HomeMy WebLinkAboutResolutions - 2010.06.09 - 10148Chairperson, we move the adoption of the foregoing Resolution,
Steven H. Sch District 14 J1E Nash, District 15
Resolution #10122 May 20, 2010
Miscellaneous Resolution #10122
BY: Commissioner Steven H. Schwartz, District 14; Jim Nash, District 15
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION - CITY OF FARMINGTON HILLS PROJECT NO. 50141
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the discretionary Tr-party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenanoe and
repair of roads located within the boundaries of an Oakland County CVT and under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road
Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
41045, provides that any discretionary Oakland County appropriation in support
of the Tr-Party Road 7mprovement Program shall be distributed only from the
designated General Fund Tri-Party Program fund balance and may be made only after
completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city,
village, or township (CVT) have identified a specific project and said
project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 113 share of the funding for the project
and transferred said appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a written contract for payment with the RCOC; and
4. The Commissioner(s1 representing the CVT requesting the project submits
to the Board of Commissioners Finance Committee a resolution
authorizing the appropriation of tHe County's
1/3 share of the project from the General Fund Designated Fund Balance
for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds may be released from the
Tr-Party Program designation account; and
WHEREAS the City of Farmington Hills, along with the Road Commissioner for
Oakland County has identified a specific project and said project is ready to be
undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third
(1/3) share of the funding for the identified project in the City of Farmington
Hills and said appropriation has been transferred-to a specific project account;
and
WHEREAS the City of Farmington Hills ha a demonstrated that it has authorized its
one-third (1/2) share of the funding for the specified project and has executed a
written contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2010 authorized
amount of Tr-Party Road Improvement funding for the City of Farmington Hills is
$ 96,100.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the City of Farmington Hills
as eligible for appropriation and authorizes the release of the specified Tr1-
Party Road Improvement Program funds from the Oakland County General Fond
Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland County,
Oakland County Fiscal Services and the City of Farmington Bills.
The Chairperson referred the resoiution to the Finance Committee. There were no objections,
oard of Road Commissioners
Gregory C. Jarniars
Cominzsioner
Richard G. Skarritt
COMMISSIOROF
Eric S. Wilson
Commissioner
Brent 0 Bair
Managing Ditector
Dennis G. Kolar. RE.
Deputy Managing Dorectoe
County Highway Engineer
31001 Lase s Road
Beverly Hills. Ml
48025
Patricia Z. Witrzbick
Deputy-Secretary /Clerk of the Board
isjg
Enclosure
-) C
/VS
FAX
248-645-1349
248 645-2000 cc: Dennis Lockhart
Thomas Noechel
Tim Soave
TDD
248-645-9923
www.rL'oc.vveb org
=ROAD COMMISSION
for OAKLAND COUNTY
OtIALIFr LIFE. THROLI.4^.. .504.17 ROADS'
RAO CeAliFISSIQN FOII Qn44-PhIL) cOUNI,
°wF cAnr."
May 13, 2010
Ms. Kathryn A. Doman, Clerk
City of Farmington Hills
31555 W. Eleven Mile Road
Farmington Hills, MI 48336-1166
Re: ORCHARD LAKE ROAD, 12 MILE ROAD TO 13 MILE ROAD;
PROJECT NO. 50141
Dear Ms. Dornan:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Brent 0. Bair,
Managing Director at the regularly scheduled Board meeting of Thursday,
May 13, 2010.
Please contact Thomas Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer questions or for additional information.
Sincerely,
s o \
t
Thomas G. Must, P.E.
Director of En9ineerin9
Qualify Life through Good Roads "We Care"
=11=7A17.417
Ca, VI 6125:57€7Ar
for OAKLAND COUNTY
Inter-Departmental Memorandum
PROGRAMMING DIVISION
DATE: April 29, 2010
To: Thomas G. Blust, P.E.
Director of Engineering
FROM: Thomas G. Noechel -7:401
Programming Supervisor
SUBJECT: PROJECT NO. 50141, ORCHARD LAKE ROAD
12 MILE ROAD TO 13 MILE ROAD
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the
local cost participation agreement with the City of Farmington Hills for the
resurfacing of Orchard Lake Road from 12 Mile Road to 13 Mile Road.
The estimated total cost is $1,152,300 and will be funded by American Recovery
and Reinvestment Act Funds (ARRA) in the amount of $864,000. The City of
Farmington Hills has elected to use Tr-Party Funds to fund the remaining local
match amount of $288,300. Our 113 share is estimated to be $96,100 and is in
the FYI 0 budget.
The project is in the district of County Commissioner Jim Nash. The agreement
is in our standard approved format, and I recommend Board approval.
TGN/sk
Attachment (2)
Recommended for Board Approval
frrorvt'°
5//a /1O
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Orchard Lake Road
12 Mile Road to 13 Mile Road
City of Farmington Hills
BOARD Project Number 50141
This Agreement, made and entered into this 1l4kk day of 4,1V‘f , 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Farmington Hills, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of
Orchard Lake Road from 12 Mile Road to 13 Mile Road, as described in Exhibit "A", attached
hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the
BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the
PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $1,152,300; and
WHEREAS, the BOARD shall enter into Contract Number 10-5196 with MOOT for partial
funding of the PROJECT with federal program dollars under the Federal American Recovery
and Reinvestment Act of 2009, and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MOOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, said LOCAL MATCH involves certain designated and approved Tr-Party
Program Funds, in the amount of $288,300 which shall be comprised of equal contributions by
the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY, in accordance with the Tr-Party Program as detailed in Exhibit A;
and
WHEREAS, the parties hereto have reached a mutual understanding regarding the cost
sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor.
a The BOARD shall enter into Contract 10-5196 with MOOT for partial funding of the
PROJECT with federal funds, estimated in the amount of $864,000.
4. All costs of the LOCAL MATCH, estimated to be $288,300, shalt be funded with
Tr-Party Program Funds.
5. The COMMUNITY'S share of the LOCAL MATCH shall be funded in accordance
with the following:
a. Tri-Party Program funding is not to exceed $288,300.
b. Any LOCAL MATCH costs above the Tr-Party Program funding of
$288,00 will be the responsibility of the BOARD.
6. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $48,050 (being 50% of the COMMUNITY'S Tr--Party
contribution).
7. Upon execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $48,050 (being 50% of the COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
3124/10 #50141 /CityFanninglonHills/Const
'
8. As costs of the PROJECT are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S Tr-Party contribution,
not to exceed $48,050.
9. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $48,050.
10. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
3124/10 #50141/CityFarmingtonHills/Const
By
B y _
Its (
1c-47w /1/i,; . I AI
*
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Its Managing Director
City of Farmington Hills
By (-----*"` act(
its
3f24/10 450141/CityFarrningtool1ills1Const
EXHIBIT A
TRI-PARTYPROGRAM
2010
County Supported Road Improvements
Orchard Lake Road
12 Mile Road to 13 Mile Road
City of Farmington Hills
BOARD Project No, 50141
The resurfacing of Orchard Lake Road from 12 Mile Road to 13 Mile Road
ESTIMATED PROJECT COST
Contractor Payments
Total Cost Eligible for Federal Funds
Less Federal Funding (capped)
LOCAL MATCH
$1,152,300
1,152,300
(864,000)
$ 288,300
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY 2006 Tr-Part Program 74,640 74640 ' 74 640 223 920
FY 2007 Tri-Party Program 21,460 21,460 21,460 64 380
TOTAL SHARES $96,100 $96 $96 100L 88 30
3/24/10 N50141rCityFarmingtonHills/Const
jp,.. . *
Resolution #10122 May 20, 2010
The Chairperson referred the resolution to the Finance Committee, There were no objections.
June 9. 2010
FISCAL NOTE (MR #10122)
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION —CITY OF FARMINGTON HILLS PROJECT NO. 50141
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson. Ladies and Gentiemen:
Pursuant to Rule XII-C of this Board. the Finance Committee has reviewed the above
referenced resolution and finds:
1. Unused Th-Party funding of $3.928,942 accumulated from Oakland County
appropriettns from FY 2009 and prior was returned from RCOC and is
designated i.i the County General Fund (account #371509).
2. Funding of $96100 is available in the General Fund Designated Fund Balance
for Tri Party 2009 and prior funding (account #371509) for project 50141
resurfacing Orchard Lake Road between 12 Mile and 13 Mlle.
3. The FY 2010 budget be amended as foilows:
General Fund # 10100
Revenue FY 2010
10100 9010101-196030-665882 Planned Use of Fund Balance $96.100
Tota Revenues $96,100
Expenditures
10100-90101(Y-153010-740135 Tri Party $96,100
Total Expenditures $96.100
FINANCE COMMITTEE
FINANCE COXII=TTEE VOTE:
Motion carred unanimously on a roll call vote
Resolution #10122 June 9, 2010
Moved by Gosselln supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted.
AYES: Burns, Capello, Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel,
Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potter, Potts, Runestad, Schwartz,
Scott, Taub, Woodward, Zack, Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted.
! HEREBY APPROVE THE FOREGOING RESOLUTION
ACTING PURSUANT TO 1973 PA 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 9, 2010. with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 9th day of June, 2010.
Ruth Johnson, County Clerk