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Home My WebLink AboutResolutions - 2010.05.20 - 10209Chairperson, I move the adoption of the foregoing Resoli Bradf1r4,C. Jaebbsen, Destrece 1 Miscellaneous Resolution 410108 BY: Commissioner Bradford C. Jacobsen, District I RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION - TOWNSHIP OF OXFORD TO: Oakland County Board of Commissioners Chairperson, :radies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the discretionary Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of an Oakland County CVT and under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party Road Improvement Program - Fundlng and Project Approval Process; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any discretionary Oakland County appropriation in support of the Tri-Panty Road Improvement Program shall be distributed only from the designated General Fund Tr-Party Program fund balance and may be made only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township (CVT) have identified a specific project and said project is ready to be undertaken immediately; and L. The RCOC has appropriated its 1/3 share of the funding for the pro j ect and transferred said appropriation to a specific project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits to the Board of Commissioners Finance Committee a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board before any funds may be released from the Tr-Party Program designation account; and WHEREAS the Township of Oxford, along with the Road Commissioner for Oakland County ha e identified a specific project and said project is ready to be undertaken immediately; and WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the funding for the identified project in the Township of Oxford and said appropriation has been transferred to a specific project account; and WHEREAS the Township of Oxford has demonstrated that it has authorized its one- third (1/3) share of the funding for the specified project and has executed a written contract for payment with the Road Commission for Oakland County; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 20l0 authorized amount of Tr-Party Road Improvement funding for the Township of Oxford is $16,904. NOW THEREFORE BE IT RESOLVED that the Oakland County Boart of Commissioners hereby approves the project submitted by the Township of Oxford as eligible for appropriation and authorizes the release of the specified Tri-Party aoad Improvement Program funds from the Oakland County General Fund Designated Fend Balance. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Township of Oxford. FISCAL NOTE (MR #10108) May 20, 2010 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION - TOWNSHIP OF OXFORD TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, tt'e Finance Committee has reviewed the above referenced resolution and finds: 1 On December 9, 2009, the Board of Commissioners approved Miscellaneous Resolution #09290 which designated $1,000,000 in fund balance for the 2010 Tr-Party program for projects managed by the Road Commission for Oakland County (RCOC), 2. Funding of $16,904 is available in the General Fund Designated Fund Balance for Tri Party 2010 funding (account #371510) for the project 50381 Dunlap Road asphalt overlay, 3. The FY 2010 budget be amended as follows: General Fund # 10100 Revenue FY 2010 10100 9010101-196030-665882 Planned Use of Fund Balance $16.904 Total Revenues $16.904 Expenditures 10100-9010101-153010-740135 Tri Party $16.904 Total Expenditures $16,904 FIN NCE co,mna FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Zack and Woodward absent. Board of Road Commissioners Gregory C. Jernian Commissioner Richard G. Skarritt Commissioner Eric S. Wilson Commissioner Brent 0. Bair Managing Director Dennis G. Kolar. P.E. Deputy Managing Director County Highway Engineer 311901 Lahser Head Beverly Hills, MI 48025 248-645-2000 FAX 248-645-13-19 TOO 248-645-9923 www.reocvveb.org RO A 17 COIVIVISSION for OAKLAND COUNTY QUALITY LIFE THFIGIFGII WM ROADS FICIA0 CLAWMFSSIOFf f OR CAtKLArki CVA r "WE CARE' April 29, 2010 Mr. Curtis Wright, Clerk Charter Township of Oxford P0 Box 3 Oxford, MI 48371-0003 Re: ASPHALT OVERLAY OF DUNLAP ROAD FROM SEYMOUR LAKE ROAD TO NORTH OF THE TOWNSHIP HALL; PROJECT NO. 50381 Dear Mr. Wright: A fully signed and executed agreement for the above mentioned project is enclosed. The agreement was approved and subsequently signed by Brent O. Bair, Managing Director at the regularly scheduled Board meeting of Thursday, April 29, 2010. Please contact Thomas Noechel, Programming Supervisor at (248) 645- 2000 ext. 2256 to answer questions or for additional information. Sincerely, Patricia Z. Widrzbickii Deputy-Secretary /Clerk of the Board /sjg Enclosure cc: Dennis Lockhart Thomas Noechel COST PARTICIPATION AGREEMENT CONSTRUCTION Dunlap Road Seymour Lake Road to North of the Township Hall Charter Township of Oxford BOARD Project Number 50381 This Agreement, made and entered into this Vkir{e, day of Pft-a-- , 2010, by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Oxford, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the asphalt overlay of Dunlap Road from Seymour Lake Road to north of the Township Hall, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $50,713; and WHEREAS, the said PROJECT involves designated and approved funding in accordance with the Tri-Party Program in the amount of $50,713 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed all engineering, 2. The PROJECT shall include total payments to the contractor. 3. The COMMUNITY'S share of the PROJECT cost is $16,904 and shall be funded in accordance with the following: a. Tri-Party Program funding is not to exceed $50,713. b. Any PROJECT costs above the Tr-Party Program funding of $50,713 will be the responsibility of the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY for $$8,452 (being 50% of the COMMUNITY'S Tr-Party contribution). 5. Upon execution of this agreement the BOARD shall submit an invoice to the COUNTY for $8,452 (being 50% of the COUNTY'S Tr-Party contribution). a. The invoice shall be sent to: Mr. Tim Soave, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building. 41 West Waterford, MI 48328 6. As costs of the PROJECT are incurred, the BOARD shall invoice the COMMUNITY for the remaining 50% of the COMMUNITY'S Tr-Party contribution, not to exceed $8,452. 7, As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for the remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $8,452. 8. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 3131110 H50381 /OxfordTwp1Durilap 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate By , Managing Director Charter Township of Oxford Its_Z42!(.44:dida Its 3r31i1o#50381/0xlcirdTwpIDunlap 3 $50,713 $50,713 EXHIBIT A TRI-PARTY PROGRAM 2010 County Supported Road improvements Dunlap Road Seymour Lake Road to north of the Township Hall Charter Township of Oxford BOARD Project No. 50381 The asphalt overlay of Dunlap Road from Seymour Lake Road to north of the Township Hall. ESTIMATED PROJECT COST Contractor Payments Total Estimated Project Cost COST PARTICIPATION BREAKDOWN , COMMUNITY COUNTY BOARD TOTAL FY10 Tr-Party Program $16,904 $16,904 $16,905 $50,713 3131/10 /50381/OxfordTwpiDurplap 4 Resolution #10108 May 5, 2010 The Chairperson referred the resolution to the Finance Committee. There were no objections. lit I I I 'iff Resolution #10108 May 20, 2010 Moved by Middleton supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Burns, Capella, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson, Jacobsen, Long. McGillivray, Middleton, Nash, Patter, Potts, Runestad, Scott. Taub. Woodward, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson. Clerk of the County of Oakland. do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 20, 2010, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 20th day of May, 2010. eat Ruth Johnson, County Clerk