HomeMy WebLinkAboutResolutions - 2010.07.22 - 10126Resolution 410171
BY: Commissioners Janet Jackson, District 21; Helaine Zack, District 22; Eric
Coleman, District 23
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FTSCAI YEAR
2010 APPROPRIATION - CITY OF SOUTHFIELD PROJECT NO. 49801
TO: Oakland County Board ot Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Dcart of Commissionezs has authorited
the discretionary Tri-?arty Road Improvement Program to assist Oakianc County's
cities, viilages and townships (CVTs) with the construiction, maintenance and
repair of roads located within the boundaries of an Oakland County CVT and under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Reso:ution 409221 established the revtsed Tri -Party Road
Fmprovement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution 409221, as amended by Miscellaneous RocolutIon
4110045, provides that any discretionary Oakland County appropriation in support
of tne T:i-Yarty Road Improvement Program shall be distributed o:-.1y from thp
designated General Fund Tr-Party Program fund balance and may be made only after
completion of all cf the following:
1. The Road Commission for Oakland County (RCOC) and an individual city,
village, or township (CVT) have identified a specific project and said
project is ready to be undertaken immediately; and
2. The RCOC has appropriated it's 1/3 share of the fundino for the broct
and transferred said appropriation to a spe-"".- project acocunt; and
3. :he CVT has authorized its 1/3 share cf the funding for tte project and
nue executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project s:_:.b.:11.its
to the Board of ,Commissieners Finance Committee a resolution
a=horizing the appropriation of the County's
1/3 share of the project from the General Funt DesignalLed Fund Balance
for Tri-Party Program. The resolution she:: be approved by the Finance
Committee and the full Board before any tunas may be released from_ the
Tri-2arty Program designation account; and
WHEREAS toe City of Southfield, along with the Road Commissioner for Oakland
County has identified a specific project and said project is ready to be
undertaken immediately; and
WHEREAS the Road Commission for Oakland County oar appropriated its one-third
ri/3 share of the funding for the identified project in the City of Southfield
and said appropriation has been transferred to a specific project account; and
WHEREAS the City of Southfield has demonstrated that it has authorized its one-
third :../3; share of the funding for the spe --,4 project and oar executed a
written contract for payment with the Road !Co=issich for Oakland County; Lind
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2010 authorized
amount of Tri-Party Road Tmprovement funding for the City of Southfielo is
:=,48,7tY7.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the :"Oity of Southfield is eligible for
appropriation and authorizes the release of the specified Cal-Party Road
improvement Program funds from the Oakland County General. Fund Desit -nated Fund
Daiance,
BE IT FURTHER RESOLVED that the Oakland County Clerk is reques:ed to forward
copies of this adopted resolution to the Road CD1MiS5iCL Oakland Cohty,
Caklaoc County Fiscal Services and the City of Southfield.
f the foregoing Resolacion.
;)
Helaine Zack---ti.strict 22
Eric Coicmah, DIstrict 23
Resolution #10171
The Chairperson referred the resolution to the Finance Committee. There were no objections.
July 7, 2010
Re: 12 MILE ROAD EVERGREEN ROAD TO SOUTHFIELD ROAD
PROJECT NO 49801
Dear Ms. Banks:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Brent 0. Bair,
Managing Director at the regularly scheduled Board meeting of
Thursday, June 24, 2010.
2
c,/a/o4,07
Isg
Enclosure
a.
June 24, 2010
=WAD COMMISSION
for OAKLAND COUNTY
GUALF`v L THFICAKIH &ZOE! RC ADS
ROAR COMM155.014I GAKIAND :XXV
WE CARE"
Ms. Nancy L.M. Banks, Clerk
City of Southfield
P.O. Box 2055
Southfield, Michigan 48037
Board of Road Commissioners
Gregory C. Jarnian
Commissioner
Richard G. Skarritt
Commissioner
Eric S. Wilson
Commissioner
Brent 0. Bair
.Mariagng Director
Dennis G. Kolar, RE.
Deputy Managing Director
County 1-lighway Engineer
Please contact Thomas G. Noechel Programming Supervisor at (248)
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
Patricia Z.Wierzbicki
Deputy-Secretary/Clerk of the Board
so,)14, e let
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-1349
TDD
248-645-9923
www.reocweborg
cc: Dennis Lockhart
Thomas Noechel
Tim Soave, Oakland County
COST PARTICIPATION AGREEMENT
CONSTRUCTION
12 Mile Road
Evergreen Road to Southfield Road
City of Southfield
BOARD Project Number 49801
This Agreement, made and entered into this 244-k day of ,AVt4c.-- 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Southfield, hereinafter referred to as the
COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the concrete
resurfacing of 12 Mile Road from Evergreen Road to Southfield Road, as described in Exhibit
"A", attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $1,461,311; and
WHEREAS, the BOARD has entered into Contract Number 09-5801 with MDOT for
partial funding of the PROJECT with federal program dollars under the Federal American
Recovery and Reinvestment Act of 2009 in the amount of $1,031,000, and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, said LOCAL MATCH involves certain designated and approved Tri-Party
Program Funds, in the amount of $146,121 which shall be comprised of equal contributions by
the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY, in accordance with the Tr-Party Program as detailed in Exhibit A;
and
WHEREAS, the parties hereto have reached a mutual understanding regarding the cost
sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor.
3. The BOARD has entered into Contract 09-5801 with MDOT for partial funding of
the PROJECT with federal funds, estimated in the amount of $1,031,000.
4. The BOARD shall contribute $284,190 to the cost of the LOCAL MATCH.
5. The COMMUNITY'S share of the LOCAL MATCH shall be funded in accordance
with the following:
a. Tri-Party Program funding is not to exceed $146,121.
b. Any LOCAL MATCH costs above the Tri-Party Program funding of
$146,121 will be the responsibility of the BOARD.
6. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $24,353.50 (being 50% of the COMMUNITY'S Tr-Party
contribution).
Upon execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $24,353.50 (being 50% of the COUNTY'S Tr-Party contribution).
(/E/ 'c>'7)-i 0 , .>6,
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
5.14.10 #49801.12MVCitySouthfieicVConst
8. As costs of the PROJECT are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S Tr-Party contribution,
not to exceed $24,353.50.
9. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tri-Party contribution not to exceed
$24,353.50.
10_ Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
5.14.10 ii49001.12MVCItySo1hfie4'Const
By
Its
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Managing Director
City of Southfield
5.14.10 #49501.12MLICitySouthfield(Const
Contractor Payments
Less Federal Funding (capped)
LOCAL MATCH
$1,461,311
(1,031.000)
$ 43Q,411
EXHIBIT A
TRI-PARTYPROGRAM
2010
County Supported Road Improvements
12 Mile Road
Evergreen Road to Southfield Road
City of Southfield
BOARD Project No. 49801
The concrete resurfacing of 12 Mile Road from Evergreen Road to Southfield Road.
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
_
COMMUNITY , COUNTY BOARD TOTAL
FY 2010 Tri-Party Proaram $ 48,707, $ 48,707 $ 48,707 $146,121
RCOC Contribution 0 0 284,190 $284,190
TOTAL SHARES $ 48,707 $ 48,707 $332,897 $430,311
5.14.10 #49501.1 AlliCkySouthnekliConst
,
Resolution #10171 July 7, 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MR #10171) July 22, 2010
BY . FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION — CITY OF SOUTHFIELD PROJECT NO. 49801
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous
Resolution #09290 which designated $1,000,000 in fund balance for the 2010
Tr-Party program for projects managed by the Road Commission for Oakland
County (RCOC).
2 Funding of $48,707 is available in the General Fund Designated Fund Balance
for Tri Party 2010 and prior funding (account #371510) for project 49801,
concrete resurfacing of 12 Mile Road from Evergreen Road to Southfield Road.
3. The FY 2010 budget be amended as follows:
General Fund # 10100
Revenue FY 2010
10100 9010101-196030-665882 Planned Use of Fund Balance $48,707
Total Revenues $48,707
Expenditures
10100-9010101-153010-740135 Tri Party
Total Expenditures
$48,707
$48,707
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Greimel and Long
absent.
RESOLUTION
Pu•
I IRBY WO
Resolution #10171 July 221 2010
Moved by Gosselin supported by Nash the resolutions (with fiscal notes attached) on the amended Consent
Agenda be adopted (with accompanying reports being accepted).
Discussion followed.
AYES: Burns, Coulter, Douglas, Gershenson, Gingelf, Gosselin, Greimel, Jackson, Jacobsen, Long,
McGillivray, Middleton, Nash, Potts, Runestad, Scott, Taub, Zack. Bullard. (19)
NAYS: None. (0)
ABSTAIN: Schwartz. (1)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent
Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I. Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 22. 2010. with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac.
Michigan this 22nd day of July. 2010.
eat
Ruth Johnson. County Clerk