HomeMy WebLinkAboutResolutions - 2010.07.07 - 10133Chairperson, I move the adoption of the foreping Resolution.
Sue Ann DougYfk,i'l.nOrict 12
Miscellaneous Resolution #10142
BY: Commissioner Sue Ann Douglas, District 12
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION - CITY OF ROCHESTER PROJECT #50421
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the discretionary Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads located within the boundaries of an Oakland County CVT and under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party Road
Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
#10045, provides that any discretionary Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance and may be made only after
completion of all of the following:
I. The Road Commission for Oakland County (RCOC) and an individual city,
village, or township (CVT) have identified a specific project and said
project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project
and transferred said appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits
to the Board of Commissioners Finance Committee a resolution
authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance
for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds may be released from the
Tr-Party Program designation account; and
WHEREAS the City of Rochester, along with the Road Commissioner for Oakland
County has identified a specific project and said project is ready to be
undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third
(1/3) share of the funding for the identified project in the City of Rochester
and said appropriation has been transferred to a specific project account; and
WHEREAS the City of Rochester has demonstrated that it has authorized its one-
third (1/3) share of the funding for the specified project and has executed a
written contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2010 authorized
amount of Tr-Party Road Improvement funding for the City of Rochester is $
65,420.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the City of Rochester as eligible for
appropriation and authorizes the release of the specified Tr-Party Road
Improvement Program funds from the Oakland County General Fund Designated Fund
Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland County,
Oakland County Fiscal Services and the City of Rochester.
•-;
Board of Road Commissioners
Gregory C. Jamian
Commissioner
Richard G. Skarritt
Commissioner
Eric S. Wilson
Commissioner
Brent 0. Bair
Managing Director
Dennis G. Kolar, P.E.
Deputy Managing Director
County Highway Engineer
=ROAD trYINIEtriall
for OAKLAND COUNTY
QUALITY LIFE II-MOURN ROOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
WE CARE"
May 27, 2010
Ms. Lee Ann O'Connor, Clerk
City of Rochester
P 0 Box 10
Rochester, Ml 48307
Re: PRESERVATION OVERLAY ON PARKDALE ROAD FROM
WEST OF LETICA DRIVE TO DEQUINDRE ROAD. PROJECT
NO. 50421
Dear Ms. O'Connor:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Brent 0.
Bair, Managing Director at the regularly scheduled Board meeting of
Thursday, May 27, 2010.
Please contact Thomas G. Noechel Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
`)
Patricia ZONierzbicki
Deputy-Secretary /Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-1349
TDD
248-645-9923
/sjg
Enclosure
cc: Dennis Lockhart
Thomas G..Noechel
Tim Soave, Oakland County
S 57-/ 2 €
www.rcocweb.org
I
44
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Parkdale Road
West of Letica Drive to Dequindre Road
City of Rochester
BOARD Project Number 50421
This Agreement, made and entered into this 2:14k day of my) , 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Rochester, hereinafter referred to as the
COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the preservation
overlay on Parkdale Road from west of Letica Drive to Dequindre Road, as described in Exhibit
"A", attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $310,000; and
WHEREAS, the said PROJECT involves designated and approved funding in accordance
with the Tri-Party Program in the amount of $196,259 which amount shall be paid through equal
contributions by the BOARD, the COMMUNITY and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor.
3. The COMMUNITY'S share of the PROJECT cost is $179,161 and shall be funded
in accordance with the following:
a. 111-Party Program funding is not to exceed $196,259.
b. All PROJECT costs above the Tri-Party Program funding of $196,259 will
be the responsibility of the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $32,710 (being 50% of the COMMUNITY'S Tr-Party
contribution) and for $56,870.50 (being 50% of the COMMUNITY'S non Tr-Party
contribution).
5. Upon execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $32,710 (being 50% of the COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S Tri-Party contribution,
not to exceed $32,710 and for the remaining 50% of the non Tr-Party contribution
of $56,870.50.
7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tri-Party contribution not to exceed $32,710.
8. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
4/1 2/1 0 #50421 /Parkdale/CityofRochester 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate.
By
Managing Director
City of Rochester
Approved by City Council April 26, 2010
Its
Its
4/12/10#50421/Parkdale/CItydRochester 3
Contractor Payments $310,000
EXHIBIT A
TR1-PARTY PROGRAM
2010
County Supported Road Improvements
Parkdale Road
West of Letica Drive to Dequindm Road
City of Rochester
BOARD Project No. 50421
The 1 .5" HMA preservation overlay on Parkdale Road from west of Letica Drive to Dequindre
Road.
ESTIMATED PROJECT COST
_COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY _ BOARD TOTAL
FY02-07 Tr-Party Program $ 38,298 $ 38,298 $ 38,298 $114,894
FY08 Tri-Party Program 11,186 11,185 11,185 $ 33,556
FY09 Tri-Party Program 11,185 11,186 11,185 $ 33,556 _
FY10 Tr-Party Program _ 4,751 4,751_ 4,751 - $ 14,253
Contributuion 113,741 0_ 0 $113,741
TOTAL SHARES $179,161 $ 65,420 $ 65,419 $310,000_,
c
4/12/10 #50421/ParkdaleleityofRochester 4
Resolution #10142 June 9, 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MR #10142) July 7, 2010
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION -CITY OF ROCHESTER PROJECT NO. 50421
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. On December 9, 2009 the Board of Commissioners approved Miscellaneous
Resolution #09290 which designated $1,000,000 in fund balance for the 2010
Tr-Party program for projects managed by the Road Commission for Oakland
County (RCOC).
2. Unused Tr-Party funding of $3,813,455 accumulated from Oakland County
appropriations from FY 2009 and prior was returned from RCOC and is
designated in the County General Fund (account #371509).
3. Funding of $60,669 is available in the General Fund Designated Fund Balance
for Tri Party 2009 and prior funding (account #371509) for the project 50351
preservation overlay on Parkdale Road from west of Letica Drive to Dequindre
Road.
4. Funding of $4,751 is available in the General fund Designated Fund Balance for
Tri Party 2010 funding (account #371510) for the balance of the above
mentioned project.
5. The FY 2010 budget be amended as follows:
General Fund # 10100
Revenue FY 2010
10100 9010101-196030-665882 Planned Use of Fund Balance $65,420
Total Revenues $65,420
Expenditures
10100-9010101-153010-740135 Tri Party $65,420
Total Expenditures $65,420
(F,1_CE COMMITTEE
b1.„.4..7.5-142
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Gingell, Greimel
and Taub absent.
7/13//'
Resolution #10142 July 7, 2010
Moved by Middleton supported by Coleman the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted,
AYES: Burns, Cabello, Coleman, Coulter, Douglas, Gingell, Gosselin, Greimel, Hatchett, Jackson,
Jacobsen, Long, McGillivray, Middleton, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack,
Bullard. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted.
91"-
NOY APPROVE THE F REGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 7, 2010, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 7th day of July, 2010.
Gat
Ruth Johnson, County Clerk