HomeMy WebLinkAboutResolutions - 2010.05.20 - 10217MISCELLANEOUS RESOLUTION #10121 May 20, 2010
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - CONTRACT WITH SOUTHEAST
MICHIGAN COUNCIL OF GOVERNMENTS (SEMCOG) FOR 2010 REGIONAL ORTHOIMAGERY
PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS SEMCOG has assembled a regional project team to acquire 2010 digital
orthoimagery for the seven county region: and
WHEREAS the regional project team involves the counties of Livingston, Macomb, Monroe,
Oakland, St. Clair, Washtenaw and Wayne, as well as SEMCOG. United States Geologic Survey (USGS)
and Detroit Water and Sewer (DWSD); and
WHEREAS the regional project will result in cost savings in the purchase of the orthoimagery and
provide consistent, high-quality updated imagery to project participants, including the County; and
WHEREAS Oakland County will provide the 2010 orthoimagery to its cities, villages and
townships (CVTs) at no cost; and
WHEREAS Oakland County information Technology has played an active role in the
development of specifications for the 2010 orthoimagery and will play an active role in assuring the
County receives high-quality products; and
WHEREAS Oakland County Information Technology has gained approval from the Register of
Deeds to fund Oakland County's portion of the 2010 orthoimagery project from the Automation Fund for
the 2010 orthoimagery; and
WHEREAS a contract has been drafted (as attached) by the County's Corporation Counsel and
accepted by SEMCOG
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the attached
contract with SEMCOG.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Contract
on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions
of this Contract.
BE IT FURTHER RESOLVED that the County's portion of the Regional Digital Orthoimagery will
be in the amount of $71,383 and will be paid in installments to SEMCOG according to the payment
schedule listed in the contract.
BE IT FURTHER RESOLVED that the funding is available in the FY 2010 Clerk Register of
Deeds Automation fund (21160) professional services line item and no budget amendment is
recommended at this time.
Chairperson. on behalf of the Finance Committee I move the adoption of the foregoing resolution
p.NANfiE GOMM-I-TEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Woodward absent.
Contract between Southeast Michigan Council of Governments and
Oakland County for the 2010 Regional Digital Orthoimagery Project
SEMCOG RFP #09-001
This Contract is made between the County of Oakland, a Constitutional and Municipal Corporation, 1200
N. Telegraph Road, Pontiac, Michigan, 48341 (the County) and the Southeast Michigan Council of
Governments (SEMCOG), with offices at 535 Griswold Street. Suite 300, Detroit, MI 48226-3602.
In this Agreement. the County and SEMCOG may be referred to individually as "Party" or jointly as
"Parties."
In consideration of tne mutual promises, obligations, representations and assurances in this Contract, the
Parties agree as follows:
1. Purpose of Contract
The County and SEMCOG enter into this Contract to establish the rights and obligations of each Party in
conjunction with the 2010 Regional Digital Orthoimagery Project (Project). Under the leadership of
SEMCOG, the Project is designed to acquire digital orthoimagery in 2010 for the entire Southeast
Michigan region. It involves the counties of Livingston. Macomb, Monroe, Oakland, St. Clair, Washtenaw
and Wayne, and will result in economies in the purchase of digital orthoimagery and provide consistent,
high-quality updated imagery to Project participants, including the County.
2. Cost
Oakland County agrees to pay $71,383.41 for its portion of the regional digital orthoimagery. The cost for
each partner was determined using the percentage of each county's area as a part of the whole region
less SEMCOG's, United States Geological Survey's (USGS). Detroit Water and Sewer Department
(DWSD), and any other regional partner's portion as shown in the attached cost chart,
3. Payment Schedule (Dates Approximate)
25% Once contract is executed between SEMCOG and the consultant-February 2010
25% After flight-April 2010
25% Upon pilot delivery-July 2010
25% Upon final delivery-December 2010
4. SEMCOG's Roles and Responsibilities
SEMCOG will be responsible for the administration and project management of this project.
The contract with the selected vendor will be between SEMCOG and the vendor. SEMCOG will be
responsible for working with the vendor on all problem resolution. SEMCOG will promptly advise the
County of problems that may arise in relation to the Project and of the resolution of such problems.
SEMCOG will provide the County with a written copy of the project scope of work and detailed project
schedule as provided by the vendor.
SEMCOG will provide the County with a written copy of the "common standards and training," described
in Section 5 (below).
SEMCOG will require the selected vendor to provide the digital orthoirnagery directly to the County
promptly upon completion of each phase of the digital orthoimagery project.
-1 Revisior Date: Ma -ch 5, 2010
5, Oakland County's Roles and Responsibilities
The County will be responsible for quality control of its portion of the regional digital orthoimagery, based
on common standards and training set by the selection committee. The County will have 30 days from
delivery date to complete its quality control and provide feedback to the vendor. The County will work
directly with the vendor to correct any quality control issues.
6. SEMCOG's Ow nershin and Distribution
SEMCOG will own and be able to use the digital orthoimagery with 1-foot pixel resolution. SEMCOG will
also be able to display these images on any Internet application. SEMCOG may distribute the digital
orthoimagery with 1-foot pixel resolution according to its pricing scheme.
7. Oakland County's Ownership and Distribution Rights
The County will own and be able to use the Oakland County digital orthoimagery with six-inch pixel
resolution. It will also be able to display the County's digital orthoimagery on any Internet application. The
County may distribute the County's digital orthoimagery with six-inch pixel resolution according to its
pricing schemes.
8. Partner Deliverable from the Contractor
Six-inch pixel resolution, 4-band stacked color infrared (CIR) imagery for the Oakland County area on
external hard drive.
9. Partnership Termination
Upon written notice of 30 days, either party for convenience may terminate this agreement. In the event of
termination, the partner will reimburse SEMCOG for all work completed up through the date of
termination, as reviewed and approved by all partners. SEMCOG will make sure the partner receives all
products produced oy the vendor on its behalf up to the time of the approved termination date.
10. No Employee-Employer Relationship
Nothing in this Contract shall be construed as creating an employer-employee relationship between the
County (including any of its employees) and SEMCOG (including any of its employees.)
11. No Indemnification
Each Party shall be responsible for the acts and/or omissions of its agents and/or employees. Nothing in
this Contract shall be construed as creating an obligation to indemnify or defend the other for any claim.
damage or liability arising out of or stemming from participation in the 2010 Regional Digital Orthoimagery
Project as described in this Contract.
12. No Third Party Beneficiaries
Except as provided for the benefit of the Parties, this Contract does not and is not intended to create any
obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation and/or
any other right in favor of any other person or entity.
13. Reservation of Rights
This Contract does not, and is not intended to impair, divest, delegate, or contravene any constitutional.
2 Reviskri Oate: Marcn 5, 2010
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statutory, and/or other legal right, privilege, power, obligation, duty or immunity of the Parties.
14. Contract Modifications or Amendments
Any modifications, amendments, recessions, waivers, or releases to this Contract must be in writing and
agreed to by both Parties.
15. Entire Contract
This Contract represents the entire Contract between the Parties and supercedes all other Contracts
between the Parties governing the matters described here. The language of this Contract shall be
construed as a whole according to its fair meaning, and not construed strictly for or against any Party.
The Parties have taken all actions and secured all approvals necessary to authorize and complete this
Contract. The persons signing this Contract on behalf of each Party have legal authority to sign this
Contract and bind the Parties to the terms and conditions contained here.
Oakland County
Southeast Michigan Council of Governments
Title
Date -/;./t_.4.44. 2 9_ 2.;/-
Revision Date: March 5. Z -10 - 3
Square Miles
585.37
483.70
556.22
Percent of Region
12.73%
10.52%
12.10%
907.04
725.94
722.37
617.51
15.79%
15.71%
13.43%
19.73%
4598.14 100.00%
$390,000.00
$150,000
$100,000
$100,000
Total Project Cost
USGS
SEMCOG
DWSD
Regional total 100_00% $390,000.00
Acti To ireqt
Southeast Michigan 2010 Orthoimagery Project
Cost Breakdown
10/09109
County
Livingston
Macomb
Monroe
Oakland
St. Clair
Washtenaw
Wayne
Regional Total
Square Feet
163191 10876 76
13484712506.04
15506631147.50
25286866713.11
20238019446 21
20138417460.52
17215150596.68
128188908746.83
43560
27878450
$40,000.00 6 inch upgrade total expense
Livingston 12.73% $5,092.21 $40,975.73 $46,067.94
Macomb 10.52% $4,207.76 $33,858.83 $38,066.59,
Monroe 12.10%' $4,838.68 $38,935.67 $43,774.35
Oakland 19.73% $7,890,50 $63,492.91 $71,383.41
St. Clair 15.79% $6,315.06 $50,815.73 $57,130.80
Washtenaw 15.71% $6,283.98 $50,565.64 $56,849.62
Wayne 13.43% $5,371.81 $43,225.60 $48,597.41 _
1(A/2009
Resolution #10121 May 20, 2010
Moved by Middleton supported by Nash the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Burns, Capello. Coulter, Douglas. Gershenson. Gingell, Gosselin, Greimel, Hatchett,
Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potter, Potts, Runestad, Scott, Taub,
Woodward. Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THE FOREGOING RESOLUTION
/0
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 20.
2010. with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 20th day of May. 2010.
adt
Ruth Johnson, County Clerk