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HomeMy WebLinkAboutResolutions - 2010.05.05 - 10239MISCELLANEOUS RESOLUTION #10 101 May 5, 2010 BY: PLANNING AND BUILDING COMMITTEE, JOHN SCOTT, CHAIRPERSON IN RE: PARKS AND RECREATION COMMISSION AND DEPARTMENT OF FACILITIES MANAGEMENT — TRANSFER OF OPERATIONS OF THE OAKLAND COUNTY FARMERS MARKET AND FLEA MARKET TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen' WHEREAS acting pursuant to 1923 P.A. 60, as amended by 1952 P.A. 131, the Oakland County Board of Commissioners established the Oakland County Farmers Market: and WHEREAS upon the aooption of the Optional Unified Form of County Government Act, 1973 P.A. 139, (Act 139) pursuant to Section 13 of Act 139, the Oakland County Farmers Market operation was placed under the operational control of the County Executive, Department of Facilities Management. Facilities Maintenance & Operations (FM&O) Division and WHEREAS acting under the authority of 2009 Public Act 158, the Oakland County Board of Commissioners adopted Miscellaneous Resolution #09328 authorizing the establishment of the Oakland County Flea Market (hereinafter "County Flea Market") with said market being placed under the control of the County Executive pursuant to MCL 46.193(2); and WHEREAS under the authority of 1965 P.A. 261, the Oakland County Board of Commissioners established the Oakland County Parks and Recreation Commission (OCPRC), with said Commission being under the general control of the Board of Commissioners; and WHEREAS Section 8 of 1965 P.A. 261, MCL 46.358, grants the OCPRC the authority, in the name of the County, to acquire property by agreement for public parks, preserves and recreation centers; and WHEREAS the County Executive and the OCPRC believe that consolidation of the operation arid of both the Farmers Market and the Flea Market under the management of the OCPRC presents Oakland County with the opportunity to provide cost-effective, long term sustainability for both Farmers Market and Flea Market operations. while also providing a unique opportunity for the continued growth and development of both markets as part of a comprehensive recreation, conservation and agricultural preservation program; and WHEREAS the operation and management of the County's Farmers Market and Flea Market aligns with all aspects of the OCPRC mission statement by encouraging healthy lifestyles, supporting economic prosperity, and promoting the protection of natural resources, while at the same time providing high quality recreational experiences; and WHEREAS in order to further the development of this unique recreational, economic, conservation and preservation opportunity, the County Executive offers to transfer to the OCPRC his functions under MCL 46193(2) in regard to the County Flea Market; and WHEREAS. the County Executive's authority to agree to the transfer of his administrative and control functions over the Flea Market is rooted in 1963 Const. art VII, § 28, in 1967 P.A. 8, and/or in 1973 P.A. 139. MCL 45.546; and WHEREAS under Section 14 of Act 139. MCL 45.564(a), upon a majority vote of the board of commissioners and the affirmative recommendation of the elected county executive, and following a public hearing, :tie board of commissioners may transfer the function of operating the Farmers Market from the County Executive to the OCPRC; and WHEREAS a preliminary ousiness plan to transfer the County Market to the OCPRC was presented and approveo by the OCPRC at their March 3, 2010 meeting: and WHEREAS under the OCPRC-approved preliminary business plan the OCPRC, on behalf of the County, will be entitled to receive in support of market operations 100% of all County Farmers and Flea Market revenues and will be responsible for all future maintenance and improvements to the County Farmers and Flea Market building/structures. both inside and out, including the parking lot; and WHEREAS, as with other county operations. FM&O will bill the OCPRC for utility costs and charges for requested maintenance services; and PLANNING & BUILDING COMMITTEE VOTE: Motion carried on a roll call vote with Burns and Schwartz voting no. WHEREAS under the OCPRC-approved business plan, as part of the consideration for the OCPRC accepting the transfer of administrative control and responsibility for the markets. FM&O will continue to prov:de grounds work a ed snow plowing services at the County Market facility located at 2350 Pontiac Lake Road. Waterford. Michigan, at no charge to OCPRC, with those costs being incorecrrateo as-partef the County s non-departmental service center grounds maintenance costs: and WHEREAS FM&O and OCPRC will collaborate on grounds, snow plowing aria other maintenance services for other properties. particularly where FM&O and OCPRC properties are adjacent to one anotner; and WHEREAS one (1) part-time eligible proprietary funded Market Master Position, #02868, will be transferred to OCPRC. NOW THEREFORE BE IT RESOLVED the Board of Commissioners reaffirms and acknowledges its actions to establish and maintain the Oakland County Farmers Market and the Oakland County Flea Market under Public Act 158 of 2009, MCL 46,191, et seq. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of the Farmers Market operation from the County Executive. Department of Facilities Management, to the Oakland County Parks and Recreation Commission effective October 1. 2010; and BE IT FURTHER RESOLVED the Board of Commissioners. having general control of the OCPRC. accepts and approves the transfer of the County Executive's aorninistrative and operational control functions over the Flea Market to the Oakland County Parks and Recreation Commission effective October 1, 2010. BE IT FURTHER RESOLVED that the Board of Commissioners, in accordance with the OCPRC-approved business plan, agrees that the OCPRC will be entitled to receive in support of market operations 100% of al: County Farmers and Flea Market revenues, agrees that the OCPRC will be responsible for all future maintenance and improvements to the County Farmers and Flea Market buildings/structures, both inside and out, including the parking lot; agrees that, as with other county operations. FM&O will bill the OCPRC for utility costs and charges for requested maintenance services: and agrees that as part of the consideration for the OCPRC accepting the transfer of administrative control and responsibility for the markets, that FM&O will continue to provide grounds work and snow plowing services at the County Market facility located at 2350 Pontiac Lake Road. Waterford Michigan. at no charge to OCPRC, and agrees that the cost of those services shall be incorporated as part of the County's non-departmental service center grounds maintenance costs. BE IT FURTHER RESOLVED that one (1) proprietary PIE Market Master Position, (#02868), shah i be transferred from the Department of Facilities Management, Facilities Maintenance & Operations Division, Pontiac Market Unit #1040730 to the Oakland County Parks and Recreation Commission. Waterford Oaks Activity Center Unit #5060735, BE IT FURTHER RESOLVED that Unit #1040730 Pontiac Market, Facilities Maintenance & Operations Division. Department of Facilities Management, is deleted effective 10/01/2010 Chairperson. on behalf cf the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Preliminary Business Plan Oakland County Parks and Recreation Commission March 2010 FAKLAND COUNTY PARKS The Oakland County Market Business Plan Table of Contents 1. Executive Summary 1 2. Description 2 3. Marketing Plan 4 4. Strategic Position and Risk Assessment 10 5. Operations 13 6. Financial Control 18 7. Management and Organization 19 8, Phased Management Approach 21 9. Financials 30 Attachment A: Farmers Markets in Oakland County (Map) Attachment B: Local Grocery Produce Retailers (Map) Attachment C: Rules and Regulations Attachment 0: Application/Lease Attachment E: Market Building Layout Attachment F: Projected Revenues/Expenses for FY2011 Attachment G: 2009 Expenses Oakland County Parks and Recreation Mission The Oakland County Parks anti Recreation Commission is dedicated to providing quality recreation experiences that encourage healthy lifestyles, support economic prosperity, and promote the protection of natural resources, 1. Executive Summary Recreation (-noun.): a pastime, diversion, exercise or other resource affording relaxation and enjoyment. Oakland County Parks and Recreation Commission (0CPRC) is a nationally recognized recreational provider and an integral part of a comprehensive recreational system that has shaped quality of life in Oakland County for more than 40 years. Since its inception, OCPRC has strived to provide recreational facilities in a fiscally sound and environmentally responsible manner. As OCPRC approaches its golden anniversary, the Parks and Recreation Commission is reinforcing its commitment to providing equity of access, removing barriers to recreational opportunities, promoting environmental stewardship and creating mechanisms that will ensure the long term sustainability of the county park system. The Oakland County Parks and Recreation Commission has been presented with the opportunity of assuming management and operation of the Oakland County Market. The Market provides unique opportunities for reaching County residents and engaging them in educational and programmatic activities while creating new marketing opportunities for OCPRC. The Market has traditionally operated within a 100% cost recovery model. OCPRC will take this model and expand upon it, using Market revenue to create amenities and programs that draw new visitors, generating additional use and revenue, so that future market improvements can pay for themselves. Operation and management of The County Market aligns with alt aspects of the OCPRC mission statement by encouraging healthy lifestyles, supporting economic prosperity and promoting the protection of natural resources, while at the same time providing high-quality recreational experiences. As the definition of "recreation" continues to change and evolve, the Market presents a unique and exciting opportunity for OCPRC to engage in new ways with the residents of Oakland County. The County Market has always been a popular destination. OCPRC is well-positioned to take that success and expand upon it, creating new recreational opportunities for residents, visitors, and the Parks System. LAND Ooklaqd CL:un'y Motet Busine.ss ['an - Marc- 200 Pooe I 2. Description The Oakland County Market ("The Market") is located at 2350 Pontiac Lake Road in Waterford, Michigan. The Market is located on the Oakland County campus, adjacent to the Executive Office building on the corner of Pontiac Lake Road and County Center Drive. A Farmers Market operates the site on Tuesday, Thursday and Saturday, with a Flea Market utilizing the space on Sundays. - Locution Map: The County Market is at the corner of Pontiac Lake Road and County Center Drive, just West of Telegraph The Market has roots in Oakland County dating back to 1922, when the original market was established in downtown Pontiac. The Market was moved to the 4-H fairgrounds on Perry Street in Pontiac in 1951 before moving to the current site on the Oakland County Campus in 1953. The Market is owned by the County of Oakland and is operated by the Facilities Maintenance and Operations (FM&O) department. Under FM&O management, The Market has one Part-Time Eligible Market Master who reports directly to the Manager of FM&O. The Market is governed by Rules and Regulations established and approved by the Board of Commissioners. ccIcrd Co...nty .k.40'ke• Pjs'ne,:s P ,v,;37;;r' 2 Producer-Direct The County market has always operated as producer-direct Vendors are required to produce (grow, raise, create) the goods sold directly to retail customers, Orchard Canopy Wood lot Market Building The Market currently does not have a mission statement or formalized values or goals. However, Oakland County has consistently promoted access to local, healthy foods, and maintains several programs through its Health Department to educate the public about the importance of food safety and proper nutrition. The Market was established as a place for Michigan farmers to sell fresh produce, locally-raised meat and dairy products, and plants and flowers direct to the Oakland County public. A principal theme of The Market is that it has operated as a "producer-direct" venue — requiring all vendors to be the growers/producers of the goods they are selling. To maximize the draw The Market Master also makes un-rented vendor stalls available to local handcrafters to sell items during the Farmer's Market hours of operation. Based on industry standards and years of operational experience The Market is considered functionally 'built out" in its current footprint. Parking is at a premium on the site, and expansion of The Market budding would take away from much-needed parking or outdoor vendor space. However, there may be future opportunities to expand The Market's footprint, and better utilize off-site parking opportunities at the Executive Office Building, the Road Commission for Oakland County, Information Technology and the Oakland Schools Intermediate School District building. There are also significant opportunities for additional vendors and events on Monday, Wednesday, and Friday, when The Market is currently not in use. AKND Ookland Cc....A.:nty Matct Bu5:r.fss - March 2D1 F'age 3 2009 Attendance Car counts performed by the Market Master in 2009 estimate that approximately 300,000 people visited the County Market that year. - SMART Bus routes in the Pontioc/Woterford area qp,KIANtD RS-1 3. Marketing Plan Target Market The target market for the Oakland County Market is all residents of Oakland County. However, it is estimated that residents within a 10-mile radius will make-up the majority of The Market visitors. Comprehensive customer data is not currently available, but will be collected as part of surveys done by OCPRC during the proposed transitional phase and will continue after assuming management of the site. One of the goals of The Market under Oakland County Parks and Recreation management will be to provide access to fresh produce for underserved areas of the co unty. The Market is in close proximity to the City of Pontiac, and is serviced by public transportation via the SMART Bus. Recent legislation has extended the use of EBT cards to Farmers Market in Michigan. Staff will be exploring options for accepting and promoting the use of EBT Cards at the County Market as a way to reach a broader customer base. There are several major farmers markets within Oakland County. Those markets that fall within the 10 mile radius of the County Market include Clarkston and Birmingham. More analysis needs to be done to determine the draw from these markets to determine Oakland County's actual share of the market for producer direct food purchases. The County Market is not intending to compete with other local markets, but rather to promote access to fresh food for county residents while highlighting the recreational and community benefits of enjoying Oakland County's agricultural and artistic resources. OCPR will explore opportunities to host additional events and programs at The Market to increase its regional draw. Such events and programs would be coordinated with the Farmers Market operation to bring attention to the already popular Saturday hours and provide significant opportunities to build on days of lighter attendance. Special events, programs and even rental opportunities will be essential to address the underutilization of the facilities on days when The Market is not open. oc,4Kiarc maw " .Vo,c)" 20' li-ocji;, 4 Me County Market offers fresh produce and plants to o diverse Oakland County population LAND 'a11 1 Octkigncl County McaK.et Bw:ness Plot; - fy'horc ; o Pocw, 5 Target Customer The target customer for the County Market is an Oakland County resident seeking access to fresh, local produce, meats, dairy and plants/flowers. As food is closely tied to the rich cultural diversity and artistic heritage of Oakland County, the target customer would also seek access to artisan crafts, baked goods and local eateries. Based on interviews with current market masters and experiences with local patrons, the interests of the target customer may also include: ethnic or gourmet cooking, exercise, nutrition and active living. Shopping preferences would feature quality, value and variety. As the benefits of access to healthy food and leisure pursuits are universal, the demographics of target customers cut across all age segments, ethnic backgrounds, and family structures. In keeping with its mission, Oakland County Parks and Recreation will operate The Market and associated programs and events in a manner that promotes accessibility while accommodating recreational and educational initiatives that target areas of special concern including healthy lifestyles, family recreation, active adults and economic opportunities. Vision The key message of the Oakland County Market is: providing producer-direct produce, meat, dairy and plants/flowers to the residents of Oakland County in a fun, exciting, and educational environment. Oakland County Parks and Recreation would like to communicate this message to those residents of the county who either do not have access to fresh produce, who are looking for access to locally-grown fresh produce and are unaware of what is offered at The Market, or those who are looking for an "experience" — a fun, exciting activity to share with family and friends while supporting local producers. Mission Statement Example: Oakland County Parks and Recreation Corn mission envisions a vibrant marketplace that creates opportunities for residents to experience a rich diversity of local foods, crafts, music and cultures while emphasizing the value of healthy, active lifestyles. Farmers Markets in Oakland County Rochester Saturdays May — Oct. 8 a.m. —1 p.m. • Produce, flowers, plants, handmade goods, music, kids zone • Size: Large Royal Oak Fridays May—Christmas 7 a.rn. — 1 p.m. Saturdays all year long 7 a.m. —1 p.m. • Produce, flowers, Wants, handmade goods, music, kids zone • Size: Large Southfield Thursdays June —Oct. 9 a.m. — 3 p.m. Produce, flowers, plants, herbs, cheese, crafts • Size: Small Walled Lake Wednesdays May— Oct. 7 a.m. — 1 p.m. Produce, flowers, plants, honey, baked goods • Size: Small Wixom Thursdays May — Oct. 3 p.m. —7 p.m. Produce, flowers, honey, salsa, tea, artwork Size: Medium Coinpetition There are 11 established farmers markets within Oakland County. These markets vary greatly in size and scope, and are dispersed throughout the county. A breakdown of each of these markets is to the right (and onto the next page) including dates/hours of operation, size, products and additional activities or events hosted at each market. See Attachment A for a map showing the locations of all of the farmers markets located within the county. The Royal Oak Farmers Market is the largest within the county, with more than 100 vendors on in-season Saturdays. The Royal Oak market is nearly 16 miles from the County Market, and therefore likely not a direct competitor. Those markets within a 10 mile radius include Clarkston and Birmingham. Non-Farmers Market Competitors While competition for The Market potentially includes Farmers Markets up to 10 miles away, additional competition lies with local grocery stores. Local customers who are buying their produce at grocery stores instead of the County Market have many nearby options, including several major chain grocery stores. It is important to note that these "competitors" have the potential to become partners. Many local growers are unable to sell directly to larger chain grocery retailers because they cannot guarantee the volume or quantity demanded by chain retailers. The role of The Market in terms of local retail may be to serve as an outlet for local growers who may someday grow large enough to sell to the chain grocers and to help create a demand for the variety and quality of food that the chains will continue to serve. A map of grocery stores and produce markets within a 3-mile radius of The Market is found in Attachment B. Current Marketing Efforts Under the operation of FM&O, the County Market currently has no marketing plan or marketing budget. The Market continues to attract both customers and new vendors by word-of-mouth and recent signage off Telegraph Road. The Market also has a page on the County Web site at: www.oakgov.comicmarket. Under Oakland County Parks and Recreation management, efforts would be made to increase marketing efforts, both to gain new customers, and to bring new experiences to current customers, including programming, special events, and educational opportunities. mu'ket Eus.-ess %/arc^ 2C; 6 QFAN.4p, N..111,1111:1: ;1 [44 QVAKI_ANNQ JA ;I m Ook+ard Cou7ly Mc K! 5I.fleS5 Ofl - Moro-. 2010 F-coe 7 Farmers Markets in Oakland County Birmingham Sundays May — Oct. 9 a.m. —2 p.m. • Produce, flowers, plants, kids zone, live music • Size: Small Clarkston Saturdays June — Oct. 8 a.m. — noon • Produce, flowers, plants, honeys, syrups, artwork, music • Size: Large Farmington Saturdays May — Nov. 9 a.m. — 2 p.m. • Produce, flowers, plants, baked goods • Size: Medium Lake Orion Wednesdays May — Nov. 2 p.m. —7 p.m. • Produce, flowers, plants, baked goods • Size: Small Milford Thursdays May — Oct. 3 p.m. — 8 p.m. • Produce, flowers, plants, baked goods, woodworking, pottery • Size: Medium Ortonville Fridays June Sept. 6 p.m. —9 p.m • Produce, flowers, plants, live music • Size: Small Planned Future Marketing Efforts Oakland County Parks and Recreation will undergo market research for The Market in the summer/fall of 2010. This research will include tools such as surveys (online and in person on Market days), dot surveys, and car and pedestrian counts. Staff will also utilize current planned surveys at the 13 County Parks and special events to determine the interests of potential customers. Based on this research and what is already known about The Market, OCPR will explore the following Marketing efforts. Logo/Branding As part of its marketing efforts, Oakland County Parks and Recreation will explore creating a "brand" for the Market, including a logo, consistent signage and print material, and a clear and concise mission and vision. Internet and E-mail Oakland County Parks and Recreation will utilize the DestinationOakland.com Web portal for publicizing The Market. The portal will maintain basic information on The Market such as hours and location, as well as updates on special events, programs or other activities of interest to the public. OCPRC also maintains an active Facebook page which will allow for instant updates regarding The Market to more than 2,000 "fans." E-mail blasts are currently used by OCPR for direct marketing. Opportunities will be explored for an e-mail newsletter specifically for The Market. Initially OCPR will consider sending an e-mail blast to all 25,000 e-mail recipients alerting them about the change in management of The Market and giving them an option for signing up to receive future e-mails about Market activities. Staff will also consider an e-mail sign-up contest at The Market, where customers will sign-up to win a prize and in doing 50 will provide their e-mail address to receive future updates on Market programs and events. Prizes may include Market produce, Waterpark passes, Annual Vehicle permits, or items from sponsors. - Reusable shopping bags will advertise OCPR and The Market Jr:,.201,rity Mcir4::11 Pacie twiNKL&ND milli a ill VA ;110 Print Media Oakland County Parks and Recreation will write and distribute multiple press releases regarding the management transfer of the Market as well as publicizing any special events or activities hosted at the Market by OCPRC. Staff will also work to secure editorials on both the Market and the importance of buying locally and eating healthy. Staff will work with local newspapers for inclusion in special sections and for possible paid advertisements to educate the public about The Market. Communications and Marketing staff will produce printed collateral on the Market, possibly including a Market directory, brochures and flyers. Staff will seek paid sponsorship advertisements for the production of a Market directory that will also highlight County Departments and surrounding businesses and activities. Signage The installation of new signage at The Market will provide immediate upgrades to the aesthetics of the site. Marketing staff will explore options for billboards or banners on top of the canopy, flag signage along the roadside and around the parking lot, window treatments with photographs of produce and flowers, indoor banners and pole flags. Merchandising County Market merchandise to generate revenue and increase advertising for The Market may include re-usable shopping bags with The Market logo and the Oakland County Parks and Recreation logo. Reusable shopping bags have become very popular and are an excellent source of advertising, as customers who use them, often use them on all shopping trips to other venues. They also reduce waste and promote sustainability. Logos may also be reproduced on additional retail items such as water bottles and t-shirts to further promote The Market and Oakland County Parks. KLAND triL1gyiq34 - OCPRC hos many amenities to offer for programs and special events. Oakland Couri'y IvlarIc.et 'la- March 20'0 Pa:le 9 Kiosk Displays In an effort to use the County Market as a "showcase" for all that Oakland County has to offer, options for informational displays or kiosks will be explored. Currently the Market allows space for county departments to showcase their programs and activities on Tuesdays and Thursdays. OCPR would like to explore creating a more permanent display, showcasing Oakland County departments and also highlighting the amenities that make Oakland County a great place to live, work and play. This display may be a kiosk, banners, or other signage. Cross-Marketing Efforts will be made to cross-market the Market with other OCPRC facilities and programs. Such efforts may include: information cards on golf cart visors, hand-outs at locations selling daily passes, printing Market information on the backs of waterpark tickets, and advertising the market on specific sections of the Web portal, such as golf or waterpark pages. OCPR will market the Market heavily to Oakland County employees, as well, utilizing avenues such as The Telegraph newsletter and potential e-mail blasts to all employees. Opportunities may also be available for cross-marketing with other nearby businesses, including the new Cruisers baseball stadium and local retailers. Programs and Special Events As part of the new management of the Market, OCPR will host special days or programs at the Market, possibly including: Oakland County Parks Day (receive prize or discounts if you're an OCPR annual vehicle pass holder); Kids Day (with special activities for children including bouncers and a climbing tower); Flower Day (modeled after Eastern Market's kick-off event to the spring flower season), etc. 4. Strategic Position and Risk Assessment - Oakland County Parks and Recreation Staff at the 2009 Ail-Staff Business Meeting S.W.O.T. A SWOT Analysis is a strategic planning tool used to identify strengths, weaknesses, opportunities and threats involved in a project or business venture. -Wikipedia (Fr liAl§k LAND The Oakland County Market is in a unique position to serve not only as a regional destination for the purchase of fresh produce and local arts & crafts, but also for the special events, programming, and recreational opportunities that may be associated with them. The County Market will have the advantage of a full-time, professional Recreational Programs and Services staff. This staff, combined with Operations, Business Development, Planning and Marketing/Communications staff, will provide for substantial programmatic opportunities, as well as potential new partnerships and sponsorships, upgraded maintenance, and new marketing efforts. The innovative and creative staff of Oakland County Parks will set the County Market apart from the competition by creating a regional recreational opportunity. Strengths, Weaknesses, Opportunities & Threats (S.W.O.T.) Analysis A S.W.O.T. Analysis was completed by OCPRC staff to gauge the strengths, weaknesses, opportunities and threats associated with management of the Oakland County Market. Strengths o Large selection of produce and flowers o Proximity to an abundance of locally produced foods, crafts and the arts (including, music, dance and theater) o Rich cultural diversity (local cultural mix - both vendor and visitor) o Convenient access: by car and public transportation o Proximity to population centers o A current business model that provides for 100% cost recovery including maintenance and operations o Staff and Commission dedicated to providing access to healthy foods and educating the public about healthy lifestyles and the benefits of living in Oakland County o Alignment with County initiatives to improve health & wellness, development of the local economy and increased tourism CO3-tv Viaree* E:,siness - 23O Strength: The County Market offers a wide variety of products Weaknesses o Lack of marketing efforts o Lack of market data for decision-making o Location — not in a "downtown" o Site amenities and recreational opportunities Opportunities o OCPRC's innovative staff o Programs & events o New partnerships and sponsorships o Vision for connectivity and enhancement o Ability to create a "regional" draw Threats o Perceived lack of parking o Competition from retailers o PR from potential changes to the market structure/operation The strengths of the Market are those things which have given it such a strong following and loyal customers for the past 50 years. The market has a variety of produce and plants/flowers, which research indicates is vital to the success of a farmers market. The Market has also operated very successfully on a model that achieves 100% cost recovery, allowing it to break-even and not cost the County any additional expense to operate and manage. The Market has also been supported by a County Board of Commissioners and staff dedicated to providing access to fresh, healthy, local foods for Oakland County residents. Under Oakland County Parks and Recreation management, the Market will also benefit from a dedicated Parks Commission and staff whose mission is to support Oakland County residents in achieving healthy lifestyles and economic prosperity while providing exciting recreational opportunities. The weaknesses of the market are also opportunities for Oakland County Parks and Recreation. OCPR staff has the knowledge and skill to create a business plan and marketing plan, in addition to conducting market research to enhance and improve the market based on customer needs and wants. MAR Ooklanc: County maliet Bus".-95 Po" M.;:rcli 200 ''Jge The opportunities for the Market are endless. OCPRC staff will be able to provide innovative programming and management, along with new partnership and sponsorship opportunities to enhance the Market experience for customers. OCPRC will also bring traditional "recreation" to the Market, through programs and events and the creation of a fitness trail loop connected to the market. The trail loop will provide an additional activity for Farmers Market customers, and at the same time will potentially draw new customers to the market as well. Identified threats are also opportunities for improvement. There is a perceived lack of parking at the Market, which staff will research and provide solutions for. Competition from local retailers could also potentially be turned into opportunities for new partner and sponsor opportunities. The threat of negative PR from taking ownership of the Market and making changes is inevitable. However, OCPRC plans to work closely with Market vendors and customers prior to making any significant changes to get buy-in and support. Oak .urd C..scur.,V M:::'ke Busines:_ - Puge, 2 - Craft shows at will benefit local artists and increase revenue for The Market 5. Operations Oakland County Parks and Recreation plans to operate the Market in a manner which fills excess capacity and creates opportunities for enhanced use and programming. Prime season for the Farmers Market will remain May — October, Tuesday, Thursday and Saturday. A Flea Market will operate out of the building on Sundays throughout the year. Currently the Market site is underutilized on Mondays, Wednesdays and Fridays, and in the evenings on all days. Staff have identified several opportunities for increased usage on these days, including shows (art fairs, craft shows, trade shows, etc.), and rentals (meetings, mixers, cook-offs, special events, etc.). The first priority will be to build attendance on Tuesdays and Thursdays. This will help to better utilize the facility and will also help build vendor demand on off-peak days. The second priority will be to build a Farmers Market presence during the Sunday Flea Market. This will help to diversify the clientele and hopefully cross-promote the two market offerings. Special events may be a key feature in bringing awareness to the Tuesday, Thursday and Sunday sessions of the Farmers Market. Monday, Wednesday and Friday at The Market will mainly be considered "program" days — focusing on facility rentals, regularly scheduled programs, and partnerships with outside organizations. Rules and Regulations Under Ffvl&O operation, the Market Master utilizes Rules and Regulations approved by the Oakland County Board of Commissioners to regulate The Market. These Rules and Regulations dictate the responsibilities of vendors and the Market Master, days and hours of operation, payment, and general rules for successful operation of The Market. A copy of these Rules and Regulations, edited for use by Oakland County Parks and Recreation, can be found in Attachment C. RN-MR Ocik!cno Cnly r kt Bu;iire; March 230 Page '3 County Market Proposed Fees for 2010 Winter (Jan — Feb) Sat/Sun: $35 Sat. only: $20 Peak Season (May— Oct) Tuesday $28 Thursday S28 Saturday: $40 Flea Market (Annual) Sunday: $20 Fa rmers Market Annual Lease (Tues/Thurs/Sat) Inside Center: S1,450 Inside Other. $1,425 Canopy West S1,400 Croy East: $1,300 Fees The fees that have been set by FM&O for the Farmers Market are comparable to those set by other large-scale Markets in the region. Fees are generally increased every 4 years. A rate increase is currently pending with the Board of Commissioners, and is anticipated to generate an additional $15,000 annually for The Market. The increase still keeps rates competitive with comparable markets, such as the Royal Oak Farmers Market (Oakland County Market fees are just below those of the Royal Oak Farmers Market), The Market fees for the Sunday Flea Market are significantly lower than those at other flea markets in the region. Staff may recommend increasing these rates to bring in additional revenue. Oakland County Parks and Recreation will continue to compare fees with those at other markets to ensure that the Market is competitive in attracting and retaining vendors. It is in our best interest to keep fees competitive while still operating in a model that allows for recovery of true maintenance and operations costs while providing resources for capital improvements necessary to achieve the vision of The Market. Application Materials and Procedures Copies of application/lease materials for the Farmers Market and Flea Market are located in Attachment D. These documents will need to be slightly modified to reflect Oakland County Parks and Recreation operation and management of The Market. The content of the applications/leases will likely not need to be significantly altered as they were created with assistance from Corporation Counsel and cover all aspects of the lesser/lessee relationship. Facility The County Market as will be managed by Oakland County Parks and Recreation consists of a market building, a canopy, a parking lot and landscaping, an orchard, and a portion of an adjacent woodlot totaling approximately 14 acres. The inclusion of the orchard and the woocilot will allow for additional programming and educational opportunities on the site without consuming parking spaces on busy market days. The parking lot has 268 parking spaces, including those for vendors. The Market building consists of 38 sheltered stalls. In addition, there are 32 partially- sheltered stalls under a canopy roof, and 20 non-sheltered stalls adjacent to the East and West sides of the building, for a total of 90 market stalls. Each stall includes one parking space adjacent to the stall. 2'..) 4 111E11111W11E - The Oakland County Market Building Market Building The Market building was constructed in 1955 and is 7,453 square feet. The building contains 38 Market stalls, men's and women's restroom facilities, a unisex accessible bathroom, and telephone, custodial, electrical and mechanical equipment maintenance rooms. The Market has 24 external doors, including one on either end of the building, and 11 on each side. The windows are original single- pane glazing in steel sash frames. Glazing has been replaced periodically, as needed, and the sashes and frames have been re- glazed and painted as needed. The building HVAC system consists of ceiling-mounted, gas-fired forced air heat/vent units. These are not original equipment, but the date they were added is currently unavailable. The building has no air-conditioning. The building is fed by a 2" copper main. Some parts of the system, particularly those under the floor or below-grade are original. Other parts have been replaced over time. The current bathroom configuration was completed in 1993. The building has a single primary electrical feed from the County campus system. It has 200A, 120/128V service. Electrical panels and much of the building wiring was replaced in 1991, and each indoor stall has a receptacle. Fluorescent lighting is present throughout the building, currently using T-12 lamps. There is no on-site emergency generator, but there are permanent connections in place to hook up a portable unit, which has been past practice. The Market building has a single-ply EPDM (rubber) membrane roof which is mechanically fastened to a light-weight concrete deck. The roof was installed in 1989. The flooring in the Market building is the original concrete slab from 1955. The parking lot was gravel until the current asphalt paving was installed in 2002. A spec of the building is found in Attachment E. RWAIRI 1 B.,siness !'; on — Mcw_th 2310 Page 15 Canopy The canopy was constructed at the same time as the Market building, in 1955. The canopy covers 6,400 square feet and 32 Market stalls. The metal roof on the canopy was installed in 1978. Parking and Traffic Flow The Market site has 268 parking spaces. On Saturdays during peak season, the parking lot is fully utilized. Additional parking spaces are potentially available at adjacent lots (Road Commission, Information Technology and the Executive Office Building) for overflow parking for busy days or special events. OCPR staff will work with the FM&O and RCOC to consider having a single entrance off Pontiac Lake Road with an exit from the Market onto County Center Drive via S. Campus Drive. By having a single entrance and exit it would be easier to track market use, control and direct parking and to minimize disruption of traffic flow at the light. Sidewalk and pathway designs will be considered as part of a comprehensive master plan for the market. Master plan concepts would be considered during the development of future budget allocations. Orchard The orchard is currently managed for its ornamental value as part the campus landscape surrounding the Executive Office Building. Staff would like to consider managing the orchard for its educational value as well as its ornamental value. A partnership with Michigan State University Extension could allow volunteers to work with Extension Agents to manage the orchard for production while at the same time creating unique educational opportunities on The Market site. Woodlot The woodlot is currently managed for its aesthetic value as part the county campus adjacent to the Executive Office Building. The Woodlot could also be easily incorporated into the current OCPR Natural Resources Stewardship Program and managed for its ecological value and the role it plays in implementing the Green Infrastructure vision for Oakland County. Courl!'y kei EL'L Ia 1(1 6 2009 Vendors 65 Producers 35 Handerafters 37 Flea Market Vendors Given its high visibility and dose proximity to both the County Market and the Executive Office Building, it also creates significant opportunities to host educational programs on natural resources stewardship and interpretive signage that highlight the value of stewardship. Walking paths through the woodlot could improve access for employees within the County Campus as well as provide convenient opportunities for those participating in the County's OakFit Challenge. Together with sidewalks and a looped fitness trail adjacent to the Executive Office Building, nearly L5 miles of walking opportunities would be created for staff and visitors alike. Major Maintenance The Chief of Facilities, Maintenance and Operations will take the lead in determining major maintenance costs for the Market building. Staff recommends only minor and necessary repairs and upgrades until a concept for Market expansion can be completed. There are significant opportunities to upgrade the aesthetics of the site by replacing the awning. Staff will be researching costs and making a recommendation. Current concepts for upgrading the site include additions to the building and changing the orientation of the canopy, so no major improvements should be undertaken until a master plan for the site is completed. Vendor Relations One of the main tasks of the Market Master is vendor relations. The Market Master is responsible for managing the relationships the vendors have with the County, and making sure that rules and regulations are always followed. Oakland County Parks and Recreation will be exploring opportunities for adding additional producers to the market. Space is currently a constraint, but options may be available in the future or at alternate times. In managing the vendor relationship, the Market Master also inspects farms and greenhouses throughout the season to ensure that items being sold at market are locally grown. Historically this has been sporadic and done on an as-needed basis as questions or complaints arise. In the future, this will be a task that becomes more scheduled and publicized to alleviate any concern or question. Oc*Iord C*unty MarKe! EL5iresaan M.7..r ,c!-! 20W Pagt...) 7 6. Financial Control Under the proposed management transfer, the County Market will be under the sole operation and management of the Oakland County Parks and Recreation Commission. This will be accomplished through a Memorandum of Understanding between OCPRC and Facilities Maintenance & Operations. The grounds maintenance of the site will continue to be performed by FM&O, which will be outlined in the MEW. Oakland County Parks and Recreation will assume all management and operational decision-making for the market, including staffing, fees, capital improvements, marketing and programming. Regulatory Oakland County Parks and Recreation will work with all agencies necessary for compliance in operating a Farmers Market, including both the Michigan and U.S. Departments of Agriculture. The Oakland County Health Department and the State of Michigan Health Department may also regulate the facility, particularly if food vendors are present. Signage and road access will need to be coordinated with the Road Commission for Oakland County, and permits would need to be obtained from the Water Resource Commission, the Michigan Department of Natural Resources and Environment and Waterford Township in order to significantly al -ter/expand the facility buildings and/or parking. mor•e7 3u.5iricNPcin - Match 0.410).(KLANtD DK' t fill V.11 ;1 Si I 3 7. Management and Organization The Market will be operated and maintained by the Oakland County Parks and Recreation Commission as a part of Waterford Oaks County Park. Waterford Oaks is home to a 36,000-square foot greenhouse complex and horticulture program which will have direct ties to the operation and programming of the Market. Waterford Oaks is also home to the administrative complex for the Commission. 'Waterford Oaks Daily operations of the Market will continue to be managed by the Market Master, This position will transfer from Facilities Maintenance & Operations to Oakland County Parks and Recreation. The Market Master will report directly to the Supervisor of Waterford Oaks. The Supervisor reports to the District Chief, who reports to the Manager of Park Operations, OCPRC recognizes that multiple staff will be involved in the management, programming, maintenance, marketing and operations of the Market, oc‹Ionc co..,rt y eusine55 on - Marc 2)' Poge I QYAKLANP I 11 ;hi a A committee of staff will meet regularly to assess the Market and make recommendations to ensure its success. This committee may include: the Market Master, Park Supervisor, District Chief, Manager of Park Operations, Business Development Representatives, Planning Supervisor, Chief of Facilities, Operations & Maintenance, Chief of Recreation Programs & Services, and Marketing and Communications Supervisors or their designees. The current Market Master, Joe Wheeler, will transfer to Oakland County Parks and Recreation. Mr, Wheeler has been the Market Master since 1993. The Market Master is a Grade 10 Part Time Eligible position. Per Miscellaneous Resolution 05044, the Market Master is eligible for overtime. Due to the seasonal nature of The Market, more than 40 hours per week are needed during peak season. Staff will also be allocating hours for seasonal part-time support for the Market to assist with programming and special events. The current Market Master weekly schedule is as follows: Monday Tuesday Wednesday Thursday Friday Saturday Sunday May -December January -April 8 8 113 8 11.5 0 12.5 11.5 11 11 Weekly Totals 40 Regular 1501 . 38 Regular Notes: January - April the Market Master utiiizes Annual Leave on Tuesdays. The Market Master receives approximately 480 hours of overtime annually. +NAceket Bus:r.c!s. Hon - 21310 Phased Approach lotase I. Observation and Investigation May— October 2010 Ph,ase :I: Transitional Period FY 2011 Phase ill: Full Operations FY2012 ? ase IV: Market Expansion Future Vision 8. Phased Management Approach In an effort to properly budget for operation and maintenance of The Market, and to allow staff time to gain a better understanding of Market needs, staff are proposing a phased approach to management of The Market. The first phase is the peak season for 2010 — May through October, in which OCPRC will continue to gather information while also learning daily operations and maintenance of The Market. Phase two will be Fiscal Year 2011, which will serve as a transitional period and for which OCPR is currently budgeting. Phase three will be 2012 and beyond. And Phase four will be the future vision for the Market. Phase I: Observation and Investigation May - October 2010 Job Shadow OCPR staff will implement a comprehensive job shadowing program at the Market for the 2010 season by pairing OCPRC and FM80.0 staff during critical operational and maintenance practices. This will allow OCPR staff to document operational and maintenance practices over one full Market season. Park staff will also shadow the Market Master on market days and during planning and staging. This will allow staff to better manage the market and begin to cultivate relationships with Market vendors, and talk with them about the upcoming change in management, Volunteers Staff will use this phase to test the viability of utilizing OCPRC volunteers to help manage peak-season market days including vendor staging, directing vehicular traffic and supporting customer service. ockland Matkv Marcr: 201Cp Poe 2 56KLANIIP. ,,,a 1111 ;1 nt-i - Dot surveys 2r£, useful rnorket research tool at,tarrners .markets. - Hags sun-a:meting the rnurket or oh the canopy will help advertise The Market and add to the visitor experien,,:e. - • ,..: ,,_.... te .... ..,,.,‘„,„.....: . .„. ,,,, .... , .s $.,,. - .....„- - , ' v r • , r -,,,,_ --''' fin - Staff will explore educational opportunities utifizing horticulture volunteers from the Greenhouse. Market Research During the busy season of the Market (May — October), OCPR staff will perform market research regarding: vendor satisfaction, customer entry and exit surveys, dot surveys, online surveys of Parks and Market users and attendance (car and people) counts. This research will allow for future planning and marketing efforts to ensure that OCPR is reaching target populations and providing goods and activities that the target market desires. Marketing/Advertising Staff has identified several marketing opportunities that could be realized in the 2010 season that have potential to greatly increase Oakland County Parks and Recreation visibility, while also bringing new customers to the Market and enhancing the overall Market experience. These efforts may include: billboards, banners or flags for the canopy, new signage and banners for the interior of the Market building, and flags along Pontiac Lake and County Center Drive. These pieces would advertise the market and all it has to offer, as well as indicate that OCPRC is assuming management of the Market at the start of the new fiscal year. During this season, a strong push will be made on the DestinationOakland.com Web portal and °CPR's Facebook page. OCPR will also test the viability of hosting a booth or space to sell annual vehicle permits and OCPR merchandise while promoting recreation and programmatic offerings for 2010 and educating the public about the millage. Programming To increase awareness of Oakland County Parks and Recreation and to help market the Market, OCPR will put together a programmatic marketing plan for the 2010 season. This plan may include special days at the market such as Oakland County Parks day or Kids Day. Activities may include arts and crafts, use of mobile recreation units such as bouncers and a climbing wall, musical performances and/or food sampling or sales (chili cookoff, coffee sales, local restaurant food sampling, etc.). The goal will be to develop recreational programming that can test the viability of The Market to host seasonal special events. Staff will also plan to host a minimum of two educational programs at the site in conjunction with the horticulture program at the Waterford Oaks Greenhouse Complex. Ccdano• Cotrt), MorrKet Poc• 22 Example Shows CI Antiques Shows GI Collectibles O Toy Shows GI jewelry Shows O Holiday Shows • Therned Craft Shows C3 Pottery Shows LI Art Shows ID Mom-to-Mom Resale Design & Planning Staff will conduct a comprehensive site analysis including an evaluation of building structures, utilities and pavement conditions. A conceptual Master Plan for the operation of the County Market by Oakland County Parks and Recreation will also be completed. During this time, staff will continue to refine the Business Plan for the County Market Phase 2: Transitional Period FY 2011 Phase II will commence on October 1, 2011, at the start of the 2011 Fiscal Year. Oakland County Parks and Recreation is currently budgeting for full Market operation and management beginning in 2011, based on expenses provided by Facilities, Maintenance and Operations. See Attachment F for projected revenue and expenditures for 2011. The first 2-3 months of the FY2011 transitional period will be spent evaluating the analysis and testing implemented during the 2010 Market season. Recommendations will then be made to the Commission with the corresponding budget estimates submitted for FY 2012. Programming In 2011 Oakland County Parks and Recreation will continue to program the Market during the peak season with activities and events to draw more customers to the Market. Program staff will also begin to explore opportunities for hosting special events on days the Market is not in operation. The Market has an expansive parking lot that lends itself to several potential events, including blo-kart racing, RC car racing, kite-flying, hand-bike racing, carnivals, art fairs, etc. The Market building could also be used during off- days and times for classes, trainings and educational programs, including nature-based interpretation, outdoor adventure activities and horticulture (gardening, indoor plant care, tree/shrub pruning, composting, greenhouse management, vegetative propagation etc.). Shows Other farmers markets have utilized market buildings for "shows" either on off days, or on market days in the shoulder seasons when vendor stall rental is not at capacity. These shows will bring in additional revenue not captured before at the County Market. Shows are organized similarly to Market days, where vendors apply to participate and pay a vendor fee for their stall space. inNel Ocodo -d '!on 2013 Pe 23 Continued/Increased Marketing In FY2011 Oakland County Parks and Recreation will expand marketing efforts to include printed materials, such as brochures and flyers. Marketing and Communications staff will also develop a "Market Guide" with paid advertisements to generate revenue and publicity for the Market. The Royal Oak Farmers Market has been very successful at using a Market Guide to engage local businesses and generating revenue through paid advertisements. Estimates of usage at the County Market are upwards of 300,000 people per year, making the Market a great advertising opportunity for local businesses. In Phase ll staff will also implement a banner or kiosk system to showcase County departments and assets. In addition, staff will create drawings and contests to collect information from customers, such as e-mail addresses to be used in future marketing efforts. OCPRC will partner with local businesses for prizes and give-aways. Cross-marketing efforts will also begin in 2011, including cross- marketing with other OCPRC facilities and programs, as well as with other county departments and local businesses. Staff will continue to build on marketing efforts using the DestinationOakland,com Web portal and e-mail blasts. Based on user feedback, OCPR may create a County Market e-Newsletter for regular distribution to interested customers. - ExorrrOes of porto&e outdoor coffee and food cam ?Al( A D r *111 a 11 nI:44 Food Service A consistent fixture at successful farmers markets Is the availability of prepared food and drink for customers and for the vendors themselves. "Kitchens" can range from a trailer or cart outside the building, to a vendor stall converted to a kitchen using coolers and portable food preparation equipment, to a full-scale professional kitchen. They can serve items as simple as coffee and donuts, to soups and sandwiches, to full meals. While space at the Market is limited, staff will begin to explore options for providing food and drink to customers and vendors. There may not be adequate space within the Market building for such an operation, so a temporary outdoor trailer/cart may be a good solution beginning in 2011. The long-term goal would be to have food prepared using local fruit, produce and herbs from the Market. Ot.)1e.,ana Cou'!y Nicleket Bsres ior Vorch 2010 Tcrge 24 • 11 Expanded Use & Rentals While the market building is heavily used Saturday, Sunday, Tuesday and Thursday from morning until approximately 3;00 p.m., the building is empty in the evenings on all days, and on Monday, Wednesday and Friday. The Royal Oak Farmers Market has had success at renting out their Market building for private events and parties. The County Market building is much smaller than the building in Royal Oak, but there is still potential for rental by outside organizations or individuals looking for a unique space for their event. 1212111M1 .4- • s • / lop pop • sj "•• d • - Private events at the Royal Oak Farmers Market bring additional revenue for market operations and capital improvements. During the observation period staff will research current code requirements, complementary uses of the facilities and necessary modifications to allow for improved use. Temporary permits can be sought for non-compliant special events as appropriate. Modified Traffic Flow A continuous problem at the County Market is the flow of traffic through the parking area. Staff will work to re-designate parking spaces and directional flow through the Market site so that it is safer and more efficient for moving vehicles and pedestrians. Staff will work towards implementation of recommendations from the Observation period to guide proposed changes to parking layout or ingress/egress from the site. Currently, staff concern focuses around the two entrances off Pontiac Lake Road. The western entrance is very close to the intersection and results in both east and west bound visitors crossing turning lanes to enter The Market site. Off-Site Parking The Market Master has indicated that the current ratio of 3 parking spaces to each vendor space represents the industry standard for ensuring enough visitor draw for the participating vendors. Parking has not been able to have been expanded due to setback requirements, the desire of FM&O to maintain the current look of the facility and campus and the need to maintain the current vendor/parking space ratio. OCklcuricl oLiy Marie. th',irlf..,ss - tvIcgch 250 Page 25 Additional Potential Parking Opportunities Road Commission for Oakland County Information Technology Oakland County Market Executive Office Building Oakland Intermediate School District Building ((LAND ml :1 4-'1 Ocic.uriciCcnty .1ave! 5-siriess A detailed plan for the expansion of the facility will be required in the future, but conceptually The Market could be expanded by utilizing off-site parking, adding a shuttle or tram to facilitate movement between parking lots, improving site access for pedestrians and bikers, and focusing future construction into areas currently managed as turf. Off-site parking could potentially include lots at information Technology, the RCOC, the Executive Office Building and the Oakland County ISD. None of these lots are heavily used on the weekends and could provide ample overflow parking for The Market. OCPRC would like to work with these departments to create partnerships providing regular use of these lots on Market Saturdays and for special events. The use of these lots also promotes a healthy lifestyle by asking people to walk across the street to and from their car. Many successful Farmers Markets (including Royal Oak and Birmingham) are within downtown areas, with people parking throughout the city and walking to the Market. The walk is a part of the experience. There may be future opportunities, though, for a shuttle or tram service to bring people to The Market from adjacent lots. OCPRC would continue to ensure accessible or priority parking on the Market site. FAA OAKIAND TRAIL COUNTY NETWORK RKLA P a ;hi Lfi Design and Budgeting In 2011 staff will continue to develop the vision for the County Market, including further design, planning and budgeting. The first several months of FY2011 will be used to evaluate the analysis and testing implemented during the 2010 Market season. Recommendations would then be made to the Commission with corresponding budget estimates submitted for FY2012. In keeping with current practices, after the master plan concept is approved by the Commission, OCPR staff will budget for major maintenance to be completed in FY2012 that will affect health and safety in facility operations. Staff will also include in the budget for FY2012 engineering and design work necessary for the successful bidding of projects that will be anticipated in FY2013 or later. Ideally the results from engineers and architects on this project would be completed early enough in FY2012 to guide budget forecasts for FY2013. Phase 3: Full Operations FY 2012 -? During this phase, OCPR will focus on managing full operations and maintenance of the market. Efforts will be made to build the Market to a point where it becomes revenue generating and therefore able to cover costs for improvements and upgrades, including addressing excess capacity during the week, building opportunities during the shoulder seasons, and fully implementing program and event planning. Action items from the planning period pertaining to major maintenance regarding health and safety, traffic flow and trails and sidewalks may begin to be implemented while building support for more substantial investments in the site that will occur during phase IV. Access As staff evaluates the site in Phases I and 11, plans will be developed for improved access to the site, both for vehicles and pedestrians. This may include sidewalk and crosswalk improvements, as well as non-motorized connectivity with adjacent county buildings and local businesses. As part of the Oak Routes County Trail Network, Waterford Township has preliminary plans to create an east-west connector trail on Pontiac Lake Road, ending at the County Campus, and passing directly by The Market. The Clinton River Trail is also located approximately 2 miles south of the market, and improved sidewalks and safety paths between the two would allow trail users to safely visit the market. Om.lard (curly Mck b,sEness Plan— 2010 Page 27 Oakland County Parks and Recreation will work with Facilities, Maintenance and Operations to build and maintain a .5-mile fitness loop on the adjacent property behind the Executive Office Building. This loop will provide a recreational opportunity for county residents on all business days, as well as an added amenity for visitors to the Market. The loop may also contain fitness equipment at certain intervals for an added exercise opportunity. This loop will tie-in with the current sidewalk system on campus, and will help to facilitate discussions about future expansion of that sidewalk system to bring employees and visitors from the Market up to Waterford Oaks County Park. - A concept for a troll/asp and connectors at The Market woufcl allow far an added recreational opnortu»ity for market visitors as well as provide a heulthy amenity for county employees. KI,AND i111 ;1s.1 (Ind Ccri.y M.Qrket 31.:5 -OSS Pk1' .VC",-;!" 20i Phase 4: Market Expansion Future Vision The expansion of The Market will be dictated by the concepts and proposals incorporated in the Market Master Plan developed during Phase II. Engineering and architectural design would be budgeted for and carried out during Phase III. The actual expansion of the Market through the redevelopment of the site would only be carried out with the approval of a viable business plan for the operations of the new or modified facility. This business plan would both identify cost recovery targets and outline financial assistance opportunities. Depending on the business model that is developed, OCPRC staff may also recommend that implementation of The Market expansion be contingent upon achieving a predetermined level of cost recovery through grants and sponsorships. New Market Building The current Market building will, at some point, become functionally obsolete. Oakland County Parks and Recreation will make minor repairs and modifications to increase the life of the building in the near future, but envisions a new building as a long- term goal. A new building would be designed to increase capacity, and also include additional amenities such as a full kitchen, meeting and pavilion space and other amenities that will increase its use (and therefore revenue) during both Market days and off-market times. As indicated above, efforts would be made to secure grants and possibly conduct a capital fund-raising campaign to re-build the Market building. Future design of a new Market building could consist of pavilion spetce, a full kitchen, and increased stall soace Ocik'cuci Cour'y Vykt Ru: nes$ Plop morc- 201IJ rage 29 I 11 9. Financials The 2009 expense report from Facilities Maintenance & Operations is provided as Attachment G. In summary, the Market expenses for 2009 were $165,559, and Market revenues were $156,145. The County Market has operated on a business model that allows it to nearly achieve 100% cost recovery each year. Revenues for the Market include the sales of annual and daily stall rental from farmers and flea market vendors. Expenses include one part-time eligible position with fringes (for the Market Master), and grounds, maintenance, custodial and utility costs. The current Market Master salary (with fringes) is $104,566. The position is a grade 10, receiving 15 hours of overtime per week during peak season (May — December). 2010 While Oakland County Parks and Recreation will not fully take control of Market Operations until 2011, staff is planning for several marketing and programmatic opportunities at The Market for the spring/summer of 2010. Cost associated with these items will likely be minimal, and are estimated at $5,000 for marketing, and $2,500 for programming. This funding will be accounted for in current Communications and Recreation Programming budgets as part of millage awareness efforts. 2011 Beginning in Fiscal Year 2011, Oakland County Parks and Recreation will assume full management of the Market. This includes Market Master salary and fringes, maintenance, marketing, programming, custodial and utility costs. This will not include grounds maintenance costs, as the Market grounds will continue to be maintained by Facilities, Ma intenance & Operations. A Memorandum of Understanding will be drafted between Oakland County Parks and Recreation and Facilities Maintenance & Operations that outlines the details of the agreement between the two departments. Within the Oakland County Parks and Recreation budget, the Market operations noted above will fall within the Waterford Oaks budget. A full breakdown of the 2011 projected expenses and revenues can be found in Attachment F. ',ACIf!‹.07 201.3 Attachment A Farmers Markets in Oakland County QAKLAND COUNTY PARKS 0 11. Oakland County Market Surrounding Farmers Markets Legend ma, 11111I Farmers Makets la 1. inch = 4 miles Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, Mt 248-858-0906 www.DestinatonOakland com triAiliWiffiTioWvf Oa , !FY Attachment B Local Grocery/Produce Retailers \\-.7.,....... avert:tell 1 ;. . ' gR i ; 1 • iL__ _A. B romurRd Gre go ry JL _ wn Hilfa er.Ra 5 k V G'S Foixl Ctr Porrti /7 ark 6111C -e. '-'-''-----------. i Gtro Discount .,,- Genera I -ore ..- i l' r e's & drug SLOre 6' ,....m thiivellity Pood fz. 1 ii antaarrSt Gabe'i dia e Le aaralieie Tvm E OgatV4roVR.PcP_ 6 i Bowniis Ci-AKLAND COUNTY PARKS Oakland County Market Surrounding Grocery/Markets Legend Oakland County Market Surrounding Grocery/Markets • Supermarkets and Other Grocery • Fruit and Vegetable Markets I .411 1 inch = 1 mile5 Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 248-858-0906 wwwDestinaVonOak/and.r.on? Attachment C Rules and Regulations el Oakland County' Michigan http://www ,oakyov.comlumarketirules_and_regstfarrnersmarket_rules.html Rules And Regulations -- Oakland County Farmer's Market These are the rules and regulations of operating as a part of the Oakland County Flea Market. Section 1: Goods for Sale Section 2: Definitions Section 3: Market Master Responsibility Section 4: Dealer Responsibility Section 5: Payment of Daily Stall Rental Section 6: Days of Operation and Market Hours Section 7: Producer Advertising Section 8: General Rules and Regulations Section 9: Causes for Denial of Selling Privileges Section 1: Goods for Sale The OAKLAND COUNTY MARKET is herein defined to be a County-owned and regulated marketplace, together with buildings thereon, designed for the sale of farm produce, greenhouse products, and homemade handicraft type products. Oakland County will furnish the necessary area and utilities to meet the requirements of all state, county, or local laws or regulations with regard to a farmer's market operation. Such utilities consist of heat, lights, water, electricity, and ventilation as required by said laws and regulations. Back To Top Section 2: Definitions • The word "PRODUCER" is herein defined to be any person or persons who are actually engaged in the business of producing/growing the farm/greenhouse products they sell at the market. No one shall be permitted to sell any product grown by other parties because of a real or claimed interest in a business operated by someone else. • The word "HANDICRAFT" is herein defined as a product/itern wherein considerable skill, time, and effort has been put forth to produce the finished product such as toys, jewelry, wearing apparel, dried flowers, etc. Any type of processed food item (baked goods, candy, etc.) is considered and classified under the definition of "handicraft." • Producers shall sell on the market only fresh, sound, wholesome produce, and products. All food shall be from sources approved or considered satisfactory by the local health officials and the Department of Agriculture, and shall be clean, wholesome, - 1 - Feb 21 11 09:16 AM EST 2010 Copyright CO 2010 Oakland County, MI free from spoilage, free from adulteration and misbranding, and safe for human consumption. • Produce/products sold on the market will be of a type and nature to reflect the "home grown/produced farm-type" atmosphere of a "farmer's market." As determined by the Market Master, any produce/goods not of this type or nature may not be allowed to be sold on the market. Back To Top Section 3: Market Master Responsibility • The Market Master is Oakland County's duly appointed agent and is responsible for all activities at the market. • Manages market involving setting days and hours of operation. • Rents stall spaces to producers/non-producers. • Collects and records rental fees from all producers/non-producers. • Inspects stalls after closing to ensure that producers/non-producers have left area in a neat, clean, and orderly condition. • Directs the arrangement of all vehicles on the market premises or grounds, and persons in charge of such vehicles shall conform to the directions so given. • Maintains order in the market and may recommend that producers/non-producers be denied the privilege of selling at the market whose conduct is not in accordance with Oakland County's market policies and rules and regulations. • Informs producers/non-producers of any violations of the rules and regulations. • Performs all related duties to maintain and operate an efficient market in the best interests of the County of Oakland, all producers/non-producers, and the general public. • No person on the market shall refuse to comply with the direction of, or interfere with, the rules set by the Market Master or duty appointed agent in carrying out the provisions of these rules and regulations, Back To Top Section 4: Dealer Responsibility • It is the responsibility of each producer/non-producer to obtain and furnish to the Market Master a current valid copy of any and all licenses and permits necessary for their operation per local health laws, the Departmental of Agriculture, and any other government regulatory agency. For example: (1) State sales tax license. (2) Food processing license. (3) Plant grower's license. (4) Nursery dealer's license, (5) Apiary license. (6) Certificate of co-partnership. (7) Certificate of persons conducting business under an assumed name. (8) All other license/permits that may be required by law. - 2 - Feb 21 11:09:16 AM EST 2010 Copyright el 2010 Oakland County, Ml • All producers/non-producers who sell produce products which are governed by the Oakland County Health Department and the Michigan Department of Agriculture must comply with all the rules and regulations as defined and governed by these two health agencies. • Any producer/non-producer who fails to submit the required licenses/permits or who is not in compliance with all rules and regulations of said licenses/ permits will be denied selling privileges at the market. • Any produce offered for sale in closed packages or sealed containers shall bear an approved label stating producer's name and address, name of product, ingredients, and net weight or measure. All labeling of any packages or containers must comply with the State of Michigan, Department of Agriculture, Food Division. • Every producer/non-producer is required to submit to the Market Master on a yearly basis a signed County application of his planned operation. Changes in plans or seasonal use of market stall/stalls by the producer/non-producer must be promptly reported and approved by the Market Master before changes in sales of produce/ products are permitted. 6. All annual producers/non-producers must sign and have on file a yearly lease covering lease of their stall/stalls from May 1 through April 30 of the following year (copy to annual lessee). • Any producer/non-producer that fails to submit an application of operation and/or yearly lease agreement will be denied selling privileges at the Market. • Producers/non-producers shall not be permitted to cause litter to accumulate on the premises, or create unsanitary conditions by leaving fruit or vegetable refuse or other garbage on the premises. Broken crates, boxes, baskets, or other containers, paper, or any other rubbish must be broken down/removed from the stall area and taken to an outside area dumpster designed by the Market Master. No producer-non-producer shall leave the premises until the sparR ncimpiAri by him/her has been swept clean and placed in proper order. Al producers/non-producers are responsible to clean up any oil, grease, anti-freeze, etc., leaking from their vehicle. • All annual and daily stalls are not to be used for storage purposes. Only with the permission of the Market Master may any produce, merchandise, etc,, be left in market stalls during non-market days. • All producers/non-producers are required to keep their merchandise within their allotted stall area including merchandise awaiting customer pick-up. • Producers/non-producers shall not be permitted to display any type of produce/ merchandise in aisle ways. • Produce/merchandise must be displayed in a safe and neat manner at all times. Displays are to be designed so as not to block the view of nearby stalls or customers walking in the market as determined by the Market Master. • Any producer/non-producer wishing to make any type of modification to his/her stall must submit in writing their plans to the Market Master for modification. Approval must be received by Market Master before any changes are made. • All fire extinguishers located in front of market stalls and throughout building must be visible and accessible at all times. • Any electrical extension cord used must be of an approved type as determined by the fire marshal. Copyright © 2010 Oakland County, MI - 3 - Feb 21 11.09.16 AM EST 2010 • During regular market hours any additional producer/merchandise brought in/out of market by a producer/non-producer must be hand carried or transported on small hand carts in a safe manner as directed by Market Master. For safety reasons, no small children are allowed to transport any produce or merchandise. • Producers/non-producers must have their stalls completely set up and ready for the opening of the market. • Producers/non-producers are not expected to vacate the market before the official closing time, unless sold out, without the expressed permission of the Market Master. • After the closing of the market, all producers/non-producers must vacate the market within a reasonable length of time not to exceed two (2) hours. Back To Top Section 5: Payment of Daily Stall Rental • All current annual and daily stall rental rates will be posted in the market and a copy given to each producer/non-producer, if requested. • One-third (1/3) of annual payment is due the 1st of May each year, an additional one- third (1/3) of payment is due by July 31 of the rental year, and the final one-third (1/3) of the payment is due by September 1 of the rental year. Any installment that is late makes the entire balance due and payable within fifteen (15) days. If full payment is not made within the required fifteen (15) days, the renter relinquishes his/her rights to the stall and market privileges. Any person who seeks to evade or refuses to make payment of the proper market fees when called upon to do so shall relinquish her/her stall and market privileges. • In addition to the regular market stall rental rate, an additional fee may be charged for the use of any unusual, large, multi-lighting fixture, or electrical appliance. No electric heaters are permitted. • No person renting a stall at the market by the year, season, or daily, shall sell, sublet or assign such space or any privileges pertaining thereto. Exchange of stalls for convenience of producers/non-producers may be made, however, with the approval of the Market Master. • if a producer/non-producer is willing to share space with another producer/non- producer that would otherwise be deprived of the privilege to sell because of lack of space, he/she shall be permitted to do so with the approval of the Market Master provided the person occupying the partial stall pays full rent for the day. • Arrangements made between producers/non-producers to share a stall is not permitted except as provided by Paragraph E. • Determination of use/rent of any daily stalls and vacant annual stalls will be at the direction of the Market Master, taking into consideration the needs of both annual and daily renters. • Payment of the annual/daily rental fee gives the producer/non-producer both space and selling privileges on designed market days, together with any furnished display tables/saw horses. All producers/non-producers shall use display tables/saw horses and rental space as directed by the Market Master. With permission of the Market Master, additional approved display tables/saw horses may be brought in for use. a) Outside space directly behind interior market stalls may be used for producer/non- producer parking. Vehicles must be backed in close to building and not extend into -4- Feb 21 11:09:16 AM EST 2010 Copyright 0 2010 Oakland County, MI driveway (no semi or unusually large trucks allowed). If parking space is used for display/selling purposes, vehicle must be removed from market grounds so as not to infringe upon customer parking. b) Outside Canopy Stalls — Vehicles must be backed in close to display table and not extend into parking aisle/driveway. If parking space allotted each stall (one) is used for display/selling purposes, vehicle must be removed from market grounds so as not to infringe upon customer parking. • There will be a maximum limit of two (2) stalls rented per producer/non-producer on an annual basis. Except as defined in Section 5-J. • Incumbent annual leave holders, as of April 13, 1978, shall be exempt from the provisions of Rule 5-1 except that incumbent lease holders shall not be allotted additional annual stall space if presently leasing two or more stalls. • Stalls are reserved for annual renters until one (1) hour before official market opening. If annual stall renter fails to appear to occupy his/her stall or fails to notify Market Master one (1) hour prior to official opening of the market, the stall/stalls may be rented to another producer/non-producer at the discretion of the Market Master. This rule will also apply to a daily renter if her/she had made prior arrangements with Market Master to occupy a stall. • Persons selling any products designated under "handicraft" definition shall be allowed selling privileges only if space is available after all producers have been served. • At the discretion of the Market Master, daily stall rental adjustments may be made collectively or individually for special circumstances such as adverse weather conditions, parking situations, etc., and so noted in the Daily Receipts Journal. Back To Top Section 6: Days of Operation and Market Hours Market days and hours of operation shall conform with the printed market schedules. The time of opening and closing may be changed through the request of the Market Master as conditions may warrant for market improvement. Special market days may be held to accommodate shoppers for special holidays or as other conditions may warrant, through the request of the Market Master. Back To Top Section 7: Producer Advertising Any producer/non-producer wishing to advertise shall do so at his/her own expense. Neither the County of Oakland, nor any Market Master, employee, agent, nor representative of the County of Oakland shall be responsible for the cost of advertising incurred by any market producers/non-producers, or any group of market producers/non- producers. The Market Master prior to advertising must approve any advertisement using market name and/or address. Back To Top Section 8: General Rules and Regulations • No smoking is allowed in market building. Copyright 0 2010 Oakland County. MI - 5 - Feb 21 11.09.16 AM EST 2010 • No person shall be allowed to use anything of a nature that could be considered injurious to one's health or the environment on the market premises. • No person shall beg, loiter, solicit, sell, or attempt to sell, display, or demonstrate any goods, merchandise, real estate, or animals, or place any poster, advertisement or billboard on the market premises without the prior approval of the Market Master. • The use of radios and television sets are not permitted on market premises without the permission and direction of the Market Master. • Attempts to establish abnormal or artificial prices by unfair or irregular means shall be prohibited. • Pets or live animals in the market with the exception of seeing-eye dogs for the blind are prohbited. • Absolutely no consumption of or sale of alcoholic beverages is permitted in the market building and/or on County property. • Written or verbal complaints brought to the attention of the Market Master by any producer/non-producer's customer after a producer/non-producer cannot come to a satisfactory decision with the customer will be settled by the Market Master if possible. • Oakland County is not liable for the theft or damage of any market items during or after market hours. Market items allowed to be stored in the market building will be done so at the risk of the producers/non-producer only. • Oakland County assumes no responsibility and is not liable for any damages or injuries which may occur within an individual stall area. Back To Top Section 9: Causes for Denial of Selling Privileges • Any person who seeks to evade, or refuses to make payment of, the proper market rental feeis charges when called upon to do so shall be denied the privilege of selling at the market. • Use of abusive language (profane, racial, ethnic, etc.) will not be tolerated on the market premises and may be cause to be denied the privilege of selling at the market. • Conduct on the market which demonstrates a deliberate attempt to cause poor morale or disrespect among producers/non-producers or the public by actions or attitude on the market will not be tolerated and may be cause to be denied the privilege of selling at the market. • Verified written complaints against any producer/non-producer showing reasonably conclusive evidence that such producer/non-producer has practiced deception by displaying or selling produce/merchandise so packaged as to misrepresent the quality or condition of produce! merchandise, or by giving false information regarding the origin, variety, quality, condition, or value of produce/merchandise, or by similar deceptive practices shall, in addition to any other penalties which may be inflicted, be cause for the Market Master to bar such person from the privileges and grounds of the market. • No person so barred from market privileges shall be allowed to sell his/her producer/ produce, or any part thereof, through or in the name of, any other producer on the market. • The denial of the privilege of selling at the Market for violations of the Market Rules and Regulations is within the sole discretion of the Market Master. Copyright © 2010 Oakland County. MI - 6 - Feb 21 11.09:16 AM EST 2010 • Violation of known and established market rules and regulations may be deemed cause to be denied the privileges of selling at the market. • Any producer/non-producer or other persons refusing to comply with the rules governing the operation of the Oakland County Farmer's Market, or interferes with the Market Master in carrying out the provisions of these rules can be removed from the market. Back To Top Related Links in this page: Copyrtght (a) 2010 °Wand County. MI - 7 - Feb 21 11:09:16 AM EST 2010 Attachment D Application/Lease OAKLAND COUNTY MARKET FARMER'S MARKET STALL RENTAL AGREEMENT This Lease has been entered into the 1st aay of May. 2009 between the COUNTY OF OAKLAND. a Michigan Constitutional Corporation, whose address is 1200 North Telegraph Road, Pontiac. Michigan, hereinafter referred to as "Lessor," and Name: Phone Address: County: City: State: Zip: Business Name: Business Phone: Address: County: City: State: Zip: hereinafter referred to as "Lessee." IN CONSIDERATION of the mutual covenants herein contained. Lessor and Lessee agree as follows: 1. LEASED PREMISES Lessor leases to Lessee and Lessee hires from Lessor on the terms and subject to the conditions herein contained those premises known and designated as Stall(s) No. located in the Oakland County Farmers Market in the Township of Waterford, Oakland County, Michigan (the "premises"). 2. TERM The term of this Stall Rental Agreement shall commence on the date above, and terminate on the day of ,20_. 3. RENT As rent, Lessee shall pay the County on or before each rental day, the daily rental day then in effect as indicated in the published rate schedule. If this is an Annual Lease, then check here and indicate annual lease rate per the published rate schedule: . Annual Lease may be paid as follows: one-third of said sum on or before the first day of May, an additional one-third of the sum on or before the 31st day of July of that year, and the final one-third of the sum on or before the first day of September of that year. Any installment that is late makes the entire balance due and payable within fifteen (15) days. If full payment is not made within the required fifteen (15) days, the Lessee relinquishes all rights to the stall(s) and Market privileges. 4. USE OF PREMISES Lessee agrees the premises shall be used only as a regulated Market place for the sale of farm/greenhouse, handcraft-type products on designated Market days. This shall be done in strict accordance with the Market Rules and Regulations then in effect. Lessee further agrees that the County of Oakland reserves the right to conduct a field and or greenhouse inspection to ascertain compliance with written and established market rules and regulations. Failure to permit inspection or other violations of this policy will result in termination of this lease at the discretion of Lessor. Lessee agrees to complete Attachment A with the understanding that the Market Master reserves the right to deny access to the Market according to the Market Rules and Regulations. 5. ASSIGNMENT AND SUBLETTING The rights and privileges conferred by this Lease extend to the named Lessee only. In case of the death of the Lessee or any other event which changes the circumstances which existed at the time of signing of the Lease, only members of Lessees family or entity who actively participated in the operation of Lessees leased premises may continue to lease the premises, subject to the approval of the Lessor, which approval shall not be un-reasonably withheld. Lessee shall not assign OF sublet any portion of leased stall(s) to any other persons or entity. In the event of sale or assignment of the premises by the Lessor, purchaser or assignee shall have the right to terminate this lease with 30 days written notice to Lessee. In the event of such sale or assignment, rental fees may be reimbursed to the Lessee on a pro-rated basis. 6. MARKET RULES Lessee agrees to abide by all Market Rules and Regulations concerning the premises. The Lessor shall convey any Market Rules and Regulations prior to their institution in writing to the Lessee. Lessee hereby acknowledges receipt of said Market Rules and Regulations which are attached hereto and incorporated herein by reference. Violations of the Market Rules and Regulations may be cause for termination of the stall lease. Market Rules and Regulations may be changed at any time without prior notice 7. LIMITATION OF LIABILITY County assumes no responsibility and is not liable for any damages, loss of goods for sale, or injuries to Dealer or Dealers customers which may occur within an individual stall area. IN WITNESS WHEREOF, the Dealer and County have hereunto set their hands on the date above. COUNTY OF OAKLAND, a Michigan Constitutional Corporation Oakland County Representative Lessee Attachment A: 1. Is your property I business owned or leased? 2. What is your Farmed Acreage? Greenhouse Sq. ft.? 3. Would you consider yourself employed fulltime in farming 4. Does most or all of your income come from farming? 5. Are you a Producer? Handcrafter? 6. What is your Sales Tax Number? 7. Please submit a copy of any licensing required of you by the Dept. of Agriculture. _ artichoke asparagus beans. Erna beans. snap beets broccoli brusset sprouts _ cabbage carrots cauliflower celeriac _ celery Chinese cabbage Goth cucumbers egglAani endive _ garlic kale kohirabi itseks iethice, leaf muskmelon okra _ onions, green ParsleY parships _ peas PePPers _ potatoes _ pumpkins radishes _ rutabaga salsify spinach squash. summer squash, winter sweet corn sweet potalues Swiss chard tomatoes _ turnips watermelon Other Fuit aPPIt's _ apricots blackbenles ti4uebenies cherries, sweet cherries, tart currants elderbenies _ gooseberries —grapes kiwifruit Engonberrles nectarines _ peaches _ plums rasbenies strawberries Other Other me _ baked goods Grails _ gourds herbs: list an the back of this Rape _ honey jams, jellies _maple syrup shrubs fist on the back of this page trees; fist an the back of this page wreaths Other Annuals aster bells of Ireland _canna coleus COSMOS dusty milier firebush flowering tobacco fuchsia geranium globe amaranth _ heliotrope _ inpatients lobelia _ marigold mist flower nierembergia periwirdde PalleY _ petunia _ pincushion sabria _ snapdragons sunflower sweat alyssum _ ten week stock _x begonia zinnia Other Perertnials anemone artemisia _ aster trybrids bergenia beatoprs weed bugbane bugderreed clematis _ chrysanthemum columbine coral beis cushion spurge _day* delphiniums _ geranium hostas iris lavender masterwort meadowsweet mdloil monadra geollY phlox _Plorse PoPPY primula hybrids videt wctflower- Other Signature: Qat& OAKLAND COUNTY MARKET FLEA MARKET STALL RENTAL AGREEMENT This Rental Agreement has been entered into the day of , 20_, between the COUNTY OF OAKLAND, a Michigan Constitutional Corporation, whose address is 1200 North Telegraph Road. Pontiac, Michigan, hereinafter referred to as "County", and Name: Phone Address: County: City: State: Zip: Business Name: Business Phone: Address: County: City: State: Zip: hereinafter referred to as "Dealer." Sales Tax Number IN CONSIDERATION of the mutual covenants herein contained, County and Dealer agree as follows: 1. MARKET PREMISES County rents to Dealer and Dealer rents from County on the terms and subject to the conditions herein contained the premises known and designated as the Oakland County Farmers Market in the Township of Waterford, Oakland County, Michigan (the "premises"). 2. TERM The term of this Stall Rental Agreement shall commence on the date above, and terminate on the day of , 20_. 3. RENT As rent, Dealer shall pay the County on or before each rental day, the daily rental day than in effect as indicated in the published rate schedule. 4. USE OF PREMISES Dealer agrees the premises shall be used only as a regulated Market place for the sale of merchandise on designated Flea Market days in strict accordance with the Market Rules and Regulations then in effect. Violations of this Agreement or the Rules and Regulations will result in termination of this agreement at the discretion of County. 5. ASSIGNMENT AND SUBLETTING The rights and privileges conferred by this Agreement extend to the named Dealer only. Dealer shall not assign or sublet any portion of their stall(s) to any other persons or entity. In the event of the sale or assignment of the premises by the County, purchaser or assignee shall have the right to terminate this agreement with 30 days written notice to Dealer. In the event of such sale or assignment, rental fees may be reimbursed to the Dealer on a pro-rated basis. 6. MARKET RULES Dealer agrees to abide by all Market Rules and Regulations concerning the premises, The County shall convey any Market Rules and Regulations prior to their institution in writing to the Dealer. Dealer hereby acknowledges receipt of said Market Rules and Regulations which are attached hereto and incorporated herein by reference. Violations of the Market Rules and Regulations may be cause for termination of the stall lease. Market Rules and Regulations may be changed at any time without prior notice. 7. LIMITATION OF LIABILITY County assumes no responsibility and is not liable for any damages, loss of goods for sale, or injuries to Dealer or Dealer's customers which may occur within an individual stall area. IN WITNESS WHEREOF. the Dealer and County have hereunto set their hands on the date above, COUNTY OF OAKLAND, a Michigan Constitutional Corporation By: Oakland County Representative Dealer Attachment E Market Building Layout 7- (=Pit 1 1 filqf Tit V. • FIRST FLOOR -1 v....1mA 111 PONTIAC FARMER'S MARKET RI Wit uri ra.; -13 -n A cn 0T, g r) r11 ct zi _ 77- 1. iiiiiii lob I Attachment F Projected Revenues/Expenses for FY2011 The Oakland County Market 2011 Projected Revenue and Expenses Oakland County Parks and Recreation 2011 Budgeted Revenue Annual Rent (leased stalls) $50,000 Daily stall rental $92,000 Flea Market stall rental $17,000 Food Service (concesiorrafres) $2,000 Merch - t-shirts $500 Merch - shopping bags $500 Special Contracts (Events) $13,750 Total $175,750 2011 Budgeted Expenses Salaries $54,000 Overtime (Market Master) $18,000 Fringe $33,000 Building Maintenance $11,000 Garbage and Rubbish $900 Utilities $20,420 Mileage $500 Custodial Supplies $1,500 Office Supplies $50 Insurance $4,788 Telephone $800 Equipment Maintenance $500 Staff for special events/programs $5,000 Equipment Rental $500 Membership Dues $350 Wiese/Energy Conservation $2,500 Travel and Conference $300 Expendable Equipment $600 Small Tools $500 Special Events $3,000 Uniforms $117 Print Shop $500 Total $158,825 Notes: Items in italics are those adoed by OCPR that nave not historically been budgeted by FM&O. It is OCPR's understanding that FM&O will continue to maintain the grounds at the Farmers Market with no chargeback to OCPRC. However, estimated costs for grounds maintenance ($28,500) are currently being budgeted oy OCPR as part of the FY2011 budget process until an MOU between OCPR and FM&O is signed. This number is not included in the breakdown above, as it is anticipated that it will not be needed. Marketing and Communications appropriates expenses for each cost center, including the farmers market. OCPR is currently budgeting for marketing of The Market as part of OCPR's Marketing and Communications proposed budget for FY2011. Attachment G 2009 Expenses 1,224 834 FARMER'S MARKET EXPENSES FY2009 Description Amount Salaries and Fringes 104,566 Indirect Costs 8,300 Personal Mileage 389 Office Supplies 10 Insurance Fund 3,990 Telephone Communications 780 Maintenance Unit Costs Lights 1,875 Heating & Air Conditioning 544 Plumbing Maintenance 797 Building Operations 2,932 Fire Protection 8 Signs 1,970 Electrical Maintenance 275 Maintenance Unit Costs Total: 8,401 Grounds Unit Costs Grounds Signs 204 Rubbish Removal 92 Roads, Parking Lots, Walks 7,929 Landscape Structures 547 Turf Care 3,120 Tree & Shrub Care 1,019 Weeding, Cleaning & Cultivating 1,492 Flower & Ground Cover 956 Exterminating 495 Turf/Landscape Repairs 2,252 Snow Removal 3,284 Grounds Unit Costs Total: Custodial Unit Costs Custodial Supplies Garbage Removal Custodial Unit Costs Total: Utility Costs: Electric 3,755 Gas 11,217 Water & Sewer 623 Utility Costs Total: 21,470 2.058 15,595 Total Expenses $165,559 Revenues $156,145 STATE HISTORIC PRESERVATION OFFICE Application for Section 106 Review SI-IPO Use Only T7 IN Received Date 1 / Log In Date / / r7 OUT Response Date / / Log Out Date / / Sent Date / / Submit one copy for each project for which review is requested. This application is required. Please type. Applications must be complete for review to begin. Incomplete applications will be sent back to the applicant without comment. Send only the information and attachments requested on this application. Materials submitted for review cannot be returned. Due to limited resources we are unable to accept this application electronically. I. GENERAL INFORMATION Z THIS IS A NEW SUBMITTAL El THIS IS MORE INFORMATION RELATING TO ER# a. Project Name: Eight Mile/Muirwood Sewage Pumping Station b. Project Address (if available): 22410 West Eight Mile Road, Southfield, MI 48034 c. Municipal Unit: Southfield County: Oakland d. Federal Agency, Contact Name and Mailing Address (If you do not know the federal agency involved in your project please contact the party requiring you to apply for Section 106 review, not the SHPO, for this information.): Beau Terhaar, U.S. Department of Energy, Energy Efficiency & Renewable Energy, 1647 Cole Blvd, Golden, CO. 80401-3393, (720) 356-1647, beau.terhaar@go.doe.gov e. State Agency (if applicable), Contact Name and Mailing Address: f. Consultant or Applicant Contact Information (if applicable) including mailing address: Water Resource Commissioner Representative; Brian Bennett (248)-452-9194; bennettb@oakgov.conn; Office of the Oakland County Water Resources Commissioner, Waterford, MI 48328 County EECBG Representative: Steven Stanford, Project Coordinator, Facilities Management, One Public Works Drive, Waterford, MI 48328, Tel. 248-858-0129; Fax 248-452-2250; stanfords@oakgov.corn II. GROUND DISTURBING ACTIVITY (INCLUDING EXCAVATION, GRADING, TREE REMOVALS, UTILITY INSTALLATION, ETC.) DOES THIS PROJECT INVOLVE GROUND-DISTURBING ACTIVITY? El YES I NO (If no, proceed to section III.) Exact project location must be submitted on a USGS Quad map (portions, photocopies of portions. and electronic USGS maps are acceptable as long as the location is clearly marked). a. USGS Quad Map Name: b. Township: Range: Section: c. Description of width, length and depth of proposed ground disturbing activity: d. Previous land use and disturbances: e. Current land use and conditions: f. Does the landowner know of any archaeological resources found on the property? F1 YES D NO Please describe: III. PROJECT WORK DESCRIPTION AND AREA OF POTENTIAL EFFECTS (APE) Note: Every project has an APE. a. Provide a detailed written description of the project (plans, specifications, Environmental Impact Statements (EIS), Environmental Assessments (EA), etc. cannot be substituted for the written description): The Oakland County Water Resources Commissioner (WRC) intends to have energy audits performed at its top energy using facilities to develop and complete equipment replacement or modification recommendations, pump and PLC optimization opportunities and other energy conservation measures. b. Provide a localized map indicating the location of the project; road names must be included and legible. c. On the above-mentioned map, identify the APE. d, Provide a written description of the APE (physical, visual, auditory, and sociocultural), the steps taken to identify the APE, and the justification for the boundaries chosen. Equipment replacement, modifications optimization opportunities and other conservation measures will be inside the existing building. Therfore, the APE is within the existing building structure. IV. IDENTIFICATION OF HISTORIC PROPERTIES a. List and date all properties 50 years of age or older located in the APE. If the property is located within a National Register eligible, listed or local district it is only necessary to identify the district: Eight Mile/Muirwood Sewage Pumping Station (1959-1960) b. Describe the steps taken to identify whether or not any historic properties exist in the APE and include the level of effort made to carry out such steps: Construction plans reviewed; Staff interviews c. Based on the information contained in "V, please choose one: Historic Properties Present in the APE H No Historic Properties Present in the APE d. Describe the condition, previous disturbance to, and history of any historic properties located in the APE: Building is in good condition. Constructed as part of sewage disposal system in 1959-1960. Building expanded for emergency power generator in 1991. V. PHOTOGRAPHS Note: All photographs must be keyed to a localized map. a. Provide photographs of the site itself. b. Provide photographs of all properties 50 years of age or older located in the APE (faxed or photocopied photographs are not acceptable). VI. DETERMINATION OF EFFECT Z No historic properties affected based on [36 CFR § 800.4(d)(1)J, please provide the basis for this determination. 0 No Adverse Effect [36 CFR § 800.5(b)] on historic properties, explain why the criteria of adverse effect, 36 CFR Part 800.5(a)(1), were found not applicable. E Adverse Effect [36 CFR § 800.5(d)(2)] on historic properties, explain why the criteria of adverse effect, [36 CFR Part 800.5(a)(1)1, were found applicable. Please print and mail completed form and required information to: State Historic Preservation Office, Environmental Review Office, Michigan Historical Center, 702 W. Kalamazoo Street, P.O. Box 30740, Lansing, MI 48909-8240 • I Resolution #10101 May 5, 2010 Moved by Scott supported by Long to remove the resolution from the agenda and refer it back to the Planning and Building Committee. AYES: Gingell, Gosselin, Greimel, Hatched, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potter, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack, Bullard, Burns, Cabello, Coleman, Coulter, Douglas, Gershenson. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolution was removed from the agenda and referred back to the Planning and Building Committee.