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Home My WebLink AboutResolutions - 2010.07.22 - 10130 areoos Reso'ution 0 0179 BY: Commlioner B111 Bullard, i.:VS:fiCL 2 RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION - TOWNSHIP OF ROSE - FISH LAKE ROAD, HIGHLAND TOWNSHIP BORDER TO DEMONDE ROAD. PROJECT N0.50482 TO: OaK1:i County li'card of Commissioners Cnairperson, ladies and Gentlemen: WHEREAS since the 1D70s, the Oakland County -.board of Commissioners has authorized the discretionary Tri-Party Road Improvement FrO:O.td assist Cakland Coun"ly's cities, viliages and townships (CVs) with the construoton, maintenahe .arj repair of roads loaated witnin the boundaries of an (:.a ..-"land County :::Vt and under The supervtion, directie:n and control of the Road Co=missioh tor cak.ah a n WHEREAS Aiscellanebus Resolution 409221 establlsned the roviLed Tri-Earty Road :mprovement Drogram - Funding and Project Approval Process; and WHEREAS Yiadellaaecus Resolution 409221, as amended by Xiscellanecus 1110345, provides that any discretionary Oakland County appropriation in supper: of the Tri-Party Rood :mprovement Program shall be distributed only fromtn? deeighated Gei..eral Fund 7Li-Party Program fund balance arid may be made onl', uft ,,r compltion of all of the following: Tne Rdad Commission for Oakland County (RCOC and an individual ci:y. viliage, or township (CVT; have identified a specific project and saic. project is ready to be underLaken immediately; and 7!. The ROOt has appropriated its 1/3 share of the funding for the and transferred said appropriation to aFpectfie pro2,ect JC.;:01; 2. The CV: has authorized its I/3 share of aro funding for 1.he prdfect has executec a written contract to: payment with the RCOC; and 4. The Coroiisioncrhs representit7 the CV: requesting the project sut:7_its to the Board of Commissioners Finance Cpmmit',.oe a fesoltL7)L authorizing the appropriation of tho County' 1/3 chars of the project from the Genera_ Fund L)esigrated Fund Dalahc.e' far Tri-Party Program. The resolution shall he approved by the Finauo Committee and the full Board before any funds may be released frm. tO Tom-Party Pro:7ram designation account; WHEREAS the Townsnp at Rose, along with the Roao CLCCtiEEC: for Oaklahd has Identifted a specific project and said pr):cdt is ready to te o:Th.rt Th and WHEREAS -..ne Road Ccm17ission tor Oakland County has appropriated its one-thlrd snare of the fundng for 'the identified pro'ect in the wasnap of Rose :Jnd appropl-iaton has teen transferred to a .s.:)ecthe preect account; WHEREAS trio Township of Rose has demanstrated that it naa aetharizd moo 'dne- third ;1/.3 share of the fundin7 for the specified prcect and has eNecut a wristen con t ract for payment with the Road :Comm:ission for Oakland Ccunty; ma WHEREAS Oakland County's one-third (1/3; snart: the Fiscal Year 2C:'2 a=unt of Tri-Party Road I:.-:proveg(:.nt funding ter the -:owns..hp of Res(,?. NOW THEREFORE BE IT RESOLVED that the Oakland County noard of Coaciohi: hereby approves the project submitted by one Tcwnship of Rose as elicible fo appropriation and authorizes the release of the spec ailed Tr-Party Roe.d Improvement Program funds from the Oakland County &encral 2UD(.1 Designated Fuhu Balance. BE IT FURTHER RESOLVED that the Oakland County Clerk requested to fcrw.:;lu cdpies of this acopted resolution to the R.oad Comtrissi.on for Oakland Ccunty, arc County TI sod Services and the township of :ose. C:-anpdrson, move the ardoption of the fDrc,,ging ga,20.6t4_ Bill Bullard, Cr. District Re: FISH LAKE ROAD, HIGHLAND TOWNSHIP BORDER TO DEMODE ROAD. PROJECT NO. 50482 Dear Ms. Miller: A fully signed and executed agreement for the above mentioned project is enclosed. The agreement was approved and subsequently signed by Brent 0. Bair, Managing Director at the regularly scheduled Board meeting of Thursday, June 24, 2010. - 31001 Lahser Road Beverly Hills, Nil 48025 248-645-2000 June 24, 2010 =ROAD 02101/111.070N for OAKLAND COUNTY JjiT LIFg POW H 94X*D ROADU %IAD COMPASSION FOR °MIME. =MT's' 'WE CARE' Ms. Debbie Miller, Clerk Rose Township 9080 Mason Street Holly, Michigan 48442 Board of Road Commissioners Gregory C. Jamian Commissioner Richard G. Skarritt Commissioner Eric S. Wilson Commissioner Brent 0. Bair Managing Director Dennis G. Kolar, P.E, Deputy Managyng Director Couniy Highway En g,r,oei Please contact Thomas G. Noechel Programming Supervisor at (248) (2480 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, Patricia Z. Wierzbicki Deputy-Secretary /Clerk of the Board isg Enclosure cc: Dennis Lockhart Thomas Noechel Tim Soave, Oakland County FAX 248-645-1349 TDD 248-645-9923 www.rcooweb.org COST PARTICIPATION AGREEMENT 2010 GRAVEL ROAD PROGRAM Fish Lake Road Highland Township border to Demode Road Township ctrasei) BOARD Project Number 50482 This Agreement, made and entered into this 44k day of -Su tof— , 2010, by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and Rose Township, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the spreading and chloriding of gravel on Fish Lake Road from the Highland Township border to Demode Road, as described in Exhibit "K, attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $10,557; and WHEREAS, the said PROJECT involves designated and approved funding in accordance with the Tr-Party Program in the amount of $10,557 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. 3. The COMMUNITY'S share of the PROJECT cost is $3,519 and shall be funded in accordance with the following: a. The Tri-Party Program funding is not to exceed $10,557. b. Any PROJECT costs above the Tri-Party Program funding of $10,557 will be funded with any available Tri-Party Program Funds. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY for $3,519 (being 100% of the COMMUNITY'S Tr-Party contribution). 5. After execution of this agreement the BOARD shall submit an invoice to the COUNTY for $3,519 (being 100% of the COUNTY'S Tr-Party contribution) on July 22, 2010. a. The invoice shall be sent to: Mr. Tim Soave, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate Managing Director Township of Rose Its St,et6-erifiSI-C Its 614/10 #50482RoseTwpGrava1 3 Contractor Payments $10,557 EXHIBIT A TRI-PARTY PROGRAM 2010 County Supported Road Improvements Fish Lake Road Highland Township border to Demode Road Township of Rose BOARD Project No. 50482 The spreading and chloriding of gravel on Fish Lake Road from the Highland Township border to Demode Road. ESTIMATED PROJECT COST 1 COST PARTICIPATION BREAKDOWN I COMMUNITY COUNTY BOARD TOTAL FY02-03 Tri-Party Proaram $ 3.519 $ 3,519 $ 3,519 $107557 , IpTAL SHARES $ 3.519 $ 3,519 $ 3,519 $10,557_ 6/4110 #50482Ro6eTvirpGravel 4 Resolution #10179 July 7, 2010 The Chairperson referred the resolution to the Finance Committee. There were no objections, $3,519 $3,519 4 yr FISCAL NOTE (MR #10179) July 22, 2010 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION — TOWNSHIP OF ROSE — FISH LAKE ROAD, HIGHLAND TOWNSHIP BORDER TO DEMONDE ROAD, PROJECT NO. 50482 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Unused Tr-Party funding of $3,928,942 accumulated from Oakland County appropriations from FY 2009 and prior was returned from RCOC and is designated in the County General Fund (account #371509), 2. Funding of $3,519 is available in the General Fund Designated Fund Balance for Tri Party 2009 and prior funding (account #371509) for project 50482, spreading and chlorination of gravel on Fish Lake Road from the Highland Township border to Demode Road. 3. The FY 2010 budget be amended as follows: General Fund # 10100 Revenue 10100 9010101-196030-665882 Planned Use of Fund Balance Total Revenues Expenditures 10100-901001-1 53010-740135 Tri Party Total Expenditures FY 2010 $3,519 $3,519 e_f_INAN7CE CONplkTTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Greimel and Long absent. 47;12 Resolution #10179 July 22, 2010 Moved by Gosselin supported by Nash the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). Discussion followed. AYES: Burns, Coulter, Douglas, Gershenson, Gingeli, Gosselin, Greimel, Jackson. Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Scott, Taub, Zack, Bullard. (19) NAYS: None. (0) ABSTAIN: Schwartz. (1) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE THE FOBEGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 22, 2010, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of July, 2010. Gat Ruth Johnson, County Clerk