HomeMy WebLinkAboutResolutions - 2010.05.05 - 10226YA.cellaneous Resolution # 10084
BY: Commissioner Varea Gershenson, District 17
RE: BOARD OF COMMISSIONERS - TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION - VILLAGE OF BINGHAM FARMS
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 190s, the Oakland County Board of Commissioners has authorized
the discretionary :ri-Party Road Improvement Program to assist Dakiand County's
cities, villages and townships (CVTs) with the construction, maintenanue and
repair of roads located within the boundaries of an Oakland County (2VT and under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Mlseellaneous Resolution #09221 established the revised "Tri-Party Road
Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution 409221 provides that any discretionary Oaklanc
County appropriation in support of the Tri-Party Road Tmprovement Program shall
be distributed dr.J_Ii from the designated General Fund Tr-Party Program fund
balance and may be made only after completion of all of the following:
The Road Commission for Cakland County (RCOC) ana an individual
village, or townsnip ,ZVT) have identified a specitiG project and atd
project is ready to be undertaken immediately; and
2. rrhe RCOC has appropriated its 1/3 share of the funding for the project
and transferred said appropriation to a specific project account; and
3. The CVI has authorized its 1/3 share of the funding for the projeci and
has executed a written contract for payment with the RCOC; and
4. The Commissioners) representing the CVT requesting the project sut:mits
to tne Board of Commissioners Finance Committee a resolution
authorizing the appropriation of the County's 1/3 share of the project
from the General Fund Designated Fund Balance for Tr-Party Program.
The rcsolut;:on shall be approved by the Finance Committee and the full
Board before any funds may be released from the Tri-Party Program
designation account; and
WHEREAS the Village of Bingham Farms, along with the Road Commissioner for
Oakland County has identified a specific project and said project is ready to be
under .baken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one -third
;1/3) share of the funding for the identified project in the Village
of Bingham Farms and said appropriation has been transferred to a specific
proj:eot account; and
WHEREAS the Village of Bingham Farms has demonstrated that it has authorized its
one-third (113) snare of the funding for the specified project and has executed a
written contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2010 authorized
amount of Tr-Party Road Improvement funding for the Village of Bingham Farms is
$33,053,
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Village of Bingham Farms as eligib.Le
for appropriation and authorizes the release of the specified :ri-Party Road
Tmprovemont Program funds from the Oakland County General Fund Designated Fund
Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland Co-uny,
3akiand County -r-isoal Services and the Village of Bingham Farms.
Chairperson, : move the adoption of the foregoing Resolution.
Marcia 3ershenso:;., District 17
Board of Road Commissioners
Gregory C. Jarnian
Commissioner
Richard G. Skarritt
COMMiSSioner
Eric S. Wilson
Commissioner
31001 Lahser Road
Beverly Hills, Ml
46025
248-645-2000
FAX
248-645-1349
TDD
248-645-9923
www.rcoeweb.org
.01==ROAD COMMISSION
for OAKLAND COUNTY
CUAt.Tv LEE 11.1OuGH GOOD ROR01; ROAD comm18510.1 F.:A 0 4x LA%9
WE CARE'
April 8,2010
Brent O. Bair
Managing Director
Dennis G. Kolar, P.E.
Deputy Managing Direvcr
County Highway Engineer
Ms. Kathryn P. Hagaman, Clerk
Village of Bingham Farms
24255 W. Thirteen Mile Road, Suite 190
Bingham Farms, MI 48025
Re: 13 MILE ROAD BRIDGE OVER THE ROUGE RIVER; PROJECT
NO. 48323
Dear Ms. Hagaman:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Brent 0. Bair,
Managing Director at the regularly scheduled Board meeting of Thursday.
April 8, 2010.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
Patricia Z. Wierzb
Deputy-Secretary /Clerk of the Board
isjg
Enclosure
cc: Dennis Lockhart
Thomas Noechel
7•ill/ AG/r),(1; h
Recommended for Board Approval
Blust, RE.
Director of Engineering
-
TGN/sk
Attachment (2)
,.,.
1
Lt k l ip 4 13
Quality Life through Good Roads "We Care"
4=1:=IPANO,440
CCRAWACKS74,Ar
for OAKLAND COUNTY
Inter—Departmental Memorand urn
PROGRAMMING DIVISION
DATE: March 30, 2010
To: Thomas G. Blust, RE.
Director of Engineering
FROM: Thomas G. Noechel T4 PI
Programming Supervisor
SUBJECT: PROJECT NO. 48323 13 MILE ROAD BRIDGE
OVER THE ROUGE RIVER
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the
local cost participation agreement with the Village of Bingham Farms for the
preliminary engineering for the future replacement of the 13 Mile Road Bridge
over the Rouge River,
The estimated total project cost is $99,190. The Village of Bingham Farms has
elected to use the Tri-Party Program to fund the total project cost. Our 113 share
is $33,064 and is in the FYI 0 budget.
The project is in the district of County Commissioner Marcia Gershenson. The
agreement is in our standard approved format, and I recommend Board approval.
fi
VP'P° 5 I 3
COST PARTICIPATION AGREEMENT
PRELIMINARY ENGINEERING
13 Mile Road Bridge
Over Rouge River
Village of Bingham Farms
BOARD Project Number 48323
This Agreement, made and entered into this Wit day of kyg.J.L_ , 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Village of Bingham Farms, hereinafter referred to
as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the preliminary
engineering for the future replacement of the 13 Mile Road Bridge over the Rouge River, as
described in Exhibit "A", attached hereto, and made a part hereof, whith improvements involve
roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements
are hereinafter referred to as the DESIGN; and
WHEREAS ; the estimated total cost of the DESIGN is $99,190; and
WHEREAS, the said DESIGN involves designated and approved funding in accordance
with the Tri-Party Program in the amount of $99,190 which amount shall be paid through equal
contributions by the BOARD, the COMMUNITY and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the DESIGN and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
The COMMUNITY approves of the DESIGN, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
DESIGN along with all administration in reference thereto.
2. The DESIGN may consist of the preparation of reports and studies, data, notes,'
tracings, drawings, soil borings, traffic engineering, drainage investigations,
including preliminary plans, specifications, and estimate preparation, necessary for
the construction,
3. The COMMUNITY'S share of the DESIGN cost is $33,063 and shall be funded in
accordance with the following:
a. Tri-Party Program funding is not to exceed $99,190.
b. Any DESIGN costs above the Tri-Party Program funding of $99,190 will be
the responsibility of the BOARD.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $16,531.50 (being 50% of the COMMUNITY'S Tr-Party
contribution).
5. Upon execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $16,531.50 (being 50% of the COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Buillding. 41 West
Waterford, MI 48328
6. As costs of the DESIGN are incurred, the BOARD shall invoice the COMMUNITY
for the remaining 50% of the COMMUNITY'S Tri-Party contribution, not to exceed
$16,531.50.
7. As costs of the DESIGN are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tri-Party contribution not to exceed
$16,531.50.
8. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
03/16/10 # 40323N fat BinghamFarrns/PE 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Village of Bingham Farms
its PcastAe nAA 1e_nr\
03/16/10 # 48323N of BingharnFarrnoliDE 3
Preliminary Engineering $99,190
EXHIBIT A
TRI-PARTY PROGRAM
2010
County Supported Road Improvements
13 Mile Road Bridge
Over the Rouge River
In The
Village of Bingham Farms
BOARD Project No. 48323
The performance of preliminary engineering which may include, but is not limited to a field
survey of the project, the development of a preliminary plan showing the proposed roadway
design and pavement cross section, the identity of potential issues affecting the proposed
paving, the preparation of a set of plans showing the existing conditions including property lines
and rights of way, obtaining utility information and mapping it on the plans, the preparation of
final plans and opinions of probable cost, obtaining soil borings in the project area, the
preparation of specifications and bid documents and other related work necessary to develop
the complete design,
ESTIMATED DESIGN COST J
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD j TOTAL
FY98-2003 Tr-Party Program $14,012 $14,012 $14,013 , $42,037
FY 2004 Tr-Party Program 2,219 2,219 2,219 j 6,657 ,
FY 2005 Tri-Party Program 2,219 2,219 2,219 1_ 6,657
FY 2006 Tr-Party Program 3,210 3,211 3,210 1 9,631
FY 2007 Tr-Party Program 3,408 3,408 3,409 ! 10,225
FY 2008 Tr-Party Program 3,399 3,399 3,398 ! 10,196
FY 2009 Tri-Party Program , 3,399 3,398 3,399 10,196
FY 2010 Tri-Party Program 1,197 1,197 1,197, 3,591
TOTAL SHARES $33,063 $33,063 $33,064 $99,190
03116/10 # 48323A, of BinghamFa rms/PE 4
er-,41
Resolution #10084 April 22, 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MR #10084) May 5. 2010
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION —VILLAGE OF BINGHAM FARMS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolu:ion and finds:
. On December 9 2009, the Board of Commissioners approved Miscellaneous
Resolution #09290 which designated $1,000,000 in fund balance for the 2010
Tr-Party program.
2. Funding of $33.063 is available in the General Fund Designated Fund Balance
for Tn Paly 2010 Funding (account #371510) for the 13 Mile Road Bridge over
the Rouge River project.
3. The FY 2010 budget be amended as follows:
General Fund* 10100
Revenue FY 2010
10100 9010101-1 95030-665882 Planred Use of Fund Balance $33,063
Total Revenues $33,063
Expenditures
10100-9010101-153010-740135 Tri Party $33,063
Total Expenditures $33,063
Fl
t /A44 CE CO)11MITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
=-01-
Resolution #10084 May 5, 2010
Moved by Middleton supported by Potter the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
Discussion Wowed,
Dan Stencil, Executive Officer of Parks and Recreation, addressed the Board.
AYES: CapeIlo, Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett,
Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potter, Potts, Runestad, Schwartz, Scott,
Taub, Woodward, Zack, Bullard, Burns. (25)
NAYS: None. (0,
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THE FOREGOING RESOLUI101
4flet2;
s-/-7//0
STATE OF MlCHGAN-1)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 5, 2010, with
tne original record thereof now remaining in my office,
In Testimony Whereof, I nave hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 5th day of May, 2010.
Gat
Ruth Johnson, County Clerk