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Home My WebLink AboutResolutions - 2010.05.20 - 10215Miscellaneous esolution #10117 BY: Commissioner Bill Bullard Jr. District 2 RE: BOARD OF COMMISSIONERS -TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION - VILLAGE OF HOLLY TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Licard of Cormissioners has authorized the discretionary Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs with the construction, maintenance and repair of roads located within the boundaries of an Oakland County CVT and under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement Program - Funding and Project Approval Process; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any discretionary Oakland County appropriation in support of the In-Party Road Improvement Program shall be distributed only from the designated General Fund Tr-Party Program fund balance and may be made only after completion of all of the following: 1. The Road Commission for Oakland County fRCOC; and an individual city, village, or township (CVT; have identified a specific project and said project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a specific proT;ect an,.:ount; ama 3. The CVT Las authorized its 1/3 share of the funding for the project and has executed a written contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits to the Board of Commissioners Finance Committee a resolution authorizing the appropriation of toe County's 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Cemmittee and the full Board before any funds may be released from the Tr-Party Program designation account; and NHEREAS the Village of Holly, along with the Road Commissioner for Oakland County has identified a specific project and said project is ready to be undertaken immediately; and WHEREAS tne Road Commission for Oakland County has appropriated its one-third 1/3) share of the funding for the identified project in the Village of Holly, and said appropriation has been transferred to a specific project account; and WHEREAS the Village of Holly has demonstrated that it has authorized its one- third (1/3; share of the funding for the specified project and has executed a written contract for payment with the Road Commission for Oakland County; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2010 authorized amount of Tri-Farty Road Improvement funding for the Village of Folly is $22,210. NOW THEREFORE BE IT RESOLVED that the Oakland County Beard of Commissioners hereby approves the project submitted by the Village of Holly as eligible foT appropriation and authorizes the release of the specified Tr-Party Road Improvement Program funds from the Oakland County General Fund Designated Fune Balance, BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward cnpies of this adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Village of Holly. Chairperson, I move the adoption of the foregoing Resolution, kl-121-1 gikaAA Bill Bullard Jr. District T FISCAL NOTE (MR #10117) May 20, 2010 BY: FINANCE COMMITTEE. TOM MIDDLETON, CHAIRPERSON IN RE: BOARD OF COMMISSIONERS —TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION — VILLAGE OF HOLLY TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson. Ladies and Gentlemen: Pursuant to Rule XII-C of this Board. the Finance Committee has reviewed the above referenced resolution and finds: 1. On December 9, 2009, the Board of Commissioners approved Miscellaneous Resolution #09290 which designated $1.000,000 in fund balance for the 2010 Tr-Party program for projects managed by the Road Commission for Oakland County (RCOC). 2. Unused Tr-party funding of $3.928,942 accumulated from Oakland County appropriations from FY 2009 and prior was returned from RCOC and is designated in the County General fund (account #371509). 3. Funding of $18,472 is available in the General Fund Designated Fund Balance for Tri Party 2009 and prior funding (account #371500) for project 50411 North Holly Road. 4. Funding of $3,738 is available in the General Fund Designated Fund Balance for Tri Party 2010 funding (account #371510) for the balance of the above mentioned project. 5, The FY 2010 budget be amended as follows: General Fund # 10100 Revenue FY 2010 10100 9010101-196030-665882 Planned Use of Fund Balance $22,210 Total Revenues $22,210 Expenditures 10100-9010101-153010-740135 Tri Party $22,210 Total Expenditures $22,210 piocE C9MMITTEE/ 1/44- FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Zack and Woodward absent. Board of Road Commissioners Gregory C. .famian Commissioner Richard G. Slcarritt Commissioner Eric S. Wilson Commissioner Brent a Bair Managing Director Dennis G. Kolar. P.E Deputy Managing Director County Highway Engineer 31001 Lallser Road Beverly Hills, MI 48025 248-645-2000 FAX 248-645-1349 TDD 248-645-9923 =ROAD COMMISSION for OAKLAND COUNTY MAO LIFE C•00{) ROF DS PQM, CeL.41459(.174 10 I r AKLAWJ COP.* v WE CARE' April 29, 2010 Ms. Susan Nassar, Clerk Village of Holly 202 South Saginaw Street Holly, MI 48442-1689 Re: PRESERVATION OVERLAY OF NORTH HOLLY ROAD FROM GRANGE HALL ROAD TO THE NORTH VILLAGE LIMITS; PROJECT NO. 50411 Dear Ms. Nassar: A fully signed and executed agreement for the above mentioned project is enclosed. The agreement was approved and subsequently signed by Brent 0. Bair, Managing Director at the re gularly scheduled Board meeting of Thursday, April 29, 2010. Please contact Thomas Noechel, Programming Supervisor at (248) 645- 2000 ext. 2266 to answer questions or for additional information. Sincerely, Patricia 7. Wiérzbicki Deputy-Secretary /Clerk of the Board isjg Enclosure cc: Dennis Lockhart Thomas Noechel www.rcocweb.org COST PARTICIPATION AGREEMENT CONSTRUCTION North Holly Road Grange Hall Road to the North Village Limits Village of Holly BOARD Project Number 50411 This Agreement, made and entered into this 2-ct4bt day of Pr‘q-A , 2010, by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Village of Holly, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the preservation overlay on North Holly Road from Grange Hall Road to the North Village Limits, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $66,631; and WHEREAS, the said PROJECT involves designated and approved funding in accordance with the Tr-Party Program in the amount of $66,631 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. 3. The COMMUNITY'S share of the PROJECT cost is $22,210 and shall be funded in accordance with the following: a. Tr-Party Program funding is not to exceed $66,631. b. Any PROJECT costs above the Tr-Party Program funding of $66,631 will be the responsibility of the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY for $11,105 (being 50% of the COMMUNITY'S Tri-Party contribution). 5. Upon execution of this agreement the BOARD shall submit an invoice to the COUNTY for $11,105 (being 50% of the COUNTY'S Tr-Party contribution). a. The invoice shall be sent to: Mr. Tim Soave, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building. 41 West Waterford, MI 48328 6. As costs of the PROJECT are incurred, the BOARD shall invoice the COMMUNITY for the remaining 50% of the COMMUNITY'S Tr-Party contribution, not to exceed $11,105. 7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for the remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $11,105. 8. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 4/12/10 #50411/1/Mollic41yINHollyRri 2 By Its • IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate Managing Director Village of Holly By r)if ' Its VLeiatt,- 4112/10 #50411Nilo0-lollyiNHollyRci 3 Contractor Payments $66,631 EXHIBIT A TRI-PARTY PROGRAM 2010 County Supported Road Improvements North Holly Road Grange Hall Road to the North Village Limits Village of Holly BOARD Project No. 50411 The 1.5" HMA preservation overlay on North Holly Road from Grange Hall Road to the North Village Limits. ESTIMATED PROJECT COST COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY08 Tr-Party Program $ 9,236 $ 9,236 $ 9,236 $27,708 FY09 Tr-Party Proaram . . 9,236 9,236 9,236 $27,708 FY10 Tr-Party Program : 3,738 3,738 3,739 $11,215 , TOTAL SHARES $22,210 $22,210 $22,211 $66,631 4112/10 #50411/VitorHoHy/NHollyRd 4 Resolution #10117 May 5.2010 The Chairperson referred the resolution to the Finance Committee. There were no objections. :17(0.6 ba Resolution #10117 May 20, 2010 Moved by Middleton supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Burns, Capello, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash. Potter, Potts, Runestad, Scott, Taub, Woodward, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE J(E FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 20, 2010, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 20th day of May, 2010. Gat Ruth Johnson, County Clerk