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Home My WebLink AboutResolutions - 2010.06.09 - 10155MISCELLANEOUS RESOLUTION # 10133 June 9, 2010 By: General Government Committee, Christine Long, Chairperson IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION - ACCEPTANCE FOR 2009 FEMA STATE HOMELAND SECURITY GRANT PROGRAM — MONROE COUNTY FIDUCIARY TO: OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS funding was released from the United States Department of Homeland Security, Federal Emergency Management Agency (FEMA) to the State of Michigan for the 2009 Homeland Security Grant Program: and WHEREAS the Michigan Homeland Protection Board continues to support Regional Homeland Security Planning Boards throughout the state; and WHEREAS the State has awarded a 2009 Homeland Security Grant to each jurisdiction within Region 2 in the State including the following political subdivisions: City of Detroit and Macomb, Monroe, Oakland, St, Clair, Washtenaw. and Wayne Counties: and WHEREAS the County of Monroe has requested that Oakland County continue to serve as fiduciary for that county's State Homeland Security Grant Award; and WHEREAS the State of Michigan has awarded Oakland County as fiduciary for Monroe County reimbursement for qualified expenses up to. but not exceeding $49,178 for the State Homeland Security Program and $489,290 for the Urban Area Security Initiative for a total of $538,468 during the period of August 1. 2009 through April 30, 2012; and WHEREAS up to 5% of the total award may be retained Oakland County for expenses incurred in the Management and Administration of this grant; and WHEREAS Oakland County Corporation Counsel has developed the attached Interlocal agreement and exhibits to be used for the 2008 State Homeland Security Grant Program; and WHEREAS the grant agreement has been reviewed and approved through the County Executive contract review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the position of Fiduciary and Subgrantee for Monroe County for the 2009 State Homeland Security Grant and accepts the grant funds in an amount up to $538,468 with no county match or in-kind contribution required. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its Chairperson or his desIgnee to execute and enter into this agreement on behalf of the County of Oakland. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the attached Interlocal agreement and exhibits and authorizes its chairperson to execute such Agreement and all other related documents between Oakland County and the County of Monroe. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the Grant Agreement and to approve an grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that all positions and other program costs associated with this grant are contingent upon continuation of grant funding. Chairperson, on behalf of the General Government Committee. I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote with CapeHo and Schwartz absent. , Page 1 of 4 Brandon Lewis From: Piir, Gala [piirg@oakgov.com ) Sent: Monday, April 19, 2010 4:14 PM To: 'Lewis, Brandon'; 'Linda P' Cc: 'Ouisenberry, Theodore H.': 'Novak, Gail'; 'Smith, Tricial; 'Hall, Jody' Subject: Grant Sign Off: Homeland Security Division - 2009 Homeland Security Grant Program - Monroe County Fiduciary - Grant Acceptance Please Note: the County will have to execute a new interlocal agreement with the entities receiving the 2009 Homeland Security Grant Program funds. GRANT REVIEW SIGN OFF — Homeland Security Division GRANT NAME: 2009 Homeland Security Grant Program — Monroe County Fiduciary FUNDING AGENCY: Michigan Department of State Police, Emergency Management and Homeland Security Division DEPARTMENT CONTACT PERSON: Brandon Lewis 8-1598 STATUS: Grant Acceptance DATE: April 19.2010 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreementicontract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. PROJECT SYNOPSIS For the 2009 HSGP, Oakland County will be serving as fiduciary for the County of Monroe, purchasing equipment and services on their behalf. The 2009 IISGP is a homeland security assistance program that provides funds to build capabilities to prevent, respond to, and recover from Incidents of National Significance, including threats of incidents terrorism. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (4/15/2010) Department of Human Resources: Approved. — Cathy Shallal (4/14/2010) Risk Management and Safety! Approved by Risk Management, — Julie Secontine (4/15/2010) Corporation Counsel: After viewing the above-referenced grant agreement award to Oakland County, as Fiduciary for Monroe County, in the amount of S538,468.00, I found no legal issues that must be resolved before the grant is executed. The County will have to execute a new interelocal agreement with Monroe County for the 2009 Homeland Security Grant Program funds. — Jody S. Hall (4/19/2010) hil? 0110 I 11 Page 2 of 4 COMPLIANCE The grant agreement references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant. FEMA - Uniform Administrative Requirements for Grants and Cooperative agreements with State and Local Governments (44 CFR Part 13) http:/iwww.access.gpa.govinara/cfrlwaisic4,_06/44cfr13_06.htril1 Cost Principles for State. Local and Indian Tribal Governments (OMB CIRCULAR A-87) (2 CFR Part 225) http:iiwww.acces_s.gpo.gov/naralcfriwaikidx_0812cfr225 08,html Federal Office of Management and Budget (0:V113) Circular No. A-87, A-102, and A-133 http://www.whitchou5e.ggylombleireo1arsjinclex.hlul Single Audit Act of 1984 (with amendments in 1996) intp7/4-ww.whitencese.goi_i/omb/fulialifin_s_Ozle Executive Order 13347 - Individuals With Disabilities in Emergency Preparedness httgifwvv-w.ferna,govilxlf ernerzencyluirnsioirns_exeeutive_ordor_13347,p4f Title VI of the 1964 Civil Rights Act (42 U.S.0 Section 2000d) cv/crticorlpoordiltiticvigathn, Michigan Elliott-Larsen Civil Rights Art — "Act 453 of 1976" ip://vvww.legisl ature.mi.gpviluq3 I xgeltnirj5 z55z2uiwv4 Um aspx?page—gutobjec t &ohjec tname,--mcl-Act-453-of- 1976qu-14718540 Michigan Persons with Disabilities Civil Rights Act — "Act 220 of 1976" ht11)://www egistature.mi.govti_q3 I xe.eltinrj5z55z2utwv45)/mileg.awx?page-gclobjecs8tobjec Mame—awl-Act-220-a- ,19768zqueryid-14 .718A9 Michigan State Contracts with Certain Employers Prohibited — Act 278 of 1980 htp ftwww . legislature tagovi(S(gairaqv4uncigbvh10s2)355)kolileg.as.o?pagx7ig- etObjc objec arnc=mcl-Ac t218- o f- 1980 Department of Homeland Security — Protected Critical Infrastructure Information (6 CFR Part 29) http://ecfr.gpoacLos.gov/cgiit'tet/text-idx?e=ecfr&tpl-/eGfrbrowself it1e06/6cfr29Jnain_02.0 Department of Homeland Security — Protection of Sensitive Security Information (49 CFR Part 1520) htV:11www .acces*,zpo,vvinaralefriwaisidx_04i49 cfr 1520 04.1itml Executive Order 12372 - Intergovernmental review of Federal programs 1ittp://www.fws.gov/po1icv/1ibraryirgeo12372.pdf US DO Uniform Administrative Requirements for Grants and Cooperative Agreements (28 CFR Part 66 and 28 CFR Part 70) http://www.access.gpo.govinaralcfrlwa isid7c_04/28cfrv2_04.htini Office of Justice Programs Rearing and Appeal Procedures (28 CFR Part 18) htta://www access kpO zov inaralcfrlwaisiclx 01/28 cfr18_01.htm Confidentiality of Identifiable Research and Statistical Information (28 CFR Part 22) littp://www.acLesupg,s_ovinarWcfr/waisidx_04/28cfr22_04.html Criminal Intelligence Systems Operating Policies (28 CFR, Part 23) j/www. access gpo. gov ,onaraicfriwais icix_04/2$ cfr23_04.html zoonnin , Page 3 of 4 Intergovernmental Review of Department of Justice Programs and Activities (28 CFR Part 30) http:liwww. acc es s. gpo. go yinaraic fr/wa is i dx 01/28 cfr30 01.html Nondiscrimination of the basis of Disability in State and Local Government Services (28 CFR Part 35) http; ac c c s s. o . go vinaralc &No is tdx_01/28cfr35 01.13=1 Equal Treatment for Faith Based Organizations (28 CFR Part 38) http://www.uscloj .govlo vw/ do csi as mcmcire entationo f28c frpart38.pdf Nondiscrimination; Equal Employment Opportunity; Policies and Procedures (28 CFR Part 42) http://www.gcess,gpo.gov/riaraIcft/wisidx01!28cfr42Ol.Jitmi Procedures for Implementing the National Environmental Policy Act (28 CFR Part 61) http://www.aceess.gao_gov/naraicir/waisidx_01128cfr61 01. him' Floodplain Management and VVetland Protection Procedures (28 CFR Part 63) htty ://www .access.g-Do.govinara/cfr/w aisidx 01128cfr63 01Jatml National Historic Preservation Act of 1966 (16 U.S.C. 470 http_Swww. rip s.go vih is torylloc al-lawinhpa1966.htm Executive Order 11593 — Protection and enhancement of the cultural environment http: /1-vo.vw,g sa.go v/P o rt s a/ep/c ontent ie w.do?c onWritType—GS A.13AS IC &cow cntId--12094 Archeological and Historic Preservation Act of 1974 (16 U.S.C. 469) httig://www/h_itoryiloca17.1„, Arch' tistPres...a The National Environmental Policy Act of 1969 (42 U.S.C. 4321) http://wwwilepa.govinepairegstrna/tm Omnibus Crime Control and Safe Streets Act of 1968 http://www_4sdollov/ert'split/42usc3789d.htm Victims of Crime Act (42 USC Section 10604) htu)://www.usdoj.govicrticorib a /do i 10604.htm Juvenile Justice and Delinquency Prevention Act http_://oii_cipacrs.o/s/bsaitiiislpa2002titlev.pdf Federal Civil Rights Act of 1964 hap ://www.1.3sdoizovicrtieoriinciex.htm The Rehabilitation Act of 1973, Section 504 (29 U.S.C. Section 794) http_jiwww.4oLgovioasarnircgsistatutesisec504,htm The Americans with Disabilities Act of 1990 (42 U.S.C., See 12101) http://www. a d a. go v/Tub s /pda.htm The Education Amendments of 1972 (20 U.S.C., Sec 1681, 1683, 1685-86) ht(vilwww.JIA. oigaicrticoricoord/titleimtat.btrn Age Discrimination Act of 1975 42 U.S.C. Sections 6101-6107 http://www.doi,govioasamiregs/statutes/age_act.htm Executive Order 13279 Equal Protection of the Laws for Faith-based and Community Organizations httpww.white1iQuse.govinews/releases/2002/12/20021212-6,htm1 U.S. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 hap: //www.fhwa-do t. go v ire a le stat elact,htm 4/10/7i11 Page 4 of el Federal Hatch Act - Political Activity of Certain State and Local Employees http//www.osc.gov ,ihatchaot.htni FEMA — New Restrictions on Lobbying (44 CFR Part 18) hip:/!vw.access.gpo.gov/nara/cfr/id&O6/44cfr1S6htrn1 Executive Order 12549 — Debarment and Suspension http://www.archives.govifederal-registeecOilicationiexecutive-orde /12549,honl Emergency Management and assistance Regulations (44 CFR) http://www.access.gmgovinaralcfriwaisith_00144cfrv1200.htint Drug-Free Workplace Act of 1988 http://liwebgate.accesszian.govlogi-bintetdoc.cgi ?dbnam -brovise_use&docid—Cite;-+41USC701 Gala V. Plir Grants Compliance and Programs Coordinator Oakland County Fiscal Services 1ivi8ion Phone (248) 858-1037 Fax (248) 858-9724 plirg@oakgov.com 411111P10111 State of Michigan 2009 Homeland Security Grant Program August 1, 2009 to April 30, 2012 CFDA Number: 97.067 I Grant Number; 2009-SS-T9.0060 This Homeland Security Grant Program (HSGP) Grant Agreement is hereby entered into between the Michigan Department of State Police, Emergency Management and Homeland Security Division (hereinafter called the Subgrantor), and the COUNTY OF OAKLAND (hereinafter called the Subgrantee) I. Purpose The purpose of this grant agreement is to provide federal pass-through funds to the Region 2 Homeland Security Planning Board through the Suagrantee (which has been voted and approved to act as the fiduciary agent for the Board) for the FY 2009 HSGP, The HSGP provides federal funds for the purpose of preventing, deterring, responding to, and recovering from incidents of National Significance. including threats and incidents of terrorism. The 2009 HSGP is a primary funding mechanism, operated by the United States Department of Homeland Secarity (DHS) for building and sustaining national preparedness capabilities. HSGP is comprised of four separate grant programs, of which two are covered by this grant agreement: • The State Homeland Security Program (SHSP) -The State Homeland Security Program (SHSP) is a core assistance program that provides funds to build capabilities at the state and local. Activities implemented under SHSP must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, or response to, and recovery from terrorism in order to be considered eligible. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Grantees must demonstrate this dual-use quality for any activities implemented under this program that are not explicitly focused on terrorism preparedness, Linkages between specific projects undertaken with SHSP funds and strategic goals and objectives will be highlighted through regular required reporting mechanisms, including the Biannual Strategy Implementation Report (SIR}. • Urban Areas Security Initiative (UASI) - The intent of the UASI program is to enhance regional preparedness in major metropolitan areas. The UASI program directly supports the National Priority on expanding regional collaboration in the National Preparedness Guidelines and is intended to assist participating jurisdictions in developing integrated regional systems for prevention, protection, response, and recovery. The FY 2009 UASI program continues this mission by providing financial assistance to address the unique multidiscipline planning, organization, equipment, training, and exercise needs of high threat, high-density urban areas, and to assist them in building and sustaining IS capabilities to prevent, protect against, respond to, and recover from threats or acts of terTorism. The FY 2009 UASI program is intended to enhance regional preparedness efforts, Urban areas must use these funds to employ regional approaches to overall preparedness and are encouraged to adopt regional response structures whenever appropriate. UASI program implementation and governance must include regional partners and shoud have balanced representation among entities with operational responsibilities for prevention, protection, response, and recovery activities within the region. States must ensure that the identified urban areas take an inclusive regional approach to trie development and Implementation of the FY 2009 UAS1 program and involve the contiguous jurisdictions, mutual aid partners, port authorities, rail and transit authorities, campus law enforcement, state agencies, Citizen Corps Council(s). and MMRS jurisdictions in their program activities. Activities implemented under UASI must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, or response to terrorism in order to be considered eligible. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Grantees must demonstrate the dual -use quality for any activities implemented that are not explicitly focused on terrorism preparedness, 2009 HSGP Grant Agreement County of Oakland (Region 2 fiduciary) Page 2 of 9 Fundinq Priorities Priorities for the FY 2009 HSGP have been modified based on the risk-based funding and the capabil ty-based planning process used by the OHS. FY 2009 HSGP wili focus on the following objectives as its highest priorities: 1. Address capability requirements and measure progress in achieving the National Preparedness Guidelines: 2. Support the national priority to strengthen planning and citizen preparedness capabilities by strengthening preparedness planning. 3, support the national peority to strengthen information sharing and eollaboration capabilities by maximizing information sharing via the national network of fusion centers 4. Support the national priority to strengthen medical surge and mass prophylaxis by developing and enhancing health and medical readiness and preparedness capabilities 5. Support the national priority to strengthen Chemical, Biological, Radiological/Nuclear, and Explosive (CBRNE) detection, response, and decontamination capabilities by strengthening improvised Explosive Device (IED) attack deterrence, prevention, and protection Capabilities G. Support the national priority to strengthen CBRNE detection, response, and decontamination capabilities by strengthening preventive radiological/nuclear detection capabilities II. Objectives The principal objective of this grant agreement is to provide financial assistance to the Region 2 Homeland Security Planning Board to support HSGP allowable activities. Allowable InvestMents made in support of the programs listed above must fall into one of the following five cost categories: 1. Planning 2. Organization 3. Equipment 4. Training 5. Exercises For guidance on allowable costs and program activities, please refer to the 2009 Federal HSGP Guidance, iocated at http://www.ferra.govipdf/government/grant/hsgp/fy09_,hsgp_guidance.pdf. To assist Subgrantees, the Subgrantor, in conjunction with the Michigan Homeland Security Preparedness Committee, has created a list of priority projects that Subgrantees shall use their 2009 HSGP funds to support. These projects were derived from the 11 investment Justifications developed by EMHSD that are to be implemented at the regional/local level. Additional information is provided in the Michigan FY 2009 HSGP Supplemental Grant Guidance. Subgrantees must take a regional approach when determining the best Use of FY 2009 HSGP funds. Subgrantees must consider the needs of local units of government, tribal governments, arid applicable volunteer organizations in the projects and activities included in their FY 2009 HSGP application. III. Statutory Authority Funding for the Fiscal Year 2009 HSGP is authorized by the Consolidated Security, Disaster Assistance, and Continuing Appropriations Act of 2009 (Public Law 110-329). The Subgrantee agrees to comply with all HSGP program requirements in accordance with the FY 2009 HSGP Guidance. The Subgrantee also agrees to comply with the following regulations: A. Administrative Requirements 1, 44 CFR, Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, located at http:/leCFR.gpoaccess.gov1cgiltftext/text- Wx?c=ecfr&tple/ecfrbrowse/Titie44/44cfr13_main_02,tpl 2. 2 CFR, Part 215, Institutions of Higher Learning, Hospitals, and Other Non-Profit Organizations (0/vIB Circular A-110), located at http://ecfr.gpoaccess.gov/cgiNtextiteei- - idx?c=ecfr&sid=5f90b818356757091bb65ea93f163c6a&tple/ecfrbrowse/Title02/2cfr2152rain_02.tpl 2009 I-1SGP Grant Agreement County of Oakland (Region 2 fiduciary) Page 3 of 9 B. Cost principals 1, 2 CFR, Part 225, Cost Principals for State, Local, and Indian Tribal Governments (OMB Circular A-87), located at htt pliecfr.g poaccess ,govicg lit/text/text- idx7c=ecfr&tpleiecfrbrowseiTitle02/2cfr225_main 02.tpl 2. 2 CFR, Part 220, Cost Principals for Educational Institutions (OMB Circular A-21), located at http://ecfr.gpoaccess.govicgiNtext/text-idx?c=ecfr&rgn=div5&view=text&node=2:1 .1.2.3.4aidno=2 3. 2 CFR, Part 230, Cost Principals for Non -Profit Organizations (OMB Circular A-122), located at hap:fleet gpoaccess.gov/ogiNtextitext-idx?ceecfr&tp*ecfrbrowse/Title02/2cfr230_main_02.tpl 4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations, located at https://www.acquisitiongovifar/htmliSubpart%2031_2.htmlitwp1095 552 C. Audit Requirements 1 OMB Circular A -133, Audits of States, Local Governments, and Non-Profit Organizations, located at http://www whitehouse.gov/omb/circularstal 33/a133.html IV. Homeland Security Grant Program Award Amount and Restrictions The COUNTY OF OAKLAND, as the Fiduciary Agent for Region 2, is awarded $2,967,318,00 under the FY 2009 HSGP. This total consists of $270,998.00 from the SHSP program and $2696,320,00 from the UASI program. FY 2009 HSGP does not contain a separate line-,tern for Law Enforcement Terrorism Prevention Program (LETPP), However, at least $74,606.00 of SHSP award funds and $706,976.00 of UASI award funds must be dedicated towards law enforcement terrorism prevention-oriented planning, organization, training, exercise. and equipment activities. At least $67,750.00 of SHSP award funds and $574,080.00 of UAS1 award funds must be dedicated to strengthening preparedness planning through planning, training, and exercising activities. This is a OHS requirement and additional details can be found in the FY 2009 HSGP Guidance This grant agreement designates HSGP funds only for reimbursement of authorized costs that are incurred during the FY 2009 Grant Agreement period. Grant agreement funds shall not be used for other purposes. Allocations for the FY09 HSGP have been determined on a regional basis through a funding methodology consistent with current Department of Homeland Security (DHS) guidance. Regional Boards have been created to ensure that all jurisdictions within a designated region have an equal say in how funds are spent. For any activities involving construction, demolition, or installations of equipment; an Environmental and Historic Preservation (EI-IP) Review must be completed prior to any work being done. Any activities that have been Initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for federal funding. Final determination on how funds awarded by this grant agreement will be allocated will be determined through a review process by the Sub grantor of projects submitted by the Region 2 Homeland Security Planning Board, not by the Sub grantee. V. Responsibilities of the Subgrantee FY 2009 HSGP funds must supplement, not supplant, state or local funds. Federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Potential supplanting will be carefully reviewed in the application review, in subsequent monitoring. and in the audit. The Subgrantee may oe required to supply documentation certifying that it did not reduce non-federal funds because of receiving federal funds. Federai funds cannot be used to replace a reduction in non-federal funds or solve budget shortfalls in general fund programs. 2009 HSGP Grant Agreement County of Oakland (Region 2 fiduciary) Page 4 of 9 The Subgrantee agrees to act as the designated Fiduciary Agent for the Region 2 Homeiand Security Planning Board. As the designated Fiduciary Agent of Region 2, the Subgrantee agrees to comply with all applicable federal and state regulations including, but not limited to, the following: A. In addition to this 2009 HSGP Grant Agreement. the Subgrantee shall complete, sign, and submit to Subgrantor the following documents, which are incorporated by reference into this grant agreement: 1. Standard Assurances 2. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirement 3. State of Micnigan Audit Certification Form (EMD-053) 4. Request for Taxpayer Identification Number and Certification (W-9) 5. Other documents tnat may be required by federal or state officials B. The FY09 Homeland Security Grant covers eligible costs from August 1, 2009 to April 30, 2011 Please '.efer to the Fiscal Year 2009 Homeland Security Grant Program Guidance, located at http://www.femagov/pdfigovernment/grant/hsgp/fy09_hsgp_guidance.pdf.. for a detailed list of what costs are eligible under this grant, Allowable costs are specifically addressed in Part VIII of the HSGP Guidance. C. Make all purchases in accordance with grant guidance and local purchasing policies: D. Submit project applications to the Subgrantor, which have been prepared and approved by the Homeland Security Regional Board, for evaluation and approval of projects prior to starting a project. All projects must meet OHS and EMHSD grant guidelines and must directly support one of the required projects from the regional supplemental guidance, and at least one of the 37 target capabilities. Projects should be coordinated with Regional Homeland Security Board activities. Any project that proposes a change in scope of work during the grant performance period must be resubmitted to the Subgrantor for approval. E. Submit an Allowable Cost Justification (ACJ) form for all costs that are part of approved projects prior to the encumbering of the cost. If an AC.) is not submitted, the Subgrantee will be held responsible for all costs determined to be ineligible by the Subgrantor or OHS. F. Within 30 days of the end of the Subgrantee's fiscal year, the Subgrantee must supply a document to the other local government agencies reporting the dollar amount spent on their behalf, so the local government agencies can submit the information on their Scnedule of Expenditures of Federal Awards (SEFA) report, NOTE. Copies of these documents must also be provided to the Michigan State Police, Emergency Management and Homeland Security Division, Audit Unit, 4000 Collins Road, Lansing, Michigan 48910- 5883. G. Create and maintain an inventory of all FY 2009 HSGP equipment purchases that lists, at minimum, the piece of equipment, the cost of the equipment, what agency the equipment is assigned to and the physical location of the equipment fOr the grant period and for at least three years after the grant is closed by the awarding Federal Agency. Subgrantees are advised that, when practicable, any equipment purchased with grant funding sha I ae prominent)/ marked as follows: "Perchased with funds provided by the U.S. Department of Homeland Security" Within 30 days of the end of the Subgrantee's fiscal year, the Subgrantee must supply a copy of this inventory to the Michigan State Police, Emergency Management and Homeland Security Division, Aerie Unit, 4000 Collins Road, Lansing, Michigan 48910-5883 H, Make FY09 HSGP equipment available for pick-up by other government agencies per equipment assignments by the Region 2 Homeland Security Planning Board. This process needs to include iegal transfer of the equipment to the designated government agencies. At minimum, the Suograntee should prepare documents, which when signed, will indicate other designated government agencies accept full legal and financial responsibility for pieces of equipment. The Subgrantee agrees to prepare the Reimbursement Cover Sheet (EMD-054) and all required attached documentation, including all required authorized signatures, and submit it to the Subgrantor at a minimum at the end of each quarter (or more frequently, as needed). Please note: One Reimbursement Cover Sheet and related forms must be completed for each grant project, solution area, allocation type, 2009 HSGP Grant Agreement County of Oakland (Region 2 fiduciary) Page 5 of 9 and individual exercise. Reimbursement Cover Sheets must be filled out completely or they will be returned to the Subgrantee for proper completion. Please refer to the Reimbursement Guidance included with each of the reirnoursement forms. The Reimbursement Cover Sheet (EMD-054) and other reimbursement forms can be found on the EMHSD website, located at http://ww-w.rnichigan.gov/msp10,1607,7-123-1593_3507_41574-214684--,00.html . The Subgrantee will not be reimbursed for funds until all required signed documents and reimbursement documents are received, J. Submit quarterly progress reports to the Subgrantor on the status of all approved projects. The due dates for quarterly work reports are detailed in Section VII of this agreement. K. Submit updated project and allocation information on a regular basis through the Biannual Strategy Implementation Reports (BS1R). The BSIR is due within 20 days after the end of the reporting period. The due dates for the BSIR are on January 20, 2010, July 20, 2010, January 20, 2011, July 20. 2011, January 20; 2012, and July 20, 2012. The reporting periods are from January 1 through June 30 and July I through December 31, The final BSIR is due 90 days after the end date of the FY09 HSGP award period. L. Comply with FY09 National Incident. Management System (NIMS) implementation requirements and move towards completion by September 30, 2012. FY09 NIMS requirements must be fully complied with by September 30, 2012. MIMS information is available at http://vvww.fema.goviemergencyinims . M. Comply with applicable financial and administrative requirements set forth in the current edition of 44 CFR, Part 13 including the following provisions: 1. Account for receipts and expenditures, maintain adequate financial records, and refund expenditures disallowed by federal or state audit. 2. Retain all financial records, statistical records, supporting documents, and other materials pertinent to the FY 2009 HSGP for at least three years after the grant is closed by the awarding Federal Agency, for purposes of federal and/or state examination and audit. 3. Perform the required financial and compliance audits in accordance with the Single Audit Act of 1984, as amended, and OMB Circular A-133, 'Audits of States, Local Governments, and Non-Profit Organizations,' as further described in 44 CFR, Part 13. N. integrate individuals with disabilities into emergency planning, per Executive Order 13347. 0. Environmental and Historic Presentation Compliance: The federal government is required to consider the potential impacts to the human and natural environment of projects proposed for federal funding, The Environmentai and Historic Preservation (EHP) Program, engages in a review process to ensure that federally-funded activities comply with various federal laws. The goal of these compliance requirements is to protect our nation's water, air, coastal, wildlife, agricultural, historical, and cultural resources, as well as to minimize potential adverse effects to children and low-income and minority populations, The Subgrantee shall not undertake any project having the potential to impact EHP resources without odor approval. Any activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not eligible for federal funding. VI. Responsibilities of Subgrantor The Subgrantor, in accordance with the general purposes and objectives of this grant agreement, will: A. Administer the FY09 HSGP in accordance with all applicable federal and state regulations and guidelines and provide quarterly reports documenting this administration. B. Provide direction and technical assistance to the Subgrantee. C. Provide to the Subgrantee any special report forms and reporting formats (templates) required for operation of the program. 2009 HSGP Grant Agreement County of Oakland (Region 2 fiduciary) Page 6 of 9 D. Reimburse the Subgrantee in accordance with this grant agreement, based on appropriate documentation submitted by the Subgrantee. E. Independently, or :n coniunction with OHS, conduct random on-site reviews. VU. Reporting Procedures Submit quarterly progress reports to the Subgrantor on the status of all funding. Quarterly progress reports are required whether or not expencitures are incurred. Subgrantees failure to fulfill the quarterly reporting requirements, as required by the grant, may result in the suspension of grant activities until reports are received. Reporting quarters for each year are as fellows; January 1 through March 31 April 1 through June 30 July 1 through September 30 October 1 through December 31 The final reporting quarter ends with the end of the grant performance period, which may result in this final quarter being less than three months in duration. Quarterly reports are to be submitted by end of the month following the end of each quarter. The first Quarterly Progress Report for the FY09 HSGP grant is due on April 30, 2010, Reports are to be sent electronically to ema_esgp@rnichigan.gov . VIII. Payment Procedures The Subgrantee agrees to preoare the Reimbursement Cover Sheet (EMD-054) and all required attached documentation, inducing all required authorized signatures, and submit it to the Subgrantor at a minimum at the end of each quarter (or more frequently, as needed). Please note: One Reimbursement Cover Sheet and related forms must be completed for each grant project, solution area, allocation type, and individual exercise. Reimbursement Cover Sheets must be filled out completely or they will be returned to the Subgrantee for proper completion. Piease refer to the Reimbursement Guidance included with each of the reimbursement forms. The Reimbursement Cover Sheet (EMD-054) and other reimbursement forms can be found on the EMHSD website at http://www.michigan.govimsp/0,1607,7-123-1593_3507 41574-214684—.00.htmi. The Subgrantee will not be reimbursed for funds until all required signed documents and reimbursement documents are received. Drawdown of Funds in Advance Subgrantees may request funds (for purchases of $25,000 or more) up to 120 days prior to expenditure, All of the following requirements must be met to obtain advanced funds: 1) The Subgrartee must complete a letter stating the reason they are requesting an advance; 2) The Subgrantee must submit a copy of an approved purchase order showing me delivery date for the items ordered to be within 120 days of the purchase order date; 3) These funds must be paced in an interest-bearing account (2CFR, part 21522k). The Subgrantee may keep interest UD to $100 per year (CFR44, part 13.21h) for administrative expenses for all federal grants combined (.per OHS Financial Management Guide, January 2006). If the Subgrantee is notified by the vendor of delays in the delivery date of equipment, funds must be returned to the Subgrantor. Advances cannot be outstanding for more tnan 120 days; 4) Any interest earned over $100 must promptly. but at least quarterly, be remitted to: MSP/EMHSD, Financial Section, 4000 Collins Road, Lansing, Ml 48910. The Subgrantee must also notify the Sulagrantor in writing of any interest earned over $104 quarterly , 2009 HSGP Grant Agreement County of Oakland (Region 2 fiduciary) Page 7 of 9 IX. Employment Matters Subgrantee shalt comply with Title VI of the Civil Rights Act of 1964, as amended. the Elliott-Larsen Civii Rights Act, 1976 PA 453, as amended, ivICL 37,2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended. MCL 37,1101 at seq., and all other federal, state and local fair employment practices and equa opportunity laws and covenants that it shall not discriminate against any employee or applicant for employment, to be employed in the performance of this grant agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of employment; or any matter directly or indirectly related to employment because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, limited English proficiency, or handicap that is unrelated to the individual's ability to perform the duties of a particular job or position. Subgrantee agrees to include in every subcontract entered into for the performance of this grant agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of the grant agreement, The Subgrantee shall ensure that no subcontractor, manufacturer, or supplier of the Subgrantee appears in the register compiled by the Michigan Department of Energy, Labor, and Economic Growth, Bureau of Commercial Services, Licensing and Enforcement Divisions, pursuant to 1980 PA 278, as amended, MCI 423.321 et seq. (State Contractors with Certain Employers Prohibited Act), or on the Federal Excluded Party List system, located at www.epfs.gov . X. Limitation of Liability Subgrantor and Subgrantee to this grant agreement agree that each must seek its own legal representative and bear its own costs, including judgments, in any litigation that may arise from performance of this contract. It is specifically understood and agreed that neither party will indemnify the other party in such litigation. This is not to be construed as a waiver of governmental immunity. XI. Third Parties This grant agreement is not intended to make any person or entity, not a party to this grant agreement. a third party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. XII. Grant Agreement Period This grant agreement is in full force and effect from August 1, 2009 to April 30, 2012. No costs eiigible under this grant agreement shall be incurred before the starting date of this grant agreement, except with prior written approval , This grant agreement consists of two identical sets, simultaneously executed; each is considered an original having identical legal effect. This grant agreement may be terminated by either party by giving thirty (30) days written notice to the other party stating reasons for termination and the effective date, or upon the failure of either party to carry out the terms of the grant agreement. Upon any such termination, the Subgrantee agrees to return to the Subgrantor any funds not authorized for use, and the Subgrantor she)] have no further obligation to reimburse the Subgrantee. Upon termination of grant agreement, The Subgrantee shall submit documentation, in a format specified by the Subgrantor, to formally end its status as fiduciary. XIII. Entire Grant Agreement This grant agreement is governed by the laws of the State of Michigan and supersedes al prior agreements, documents, and representations between Subgrantor and Subgrantee, wnether expressed, implied, or oral. This grant agreement constitutes the entire agreement between the parties and may not be amended except by written instrument executed by both parties prior to the termination date set forth in Section X11 above. No party to this grant agreement may assign this grant agreement or any of his/her/its rights, interest, or obligations hereunder 2009 HSGP Grant Agreemeet County of Oakland (Region 2 fiduciary) Page 8 of 9 I without the prior consent of the otoer party. Subgrantee agrees to inform Subgrantor in writing immediately of any proposed changes of dates, budget, or services indicated in this grant agreement, as well as -chariges-cif-ackiress or personnel affecting this grant agreement. Changes in dates, buoget, or services are subject to prior written approval of Subgrantor. If any provision of this grant agreement she!! De deemed void or unenforceable, the remainder of the grant agreement shall remain veld. The Subgrantor may suspend or terminate subgrant funding, in whoie or in part, or other measures may be imposed for any of the Mowing reasons: • Failure to expend funds in a timely manner consistent with the grant milestones, guidance and assurances. • Failure to comply with the requirements or statutory objectives of federal or state law. a Failure to make satisfactory progress toward the goals or objectives set forth in the subgrant application. • Failure to follow grant agreement reouirements or special cooditions, • Proposal or implementation of substantial plan changes to the extent that, if originally submitted, the project would not have been approved for funding. • FaiWre to suomit required reports. • Filing of a false certification in the appiicatton or other report or document, • Failure to adequately manage, monitor or direct the grant funding activities of their subrecipients. Before taking action, the Subgrantor will provide the Subgrantee reasonable notice of intent to impose corrective measures and will make every effort to resolve the problem informally. XIV. Business Integrity Clause The Subgrantor may immeeiately cancel the grant without further liability to the Subgrantor or its employees if the Subgrantee, an officer of the Subgrantee, or an owner of a 25% or greater share of the Suograntee is convicted of a criminal offense incident to the application for or performance of a state, public, or private grant Or subcontract; or convicted of a criminal offense, including but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under state or federal antitrust statutes: or convicted of any other criminal offense which, in the sole discretion of the Subgrantor, reflects on the Subgrantee's business integrity XV. Freedom of Information Act (FOIA) Much of the information submitted in the course of applying for funding under this program, or provided in the course of grant management activities, may be considered law enforcement-sensitive or otherwise critical to national security interests. This may include threat, risk, and needs assessment information; and discussions of demographics, transportation, public works, and industrial arid public health infrastructures. Therefore, each Subgrantee agency Freedom of Information Officer will need to determine what information is to be withheld on a case-by-case basis. The SubTantee should be familar with the regulations governing Protected Critical Infrastructure Information (6 CFR Part 29) and Sensitive Security Information (49 CFR Part 1520), as these designations may provide additional protection to certain classes of homeland security information. - .4arr ure 2009 HSGP Grant Agreement County of Oakland (Region 2 fiduciary) Page 9 of 9 XVI. Official Certification For the Subgrantee. The individual or officer signing this grant agreement certifies by his or her signature that he Of she is authorized to sign this grart agreement on behalf of the jurisdiction he or she represents. The Subgrantee agrees to complete all requirements specified in this grant agreement. County Of Oakland Name of Jurisdiction Printed Name Title Signature Date For the Subgrantor (Michigan State Police — Emergency Management and Homeland Security Division) Capt. W. Thomas Sands Printed Name DeputyState irector of Emergency Management and Homeland Security Title For the Regional Board; The Regional Board Chair's signature appears on this grant agreement as a certification that Region 2 Homeland Security Board has chosen the County of Oakland to serve as the fiduciary agent for the 2009 HSOP. This signature does not provide inclusion of the Regional Board Chair or the jurisdiction he or sne represents as part of the agreement between the Subgranter and Subgrantee. Regional Board Chair Printed Name Title Signature Date 2009 HOMELAND SECURITY GRANT PROGRAM INTERLOCAL FUNDING AGREEMENT BETWEEN OAKLAND COUNTY AND [NAME OF POLITICAL SUBDIVISION] This Interlocal Funding Agreement ("the Agreement") is made between Oakland County, a Constitutional Corporation, 1200 North Telegraph, Pontiac, Michigan 48341 ("Fiduciary"), and the [Name and Address of Political Subdivision], a Michigan Municipal Corporation ("Political Subdivision"). In this Agreement the Fiduciary and the Political Subdivision may also be referred to individually as "Party" or jointly as "Parties." PURPOSE OF AGREEMENT. Pursuant to the Urban Cooperation Act of 1%7, 1967 PA 7, MCL 124.501, et seq., the Fiduciary and the Political Subdivision enter into this Agreement for the purpose of delineating the relationship and responsibilities between the Fiduciary, the Political Subdivision, and the Region 2 Planning Board regarding the 2009 Homeland Security Grant Program ("Grant Program") and use of Grant Program funds, including but not limited to, the purchase, use, and tracking of equipment purchased with Grant Program funds, purchase or reimbursement of services with Grant Program funds, and/or reimbursement for certain salaries and/or overtime with Grant Program funds. Oakland County, Michigan was elected and appointed Fiduciary for the 2009 Homeland Security Grant Program by Region 2 Planning Board via a resolution dated October 17, 2007. Oakland County accepted the position of Fiduciary and as a result entered into the 2009 Homeland Security Grant Program Agreement with the State of Michigan and became the Subgrantee for the Grant Program. In consideration of the mutual promises, obligations, representations, and assurances in this Agreement, the Parties agree to the following: 1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether used in the singular or plural, within or without quotation marks, or possessive or nonpossessive, shall be defined, read, and interpreted as follows. Agreement means the terms and conditions of this Agreement, the Exhibits attached hereto, and any other mutually agreed to written and executed modification, amendment, or addendum. 1,2. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or expenses, including, but not limited to, reimbursement for attorney fees, witness fees, court costs, investigation expenses, litigation expenses, and amounts paid in settlement, which are imposed on, incurred by, or asserted against the Fiduciary or Political Subdivision, as defined herein, whether such claim is brought in law or equity, tort, contract, or otherwise. Pagel 2009 Homeland Security Grant Program Funding Agreement — Final 1.1. 1.3. Day means any calendar day beginning at 12:00 a.rn, and ending at 11:59 p.m. 1.4. Fiduciary means Oakland County, a Constitutional Corporation including, but not limited to, its Board, any and all of its departments, divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, volunteers, and/or any such persons successors. 1.5. Political Subdivision means the , a Michigan Municipal Corporation including, but not limited to, its Council. Board, any and all of its departments, its divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, volunteers, and/or any such persons successors. 1.6. Re_gialt means the area comprised of the City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne Counties. This Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 1.7. Region 2 Homeland Security Planning Board ("Region 2 Planning Board") means the Regional Homeland Security Planning Board for Region 2, as created by the Michigan Homeland Protection Board, and is comprised of the City of Detroit and Macomb, Monroe, Oakland, St Clair, Washtenaw, and Wayne Counties. The Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 1,8, 2009 Homeland Security Grant Program ("Grant Program") means the grant program described and explained in Exhibit B which began August 1, 2009 and ends April 30, 2012. The purpose of the Grant Program is to prevent, deter, respond to, and recover from incidents of national significance including, but not limited to, threats and incidents of terrorism. 2. AGREEMENT EXHIBITS. The Exhibits listed below and their properly promulgated amendments are incorporated and are part of this Agreement. 2,1, Exhibit A — Region 2 Homeland Security Planning Board Resolution; re: 2009 Homeland Security Grant Program Fiduciary; 2.2. Exhibit B — 2009 Homeland Security Grant Program Agreement between Fiduciary and the State: 2.3. Exhibit C — Transfer of Ownership Agreement/Equipment Receipt and Acceptance; and 2.4. Exhibit D— Request for Reimbursement Forms. 3. FIDUCIARY RESPONSIBILITIES. 3.1. The Fiduciary shall comply with all requirements set forth in the Grant Program Agreement between the Fiduciary and the State of Michigan. Page 2 2009 Homeland Security Grant Program Funding Agreement — Final 3.2. The Fiduciary shall comply with all requirements set forth in the 2009 Homeland Security Grant Program Guidance. 3.3. The Fiduciary shall purchase equipment with the Grant Program funds in accordance with the Fiduciary's purchasing policies and procedures. The Region 2 Planning Board shall determine what type of equipment will be purchased and who shall receive such equipment, 3.4. The Fiduciary shall create, maintain, and update a list/inventory of all equipment purchased with Grant Program funds beginning at the time the Grant Program Agreement is executed and ending three (3) years after the Grant Program is closed. The list/inventory shall include the following: (1) the equipment purchased; (2) the cost for each piece of equipment; (3) what Political Subdivision the equipment is transferred to; and (4) the physical location of the equipment. 3.5. The Fiduciary shall transfer ownership and legal title to the equipment purchased with Grant Program funds to Political Subdivisions, designated by the Region 2 Planning Board, via the Transfer of Ownership Agreement attached as Exhibit C. The Homeland Security Division Manager shall execute the Transfer of Ownership Agreement on behalf of the Fiduciary and shall execute the Transfer of Ownership Agreement on behalf of the Political Subdivision, 3.6. The Fiduciary shall notify each Political Subdivision at the end of the Fiduciary's fiscal year of the dollar amount of equipment that has been transferred to the Political Subdivision, 3.7, The Fiduciary shall reimburse or purchase services for the Political Subdivision with Grant Program funds, as directed by the Region 2 Planning Board. Such funds shall only be transferred or services purchased after the applicable Request for Reimbursement Forms, attached as Exhibit 0, are properly executed by the Parties. The Fiduciary's Homeland Security Division Manager shall execute the Forms on behalf of the Fiduciary and shall execute the Forms on behalf of the Political Subdivision. 3.8. The Fiduciary shall reimburse the Political Subdivision, as directed by the Region 2 Planning Board, with Grant Program funds for salaries and overtime for Political Subdivision employees andior agents. Such funds shall only be transferred after the applicable Request for Reimbursement Forms, attached as Exhibit D, are properly executed by the Parties. The Fiduciary's Homeland Security Division Manager shall execute the Forms on behalf of the Fiduciary and shall execute the Forms on behalf of the Political Subdivision. 3.9. The Fiduciary shall file this Agreement pursuant to law and provide executed copies of this Agreement to the Region 2 Planning Board Secretary and the applicable Political Subdivision. 4. POLITICAL SUBDIVISION RESPONSIBILITIES, 4.1. Upon receipt of equipment purchased with Grant Program funds, the Political Subdivision shall execute the Transfer of Ownership Agreement, attached as Exhibit C, for each piece of equipment, The Political Subdivision will not obtain title to the equipment and will not be permitted to use the equipment until the Fiduciary receives an executed Transfer of Page 3 2009 Homeland Security Grant Program Funding Agreement — Final Ownership Agreement. The Political Subdivision agrees to be bound by all terms and conditions of the Transfer of Ownership Agreement, attached as Exhibit C 4.2. Upon execution of the Transfer Ownership Agreement, Exhibit C, the Political Subdivision shall be solely responsible for the equipment, including but not limited to the following: 4,2.1. Operation of the equipment; 4.2.2. Maintenance and repair of the equipment; 4.2.3. Replace or repair equipment which is willfully or negligently lost, stolen, damaged, or destroyed; 4.2.4. Investigate, fully document, and make part of the official Grant Program records any loss, damage, or theft of equipment; 4.2,5. Insurance for the equipment if required by law or if the Political Subdivision deems it appropriate in its discretion; 4.2,6. Training for use of the equipment, if training is not included with the purchase of the equipment; and 4.2.7. Liability for all Claims arising out of the Political Subdivision's use of the equipment, 4.3. The Political Subdivision shall comply with and shall use the equipment in accordance with the 2009 Homeland Security Grant Program Guidance. 4.4. The Political Subdivision shall keep the Fiduciary informed of the location of the equipment. If the equipment by its nature is mobil; the Political Subdivision must provide a general location or "home-base" where the equipment can be found. If the location of the equipment changes, the Political Subdivision shall provide the new location to the Fiduciary immediately, The information required by this Section shall be provided to the Fiduciary upon execution of the Transfer Ownership Agreement and continue until three (3) years after the close of this Grant Program. 4.5. The Political Subdivision shall list all equipment transferred to it pursuant to the Transfer Ownership Agreement on its Schedule of Expenditures of Federal Awards. 4.6. Except for equipment that is disposable or expendable, the Political Subdivision shall inform the Fiduciary if it plans to dispose of the equipment and work with the Fiduciary regarding any issues associated with disposal of the equipment. 4.7. The Political Subdivision shall be solely responsible for all costs, fines, and fees associated with the use and misuse of the equipment, including but not limited to, costs for replacing the equipment or costs, fines, or fees associated with an ineligible use determination by auditors, 4.8. The Political Subdivision shall make the equipment available to the Fiduciary and State and Federal Auditors upon request. Page 4 2009 Homeland Security Grant Program Funding Agreement — Final 4.9. Prior to reimbursement for the purchase of services and/or for salaries or overtime, the Political Subdivision shall properly execute the applicable Request for Reimbursement Forms, attached as Exhibit D. The Political Subdivision shall not receive reimbursement for services, salaries, and/or overtime until all applicable Request for Reimbursement Forms are properly executed. The Fiduciary, in its sole discretion, shall determine if the Request for Reimbursement Forms are properly executed. 5. REGION 2 PLANNING BOARD RESPONSIBILITIES. The Parties agree and acknowledge that the Region 2 Planning Board shall have the following responsibilities: 5.1. Undertake studies and make recommendations on matters of emergency management and homeland security to Political Subdivisions in the Region; 5.2. Prepare and present to the State Homeland Security Advisory Council Endings of activities and initiatives undertaken in the Region; 5.3. Hold public meetings, subject to the Michigan Open Meetings Act; 5,4. Perform such other acts or functions as it may deem necessary or appropriate to fulfill the duties and obligations imposed by Federal and State homeland security program requirements; 5.5. Establish sub-committees to carry out its work; 5.6. Advocate for, monitor, and actively engage in the implementation of the Regional Homeland Security Strategy; and 5.7. Determine what type of equipment will be purchased with the Grant Program funds, determine what equipment each Political Subdivision will receive, and convey this information to the Fiduciary immediately after such determinations are made. 6. DURATION OF INTERLOCAL AGREEMENT. 6.1. The Agreement and any amendments hereto shall be effective when executed by both Parties with concurrent resolutions passed by the governing bodies of each Party and shall end three (3) years from the date the Grant Program is closed. The approval and terms of this Agreement and any amendments hereto shall be entered in the official minutes of the governing bodies of each Party. 7. ASSURANCES. 7.1. Each Party shall be responsible for its own acts and the acts of its employees, and agents, the costs associated with those acts, and the defense of those acts. '7.2. The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each Party have legal authority to sign this Agreement and bind the Parties to the terms and conditions contained herein. Page 5 2009 Homeland Security Grant Program Funding Agreement Final 7.3. Each Party shall comply with all federal, state, and local ordinances, regulations, administrative rules, laws, and requirements applicable to its activities performed under this Agreement, including but not limited to the Grant Program Agreement, attached as Exhibit B and the 2009 Homeland Security Grant Program Guidance. 8. TERMINATION OR CANCELLATION OF AGREEMENT. Either Party may terminate and/or cancel this Agreement upon thirty (30) Days notice to the other Party. The effective date of termination and/or cancellation shall be clearly stated in the notice. If this Agreement is terminated and/or cancelled, the Transfer of Ownership Agreements executed prior to the date of termination and/or cancellation, shall remain valid and govern the Parties' duties and obligations regarding equipment transferred to the Political Subdivision and the Parties shall execute Transfer of Ownership Agreements for all equipment ordered by the Fiduciary prior to the date of termination and/or cancellation. 9. NO THIRD PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other person or entity. 10. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and privileges of employment, or any matter directly or indirectly related to employment in violation of any federal, state or local law. 11. PERMITS AND LICENSES. Each Party shall be responsible for obtaining and maintaining, throughout the term of this Agreement, all licenses, permits, certificates, and governmental authorizations necessary to carry out its obligations and duties pursuant to this Agreement. 12. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive, impair, divest, delegate, or contravene any constitutional, -statutory, arid/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. 13. DELEGATION/SUBCONTRACT/ASSIGNMENT. Neither Party shall delegate, subcontract, and/or assign any obligations or rights under this Agreement without the prior written consent of the other Party. 14. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 15. SEVERABILITY. If a court of competent jurisdiction finds a term, or condition, of this Agreement to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement. All other terms, conditions, and provisions of this Agreement shall remain in full force. Page 6 2099 Homeland Security Grant Program Funding Agreement — Final 16. CAPTIONS. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Agreement. Any use of the singular or plural number, any reference to the male, female, or neuter genders, and any possessive or nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 17. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below, Notice will be deemed given on the date when one of the following first occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery service or personal delivery; or (3) three days after mailing first class or certified U.S. mail. 17,1. If Notice is sent to the Fiduciary, it shall be addressed and sent to: Oakland County Board of Commissioners Chairperson, 1200 North Telegraph, Pontiac, Michigan 48341, with a copy to Oakland County Homeland Security Division, Manager, 1200 N. Telegraph Dept 410, Building 47 West, Pontiac, Michigan 48341, 17.2. If Notice is sent to the Political Subdivision, it shall be addressed to: 17.3. Either Party may change the address and/or individual to which Notice is sent by notifying the other Party in writing of the change. 18, GOVERNING LAW. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 19, AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications, amendments, recessions, waivers, or releases to this Agreement must be in writing and executed by both Parties, 20. ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding between the Parties. This Agreement supersedes all other oral or written agreements between the Parties. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. IN WITNESS WHEREOF, Bill Bullard, Jr., Chairperson, Oakland County Board of Commissioners, hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners, a certified copy of which is attached, to execute this Agreement on behalf of the Oakland County, and hereby accepts and binds the Oakland County to the terms and conditions of this Agreement. EXECUTED: DATE: Chairperson Oakland County Board of Commissioners WITNESSED: DATE: ClerkrRegisIer of Deeds County of Oakland Page 7 2009 Homeland Security Grant Program Funding Agreement — Final (Political Subdivision Signature Block( Page 8 2009 Homeland Security Grant Program Funding Agreement — Final TRANSFER OF OWNERSHIP AGREEMENT/EQUIPMENT RECEIPT AND ACCEPTANCE FOR PURCHASES UNDER CFDA NUMBER 97.067 This Transfer of Ownership Agreement ("Ownership Agreement") is executed by and between the County of Oakland, 1200 North Telegraph Road, Pontiac, Michigan 48341 ("Fiduciary") and (Insert name and address of Political Subdivision) ("Political Subdivision") on (insert date). In consideration of the mutual promises, obligations, representations, and assurances in this Ownership Agreement, the Fiduciary and Political Subdivision agree to the following terms and conditions: 1. Definitions. 1.1. Ownership Agreement means the terms and conditions of this Ownership Agreement and any other mutually agreed to written and executed modification, amendment, or addendum. 1.2. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or expenses, including, but not limited to, reimbursement for attorney fees, witness fees, court costs, investigation expenses, litigation expenses, and amounts paid in settlement, which are imposed on, incurred by, or asserted against the Fiduciary or Political Subdivision, as defined herein, whether such claim is brought in law or equity, tort, contract, or otherwise. 1.3. Day means any calendar day beginning at 12:00 a,m. and ending at 11:59 p.m. 1.4. Equipment means the equipment purchased with Grant Program funds which is listed and described in Section 2 of this Ownership Agreement. 1.5. Fiduciary means Oakland County, a Constitutional Corporation including, but not limited to, its Board, any and all of its departments, divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, volunteers, and/or any such persons successors. 1.6. Political Subdivision means the , a Michigan Municipal Corporation including, but not limited to, its Council, Board, any and all of its departments, its divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, volunteers, and/or any such persons successors. 1.7. Region means the area comprised of the City of Detroit and Macomb, Monroe, Oakland, St, Clair, Washtenaw, and Wayne Counties. This Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 1.8. Region 2 Homeland Security Planning. Board ("Region 2 Planning Board") means the Regional Homeland Security Planning Board for Region 2, as created by the Michigan Homeland Protection Board, and is comprised of the City of Detroit and Macomb, Monroe, Oakland, St Clair, Washtenaw, and Wayne Counties. The Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region, 2. Transfer of Title. 2.1. Pursuant to the 2008 Homeland Security Grant Program Interlocal Funding Agreement, the Fiduciary purchased the following Equipment with 2008 Homeland Security Grant Program funds as directed by the Region 2 Planning Board: Transfer of Ownership Agreement/Equipment Receipt and Acceptance — Final Page 1 2.1.1. [List Equipment Purchased] 2.2. The Fiduciary grants all right, title, and interest to the Equipment to the Political Subdivision. 3. Acceptance of Equipment. 3.1. By signing this Ownership Agreement, the Political Subdivision accepts the Equipment in its current condition, "AS IS", acknowledges that it had an opportunity to inspect the Equipment. 4, Fiduciary Assurances. The Fiduciary represents the following: 4.1. The Fiduciary has full right and title to transfer ownership of the Equipment to the Political Subdivision. 4.2. The Fiduciary has no knowledge of any judgments, liens, mortgages, pledges, claims, rights, security, interests, encumbrances, or any other adverse interests against the Equipment. 4.3. To the extent possible, the Fiduciary transfers all warranties to the Equipment to the Political Subdivision. 4.4. The Fiduciary shall notify each Political Subdivision at the end of the fiscal year of the dollar amount of Equipment that has been transferred to the Political Subdivision. 5. Political Subdivisions Responsibilities. 5.1. Upon execution of this Ownership Agreement the Political Subdivision shall be solely responsible for the Equipment, including but not limited to the following: 5.1.1. Operation of the Equipment; 5.1.2. Maintenance and repair of the Equipment; 5.1.3. Replace or repair Equipment which is willfully or negligently lost, stolen, damaged, or destroyed; 5.1.4. Investigate, fully document, and make part of the official Grant Program records any loss, damage, or theft of Equipment; 5.1.5. Insurance for the Equipment if required by law or if the Political Subdivision deems it appropriate in its discretion; 5.1.6. Training for use of the Equipment, if training is not included with the purchase of the Equipment; and 5.1.7. Liability for all Claims arising out of the use of the Equipment. 5.2, The Political Subdivision shall comply with and shall use the Equipment in accordance with the 2008 Homeland Security Grant Program Guidance. 5.3. The Political Subdivision shall keep the Fiduciary informed of the location of the Equipment. If the Equipment by its nature is mobile, the Political Subdivision must provide a general location or "home-base" where the Equipment can be found. If the location of the Equipment changes, the Political Subdivision shall provide the new location to the Fiduciary immediately. The information required by this Section shall be provided to the Fiduciary upon execution of this Ownership Agreement and continue until three (3) years after the close of this Grant Program. 5.4. The Political Subdivision shall list all Equipment transferred to it pursuant to this Ownership Agreement on its Schedule of Expenditures of Federal Awards. Transfer of Ownership Agreement/Equipment Receipt and Acceptance — Final Page 2 5.5. Except for Equipment that is disposable or expendable, the Political Subdivision shall inform the Fiduciary if it plans to dispose of the Equipment and work with the Fiduciary regarding any issues associated with disposal of the Equipment. 5.6. The Political Subdivision shall be solely responsible for all costs, fines, and fees associated with the use and misuse of the Equipment, including but not limited to, costs for replacing the Equipment or costs, fines, or fees associated with an ineligible use determination by auditors. 5.7. The Political Subdivision shall make the Equipment available to the Fiduciary and State and Federal Auditors upon request. 6. No Third Party Beneficiaries. Except as provided for the benefit of the Parties, this Ownership Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other person or entity. 7. Discrimination. The Parties shall not discriminate against their employees, agents, applicants for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and privileges of employment, or any matter directly or indirectly related to employment in violation of any federal, state or local law. 8. Permits and Licenses. Each Party shall be responsible for obtaining and maintaining, throughout the tuini of this Ownership Agreement, all licenses, permits, certificates, and governmental authorizations necessary to carry out its obligations and duties pursuant to this Ownership Agreement, 9. Reservation of Rights_ This Ownership Agreement does not, and is not intended to waive, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Patties. 10. Delegation/Subcontract/Assipment. Neither Party shall delegate, subcontract, andior assign any obligations or rights under this Ownership Agreement without the prior written consent of the other Party, 11. No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Ownership Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Ownership Agreement, No waiver of any term, condition, or provision of this Ownership Agreement, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Ownership Agreement, No waiver by either Party shall subsequently affect its right to require strict performance of this Ownership Agreement. 12. Severabilltv. If a court of competent jurisdiction finds a term, or condition, of this Ownership Agreement to be illegal or invalid, then the term, or condition, shall be deemed severed from this Ownership Agreement. All other terms, conditions, and provisions of this Ownership Agreement shall remain in full force. 13. Captions. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Ownership Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Ownership Agreement. Any use of the singular or plural number, any reference to the male, female, or neuter genders, and any possessive or Transfer of Ownership Agreement/Equipment Receipt and Acceptance — Final Page 3 nonpossessive use in this Ownership Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 14. Notices. Notices given under this Ownership Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery service or personal delivery; or (3) three days after mailing first class or certified U.S, mail. 14.1. If notice is sent to the Fiduciary, it shall be addressed and sent to: Oakland County Board of Commissioners Chairperson, 1200 North Telegraph, Pontiac, Michigan 48341, and to Oakland County Homeland Security Division, Manager, 1200 N. Telegraph Dept 410, Building 47 West, Pontiac, Michigan 48341. 14,2. If notice is sent to the Political Subdivision, it shall be addressed to: 14.3. Either Party may change the address and/or individual to which notice is sent by notifying the other Party in writing of the change. 15. Governing Law. This Ownership Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 16. Agreement Modifications or Amendments. Any modifications, amendments, recessions, waivers, or releases to this Ownership Agreement must be in writing and executed to by both Parties. 17. Entire Agreement. This Ownership Agreement represents the entire agreement and understanding between the Parties. This Ownership Agreement supersedes all other oral or written agreements between the Parties. The language of this Ownership Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. The individual or official executing this Ownership Agreement certifies that by his Or her signature that he Or she is authorized to sign this Ownership Agreement and bind the Fiduciary and Political Subdivision to the terms and conditions of this Ownership Agreement. Fiduciary: The County of Oakland Date Political Subdivision: (Insert Name] Date Transfer of Ownership Agreement/Equipment Receipt and Acceptance — Final Page 4 Comments Comments Comments EM0-054 (03/2010) MICHIGAN STATE POUCE REIMBURSEMENT COVER SHEET For all DHS Homeland Security grants, use a new cover sheet for each proiect. Contact and Activity information (a) EMHSD Tracking Number Loc,a1 Envenom cy Management Program 1 Fiduciary Year and Title of Grant from Grant Agreement - Page of Primary Agent's Phone Printery Agent's Name Type of Activity or Event ) Primary a Agent's Fax Agency's Nam and Phone $ erxrrpleting the form if different than the local EM Program ISub-recipient) Deter Activity or Event — ) check she appropriate. Solution Area (SA). Check one (11 box_g_rihr. Expenses must meet SA. alicAvability guidelines. Check the appropriate Allocation Type, if applicable. Check one ill box oniy, , -, Managernent & . EJ Exercise L.] Equipment [] Training I-1 Planning Li li SHSP [11 LETPP 0 UAS1 L] Other Administration Check the appropriate liSGP priority threshold I if applicable). Strengthen Preparedness Planning 0 Strengthen Improvised Explosive Device (IED) SHSP 0 UAS1 Li mmRs 0 ccp L-1 (Starting in 2008) Capabilities (2008 Only LETPA) (LETPA) Quarter Oct.1 - Dec. 31 0 Jan. 1 - Mar. 31 r j Apr. 1 - Jun. 30 Di Jul. 1 - Sep, 30 Year Reimbursement Category (b) - Attach at backup derail forms to this cover sheet. Amount ,Allowable Cost Justification (ACJ) form(s) is required to be attached to this Reimbursement Cower Sheet for all reimbursement costs requested. Payroll Detail Total $0.00 Travel Detail Total $0.00 Supplies and Other Detail Total $0.00 Equipment Invoice Total I attach at invoice copies) $0.00 Total Request $0.00 - Sulagrantee's Authorized Financial Representative 0 Print Name and Title Phone Number Signature Data I certify that the above information is tree and accurate, that reimbursement is being requested for only the authorized expenditures approved an the above tracking number, and that documentation for these transactions is available for audit. ) X FOR NISP-EIVIHSO USE ONLY Signature Date Content Expert (as needed) Calm Payment Processed By sigruature Payment Released By Signature Date Authoray 1976 PA 390. as amended Completion: Voluntary, but completion necessary lo be considered for assistance DO NOT submit requests for reimbursement unless all documentation is enclosed. Please return to: Michigan State Police, Emergency Management and Homeland Security Division, Attn: Financial Section, 4000 Coliins ad., Lansing, MI 48910 Page of _ Type of Activity or Event Oats of Activity or tvent -- Total Per Diem . .- $0 0C 0-.00 Tote Wages $0.00 $0 CO Total aL Hours 0.00 0.00 000 000 0.00 Loreit Fergency Management Program ir Fiduciary Contact and Lctvjy information ka) '- ear and Idle of Grem from Grime 'Agreement Agency* Name and Phone S c.ompleting this form it different than the local LH Program (Sub Recipient) - Date and Hours W7drliel Each Dad) F Please enter lie fringe benefit percentage rates on the instruction sheel before completing the Payroll Reimbursement Detail - J .1 ! Hours 7-lours Hours Hours Hours (-fours Hours Hours Hours (fours .H.-Turs BOWS Hours HOLKS HOU' s Hours I hours Hours Hourt _ Hours Hours Primary Agent's Phone Primary Agent's Name $3.00 $0.00 $0 00 $0 00 $0 00 $000 $0130 _ $0 00 $000 $3 00 $0 00 $000 $0 00 $0 00 $000 SD DO _ $0.90 $000 000 0.00 0 00 o pa 0.00 0.00 000 - D.00 0O0 0.00 Full Time Existing (FE) Part Tints Existing (PE) full Time New (EN) Part Time New (PN) EacktiA 031 Volunteer (V) • -'- - - . - - - _- - - - ._- - __ . _ Sullirantee's Authorized Financial Representetive (M) _ __. • - _ _ - Print Name and Titre- -1--- Phone Number Signature Doe ENID- 055 {:112008) MICHIGAN STATE POLICE PAYROLL REIMBURSEMENT DETAIL Reference the attached instruction sheet before completing this detail 000 I 000 000 0 co ino IRate Per Rate Per Per Diem 1.1711_1 R1G/111 111111.1:w111171. Regular 1Cheer 441 - 1 - - 1 - i 01 wages Wages 01 51 1 Hour -(our Reta $000 $0 00 $0.00 $050 $0.00 - $0 $0.00 $aw 50 1)0 $0.00 $0 00 $000 $0.00 - $0 $0.00 $000 $0.00 $000 _ $0 00 $0 00 _ $1103 Regular Benetiss ILY EMPLOYEE CODE *--( Total Regular Wage (2) --- - - - rave Benefit Rate , _ . . Total Overtime Wage (3 - SO GO 0 0_07,6 _ s fringe Belled Rate = OC% rota( Per Nem (41 = SO 00 total Wages 12,3,4) $1L! 03 Total Benefits CI) = $0 00 _ - - -- $0.00 Civereme Benefits 1)- 50 00 1 Grand Total (this page only) 5040 $0.00I $0,30 $0.00 MOO I $0.00 $-07C-,G _ $000 $0.00 $0.00 . , $000 $0.00 $0 00 $0 .00 _ $0.00 $0.00 -$000 $01.00 $0 130 _ 50 00 $0.00 SO.DO T-otals -- ! SO. _ . --(Z) .__Or) (4) _ i0.00 00 $0.00 *DM SO GO 150.-03- . - $0.00 $0.00 _ $0.00 $0 00 $0.00 $0.00 _ $0.00 $000 . _ $0.00 $000 SaG0 $0.00 I nutty that the above informable, a true and accurate, that payment has been nitrite to the employees identified, and documentation of these transactions is available, for audit X ' Ateentv 105 .4 3SC ...nord Cm...on. Mammy su porranbon no nekapary ko ...voirroi • I . Return detail (attached to the Reimbursement Request Coveislieet) to: Michigan State Police, ffiergency Management and Homeland Security Division, Attn: Financial Section, 4000 Collins Rd., Lansing, MI 48910 LocaiErnergenisy Management Program I Fiduciary Primary Agent's Phone Primary Agent's Fax. Page of Type of Activity or Event Date of Activity or Event - Paid Amount te) $0.00 $0 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4— $0.00 $0.00 $0.00 $0.00 $0.00 $000 — $0.00 — $0.00 - — - $0.00 — $0.00 $000 $0.00 Print Rains and Title Date EMO-058 1/200Et MICHIGAN STATE POLICE SUPPLIES AND OTHER ITEMS REIMBURSEMENT DETAIL Reference the attached instruction sheet before completing this. detail Contact and Activity Information (a) Year and Title of Grant from Grant Agreement Primary Agent's Name Agency's Name and Phone # completing the form if different Man the local EM Program (Sub-recipient) ) Company or Vendor Name (one invnice, purchase order, or receipt per Mel ,(b) Description of Supplies and Other Items (contractors, cOneulants,irtatructor fees, COurse fees, food, non-alcoholic bevera gas, buildingishe rentals, etc.) (d) Total Expenses lcr) $0.00 . $0.00 $0.00 - $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Grand T—ota-il re — $0.00 Sub-grantee's Authorized Financial Representative(f) _ I certif.; ihst the above Information Is nue and accurate, that rannbursament is being requested for authorized expo- ndtturii only, and doruchentalion for these tranSacenns is aval Able for audit. Signature Phone Number Return delail (attached to the Reimbursement Request Coversheet) to: Michigan Stale Police, Emergency Management and Homeland Security Division, Attn: Financial Section, 4000 Collins Rd., Lansing, MI 48010 — - — — - Aura*. 'I 276 PA 3$0. ea *await,' Complevon Voluntilry , Nit comPliglan mrxmr-vi, to be Darsickw*3 Ito mamma _ _ Year and Tide of Grant from Grant Agreement Primary Agent's Name Date of Activity or Event Travel ' Stark Date ( Employee Name (Last, First, MI) tb) F 1i74)1 Mileage of Days Lodging Meal Codes Total Mile& Amount Lodging! Amount 1113,1_,D] (j) Jo) (h[ $0.00 $0.00 $000 $0.00 50.00 $000 • - $0.00 $0.00 _ $0.00 $0.00 $0.00 50 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 _ $0.00 (1) 50.00 $0.00 $0.00 $0..00 _ $0.00 $0.00 $0.00 $0.00 - $0.00 _ $0.00 $0.00 $0.00 _ $0.00 _ - $0.00 $0.00 $0.00 _ $0.00 $0.00 - - -- (2) 1 Mileage Rate (e) ttlescription of Other Expenses (in) Grand Total = Print Name and Title Aut. hot-ay 1976 Pli-XIC RS. amr.r.1.-KI C;olvOrtron volurnarr txr1 compet. nocemsare to be corSkaftled for nrNonaT.,67.71 C00510.114ed EHD-G7 i,1,20081 MIC:HiGAN STATE POLICE TRAVEL REIMBURSEMENT DETAIL Ftelerence the attached instruction sheet before completing this detail ---- - Contact anci Actir. _fiq Information (a) _ _ _ _ _____ ._ _ __ _____ _ ___ _ ___ Local Emergency Management Program i Hduciary Primary Agent's Phone Primary Agent s Fax ) _ Page of 'fIrpe. of Activity or Event Agency's Name and Phone # completing the form if different than local EM Program (Sub-recipient) ) Travel End Data fd) Meal Amount (k) _ $0.00 $000 $0.00 $0.00 _ _ $0.00 $0.00 50.00 $0.00 _ $0.00 $0,00 $0.00 $0.00 _ $0.00 $0.00 $0.00 $0.00 $0,00 _ $0,00 $0.00 (3) Other Expenses $0.00 _ $0.00 $0.00 $0.00 50.00 $0.00 _ $0.00 _ . $0.00 _ $0.00 _ $0.00 $0.00 _ $0.00 5000 $0.00 _ $0.00 $0.00 _ $0.00 - $0.00 _ $0,00 (4) Total Expenses,. (n) 50.00 WOO _ 40.00 $0.00 _ $0.00 - - $0.00 $0.00 _ $0.00 _ $0.00 $0.00 $0.00 ;0.00 _ ;0.00 $0.00 _ $0.00 $0.00 10.00 ' $0.00 $0.00 Sub-grantee's Authorized Financial Representative (o) - - - _ _ Phone Number Signature -I certify that the above Information is true and accurate, that patiment has Vlisn mate tattle entikaYees 1024'414-Ted, and documentation at these bansactlarus Ia available tar audit. Data Return detail (attached to the Reimbursement Request Coversheet) to: Michigan State Police, rnergency Management and Homeland Security Divjsion, Attn: Financial Section, 4000 Collins Rd , Lansing. MI 48910 p June 9. 2010 FISCAL NOTE (MISC. /10133) BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION — ACCEPTANCE FOR 2009 FEMA STATE HOMELAND SECURITY GRANT PROGRAM — MONROE COUNTY FIDUCIARY TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board. the Finance Committee, has reviewed the above referenced resolution: and finds: 1. The U.S. Department of Homeland Security, through the Federal Emergency Management Agency (FEMA) for the State Homeland Security Grant Program has awarded funding far Region 2, in the State of Michigan, which includes, but is not limited to the following political subdivisions: City of Detroit and Macomb, Monroe. Oakland. St aair Washtenaw. and Wayne Counties. 2. The State of Michigan has awarded Oakland County as fiduciary for Monroe County reimbursement for aualified expenses up to. but not exceeding 849,178 for the State Homeland Security Program and $489,290 for the Urban Area Security Initiative for a total of $538.468 with no county match or in-Kind contribution regu[reC. 3. The grant period is August 1, 2009 through April 30, 2012. 4. The future level of service, including personnel, will be contingent upon the level of funding avallaole from the State. 5. The EY201C, FY2011 and FY2012 Budgets are amended as follows, FY2010 FY2010 through through FY2012 FY2012 Adopted Amended Budget Amend. Budget Fund 29340 GR0000000498 Revenue 1060601-115126-610.313 Federal Grant Rev Expenditures 1060601-115126-731458 Professional Services 1060601-115126-760126 Capital Outlay %so Total Expenditures $ 0 8538.468 5538.468 0 141.988 141,988 0 396 480 396.480 1_!0 $538.468 8538.468 i.NCE CO,iI1TTEE Finance Committee Vote: Motion carried unanimously on a roll call vote • ,1 Resolution #10133 June 9,2010 Moved by Gosselin supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be adopted. AYES: Burns, Capello, Coleman, Coulter, Douglas. Gershenson, Gingell, Gosselin, Greimel, Hatchett. Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potter, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack, Bullard. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted. 1 HEREBY APPROVE THE FORMING RESCLUTON ACTING PURSUANT TO 1973 PA 139 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 9, 2010. with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac Michigan this 9th day of June, 2010. Qat Ruth Johnson, County Clerk