HomeMy WebLinkAboutResolutions - 2010.12.09 - 10043MISCELLANEOUS RESOLUTION # 10313 December 9, 2010
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET APPROVAL OF FY 2010 DEFICIT
ELIMINATION PLAN
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 140 of 1971 (the General Revenue Sharing Act) and Public Act 34
of 2001 (revised Municipal Finance Act) required local units of government submit a "deficl
elimination plan" when any governmental fund experience negative unreserved fund balance and
when any proprietary fund experiences negative unrestricted net assets; and
WHEREAS Oakland County completed the fiscal year ending September 30, 2010 with
three (3) funds reflecting negative unreserved fund balances, which requires submission of a
deficit elimination plan.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves submission of the attached deficit elimination plan to the Michigan
Department of Treasury.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing
resolution.
F E COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Woodward absent.
December 9, 2010
Bureau of Local Government Services
Michigan Department of Treasury
Treasury Building
430 West Allegan Street
Lansing, MI 48922
For the fiscal year ending September 30, 2010, Oakland County reports three (3) funds
with a negative unreserved fund balance (e.g. a "deficit, Below, please find a listing of
those funds, the amount of the deficit, and a deficit elimination plan:
Capital Projects Fund - Lake Levels - Act 146 $(147,117)
The negative unreserved fund balance in the Lake Levels - Act 146 Fund primarily
reflects costs that are related to the Bush Lake Level project in the amount of S114,445
and the Upper Straights Lake Level Dam Reconstruction project in the amount of
536,106. Litigation pertaining to the Bush Lake Level project has concluded and the
project is moving forward. A ten year assessment has been approved to cover the costs
of this project. The project for Upper Straights Lake Level is in the design phase and will
be funded through a special assessment that will be determined once an estimate of
construction costs has been calculated.
Special Revenue Fund - Lake Levels - Act 146 $(91,342)
The Lake Levels - Act 146 consists of 30 separate lake level funds. Annually, lake level
funds are reviewed and assessments authorized. Assessments are determined in July and
are placed on December tax bills. The assessments are meant to cover any individual
fund deficits identified at that time, and also to cover the anticipated operating costs for
the following year. The majority of the overall net negative unreserved fund balance is
due to a remaining $53,582 deficit in the Oxford Multi Lake Level Fund and a deficit of
$50,914 in the Oakland Woodhull Lake Level. The Oxford Multi Lake Level Fund
deficit is related to a large maintenance project that is being funded through a 5 year
special assessment which is being assessed through 2014. At the end of Fiscal 2010, a
lawsuit was settled for the Oakland Woodhull Lake Level, and a settlement of $30,000 is
due to be paid to the fund by December 31, 2010. Negative unreserved fund balances in
the various other lake level funds Will be reviewed and eliminated in future years
assessments.
• internal Service Fund Drain Equipment Fund $(721,923)
The negative unresnicted net assekbalance is primarily due to the recent change over the
past several years to replace Drain Equipment owned vehicles with leased vehicles from
the Motor Pool Fund. The replacement of Drain Equipment owned vehicles requires a
transfer from the Drain Equipment Fund to the Motor Fund at the time of purchase and
the number of owned vehicle replacements has been fairly significant over the past
several years. The Drain Equipment Fund continued to improve in FY 2010 realizing a
positive change of net assets of $5?3,096. The $573,096 positive change in net assets is
more than the 5260,928 projection provided to the State of Michigan with the FY 2009
deficit elimination plan detail. During FY 2010, the Drain Equipment Fund had to take
out an $884,639 internal loan in order to replace two vactor trucks and one jetter truck as
the vehicles were in need of replacement. As a point of clarification, since the loan was
from an internal funding source and was not an external loan, the related debt could not
be used in the "invested in capital assets, net of related debt calculation -. Had this been
an external loan, the related debt would have been included in the calculation and the
fund would not have a negative unrestricted net asset balance at the end of FY 2010 (the
balance of the loan as of 09/30/2010 was $850,243). It is anticipated the negative
unrestricted net assets will be dirninated by the end of FY 2011 based on the continued
rate adjustments, and the decrease in the number of Drain Equipment owned vehicles
requiring one-time transfers to the Motor Pool Fund for replacement.
We trust that the above demonstrates that Oakland County has sufficient plans in place to
eliminate the negative unreserved .fund balance and negative unrestricted net assets
reported in the financial records for the fiscal year ending September 30, 20010. Any
questions regarding this matter should be directed to my attention at 248-858-0807, or by
e-mail at seaveie .i7)0akii,ev.cein.
Sincerely,
Timothy J. Soave, CPFO
Manager, Fiscal Services Division
Department of Management and Budget
Oakland County, Michigan • •
cc; Robert Daddow, Deputy County Executive
Laurie Van Pelt, Director, Management and Budget
John McCulloch, County Water Resources Commissioner
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Resolution #10313 December 9, 2010
Moved by Middleton supported by Coleman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Bullard, Burns. Coleman, Coulter, Douglas, Gershenson, GingeII, Greimel, Hatchett,
JacKson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts. Runestad, Schwartz, Scott, Taub,
Woodward, Zack. (22)
NAYS: (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I IEREBY APT THE FI)ING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, ClerK of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December
9, 2010, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac. Michigan this 9th day of December, 2010.
eat
Ruth Johnson County Clerk