The URL can be used to link to this page

Home My WebLink AboutResolutions - 2010.07.22 - 10127Chairperson, we move the adoption of the fcrEgow ResolutiDn. JiIj NDS'n, Steven H. Schwartz, ,214trict 14 ,r Miscellaneous Rcsol'ation 140172 BY: Commissioners Steven H. Schwartz, District 14; Jim Hasn, Distritt lb RE: BOARD OF COMMISSIONERS - TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION - CITY OF FARMINGTON HILLS PROJECT NO.50371 TO: Oakland County Board of Commissioners Chairperson, Ladies and Sentlemen: WHEREAS since the 1970s, the Oaklad Count y Board of Commissioners has authorized the discretionary Tri-Party Road Improvement Program to assist (Oakland County's cities, villages and townships R:Vls) with tne construction, maintenance and repair of roads iodated within the boundaries of an Oakrant County CVT and under the supervision, direction and control cf the Road :.:ommission for Oakland County; and WHEREAS Xisdellancous Resolution 1(09221 established the revised Tri-Farty Road Improvement Program - Funding and Project Approval Process; and WHEREAS Misoellaneous Resolution 1(09221, as amended by Miscellaneous Resolution #10C45, provides that any discretionary Cakland County apprcpriaton in support of the Tri-arty Road 7mprovement Program shall be distributed only from the designated General Fund Tr-Party Program fund balance and may be made only after cfm-;:letion of all of the following: 1. The Road Commission for Oakland County :RCOC; and an individual city, village, or towrsntp (CVT) have identified a specific project and SdiZ; proect is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the 711-f2e.:C -- and transferred said appropriation to a specific project account; ant 3. the CVT has authorized its 1/3 share of the funding for he project ant has executed a written contract for payment with the RCOC; and 4. The Commissioner(s) representing the CV: requesting ti-le pro2est submits to the Board of Commissioners Finance Committee a ItLO autnorizing the appropriation of County's 1/3 share cf the project from the General Fund Designated Fund .3alance for Tr-Forty Program. The resolution shall be approved by the Frnance Committee and the full Board before any funds may be released from the Tri-Party Program designation account; and WHEREAS the City cf Farmington Hills, along with the Road Commissioner for Oakland County has identified a specific project arl„-!, said project is ready to oe undertaken immediately; and WHEREAS the Road Commission for Oakland County has appropriated :_t5 1/3) share of the funding for the identified project in the City of Farmington nills and said appropriation has been transferred to a specific proect account; and WHEREAS the City of Farmington Hills has demons'zratea that it has authorized its one-third 1/3; share of the funding for the specified project and has executed a written •ontract for payment with the Road Commission for Oakland County; and WHEREAS Oakland County's one-third 1/5) share of the Fiscal Year 201C authorizod amount of :ri-_?arty Road improvement funding for the City of Farmington Eilif; is 2.32,5 .0C. NOW THEREFORE BE IT RESOLVED that the Oakland County Board cf Commissioners hereby approves the project: submitted by the City of Farmington Hills as eligible for appropriation arid authorizes the release of the specified Tri-Earty Road :mprovement Program funds from the Oakland County 5eneral Fund Designated F..:nd balance. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward. ..:7cpiea of this adopted resolution to the Road Commission for Oakland duntv, County Fiscal services and the City of Farmington Resolution #10172 The Chairperson referred the resolution to the Finance Committee. There were no oojections. July 7, 2010 Re: MIDDLEBELT ROAD, 11 MILE ROAD TO NORTH OF 1496. PROJECT NO. 50371 Dear Ms. Doman: A fully signed and executed agreement for the above mentioned project is enclosed. The agreement was approved and subsequently signed by Brent 0. Bair, Managing Director at the regularly scheduled Board meeting of Thursday, June 24, 2010. - '--RciA44.4:a, [AiAd, Patricia Z. VVie Deputy-Secretary/Clerk of the Board June 24, 2010 ROAD CaYPRECION for OAKLAND COUNTY Q1)..1.1TY LIFE THROUGH CPC.X.A./ ROADS_ ..O.10 COMMISSION KIP OAPLAND 004.1r" WE CARE" Ms. Kathryn A. Dornan, Clerk City of Farmington Hills 31555W. Eleven Mile Road Farmington Hills, Michigan 48336-1165 Board of Road Commissioners Gregory C. Jarnian Commissioner Richard G. Skarritl Commissioner Eric S. Wilson Commissioner Brent a Bair Managing Direr Dennis G. Kolar, P. E. Deputy Managing Director County Highway Engineer Please contact Thomas G. Noechel Programming Supervisor at (248) (248) 645-2000 ext. 2266 to answer questions or for additional information. 31001 Lahr Road Beverly Hilis, Mt 48025 248-645-2000 FAX 248-645-1349 TDD 248-645-9923 www.rcocweb.org Sincerely, isg Enclosure cc: Dennis Lockhart Thomas Noechel Tim Soave, Oakland County COST PARTICIPATION AGREEMENT CONSTRUCTION Middlebelt Road 11 Mile Road to north of 1-696 City of Farmington Hills BOARD Project Number 50371 This Agreement, made and entered into this 244Ak day of , 2010, by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Farmington Hills, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the milling and asphalt resurfacing of Middlebeft Road from 11 Mile Road to north of 1-696, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and - WHEREAS, the estimated total cost of the PROJECT is $697,500; and WHEREAS, the said PROJECT involves designated and approved funding in accordance with the Tri-Party Program in the amount of $697,500 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. a. b. 2. The PROJECT shall include preliminary engineering, construction engineering, force account and total payments to the contractor. 3. The estimated total PROJECT cost of $697,500 shall be funded as follows: The Tri-Party Program funding is not to exceed $697,500. Any PROJECT costs above the Tr-Party Program funding of $697,500 will be funded first with any available Tri-Party Program Funds. If no Tri-Party Program Funds are available, any PROJECT cost above $697,500 will be funded 100% by the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY for $116,250 (being 50% of the COMMUNITY'S Tri-Party contribution).cif) ° rt) 23 r 5. After execution of this agreement the BOARD shall submit an invoice to the COUNTY for $116,250 (being 50% of the COUNTY'S Tri-Party contribution) on July 22, 2010. a. The invoice shall be sent to: Mr. Tim Soave, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Buikiing 41 West Waterford, MI 48328 6. As costs of the PROJECT are incurred, the BOARD shall invoice the COMMUNITY for the remaining 50% of the COMMUNITY'S Tr-Party contribution, not to exceed $116,250. 7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for the remaining 50% of the COUNTY'S Tri-Party contribution not to exceed $116,250. 8. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 411/1Q5O371yFrmHfU/MVid4eb1t 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate By Managing Director Its City of Farmington Hills By 4/1/10 05(1371/CItyFormHilie/Middlettell 3 Managing Director City of Rochest By. Bryan K. Barnett Its Its Haypr IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate By 4/22/1010 #49471/CityRochesterhillislConst 4 EXHIBIT A TRI-PARTY PROGRAM 2010 County Supported Road Improvements Middlebelt Road 11 Mile Road to north of 1-696 City of Farmington Hills BOARD Project No. 50371 The milling and asphalt resurfacing of MiddlebeR Road from 11 Mile Road to north of 1-696. ESTIMATED PROJECT COST Preliminary Engineering Construction Engineering Force Account Contractor Payments Total Estimated Project Cost COST PARTICIPATION BREAKDOWN $ 55,000 82,500 10,000 550.000 $697,500 , COMMUNITY COUNTY BOARD TOTAL FYI17 Tri-Partv Proaram $106.270 $106,271 $106,270 $318,811 "YfIR Tri-Pariv Proararn 126.230 126,229 126,230 $378,689 _TrITAI RHARFS $232.500 $232,500 $232,500 $697,500 411/10 1150371 /Cty Fa rrnH 4 Resolution #10172 July 7, 2010 The Chairperson referred the resolution to the Finance Committee. There were no objections. I FISCAL NOTE (MR #10172) July 22. 2010 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION — CITY OF FARMINGTON HILLS PROJECT NO. 50371 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: Unused Tri-Party funding of $3,928,942 accumulated from Oakland County appropriations from FY 2009 and prior was returned from RCOC and is designated in the County General Fund (account #371509). 2. Funding of $232.500 is available in the General Fund Designated Fund Balance for Tri Party 2009 and prior funding (account #371509) for project 50371. milling and asphalt resurfacing of Midcllebelt Road from 11 Mile Road to north of 1-696. 3. The FY 2010 budget be amended as follows: General Fund #10100 Revenue FY 2010 10100 9010101-196030-665882 Planned Use of Fund Balance $232,500 Total Revenues $232,500 Expenditures 10100-9010101-153010-740135 Tri Party $232,500 Total Expenditures $232,500 eFIN NCE COMAUTEE I .1111.-b_ FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Greimel and Long absent. I OE APPRO% THE FOREGOING RES(LIMON Resolution #10172 July 22, 2010 Moved by Gosselin supported by Nash the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). Discussion followed. AYES: Burns, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Scott, Taub, Zack. Bullard. (19) NAYS: None. (0) ABSTAIN: Schwartz. (1) A sufficient majority having voted in favor, the resolutiois (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports-berg-accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 22, 2010, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand arid affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of July, 2010. Gat Ruth Johnson, County Clerk