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Home My WebLink AboutResolutions - 2010.06.09 - 10156MISCELLANEOUS RESOLUTION # 10134 June 9, 2010 By: General Government Committee. Christine Long, Chairperson IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION - ACCEPTANCE FOR 2009 FEMA STATE HOMELAND SECURITY GRANT PROGRAM —REGIONAL FIDUCIARY TO: OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS funding was released from the United States Department of Homeland Security, Federal Emergency Management Agency (FEMA) to the State of Michigan for the 2009 Homeland Security Grant Program, and WHEREAS the State has designated Homeland Security Region 2 in the State which includes, but is not limited to the following political subdivisions: City of Detroit and lelacomb, Monroe, Oakland. St. Clair, Washtenaw, and Wayne Counties, and WHEREAS the Michigan Homeland Protection Board continues to support Regional Homeland Security Planning Boards throughout the state and has charged them to identify and prioritize how regionally awarded grant funds will be used within the regions; and WHEREAS the Regional Homeland Security Planning Board for Region 2 is comprised of the representatives from the above-listed political subdivisions, is not a legal entity that can be a subgrantee for the Homeland Security Grant or that can manage and distribute the grant funds, and has chosen Oakland County to serve as fiduciary and subgrantee for this award; and WHEREAS the State of Michigan has awarded Oakland County, serving as fiduciary for region 2, reimbursement for qualified expenses up to, but not exceeding, $270,998 from State Homeland Security Grant and $2,696,320 from the Urban Area Security initiative for a total award of $2,967,318; and WHEREAS the Homeland Security Division is requesting to continue two (2) Special Revenue full-time eligible Homeland Security - Regional SAP positions supported by this funding: and WHEREAS up to 5% of the total award may be retained Oakland County for Management and Administrative expenses to cover the period of August 1, 2009 through April 30. 2012; and WHEREAS the appoineeent of Oakland County as fiduciary and sulagrantee for the 2009 State Homeland Security Grant Program requires the continuation of one (1) full-time eligible special revenue Homeland Security-UASI Regional SAP in the Homeland Security Division, position #10519 and the continuation of one (1) full-erne non-eligible (2000 hr/year) Buyer II position in the Purchasing Division, position #10521, for Management and Administrative purposes; and WHEREAS the grant agreement has been reviewed and approved through the County Executive contract review process; and WHEREAS Oakland County Corporation Counsel has developed the attached Interlocal agreement and exhibits to be used for the 2009 State Homeland Security Grant Program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the position of Fiduciary and Subgrantee for the 2009 State Homeland Security Grant and accepts the grant funds in an amount up to $2,967,318 with no county match or in-kind contribution required. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners continues to fund one (1) special revenue Homeland Security-UASI Regional SAP, position #10519 through the performance period of the grant. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners continues to fund one (1) special revenue Buyer Ii, position #10521 through the performance period of the grant. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners continues to fund two (2) special revenue full-time eligible Homeland Security -Regional SAP, positions #10296 and 10520 through the performance period of the grant. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its Chairperson or his designee to execute and enter into this agreement on behalf of the County of Oakland. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the attached Interlocal Agreement and exhibits and authorizes its chairperson to execute such Agreement and all other related documents between Oakland County and the Political Subdivisions located in Region 2 of the State. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the Grant Agreement and to approve an grant extensions or changes, within fifteen percent (16%) of the original award, which are consistent with the original agreement as approved. GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote with Capelio and Schwartz absent. BE IT FURTHER RESOLVED that all positions and other program costs associated with this grant are contingent upon continuation of grant funding. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resoluton, GENERAL GOVERNMENT COMMITTEE Page 1 of 4 Brandon Lewis From: Piir, Gaia [piirg@oakgov,coml Sent: Friday, April 16, 2010 5:01 PM To: 'Lewis, Brandon', 'Linda P' Cc: 'Quisenberry, Theodore 1-1,'; 'Novak, Gail'; 'Smith, Tricial; 'Hall, Jody' Subject: Grant Sign Off: Homeland Security Division - 2009 Homeland Security Grant Program - Regional Fiduciary - Grant Acceptance Please Note: the County will have to execute a new interlocal agreement with the entities receiving the 2009 Homeland Security Grant Program funds. GRANT REVIEW SIGN OFF — Homeland Security Division GRANT NAME: 2009 Homeland Security Grant Program — Regional Fiduciary FUNDING AGENCY; Michigan Department of State Police, Emergency Management and Homeland Security Division DEPARTMENT CONTACT PERSON: Brandon Lewis 8-1598 STATUS; Grant Acceptance DATE; April 16, 2010 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. PROJECT SYNOPSIS Oakland County is serving as fiduciary for the grant award for Region 2 for the 2009 HSGP. The 2009 IISGP is a homeland security assistance program that provides funds to build capabilities to prevent, respond to, and recover from Incidents of National Significance, including threats of incidents terrorism. DEPARTMENT RE VIEW Department of Management and Budget: Approved. — Laurie Van Pelt (4/15/2010) Department of Human Resources; Approved. — Cathy Shallal (4/14/2010) Risk Management and Safety: Approved by Risk Management. — Julie Secontine (4/15/2010) Corporation Counsel: After viewing the above-referenced grant agreement award to Oakland County, as Regional Fiduciary, in the amount of 52,967,318.00, I found no legal issues that must be resolved before the grant is executed. — Jody S. Hall (4/16/2010) " it rs Page 2 of 4 COMPLIANCE The grant agreement references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant. FEMA - Uniform Administrative Requirements for Grants and Cooperative agreements with State and Local Governments (44 CFR Part 13) http://www.accs.stoo.govinara/ctriwaisick 06/44c fr 3 061arril Cost Principles for State, Local and Indian Tribal Governments (07vIB CIRCULAR A-87) (2 CPR Part 225) IltipPwww.accf5szpo.govinaralcfr/waisidx_08i2cfr225 08131m1 Federal Office of Management and Budget (OMB) Circular No. A-87, A-102, and A-I33 httpiliwym.whitchousoviumb/citcularsiintiex.iitral Single Audit Act of 1084 (with amendments in 1996) ht4,;(iwww.whitehorablfulancialifinjkl,1 Yle_audit.htral Executive Order 13347 - Individuals With Disabilities in Emergency Preparedness b_ttp :Pwww.fema,govipdflemergencylijusitarns exestitivc_order 13347.pdf Title VI of the 1964 Civil Rights Act (42 U,S.0 Section 2000d) http://www.taDj.galictticoricaordit it IC V ista hn Michigan 'Elliott-Larsen Civil Rights Act — "Act 453 of 1976" littp://www.legW_a_ture.mi.gpv/alq_31xoltritti.5z55z2uiwv45)/maggAspx1paemt.objcolgtoianw=ini-Act-453-of- j976&veryid-14718540 Michigan Persons with Disabilities Civil Rights Act — "Act 220 of 1976" htts://wwwJegiclature mm g mileg.aspx?page.---_getobiect&objectnarne---mcl-Act-220-of- i976Aqueryid---14718589 Michigan State Contracts with Certain Employers Prohibited — Act 278 of 1980 htv://ww-vv.legislature.rnivvICS(ealragy4unc lsbvh10s21355_Dirnileg,aspx_.2page---getObject&o.12*,(Narne---incl-Act-278-of: 19$D Department of Homeland Security — Protected Critical Infrastructure Information (6 CFR Part 29) tatp://ccfr.gpoaccess. N,.1,Y.__titextiteKt-idx7c—ecfr4tpI=i'vc.frixow qmtlObcfr29_main_02.tpl Department of Homeland Security — Protection of Sensitive Security Information (49 CFR Part 1520) http://www.accessApo.goviara/cfrlwaisidx,_0 41149cfr1520 Executive Order 12372 - Intergovernmental review of Federal programs ht(p;ilwww,f\vs.gcnipolicyllibraultgeol2372.pdf US DoJ Uniform Administrative Requirements for Grants and Cooperative Agreements (28 CFR Part 66 and 28 CFR Part 70) j/wvvw.access,g.po.govitiara/c friwaisiclx_04728cfi-y2 04.hz1 Office of Justice Programs Hearing and Appeal Procedures (28 CFR Part 18) hutpyw.acee.go.gov/nara'cfr/waisidxO 1 /2 8cfrI8O 1 html Confidentiality of Identifiable Research and Statistical Information 08 CFR Part 22) http:Pwww.access.gpozwinaraicfrlwaisidx_04/28cfr2L04,html Criminal Intelligence Systems Operating Policies (28 CFR, Part 23) ktp7www.access.gpo.govina,ralcfniwaisidx_041,/28cfr23_04.him1 Intergovernmental Review of Department of Justice Programs and Activities (28 CFR Part 30) hap:11www.access,zpo,govh-taraicfr.Avai±qdx_O 2_8cfr30_91.1itiril 4/29/2010 Page 3 of 4 Nondiscrimination of the basis of Disability in State and Local Government Services (28 CFR Part 35) Imp://www.acce5s,gpo.gov/narg0Sewaisidx 01/28cfr35 01 Atm] Equal Treatment for Faith Based Organizations (28 CFR Part 38) itttp :I/www.usdojzo viovw oc slasgrf cmoreimpJmnent,ationof28cfrpart3lpdf Nondiscrimination; Equal Employment Opportunity; Policies and Procedures (28 CPR Part 42) http://www. access.gpo „golf/panic friwaisidx_011,28cfr42_01.htn1 Procedures for Implementing the National Environmental Policy Act (28 CFR Part 61) Lttp ://www access . wpo goyinaraisfewa isidx 0iin cfr6 1 .htrial Floodplain Management and Wetland Protection Procedures (28 CFR Part 63) LUV.2.7www.accesupozovinara/cfr/wai$icbc0.12&fr63_01.htrel National Historic Preservation Act of 1966 (16 U.S.C. 470) ht1p1www,nps,govLbistoul.loeal-lawinhpa1966 htrn Executive Order 11593 — Protection and enhancement of the cultural environment http://wwwxsa.gov/PortatigsalepleontentView,do?contentType=GSA . BASICAcontc tid-12094 Archeological and Historic Preservation Act of 1974 (16 U.S.C. 469) http://www.nps . go v./history/10c al-law/FHPL_A_rchH iATres,pclf The National Environmental Policy Act 011969 (42 U.S.C. 4321) hm://www.nepa,g_ovinepaireg,sinepAtewesia.htin Omnibus Crime Control and Safe Streets Act of 1968 Intp://wirtrwavicitidphti42asc3789d.htra Victims of Crime Act (42 USC Section 10604) http://www.usdoi.gov.icrtiev/b_yaggnutdoj10(04 thtm Juvenile Justice and Delinquency Prevention Act littx.illoiLdp_,gc.its.rg/41911./jjdpn2002titley.piff Federal Civil Rights Act of 1964 hq://www_ usdoj.., go vicrtkor. index .htm The Rehabilitation Act of 1973, Section 504 (29 U.S.C. Section 794) http://www • doLg ov/o as a mire g si statute sfs ec504.h trn The Americans with Disabilities Act of 1990 (42 U.S.C., Sec 12101) Um: //www..ada.govimb sfada.htm The Education Amendments of 1972 (20 U.S.C., Sec 1681, 1683, 1685-86) b_m://www.uscrticoricoorditWeixstat.htm Age Discrimination Act of 1975 42 U.S.C. Sections 6101-6107 httri://www.dol.govioasanvregststatutesiage_act,htm Executive Order 13279 - Equal Protection of the Laws for Faith-based and Community Organizations httpilwvivv.whitehouse,gownewslreivases/2_02/I2/20021212-6,hunl U.S. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 http://wim.fhwa.doLgovireniestate/act.httn Federal Hatch Act - Political Activity of Certain State and Local Employees bito/www.,ose,g9ytatchaet.inm .4 1,11..rn /".1r, 1 es Page 4 of 4 FEMA — New Restrictions on Lobbying (44 CFR Part 18) hilp://wvii3v.aces_s.gzio.govirwraigi idx 126144cf.i.1_0,6_1411.1 Executive Order 12549 — Debarment and Suspension bttp:11 www. archi ves.govifgderal-rmsteric odifi cati op/executive-order/12549.1n m I Emergency Management and assistance Regulations (44 CFR) http;iiwww.ncess.gpo.govinaralefewaisidx_00/440thl 00.htral Drug-Free Workplace Act of 1988 hittp.;//frwebgate.access.gpo.gov/ezi-bini eittos,4?dbname—trowse_use&docid=Cite: —4 I USC71) I &aia V. Piir Grant$ Compliance and Programs Coordinator Oakland County Fiscal Services Division Phone (248) 858-1037 Fax (248) 858-9724 piirg@oakgov.com 4/29/2010 State of Michigan 2009 Homeland Security Grant Program August 1 1 2009 to April 30, 2012 CFDA Number: 97.067 ) Grant Number: 2009-SS-T9-0060 This Homeland Security Grant Program (HSGP) Grant Agreement is hereby entered into between the Michigan Department of State Police, Emergency Management and Homeland Security Division (hereinafter called the Subgrantor), and the COUNTY OF OAKLAND (hereinafter called the Subgrantee) I. Purpose The purpose of this Grant Agreement is to provide federal pass-through funds to the County of Monroe through the Subgrantee. The HSGP provides federal funds for the purpose V preventing, deterrin9, responding to, and recovering from Incidents of National Significance, including threats and incidents of terrorism. The 2009 HSGP is a primary funding mechanism, operated by the United States Department of Homeland Security (DHS) for budding and sustaining national preparedness capabilities. HSGP Is comprised of four separate grant programs, of which two are covered by this grant agreement: • The State Homeland Security Program (SHSP) - The State Homeland Security Program (SHSP) is a core assistance program that provides funds to build capabilities at the state arid focal. Activities implemented under SHSP must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, or response to, and recovery from terrorism in order to be considered eligible. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards, Grantees must demonstrate this dual-use quality for any activities implemented under this program that are not explicitly focused on terrorism preparedness. Linkages between specific projects undertaken with SHSP funds and strategic goals and objectives will be highlighted through regular required reporting mechanisms, including the Biannual Strategy implementation Report (BSIR). • Urban Areas Security Initiative (UAW) - The intent of the UASI program is to enhance regional preparedness in major metropolitan areas. The UASI program airectly supports the National Priority on expanding regional collaboration in the National Preparedness Guidelines and is intended to assist participating jurisdictions in developing integrated regional systems for prevention, protection, response, and recovery. The FY 2009 UASI program continues this mission by providing financial assistance to address the unique multidiscipline planning, organization, equipment, training, and exercise needs of high threat, high-density urban areas, and to assist them In building and sustaining 13 capabilities to prevent, protect against, respond to, and recover from threats or acts of terrorism. The FY 2009 UASI program is intended to enhance regional preparedness efforts. Urban areas must use these funds to employ regional approaches to overall preparedness and are encouraged to adopt regional response structures whenever appropriate. UASI program implementation and governance must include regional partners and should have balanced representation among entities with operational responsibilities for prevention, protection, response, and recovery activities within the region. States must ensure that the identified urban areas take an inclusive regional approach to the development and implementation of the FY 2009 UASI program and invo ,ve the contiguous jurisdictions, mutual aid partners, part authorities, rail and transit authorities, campus law enforcement, state agencies, Citizen Corps Council(s), and MMRS jurisdictions in their program activities. Activities implemented under UAS! must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, or response to terrorism in order to be considered eligible. However, many capabilities whicn support terrorism preparedness simultaneously support preparedness for other hazards. Grantees must cemonstrate the dual-use quality for any activities implemented that are not explicitly focused on terrorism Oreparedness. - •. 2009 HSGP Grant Agreement County of Oakland (Fiouciary for County of Monroe) Page 2 of 9, Fundirrioritlea Priorities for the FY 2009 HSGP have been modified based on the risk-based funding and the capability-based planning process used by the 01-IS. gY 2009 HSGP will focus on the following objectives as its highest priorities: .1. Address capability requirements and measure progress in achieving the National Preparedness Guidelines: Support the national priority to strengthen planning and citizen preparedness capabilities by strengthening preparedness planning. 3. Support the national pnority to strengthen information sharing and collaboration capabilities by maximizing information snaring via the national network of fusion centers 4. Support the national priority to strengthen medical surge and mass prophylaxis by developing and enhancing health and medical readiness and preparedness capabilities 5. Support the national priority to strengthen Chemical, Biological, RaciologicaliNuclear, and Explosive (CBRNE) detection, response, and decontamination capabilities by strengthening Improvised Explosive Device (lED) attack deterrence, prevention, and protection Capabilities 6. Support the nationai priority to strengthen CBRNE detection, response, and decontamination capabilities by strengthening preventive radiological/nuclear detection capabilities It. Objectives The principal objective of this grant agreement is to provide financial assistance to support HSU allowable activities, Allowable Investments made in support of the programs listed above must fall into one of the following five cost categories: 1. Planning 2. Organization 3. Equipment 4. Training Exercises For guidance on allowable costs and program activities, please refer to the 2009 Federal H$GP Guidance, located at http:/fwvvw.fema.gov/pdfigovernmentigrantihsgpIfy09_hegp_gu'dance.pdf. To assist Subsranteas. the Subgrantor, in conjunction with the Michigan Homeland Security Preparedness Committee, has created a list of priority projects that Subgrantees shad use their 2009 HSGP funds to support. These projects were derived from the 11 Investment Justifications developed by EMHSD that are to be implemented at the regional/local level Additional information is provided in the Michigan FY 2009 HSGP Supplernentai Grant Guidance. Subgrantees must take a regionel approach when determining the best use of FY 2009 HSGP funds. Subgrantees must consider the needs of local units of government, tribe( governments, and applicable volunteer organizations in the projects and activities included in their FY 2009 HSGP application. Statutory Authority Funding for the Fiscal Year 2009 HSGP is authorized by the Consolidated Security, Disaster Assistance, and Continuing Appropriations Act of 2009 (Public Law 110 -329). The Subgrantee agrees to comply with all HSGP program requirements in accordance with the FY 2009 HSGP Guidance. The Subgrantee also agrees to comply with the following regulations: A. Administrative Requirements , , 1. 44 CFR, Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, located at http://eCFR.gpoaccess.govicglititextitext- I idx7o=ecfr&tpl=iecfrbrowseiTitte4414itcfri3_main 02.tpi i 2. 2 CFR, Part 215, institutions of Higher Learning, Tiospitals, and Other Non-Profit Organizations (OMB , Circular A-110), located at http://ecfr.gpcaocess.govicgift/textitext- t idx?c=ecfretsid=5f90b818356757091bb65ea93f163c6a&tp1:--VecfrbrowseiTitle02/2cfr215_rn a inpl_____,, 2009 HSGP Grant Agreement County of Oakland (Fiduciary for County of Monroe) Page 3 of 9 0. Cost principals 1. 2 CFR, Part 225, Cost Principals for State, Local, and Indian Tribal Governments (OMB Circular A-87), located at http://ecfrgpoaccess.govicglititext/text- idx7c=eofdtpl=iecfrbrowsefTitle02/20fr225_main_02.10 2. 2 CFR, Part 220, Cost Principals for Educational Institutions (OMB Circular A-21), located at http://ecfr.gpoaccess.govicgiNtext/text-idx?cecfr&rgn=div58iviewr-text8inodez2:1.1.2.3.48tidnor:2 3. 2 CFR, Part 230, Cost Principals for Non-Profit Organizations (OMB Circular A-122), located at hltp://ecfr.gpoaccess.govicgittitextftext-idx?c=ecfr&tpl=lecfrbrowserTitle02/2cfr230_main_02.tpl 4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations, 'mated at httos:llwww.acquisition.govifar/htrril/Subparf/02031_2.htmlltwp1095552 C. Audit Requirements , OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, located at http://www.whitehouse ,goviombicirculars/at 33/6133.htmi IV. Homeland Security Grant Program Award Amount and Restrictions The COUNTY OF OAKLAND, as the Fiduciary Agent for the County of Monroe, is awarded $538,468.00 under the FY 2009 HSGP, This total consists of $49,178.00 from the SHSP program and $489,290.00 from the UASI program. FY 2009 HSGP does not contain a separate line-item for Law Enforcement Terrorism Prevention Program (LETPP). However, at least $13,539.00 of SHSP award funds and $128,292.00 of UASI award funds must be dedicated towards law enforcement terrorism prevention-oriented planning, organization, training. exercise, and equipment activities. At least $12,295.00 of SHSP award funds and $122,323.00 of UASI award funds must be dedicated to strengthening preparedness planning through planning, training, and exercising activities. This is a OHS requirement and additional details can be found in the FY 2009 HSGP Guidance This grant agreement designates HSGP funds only for reimbursement of authorized costs that are incurred during the FY 2009 Grant Agreement period. Grant agreement funds shall not be used for other purposes. Allocations for the FY09 HSGP have been determined on a regional basis through a funding methodology consistent vvith current Department of Homeland Security (OHS) guidance. Regional Boards have been created to ensure that all jurisdictions within a designated region have an equal say in how funds are spent. For any activities involving construction, demolition, or installations of equipment; an Environmental and Historic Preservation (EHP) Review must be completed prior to any work being done. Any activities that have been initiated without the necessary EHP review and approval will result In a non-compliance finding and will not be eligible for federal funding. Final determination on how funds awarded by this grant agreement will be allocated will be determined through a review process by the Sub grantor of projects submitted by the Region 2 Homeland Security Planning Board, not by the Sub grantee. V. Responsibilities of the Subgrantee FY 2009 HSGP funds must supplement, not supplant, state or local funds. Federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Potential supplanting will be carefully reviewed in the application review, in subsequent monitoring, and n the audit, The Subgrantee may be required to supply documentation certifying that it did not reduce non-federal funds because of receiving federal funds. Federal funds cannot be used to replace a reduction in non-federal funds or Solve budget shortfalls in general fund programs. 2009 HSGP Grant Agreement County of Oakland (Fiduciary for County of Monroe) Page 4 of 9 The Subgrantee agrees to act as the designated Fiduciary Agent for the County of Monroe. As the designated Fiduciary Agent, the Subgrantee agrees to comply with all applicable federai and state regulations including, but not limited to, the following: A. In addition to this 2009 HSGP Grant Agreement, the Subgrantee shall complete, sign, an submit to Subgrantor the following documents, which are incorporated by reference into this grant agreement: 1. Standard Assurances 2. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; ono Drug-Free Workplace Requirement 3. State of Michigan Audit CerVication Form (EMD-053) 4. Request for Taxpayer Identification Number and Certification (W-9) 5. Other documents that may be required by federal or state officials B. The FY09 Homeland Security Grant covers eligible costs from August 1,2009 to April 30,2012. Please refer to the Fiscal Year 2009 Homeland Security Grant Program Guidance, located at hepewvbeciema.govipdf,governmentigrantihsgpify09 ehsgpeguidance.pdf., for a detailed list of what costs are efigibie under this grant. Allowable costs are specifically addressed in Part VIII of the HSGP Guidance. C. Make al purchases in accordance with grant guidance and local purchasing policies. D. Submit project apPications to the Subgrantor, which have been prepared and approved by the Homeland Security Regional Board, for evaluation and approval of projects prior to starting a project. All projects must meet OHS and EMHSD grant guidelines and must directly support one of the required projects from the regional supplemental guidance, and at least one of the 37 target capabilities. Projects should be coordinated with Regional Homeland Security Board activities. Any project that proposes a change in scope of work during the grant performance period must be resubmitted to the Subgrantor for approval, E. Submit an Allowable Cost Justification (ACJ) form for all costs that are part of approved projects prior to the encumbering of the cost. If an ACJ is not submitted, the Subgrantee wit be held responsible for all costs determined to be ineligible by the Subgrantor or OHS. F. Within 30 days of the end of the Subgrantee's fiscal year, the Subgrantee must supply a document to the other local government agencies reporting the dollar amount spent on their behalf, so the local government agencies can submit the information on their Schedule of Expenditures of Federal Awards (SEFA) report. NOTE: Copies of these documents must also be provided to the Michigan State Police, Emergency Management and Homeland Security Division, Audit Unit, 4000 Coins Road, Lansing, Michigan 48910- 5883. G. Create and maintael an inventory of ali FY 2009 HSGF' equipment purchases that lists, at minimum, the piece of equipment, the cost of the equipment, what agency the equipment is assigned to and the physical location of the equipment for the grant period and for at least three years after the grant is closed by the awarding Federal Agency. Subgranteee are advieec that. when practicable, any equipment purchased with grant funding shail be prominently marked as follows: -Purchased wan funds provided by the U.S. Department of Homeland Security". Within 30 days of the end of the Sebgrantee's fiscal year, the Subgrantee must supply a copy of this inventory to the Michigan State Police, Emergency Management and Homeland Security Division, Audit Unit, 4000 Collins Road, Lansing, Michigan 48910-5883 H. Make FY09 HSGP equipment available for pick-up by other government agencies per equiomect assignments by the Region 2 Homeland Security Planning Board. This process reeds to include legal transfer of the equipment to the designated government agencies At minimum, the Subgrantee should prepare nocuments, which when signed, will indicate other designated government agencies accept full legal and financial responsibility for pieces of equipment. 1. The Subgrantee agrees to prepare the Reimbursement Cover Sheet (EMD-054) and all reouired attached documentation, including all required authorized signatures, and submit it to the Subgrantor at a minimum at the end of each quarter (or more frequently, as needed). Please note: One Reimbursement Cover Sheet and related forms must be completed for each grant project, solution area, allocation typo, 2009 I-ISGP Grant Agreement County of Oakland (Fiduciary for County of Monroe) Page 5 of 9 and individual exercise. Reimbursement Cover Sheets must be filled out completely or they will be returned to the Subgrantee for proper completion. Please refer to the Reimbursement Guidance included With each of the reimbursement forms. The Reimbursement Cover Sheet (EMD-054) and other reimbursement forms can be found on the EMI-ISD website, located at http://www.michigan.govirrspf0 ,1607,7-123-1593_3507_41574-214684--,00,html, The Subgrantee will not be reimbursed for funds until all required signed documents and reimbursement documents are received. J. Submit quarterly progress reports to the Subgrantor on the status of all approved projects. The due cates for quarterly work reports are detaied in Section Vii of this agreement. K. Submit updated project and allocation information on a regular basis through the biannual Strategy Implementation Reports (BSIR), The MIR is due within 20 days after the end of the reporting period. The due dates for the BSiR are on January 20, 2010, July 20, 2010, January 20, 2011, July 20, 2011, January 20, 2012, and July 20, 2012. The reporting periods are from January 1 through June 30 and July 1 through December 31. The final BSIR is due 90 days after the end date of the FY09 HSGP award period. L. Comply with FY09 National Incident Management System (NIMS) implementation requirements and move towards eomp?etior by September 30, 2012. FY09 NIMS requirements must be fully complied with by September 30, 2012. NIMS information is available at httoWwww.fema.govremergencyrnims. M. Comply with applicable financial and administrative requirements set forth in the current edition of 44 CFR, Part 13 including the following provisions: 1. Account for receipts and expenditures, maintain adequate financial records, and refund expenditures disallowed by federal or state audit 2. Retain all financial records, statistical records, supporting documents, and other materials pertinent to the FY 2009 HSGP 'or at least three years eter the grant is dosed by the awarding Federal Agency, for purposes of federal and/or state examination and audit. 3. Perform the required financial and compliance audits in accordance with the Single Audit Act of 1964, as amended, and OMB Circular A-133, *Audits of States, Local Governments, and Non-Profit Organizations," as further described in 44 CFR, Part 13. N. Integrate indiv;duals with disabilities into emergency planning, per Executive Order 13347. O. Environmental and Historic Preservation Compliance: The federal government is required to consider the potential impacts to the human and natural environment of projects proposed for federal funding. The Environmental an Historic Preservation (EHP) Program, engages in a review process to ensure that federally-funded activities comply with various federal laws. The goal of these compliance requirements is to protect our nation's water, air, coastal, wildlife, agricultural, historical, arid cultural resources, as well as to minimize potential adverse effects to children and low-Income and minority populations. The Subgrantee shall not undertake any project having the potential to impact EHP resources e4thoul Prior aPP"oval , Any activities that have been initiated without the necessary EH? review and approval will result in a non•compliance finding and will not eligible for federal funding. VI. Responsibilities of Subgrantor The Subgrantor, in accordance with the general purposes and objectives of this grant agreement, will: A. Administer the 5Y09 HSGP in accordance with all applicable federal and state regulations and guidelines and provide quarterly reports documenting this administration. B. Provide direction and technical assistance to the Subgrantee. C. Provide to the Subgrantee any special report forms and reporting formats (templates) reouired for operation of the_prog_ram 2009 HSGP Grant Agreement County of Oakland (Fiduciary for County of Monroe) Page 6 of 9 D Reimburse the Subgrantee in accordance with this grant agreement, cased on appropriate documentation submitted by the Subgrantee. E. Independently, or in conjunction with DHS, conduct random on-site reviews. VII. Reporting Procedures Submit quarterly progress reports to the Subgrantor on the status of all funding. Quarterly progress reports are required whether or not expenditures are incurred. Subgrantees failure to fulfill the quarterly reporting requirements, as required by the grant, may result in the suspension of grant activities until reports are receNed. Reporting quarters for each year are as follows: January 1 through March 31 April 1 through June 30 July 1 through September 30 October 1 through December 31 The final reporting quarter ends with the end of the grant performance period, which may result in this final quarter being less than three months in duration. Quarterly reports are to be submitted by end of the month following the end of each quarter. The first Quarterly Progress Report for the FY09 HSGP grant is due on April 30, 2010. Reports are to be sent electronically to emd_hsgp@rnichigan.gov . VIII, Payment Procedures The Subgrantee agrees to prepare the Reimbursement Cover Sheet (EMD-054) arid all required attached documentation, including all required authorized signatures, and submit it to the Subgrantor at a minimum at the end of each quarter (or more frequently, as needed). Please note: One Reimbursement Cover Sheet and related forms must be completed for each grant project, solution area, allocation type, and individual exercise. Reimbursement Cover Sheets must be flied out completely or they will be returned to the Subgrantee for proper completion. Please refer to the Reimbursement Guidance included with each of the reimbursement forms. The Reimbursement Cover Sheet (EfelD-054) and other reimbursement forms can be found on the EMI-ISD website at nttp://www.michigan.govirespi0,1607,7-123-1593_3507_4 1574-214684--,00.htmt. The Subgrantee will not be reimbursed for funds until all required signed aocuments and reimbursement documents are received. Drawdown of Funds in Advance: Subgrantees may request funds (for purchases of $25,000 or more) up to 120 days prior to expenditure. All of the following requirements must be met to obtain advanced funds: 1) The Sungrantee must complete a letter stating the reason they are requesting an advance; 2) The Subgrantee must submit a copy of an approvee purchase order showing the delivery date for the items ordered to be within 120 days of the purchase order date: 3) These funds must be placed in an interest-bearing account (2CFR, part 215.22k) The Subgrantee may keep interest up to $100 per year (CFR44, part 13.21h) for administrative expenses for all federal grants combined (per DNS Financial Management Guide, January 2006). If the Subgrantee is notified by the vendor of delays in the delivery date of equipment. funds must be returned to the Subgrantor. Advances cannot be outstandieg for more than 120 days; 4) Any interest earned over $100 must promptly, but at least quarterly, be remitted to: MSP/E.MHSD, Financial Section, 4000 Collins load, Lansing, MI 48910. The Subgrantee must also notify the Subgrantor in writing of any interest earned over $100 quarterly. 2009 HSGP Grant Agreement County of Oakland (Fiduciary for County of Monroe) Page 7 of 9 IX. Employment Matters Subgrantee shad comply with Title VI of the Civil Rights Act of 1964, as amended, the Elliott-Larsen Civil Rights Act, 1976 PA 453, as amender), MCL 37.2101 ef seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 et seq., and all other federal, state and local fair employment practices and equal opportunity laws and covenants that it shall not discriminate against any employee or applicant for employment, to be employed in the performance of this grant agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of employment; or any matter directly or indirectly related to employment because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, limited English proficiency. or handicap that is unrelated to the individual's ability to perform the duties of a particular job or position. Subgrantee agrees to include in every subcontract entered into for the performance of this grant agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of the grant agreement. The Subgrantee shall ensure that no subcontractor, manufacturer, or supplier of the Subgrantee appears in the register compiled by the Michigan Department of Energy, Labor, and Economic Growth, Bureau of Commercial Services, Licensing and Enforcement Divisions, pursuant to 1980 PA 278, as amended, MCL 423.321 et seq. (State Contractors wite Certain Employers Prohibited Act), or on the Federal Excluded Party List system, locatec at www.epls.gov. X. Limitation of Liability Subgrantor and Subgrantee to this grant agreement agree that each must seek its own legal representative and bear its own costs, including judgments, in any litigation that may arise from performance of this contract. It is specifically understood and agreed that neither party will indemnify the other party in such litigation, This is not to be construed as a waiver of governmental immunity. XI. Third Parties This grant agreement is not intended to make any person or entity, not a party to this grant aTeement, a third party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. XII. Grant Agreement Period This grant agreement is in full force and effect from August 1, 2009 to April 30, 2012. No costs eligible under this grant agreement shall be incurred before the starting date of this grant agreement, except with prior written approval. This grant agreement consists of two identical sets, simultaneously executed; each is considered an original having identical legal effect. This grant agreement may be terminated by either party by giving thirty (30) days written notice to the other party stating reasons for termination and the effective date, or upon the failure of either party to carry out the terms of the grant agreemert. Upon any such termination, the Subgrantee agrees to return to the Su bgrantor any funds not authorized for use, and the Subgrantor shall have no further obligation to reimburse the Subgrantee. Upon termination of grant agreement, the Subgrantee shalt submit documentation, in a format specified by the Subgrantor, to formally end its status as fiduciary. XIII. Entire Grant Agreement This grant agreement is governed by the laws of the State of Michigan and supersedes all prior agreements, cocurnents, and representations between Subgrantor ard Subgrantee, whether expressed, implied, or oral. This grant agreement constitutes the entire agreement between the parties and may not be amended except by written instrument executed by both parties prior to the termination date set forth in Section Xil above. No party to this grant agreement may assign this grant agreement or any of his/her/its rights, interest, or obligations hereunder 2009 1-fSGP Grant Agreement County of Oakland (Fiduciary for County of Monroe) Page B of 9 without the prior consent of he other party. Subgrantee agrees to inform Subgrantor In writing immediately of any proposed changes of dates, budget, or services indicated in this grant agreement, as well as changes of address or personnel affecting this grant agreement. Changes in dates. budget, or services are subject to prior written approval of Subgrantor. If any provision of this grant agreement shall be deemee void or unenforceable, the remainder of the grant agreement shall remain valid, The Subgrantor may suspend or terminate subgrant funding, in whole or in part, or other measures may be imposed for any of the following reasons: • Failure to expend funds in a timely manner consistent with the grant milestones, guidance and assurances. • Failure to comply with the requirements or statutory objectives of federal or state law. • Failure to make satisfactory progress toward the goals or objectives set forth in the subgrant application. • Faiiure to follow grant agreement requirements or special conditions. • Proposal or implementation of substantial plan changes to the extent that, if originally submitted, the project would not have been approved for funding. • Failure to submit required reports. • Filing of a false certification in the application or other report or document. • Failure to adequately manage, monitor or direct the grant funding activities of their subrecipients. Before taking action, the Subgrantor wi;I provide the Subgrantee reasonable notice of intent to impose corrective measures and will make every effort to resolve the problem informally. XIV. Business Integrity Clause The Subgrantor may immediately cancel the grant without further liability to the Subgrantor or its employees if the Subgrantee, art officer of the Subgrantee, or an owner of a 25% or greater share of the Subgrantee is convicted of a criminal offense incident to the application for or performance of a state, public, or private grant or subcontract or convicted of a criminal offense, including but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees, convicted under state or federal antitrust statutes; or convicted of any other criminal offense which, In the sole discretion of the Subgrantor, reflects on the Subgrantee's business integrity. XV. Freedom of information Act (FOIA) Much of the information submitted in the course of applying for funding under this program, or provided in the course of grant management activities, may be considered law enforcement-sensitive or otherwise critical to national security interests. This may include threat, risk, and needs assessment information; and discussions of oemographics, transportation, public works, and industrial and public health infrastructures. Therefore, each Subgrantee agency Freedom of Information Officer will need to determine what information is to be withheld on a case-by-case basis. The Subgrantee should be familiar wen the regulations governing Protected Critical Infrastructure leformation (6 CFI Part 29) and Sensitive Security Information (49 CFR Part 1520), as these designations may provide additional protection to certain classes of homeland security information. Capt. W. Thomas Sands Printed Nam .,Ally,r. --,e „"'" 10r, .,....alfsTeieder "—i___ AifirrEAL 1/ l"ig • ure / 2009 1-1SGP Grant Agreement County of Oakland (Fiduciary for County of Monroe) Page 9 of 9 XVI. Official Certification For the Subgrantee. The individual or officer signing this grant agreement certifies by his or her signature that he or she is authorized to sign this grant agreement on behalf of the jurisdiction he or she represents. The Subgrantee agrees to complete all requirements specified in this grant agreement. County of Oakland Name of Jurisdiction Printed Name Title Signature Date For the Subgranter (Michigan State Police — Emergency Management and Homeland Security Division) Deputy State Director of Emergency Management and Homeland Security Title .i7Vd___q/Z42 Da e For the County of Monroe: The county official's signature appears on this grant agreement as a certification that County of Monroe has designated the County of Oakland to serve as the fiduciary agent for the FY 2009 FiSGP. Printed Name Title Signature Date 2009 HOMELAND SECURITY GRANT PROGRAM INTERLOCAL FUNDING AGREEMENT BETWEEN OAKLAND COUNTY AND [NAME OF POLITICAL SUBDIVISION) This Interlocal Funding Agreement ("the Agreement") is made between Oakland County, a Constitutional Corporation, 1200 North Telegraph, Pontiac, Michigan 48341 ("Fiduciary"), and the [Name and Address of Political Subdivision], a Michigan Municipal Corporation ("Political Subdivision"). In this Agreement the Fiduciary and the Political Subdivision may also be referred to individually as "Party" or jointly as "Parties." PURPOSE OF AGREEMENT, Pursuant to the Urban Cooperation Act of 1967, 1967 PA 7, MCL 124.501, et seq., the Fiduciary and the Political Subdivision enter into this Agreement for the purpose of delineating the relationship and responsibilities between the Fiduciary, the Political Subdivision, and the Region 2 Planning Board regarding the 2009 Homeland Security Grant Program ("Grant Program") and use of Grant Program funds, including but not limited to, the purchase, use, and tracking of equipment purchased with Grant Program funds, purchase or reimbursement of services with Grant Program funds, andfor reimbursement for certain salaries and/or overtime with Grant Program funds, Oakland County, Michigan was elected and appointed Fiduciary for the 2009 Homeland Security Grant Program by Region 2 Planning Board via a resolution dated October 17, 2007, Oakland County accepted the position of Fiduciary and as a result entered into the 2009 Homeland Security Grant Program Agreement with the State of Michigan and became the Subgrantee for the Grant Program. In consideration of the mutual promises, obligations, representations, and assurances in this Agreement, the Parties agree to the following: 1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether used in the singular or plural, within or without quotation marks, or possessive or nonpossessive, shall be defined, read, and interpreted as follows. Agreement means the terms and conditions of this Agreement, the Exhibits attached hereto, and any other mutually agreed to written and executed modification, amendment, or addendum. 1.2, Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or expenses, including, but not limited to, reimbursement for attorney fees, witness fees, court costs, investigation expenses, litigation expenses, and amounts paid in settlement, which are imposed on, incurred by, or asserted against the Fiduciary or Political Subdivision, as defined herein, whether such claim is brought in law or equity, tort, contact, or otherwise. Pagel 2009 Homeland Security Grant Program Funding Agreement— Final 1.1. 1.3, Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m. 1.4. Fiduciary means Oakland County, a Constitutional Corporation including, but not limited to, its Board, any and all of its departments, divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, volunteers, and/or any such persons successors. 1.5. Political Subdivision means the a Michigan Municipal Corporation including, but not limited to, its Council, Board, any and all of its departments, its divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, volunteers, and/or any such persons successors. 1.6. Region means the area comprised of the City of Detroit and Macomb, Monroe, Oakland, St, Clair, Washtenaw, and Wayne Counties. This Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 1.7. Region 2 Homeland Security Planning Board ("Region 2 Planning Board") means the Regional Homeland Security Planning Board for Region 2, as created by the Michigan Homeland Protection Board, and is comprised of the City of Detroit and Macomb, Monroe, Oakland, St Clair, VVashtenaw, and Wayne Counties. The Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 1.8, 2009 Homeland Security Grant Program_rGrant Program") means the grant program described and explained in Exhibit B which began August 1, 2009 and ends April 30, 2012. The purpose of the Grant Program is to prevent, deter, respond to, and recover from incidents of national significance including, but not limited to, threats and incidents of terrorism. 2. AGREEMENT EXHIBITS. The Exhibits listed below and their properly promulgated amendments are incorporated and are part of this Agreement. 21 Exhibit A — Region 2 Homeland Security Planning Board Resolution; re: 2009 Homeland Security Grant Program Fiduciary; 2.2. Exhibit B — 2009 Homeland Security Grant Program Agreement between Fiduciary and the State; 2.3. Exhibit C— Transfer of Ownership AgreementfEquipment Receipt and Acceptance; and 2.4. Exhibit D — Request for Reimbursement Forms. 3. FIDUCIARY RESPONSIBILITIES. 3.1. The Fiduciary shall comply with all requirements set forth in the Grant Program Agreement between the Fiduciary and the State of Michigan. Page 2 2009 Homeland Security Grant Program Funding Agreement — Final 3.2. The Fiduciary shall comply with all requirements set forth in the 2009 Homeland Security Grant Program Guidance. 3.3. The Fiduciary shall purchase equipment with the Grant Program funds in accordance with the Fiduciary's purchasing policies and procedures. The Region 2 Planning Board shall determine what type of equipment will be purchased and who shall receive such equipment. 3.4. The Fiduciary shall create, maintain, and update a list/inventory of all equipment purchased with Grant Program funds beginning at the time the Grant Program Agreement is executed and ending three (3) years after the Grant Program is closed. The list/inventory shall include the following: (1) the equipment purchased; (2) the cost for each piece of equipment; (3) what Political Subdivision the equipment is transferred to; and (4) the physical location of the equipment_ 3.5. The Fiduciary shall transfer ownership and legal title to the equipment purchased with Grant Program finds to Political Subdivisions, designated by the Region 2 Planning Board, via the Transfer of Ownership Agreement attached as Exhibit C. The Homeland Security Division Manager shall execute the Transfer of Ownership Agreement on behalf of the Fiduciary and shall execute the Transfer of Ownership Agreement on behalf of the Political Subdivision. 3.6. The Fiduciary shall notify each Political Subdivision at the end of the Fiduciary's fiscal year of the dollar amount of equipment that has been transferred to the Political Subdivision, 3.7. The Fiduciary shall reimburse or purchase services for the Political Subdivision with Grant Program funds, as directed by the Region 2 Planning Board. Such funds shall only be transferred or services purchased after the applicable Request for Reimbursement Forms, attached as Exhibit 13, are properly executed by the Parties. The Fiduciary's Homeland Security Division Manager shall execute the Forms on behalf of the Fiduciary and shall execute the Forms on behalf of the Political Subdivision. 3.8. The Fiduciary shall reimburse the Political Subdivision, as directed by the Region 2 Planning Board, with Grant Program funds for salaries and overtime for Political Subdivision employees and/or agents. Such funds shall only be transferred after the applicable Request for Reimbursement Forms, attached as Exhibit D, are properly executed by the Parties. The Fiduciary's Homeland Security Division Manager shall execute the Forms on behalf of the Fiduciary and shall execute the Forms on behalf of the Political Subdivision, 3.9. The Fiduciary shall file this Agreement pursuant to law and provide executed copies of this Agreement to the Region 2 Planning Board Secretary and the applicable Political Subdivision. 4. POLITICAL SUBDIVISION RESPONSIBILITIES. 4.1. Upon receipt of equipment purchased with Grant Program finds, the Political Subdivision shall execute the Transfer of Ownership Agreement, attached as Exhibit C, for each piece of equipment. The Political Subdivision will not obtain title to the equipment and will not be permitted to use the equipment until the Fiduciary receives an executed Transfer of Page 3 2009 Homeland Security Grant Program Funding Agreement — Final Ownership Agreement. The Political Subdivision agrees to be bound by all terms and conditions of the Transfer of Ownership Agreement, attached as Exhibit C 4.2. Upon execution of the Transfer Ownership Agreement, Exhibit C, the Political Subdivision shall be solely responsible for the equipment, including but not limited to the following: 4.2.1. Operation of the equipment; 4.2.2. Maintenance and repair of the equipment; 4.2.3. Replace or repair equipment which is willfully or negligently lost, stolen, damaged, or destroyed; 4,2.4. Investigate, fully document, and make part of the official Grant Program records any toss, damage, or theft of equipment; 4.2.5. Insurance for the equipment if required by law or if the Political Subdivision deems it appropriate in its discretion; 4.2,6. Training for use of the equipment, if training is not included with the purchase of the equipment; and 4.2.7. Liability for all Claims arising out of the Political Subdivision's use of the equipment. 4.3. The Political Subdivision shall comply with and shall use the equipment in accordance with the 2009 Homeland Security Grant Program Guidance. 4.4. The Political Subdivision shall keep the Fiduciary informed of the location of the equipment. If the equipment by its nature is mobile, the Political Subdivision must provide a general location or "home-base" where the equipment can be found. If the location of the equipment changes, the Political Subdivision shall provide the new location to the Fiduciary immediately. The information required by this Section shall be provided to the Fiduciary upon execution of the Transfer Ownership Agreement and continue until three (3) years after the close of this Grant Program. 4.5. The Political Subdivision shall list all equipment transferred to it pursuant to the Transfer Ownership Agreement on its Schedule of Expenditures of Federal Awards, 4.6. Except for equipment that is disposable or expendable, the Political Subdivision shall infomi the Fiduciary if it plans to dispose of the equipment and work with the Fiduciary regarding any issues associated with disposal of the equipment. 4.7. The Political Subdivision shall be solely responsible for all costs, fines, and fees associated with the use and misuse of the equipment, including but not limited to, costs for replacing the equipment or costs, fines, or fees associated with an ineligible use determination by auditors. 4.8. The Political Subdivision shall make the equipment available to the Fiduciary and State and Federal Auditors upon request. Page 4 2009 Homeland Security Grant Program Funding Agreement — Final 4.9. Prior to reimbursement for the purchase of services and/or for salaries or overtime, the Political Subdivision shall properly execute the applicable Request for Reimbursement Forms, attached as Exhibit D. The Political Subdivision shall not receive reimbursement for services, salaries, and/or overtime until all applicable Request for Reimbursement Forms are properly executed. The Fiduciary, in its sole discretion, shall determine if the Request for Reimbursement Forms are properly executed. 5. REGION 2 PLANNING BOARD RESPONSIBILITIES. The Parties agree and acknowledge that the Region 2 Planning Board shall have the following responsibilities: 5.1. Undertake studies and make recommendations on matters of emergency management and homeland security to Political Subdivisions in the Region; 5.2. Prepare and present to the State Homeland Security Advisory Council findings of activities and initiatives undertaken in the Region; 5.3. Hold public meetings, subject to the Michigan Open Meetings Act; 5.4. Perform such other acts or functions as it may deem necessary or appropriate to fulfill the duties and obligations imposed by Federal and State homeland security program requirements; 5,5. Establish sub-committees to carry out its work; 5.6. Advocate for, monitor, and actively engage in the implementation of the Regional Homeland Security Strategy; and 5.7. Determine what type of equipment will be purchased with the Grant Program funds, determine what equipment each Political Subdivision will receive, and convey this information to the Fiduciary immediately after such determinations are made. 6, DURATION OF INTERLOCAL AGREEMENT. 6.1. The Agreement and any amendments hereto shall be effective when executed by both Parties with concurrent resolutions passed by the governing bodies of each Party and shall end three (3) years from the date the Grant Program is closed_ The approval and terms of this Agreement and any amendments hereto shall be entered in the official minutes of the governing bodies of each Party. 7_ ASSURANCES. 7.1. Each Party shall be responsible for its own acts and the acts of its employees, and agents, the costs associated with those acts, and the defense of those acts. 7.2. The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each Patty have legal authority to sign this Agreement and bind the Parties to the terms and conditions contained herein. Page 5 2009 Homeland Security Grant Program Funding Agreement Final 7.3. Each Party shall comply with all federal, state, and local ordinances, regulations, administrative rules, laws, and requirements applicable to its activities performed under this Agreement, including but not limited to the Grant Program Agreement, attached as Exhibit 13 and the 2099 Homeland Security Grant Program Guidance. 8. TERMINATION OR CANCELLATION OF AGREEMENT, Either Party may terminate andlor cancel this Agreement upon thirty (30) Days notice to the other Party. The effective date of termination arid/or cancellation shall be clearly stated in the notice. If this Agreement is terminated and/or cancelled, the Transfer of Ownership Agreements executed prior to the date of termination and/or cancellation, shall remain valid and govern the Parties' duties and obligations regarding equipment transferred to the Political Subdivision and the Parties shall execute Transfer of Ownership Agreements for all equipment ordered by the Fiduciary prior to the date of termination and/or cancellation. 9. NO THIRD PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other person or entity. 10. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and privileges of employment, or any matter directly or indirectly related to employment in violation of any federal, state or local law. 11. PERMITS AND LICENSES. Each Party shall be responsible for obtaining and maintaining, throughout the term of this Agreement, all licenses, permits, certificates, and governmental authorizations necessary to carry out its obligations and duties pursuant to this Agreement. 12. RESERVATION OF RIGHTS, This Agreement does not, and is not intended to waive, impair, divest, delegate, or contravene any constitutional, -statutory, and/or other legal right, privilege, power, obligation, duly, or immunity of the Parties. 13, DELEGATION/SUBCONTRACT/ASSIGNMENT. Neither Party shall delegate, subcontract, and/or assign any obligations or rights under this Agreement without the prior written consent of the other Party. 14, NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any tetm, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any tenn, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 15. SEVERA.BILITY. If a court of competent jurisdiction finds a term, or condition, of this Agreement to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement. All other terms, conditions. and provisions of this Agreement shall remain in fall force. Page 6 2009 Homeland Security Grant Program Funding Agreement — Final 16. CAPTIONS. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Agreement. Any use of the singular or plural number, any reference to the male, female, or neuter genders, and any possessive or nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 17. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery service or personal delivery; or (3) three days after mailing first class or certified U.S. mail. 17.1. If Notice is sent to the Fiduciary, it shall be addressed and sent to: Oakland County Board of Commissioners Chairperson, 1200 North Telegraph, Pontiac, Michigan 48341, with a copy to Oakland County Homeland Security Division, Manager, 1200 N. Telegraph Dept 410, Building 47 West, Pontiac, Michigan 48341. 17.2. If Notice is sent to the Political Subdivision, it shall be addressed to: 17.3. Either Party may change the address and/or individual to which Notice is sent by notifying the other Party in writing of the change. 18. GOVERNING LAW, This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 19, AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications, amendments, recessions, waivers, or releases to this Agreement must be in writing and executed by both Parties. 20. ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding between the Parties. This Agreement supersedes all other oral or written agreements between the Parties. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. IN WITNESS WHEREOF, Bill Bullard, Jr., Chairperson, Oakland County Board of Commissioners, hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners, a certified copy of which is attached, to execute this Agreement on behalf of the Oakland County, and hereby accepts and binds the Oakland County to the terms and conditions of this Agreement. EXECUTED: DATE: Chairperson Oakland County Board of Commissioners WITNESSED: DATE: Cleric/Register of Deeds County of Oakland Page 7 2009 Homeland Security Grant Program Funding Agreement Final (Political Subdivision Signature Block] Page 8 2009 Homeland Security Grant Program Funding Agreement — Final TRANSFER OF OWNERSHIP AGREEMENT/EQUIPMENT RECEIPT AND ACCEPTANCE FOR PURCHASES UNDER CFDA NUMBER 97.067 This Transfer of Ownership Agreement ("Ownership Agreement") is executed by and between the County of Oakland, 1200 North Telegraph Road, Pontiac, Michigan 48341 ("Fiduciary") and (Insert name and address of Political Subdivision) ("Political Subdivision") on (insert date). In consideration of the mutual promises, obligations, representations, and assurances in this Ownership Agreement, the Fiduciary and Political Subdivision agree to the following terms and conditions: 1. Definitions. 1.1. Ownership Agreement means the terms and conditions of this Ownership Agreement and any other mutually agreed to written and executed modification, amendment, or addendum. 1.2. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or expenses, including, but not limited to, reimbursement for attorney fees, witness fees, court costs, investigation expenses, litigation expenses, and amounts paid in settlement, which are imposed on, incurred by, or asserted against the Fiduciary or Political Subdivision, as defined herein, whether such claim is brought in law or equity, tort, contract, or otherwise. 1,3. Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m. 1.4. Equipment means the equipment purchased with Grant Program funds which is listed and described in Section 2 of this Ownership Agreement_ 1.5. Fiduciary means Oakland County, a Constitutional Corporation including, but not limited to, its Board, any and all of its departments, divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, volunteers, and/or any such persons successors, 1.6. Political Subdivision means the , a Michigan Municipal Corporation including, but not limited to, its Council, Board, any and all of its departments, its divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, volunteers, and/or any such persons successors, 1.7. Region means the area comprised of the City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne Counties. This Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 1.8. Region 2 Homeland Security Planning. Board ("Region 2 Planning Board") means the Regional Homeland Security Planning Board for Region 2, as created by the Michigan Homeland Protection Board, and is comprised of the City of Detroit and Macomb, Monroe, Oakland, St Clair, Washtenaw, and Wayne Counties. The Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 2. Transfer of Title. 2.1. Pursuant to the 2008 Homeland Security Grant Program Intel -local Funding Agreement, the Fiduciary purchased the following Equipment with 2008 Homeland Security Grant Program funds as directed by the Region 2 Planning Board: Transfer of Ownership Agreement/Equipment Receipt and Acceptance — Final Page 1 2.1.1. [List Equipment Purchased] 2.2. The Fiduciary grants all right, title, and interest to the Equipment to the Political Subdivision. 3. Acceptance of Equipment. 3.1. By signing this Ownership Agreement, the Political Subdivision accepts the Equipment ill its current condition, "AS IS", acknowledges that it had an opportunity to inspect the Equipment. 4. Fiduciary Assurances. The Fiduciary represents the following: 4.1. The Fiduciary has full right and title to transfer ownership of the Equipment to the Political Subdivision. 4.2. The Fiduciary has no knowledge of any judgments, liens, mortgages, pledges, claims, rights, security, interests, encumbrances, or any other adverse interests against the Equipment. 4.3. To the extent possible, the Fiduciary transfers all warranties to the Equipment to the Political Subdivision. 4.4. The Fiduciary shall notify each Political Subdivision at the end of the fiscal year of the dollar amount of Equipment that has been transferred to the Political Subdivision. 5. Political Subdivisions Responsibilities. 5.1. Upon execution of this Ownership Agreement the Political Subdivision shall be solely responsible for the Equipment, including but not limited to the following: 5.1.1. Operation of the Equipment; 5.1.2. Maintenance and repair of the Equipment; 5.1.3. Replace or repair Equipment which is willfully or negligently lost, stolen, damaged, or destroyed; 5.1.4, Investigate, fully document, and make part of the official Grant Program records any loss, damage, or theft of Equipment; 5.1,5. Insurance for the Equipment if required by law or if the Political Subdivision deems it appropriate in its discretion; 5.1.6. Training for use of the Equipment, if training is not included with the purchase of the Equipment; and 5.1.7. Liability for all Claims arising out of the use of the Equipment. 5.2. The Political Subdivision shall comply with and shall use the Equipment in accordance with the 2008 Homeland Security Grant Program Guidance. 5.3, The Political Subdivision shall keep the Fiduciary informed of the location of the Equipment. If the Equipment by its nature is mobile, the Political Subdivision must provide a general location or "home-base" where the Equipment can be found, If the location of the Equipment changes, the Political Subdivision shall provide the new location to the Fiduciary immediately. The information required by this Section shall be provided to the Fiduciary upon execution of this Ownership Agreement and continue until three (3) years after the close of this Grant Program. 5.4. The Political Subdivision shall list all Equipment transferred to it pursuant to this Ownership Agreement on its Schedule of Expenditures of Federal Awards. Transfer of Ownership Agreement/Equipment Receipt and Acceptance — Final Page 2 5.5. Except for Equipment that is disposable or expendable, the Political Subdivision shall inform the Fiduciary if it plans to dispose of the Equipment and work with the Fiduciary regarding any issues associated with disposal of the Equipment. 5.6. The Political Subdivision shall be solely responsible for all costs, fines, and fees associated with the use and misuse of the Equipment, including but not limited to, costs for replacing the Equipment or costs, fines, or fees associated with an ineligible use determination by auditors. 5.7. The Political Subdivision shall make the Equipment available to the Fiduciary and State and Federal Auditors upon request. 6. No Third Party Beneficiaries. Except as provided for the benefit of the Parties, this Ownership Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other person or entity. 7. Discrimination. The Parties shall not discriminate against their employees, agents, applicants for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and privileges of employment, or any matter directly or indirectly related to employment in violation of any federal, state or local law. 8. Permits and Licenses. Each Party shall be responsible for obtaining and maintaining, throughout the term of this Ownership Agreement, all licenses, permits, certificates, and governmental authorizations necessary to carry out its obligations and duties pursuant to this Ownership Agreement. 9. Reservation of Rights. This Ownership Agreement does not, and is not intended to waive, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties, 10. Delegation/Subcontract/Assig_nment. Neither Party shall delegate, subcontract, andior assign any obligations or rights under this Ownership Agreement without the prior written consent of the other Party. 11, No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Ownership Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Ownership Agreement. No waiver of any term, condition, or provision of this Ownership Agreement, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Ownership Agreement. No waiver by either Party shall subsequently affect its right to require strict pertbrmance of this Ownership Agreement. 12. Severability. If a court of competent jurisdiction finds a term, or condition, of this Ownership Agreement to be illegal or invalid, then the term, or condition, shall be deemed severed from this Ownership Agreement. All other terms, conditions, and provisions of this Ownership Agreement shall remain in full force. 13. Captions. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Ownership Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Ownership Agreement. Any use of the singular or plural number, any reference to the male, female, or neuter genders, and any possessive or Transfer of Ownership Agreement/Equipment Receipt and Acceptance — Final Page 3 nonpossessive use in this Ownership Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 14. Notices. Notices given under this Ownership Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery service or personal delivery; or (3) three days after mailing first class or certified U.S. mail. 14.1. If notice is sent to the Fiduciary, it shall be addressed and sent to: Oakland County Board of Commissioners Chairperson, 1200 North Telegraph, Pontiac, Michigan 48341, and to Oakland County Homeland Security Division, Manager, 1200 N. Telegraph Dept 410, Building 47 West, Pontiac, Michigan 48341. 14.2. If notice is sent to the Political Subdivision, it shall be addressed to: 14.3. Either Party may change the address andior individual to which notice is sent by notifying the other Party in writing of the change. 15. Governing Law. This Ownership Agreement shall be governed, interpreted, and enforcod by the laws of the State of Michigan. 16. Agreement Modifications or Amendments. Any modifications, amendments, recessions, waivers, or releases to this Ownership Agreement must be in writing and executed to by both Parties. 17. Entire Agreement. This Ownership Agreement represents the entire agreement and understanding between the Parties. This Ownership Agreement supersedes all other oral or written agreements between the Parties. The language of this Ownership Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party_ The individual or official executing this Ownership Agreement certifies that by his or her signature that he or she is authorized to sign this Ownership Agreement and bind the Fiduciary and Political Subdivision to the terms and conditions of this Ownership Agreement. Fiduciary: The County of Oakland Date Political Subdivision: [Insert Name] Date Transfer of Ownership Agreement/Equipment Receipt and Acceptance — Final Page 4 EMC1.054 (0201(1) MICHIGAN STATE POLICE REIMBURSEMENT COVER SHEET For all OHS Homeland Security grants, use a new cover sheet for each orojrct. Contact and Activity Information (a) EMHSD Tracking Number Local Emergency Management Program I Fiduciary Year and Title of Grant from Grant Agreement Page of Primary Agent's Phone Primary Agent's Name Type of Activity or Event Primary Agent's Fa K Agency's Name and Phone # completing the form if different than the local EM Program (Sub-recipient) Date of Activity or Event ) ( ) Check the appropriate Solution Area (SA). Check one (1) box oAL Expenses must meet SA allovvability guidelines. ' Check the appropriate Allocation Type, if applicable. Check one (1) box only. Management & El Exercise 0 Equipment 2 Training 0 Planning 11 ii fl SHSP [ :, LETPP E i VAS, 0 Other Administration Check the appropriate NSGP priority threshold (if applicable). r_i Strengthen Preparedness Planning 0 Strengthen improvised Explosive Device (IED) Fi SHSP n I.JASI 0 MMRS E CCP 1--1 (Starting in 2008) Capabilities (2008 Only) (LETPA) (LETPA) Quarter OC(.1 - Dec. 31 Li Jan. 1 - Mar. 31 El Apr, 1 - Jun. 30 1-1 Jul. 1 - Sep. 30 Year Reimbursement Category (b) - Attach all backup detail forms to this cover sheet. Amount llowable Cost Justification (ACJI form(s) is required to be attached to this Reimbursement Cover Sheet for all reimbursement costs resuested. Payroll Detail Total $O-00 Travel Detail Total $0.00 Supplies and Other Detail Total $0.00 Equipment Invoice Total (attach all invoice copies) $0.00 Total Request $11.00 Subarantee's Authorized Financial Representative I* Print Name and Title Phone Number Signature Date I certify that the above information is true and accurate, that reimbursement is being requested for only the authorized expenditures approved on the above tracking number, and that documentation for these transactions is available for audit. X FOR MSP-EMHSD USE ONLY Content Expert (as needed) Payment Processed By Payment Released By Signature Date Signature 1Date Signature Date L 1 Comments Comments Comments i i Authority: 197s PA 39(1, as amended Completion: Voluntary, but completion necessary to be considered for assistance. DO NOT submit requests for reimbursement unless all documentation is enclosed. Please return to: Michigan State Police, Emergency Management and Homeland Security Division, Attn: Financial Section, 4000 Collins Rd., Lansing, Ml 48910 ) Primary Agent's Fax L _ - Employee's Name (Last, first, (b) End. Code • C Agency'e Mame and Phonell.aomplatIng this fonm C different Than the local EM Program Pub-Recipient) Date of Activity or Event Tote Hours 00 000 000 0 00 - 0.00 00 0.00 0 00 0.00 0,00 0.00 SOO 0.00 0.00 -L6 000 0.00 000 0.00 0.00 Rita Per Pea Hour (g) Per Dern Rate Regular Rate Per Hour Date and Hours Worked Each Day (d) Hours --- Hours Hours HOLIS -- Hours Hours HtlUiS1 Horns - Hours -- MOWS -- - Hours Hours , Hours]Hours Hours I Date Weirs totirs - - Hours Hours Hours Please enter the fringe benefit percentage rates on the instruction sheet before completing the Payroll Reimbursement Detail. Sub-grantee's Authorrzed Financial Representative (ru) Signature Phone Number 50 ,00 $0.00 $0 .00 $0 00 SO 00 $0.00 Total Wages $0.00 $0.00 $0.03 $0.00 $0.00 SO 00 $0 00 $0.00 _ $0 00 $0.00 so $0.03 $0 30 $0.00 $0 00 10.30 50.0C - $0 00 $000 $0.00 MICHIGAN STATE PCLICE PAYROLL REIMBURSEMENT DETAIL Reference the attached instruction sheet before completing this detail Contact and Activity Information (a) Local emergency Menagetbent Program I Fiduciary - - Printery Agenra Phone, Year and Titla of Grant from Grant Agreement Pnrriary Agent's Nam* Page ca Type Of Actwity dr &want Backfill (B) Volunteer (V) x Fringe Benefit Rate = RegUar 13enellis {1 ) -... 0 00% $0 00 t $3.00 me Wage (2 $0 03 1. x Fringe Benefit Rate = OVerbithe Rennin% (1) = 0.00% 40.40 Tool Per Den s,4) . r $0 04 Total Pequler VVage <2) = fatal Overti EMPLOYEE CODE " ( C) FLAK Time Existing (FE) Part Time f xietintj (PE) Full Time New (EN) Part Time New (PM) __- - Print Name end Tide i _ . ... - Tots] Repute Total Overtime totm F.,... Wages Wages Diem (I) pi LP (hi , $0.00 T 30o0 $0.04 50 00 50.00 $300 - _ S0.00 50.00 50.00 $0.00 50.00 SO 00 S0.00 SO 00 $0 00 $U0101 30 00 $0.00 $000 I $o0 50 00 $000 $0.00 $003 W OO $0 03 $0.00 SO 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 00 $0.00 30 (10 $0,00 $0 00 $0.00 - $000 $000 W 00 $0.00 $000 $0 .00 One Totals _ Total Wages (2,3,4} = Total Benefits (1) Grand Total (this page only) $0.00 $000 $0.00 $0,00 $0 00 _ SO GO $0.00 $0.00 50.00 (31_ $0.00 SO. 00 $1:1.00 I curtiry that the 11141Will information is bus a nil acsurshe that pe)Inent has been mad* to the empfogees idestibeet and documentation of thesetravisactlone ausiaiksai for audtt ( • NAW•lre. 117,1 r..N12 ...........j.d Cairpmcr Ninbalar, Ix: sorrg... ...res., . Pe conftind ,or 4101VM _ I Return detail (altathed to the Ren -nbursernent Request Coversneel) to Michigan State Police, Emergency Management and Hometand jfty Dryon, Attn Financial Section, 4000 Collins Rd., Lansing, MI 48910 Primary Agent's Phone L Primary Agent's Fax Primary Agent's Name .Agency's Name and Phone # completing the form if different than the local EM Program (Sob-rociprerrt) Type of Activity or Event Date of Activity or Event Paid Amount So oso 5000 SO 00 $0 00 $0.00 Print Name and Title $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.1:00 Date EMD-12$13 (1,120:8) MICHIGAN STA7E POLICE .4. a Local Emergency Management Program r Fiduciary SUPPLIES AND OTHER ITEMS REIMBURSEMENT DETAIL Reference the attached instruction sheet before completing this detail Contact and Activity Information (a) Year and Title of Grant from Grant Agreement Page of Company or Vendor Name one Invoice, purchase order, or receipt per mel (b), Description of Supplies and Other Items (contractors, consultants,inittructor feet, course feet, food, non-alcoholic beverage', buildinglalte rentals, etc.) (di Total . Expenses $0.00 $000 $0.00 $0.00 50 00 $0.00 $0 00 $000 $0.00 $0.00 50 00 $0.00 $0.00 $0.00 Grand Total = Sub-grantees Authorized Financial Representative (f) —Ph—one1-7—fumber- Signature I canny that the above information is true and accurate, that reimbursement Is being requested for authonzed expenditures only, end docurnentatIon for Mesa treesactione la available for audit. ) X Return detail (attached to the Reimbursement Request Coversheet) to: Michigan State Police, Emergency Management and Homeland Security Division, Attn: Financial Section, 4000 Collins Rd., Lansing, MI 48910 r AcKhdoref—. 19 /6-;g, 1907—an mnincled- Cprnpaton, voluniaol. bcg conpletbn mammalu it onnappell It.monslanee $0.00 $ 0 . 00 Employee Name (Last, First, MI) (b) Travel Start Data c) Travel End Date (d) Total Mile (f) Mileage Amount $0.00 $0.00 $0.00 - $0.00 Mileage Rate (e) $0.00 $0.00 $0.00 $0 00 S0.00 so .00 $0.00 $0.00 $0.00 •moo $0 00 $0.00- $0.00 - (1) Sub-grantee's Authorized Financial Representative (o) Phone Number - Signature Print Name and Title Date cnno-ua, 1,1 'AKA MICHIGAN $ re,TF POLICE Local Emergency Management Programt Fiduciary TRAVEL REIMBURSEMENT DETAIL Reference the attached instruction sheet before completing this detail Contact and ActivityInformation (a) Year and Title of Grant from Grant Agreement Page of _ Type of Activlty or Event Primary Agent's Phone _ Primary Agent's Fax ,( ) Primary Agent's Name -- Agency's Nam* and Phone a completing the form if different than local EM Program (Sub-recipient) ( ) Date of Activity or Event Number of Days Lodging (h) $ 0 . 00 $ 0 . 0 0 _ $0.00 50.00 - -- $0.00 $0.0C Lodging Amount (.1) -- - $000 $0.00 $0.00 $0.00 -- $0.00 - - $0.00 - - $0.00 -- -- $000 $0.00 - - $0.00 - $0.00 $0.00 $ 0 . 00 (2) -r Meal Codes IS,L,Eft Description of Other Expenses (m) Grand Total rm Meal Amount Other (E) Expenses $0.00 $0,00 50.00 $0.00 $0. 0 0 $0 . 0 0 $ 0 . 0 0 $0.00 $0.00 $0.00 50.0 $t7; 00 $0.00 $0.00 $0.00 $0.00 $0 00 $0.00 $0.00 $0.00 $0.CC $0.00 $0.00 $0,00 $0 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 - $0.00 $0.00 (3) (4) Total Expenses (n) $0.00 $0.00 -- $0.00 $0.00 $0.00 - $0.00 $0.00 $0.00 $0.00 $0.00- $0.00 - $0.00 $0.00 $0,00 $0.00 50,00 $0.00 $0.00 $0.00 - $0.00 $0.00 , I certify thai the above Worms bon Is true and accu rate, that payment has been made to the employees Identelied, and documentation or these transactions is available for audit. ) , i„.......,. c res PA 75)C, as a rne.nded Comptehon Ve..10411,y CO .7.1.710..40,, rtiCtIPLIne 10 he. mrtodered to 451PadriCe Return detail (attached to the Reornbursernent Request Coversheet) to. Ilibchigan State Police, Emergency Management and Homeland Security Division, Attn: Financial Section. 4000 Collins Rd., Lansin g , MI 48910 Pa June 9 2010 FISCAL NOTE (MISC. #10134) BY: FINANCE COMMITTEE TOM MIDDLETON. C-IAIRPERSON IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION — ACCEPTANCE FOR 2009 FEMA STATE HOMELAND SECURITY GRANT PROGRAM — REGIONAL FIDUCIARY TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen. Pursuant to Rule XII-C of this Boat, the Finance Committee. has reviewed the above referenced resolution. and finds: 1 The U.S. Department of Homeland Security, through the Federal Emergency Management Agency (FEMA) for the State Homeand Security Grant Program has awarded Region 2. in the State, $2,967.318. which includes, but is not limited to the following political subdivisions. City of Detroit and Macomb, Monroe. Oakland. St Clair, Washtenavv, and Wayne Counties. 2. The grant period is August 1, 2009 through April 30, 2012. 3. The program provides funds to build capabilities to prevent, respond to, and recover from acts of domestic and foreign terrorism, to address National Priorities and Target Capabilities as they relate to terrorism and support the implementation of the National Preparedness Goal, National Incident Management System, and National Response Framework 4 Oakland County has been appointed by the Region 2 Planning Board as fiduciary and subgrantee for the 2009 State Homeland Security Grant, and has been allocated $270.998 and the Urban Area Security Initiative award is 32,696,320, for a total award of $2,967,318. 5. The award for Management and Administrative expenses covers the continuation of one (1) full time non-eligible (2000 hr/year) Buyer II. (position #10521), in the Purchasing Diosion. and one (1) full-time eligible specia: revenue Homeland Security-UASI Regional SAP (position #10519) and (2) two Homeland Security — Regional SAP (position #10296, and 10520). 5. The future level of service, including personnel, will be contingent upon the level of funding available from the State. 7. The FY2D10, FY2011 and FY2012 Budgets are amended as follows: FY 2010 FY 2010 Through through FY 2012 FY 2012 Adopted Amended Budget. Amend, Budget Fund 29340 GR0000000497 Revenue 1060601 -115127-610613 Federal Grant Rev. $263,551 52103 767 $2,907,318 Expenditures - State Homeland Security Program 1060601-115127-702010 Saiaries $174,709 S (2.621) $172,088 1060601-115127-722770 Fringe Benefits 88.842 (13.100) 75,742 1060601-115127-750767 Tining-Dis. Supp. 0 735.895 735.895 1060601-115127-750154 Expendable Equip. 0 952,509 952.509 1060601-115127-760126 Capital Outlay-Misc. 0 1.031,084 1.031 .084 Total Expenditures $263.551 $2.703,767 $2.967,318 Fl C E CtOM 1V11734V Finance Committee Vote. Mot on carried unanimously on a rol: call vote Resolution #10134 June 9, 2010 Moved by Gosselin supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be adopted, AYES: Burns, Capello, Coleman, Coulter. Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potter, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack, BJIlard. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted. I HEREBY APPROVE THE FOREGOING RESOLL -R7. ACTING PURSUANT TO 1973 PA 139 STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 9. 2010, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac. Michigan this 9th day of June, 2010. ede Ruth Johnson, County Clerk