thomas G. Noodle' Tim Soave, Oakland County COST PARTICIPATION AGREEMENT 2010 GRAVEL ROAD PROGRAM TOWNSHIP OF OAKLAND BOARD Project No. 50532 This Agreement, made and entered into this /SL day of Uof , 2010, by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Township of Oakland, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading and chloride of limestone on roads under the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $59,498; and WHEREAS, the PROJECT involves certain designated and approved funding in accordance with the Tr-Party Program, in the amount of $59,498 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT costs and wish to commit that understanding to writing in the Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor. 3. The cost of the PROJECT shall be funded in accordance with the following: a. Tri-Party Program funding in the amount of $59,498. b. All PROJECT costs above the Tri-Party Program funding of $59,498 will be the responsibility of the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY for $19,833 (being 100% of the COMMUNITY'S share of the estimated PROJECT cost). 5. After execution of this agreement the BOARD shall submit an invoice to the COUNTY for $19,833 (being 100% of the COUNTY'S Tr-Party contribution) on August 4, 2010. a. The invoice shall be sent to: Mr. Tim Soave, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 6121/10 #50532/0alilandGRIP/TP 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate By Its Managing Director TOWNSHIP OF OAKLAND 24(fah ‘ 24.421: By Its 6/21/1 0 f50532/0akian4GRI RTP 3 EXHIBIT A TRI-PARTY PROGRAM 2010 Gravel Road Program County Supported Road Improvements In The Township of Oakland BOARD Project No. 50532 Various roads within the township. ESTIMATED PROJECT COST Contractor Payments $59.498 BREAKDOWN OF SHARES FUNDING COMMUNITY BOARD ' COUNTY TOTAL FY10 Tri-Party $19.833 $19,832 $19,833 $59,498 TOTAL SHARES $19,833 $19,832 $19,833 $59,498 6/21/10 #50532/0a Ida ndG R I P/TP 4 Resolution 00184 July 22, 2010 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (MR #10184) August 4, 2010 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION — OAKLAND TOWNSHIP PROJECT NO. 50532 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson. Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. On December 9, 2009, the Board of Commissioners approved Miscellaneous Resolution #09290 which designated $1,000,000 in fund balance for the 2010 Tr-Party program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funcing of $19,833 is available in the General Fund Designated Fund Balance for Tri Party 2010 and prior funding (account #371510) for project 50532. spreading and chloride of limestone for various roads within the township. 3. The FY 2010 budget be amended as follows: General Fund # 10100 Revenue FY 2010 10100 9010101-196030-865882 Planned Use of Fund Balance $19,833 Total Revenues $19833 Expenditures 10100-9010101-153010-740135 Tri Party $19,833 Total Expenditures $19,833 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Greimel, Douglas and Coulter absent. Resolution #10184 August 4, 2010 Moved by Middleton supported by Jacobsen the resolution (with fiscal note attached) be adopted. Moved by Middleton supported by Jacobsen the Finance Committee Report be accepted. A sufficient majority having voted in favor, the report was accepted. Moved by Middleton supported by Jacobsen the resolution be amended to coincide with the recommendations in the Finance Committee Report. A sufficient majority having voted in favor, the amendment carried. Vote on resolution, as amended: AYES: Coulter, Douglas, Gershenson, Gosselin, Grelmel, Hatchet Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack, Bullard, Burns, Coleman. (22) NAYS: None. (0) A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was adopted. IRBY APPROVE THE FOREGOING BOWDON 7 ° STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 04, 2010, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 4th day of August, 2010. igat Rut-. Jonnso-. Count\ °let