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HomeMy WebLinkAboutResolutions - 2010.11.18 - 10244November 18, 2010 REPORT MR # 10293 BY: Human Resources Committee, Sue Ann Douglas, Chairperson RE: PROSECUTING ATTORNEY, REVISIONS OF THE FY 2011, FY 2012 AND FY 2013 BUDGETS AND RELATED POSITION CHANGES TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee having reviewed MR #10293 on November 10, 2010 reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing Report. HUMAN RESOURCES COMMITTEE HUMAN RESOURCES COMMITTEE VOTE Motion carried unanimously on a roll call vote. November 3, 2010 MISCELLANEOUS RESOLUTION #10293 BY: Public Services Committee. Jim Runestad, Chairperson IN RE; PROSECUTING ATTORNEY- REVISIONS OF THE FY2011, FY2012, AND FY2013 BUDGETS AND RELATED POSITION CHANGES To the Oakland County Board of Commissioners Chairperson. Ladies and Gentlemen: WHEREAS the Oakland County Executiv- -* D-1- - -I budget tasks and declared a triennial budget plan for fiscal years 2011, 2012 and 2013: and WHEREAS the Prosecuting Attorney was assigned a FY2011, 2012. and 201 3 Budget Task; and WHEREAS the Prosecuting Attorney's budget task included the deletion of certain positions expenditure reductions, and revenue increases; and WHEREAS the Prosecuting Attorney's Office has revised its FY2011, 2012, and 2013 budget task plan due to a reduction of revenue activity; and WHEREAS the revisions include deletion of one (1) vacant OF/OP full-time eligible (FIE) Victim Advocate position in the Litigation division (4010201-07182). deletion of one (1) GE/OP FTE Victim Services Supervisor position in the Administration division (4010101-08090), creation of a new classification of Victim Rights Supervisor at salary grade 10 (non-exempt overtime), and reclassification of one (1) Victim Rights Leader position in the Administration division (401001- 05784) to a Victim Rights Supervisor. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the following position changes in the Prosecuting Attorney Department: 1. To delete two full-time eligible GFGP positions: Dept/Position Number Position Title Location 4010201-07182 Victim Advocate Litigation/Domestic Violence 4010101-08090 Victim Services Supv. AdminNictim Services 2 To create a new classification of Victim Rights Supervisor at salary grade 10 and non-exempt overtime. 3. To upwardly reclassify one Victim Rights Leader (grade 9) position 4010101-05784 to Victim Rights Supervisor (grade 10). Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote with Zack absent REQUEST: 1.) To delete one (1) vacant GF/GP eligible (FIE) Victim Advocate position in the Litigation division (4010201-07182) of the Prosecutor's Office. 2.) To delete one (1) vacant GF/GP FTE Victim Services Supervisor in the Administration division (4010101-08090) of the Prosecutor's Office. 3.) To create the classification of Victim Rights Supervisor at salary grade 10 and overtime non-exempt. 4.) To reclassify one (1) Victim Rights Leader position in the Administration division (4010101-05784) to Victim Rights Supervisor, effective November 20, 2010. BOARD/COMMITTEE ACTION: Public Services Committee: 10/26/10 Board of Commissioners: 11/3110 Human Resources Committee: 11110/10 Finance Committee: 11/10/10 Board of Commissioners: 11/18/10 PROPOSED FUNDING: Savings of GF/GP funds OVERVIEW: The Prosecuting Attorney's Office was assigned a FY2011, 2012, and 2013 Budget Task as part of the County Executive's triennial budget The Prosecuting Attorney's budget task included the deletion of certain positions, expenditure reductions, and revenue increases. The Prosecuting Attorney's Office has revised its FY2011, 2012, and 2013 budget task plan due to a reduction of revenue activity. The revisions include deletion of one (1) vacant GF/GP full-time eligible (FTE) Victim Advocate position in the Litigation division. The Victim Services unit is currently staffed with one Victim Services Supervisor (professional licensed clinician), one Victim Rights Leader, four Victim Advocates, and two Office Assistants. The Prosecuting Attorney's Office has reviewed unit operation and found that most of the work involved in the implementation of the Crime Victims' Rights Act is pare-professional in nature, These duties include victim notification of their rights under the Act, comprehensive notice regarding the prosecution upon request, court advocacy, resolution of restitution, and other court issues. In this regard, it is appropriate to assign unit supervision to a para-professional level employee, and allow the vacant position of Victim Services Supervisor to be deleted, The creation of a Victim Rights Supervisor classification is requested to provide a para-professional working supervisor for oversight of the Victim Services unit. Determination of appropriate factor levels by the Human Resources Department shows salary grade 10 to be appropriate for this classification. The deletion of the vacant Victim Services Supervisor position and the reclassification of the Victim Rights Leader position to Victim Rights Supervisor (Grade 9 to 10) allows savings with minimal service impact. The reclassification is proposed to be effective 11/20/10. COUNTY EXECUTIVE RECOMMENDATION. Recommend as requested. 13 Annual 1 49,960 I 53,039 1 56,116 1 59,198 ! 62,277 I 65,355 ' Bi-weekly Victim Services Supervisor 1,921.52 1 2,039.97 2,158.30 2.276,86! 2,395.261 2,513.66 Victim Rights Supervisor (New Classrfication) 48,413! 50,8831 53,355 Bi-weekly 11,576.461 1,671.611 1,766.841 1,862.03 10 2,052.11 1,957.02 Annual 1 40.988 43,4621 45.938 I Annual 1 37,281 9 ; Bi-weekly 39,528! 41,7821 44,034 1,606.991 1,693.61 48,534 1,780,17 1,866.69 Victim Rights Leader 1,433.901 1,520.32 46.284 1,619.11 1,697.84 PERTINENT SALARIES 2011: ..1:,•11;141m4 . - • , -:— Al; _ • t•• • • :Lt. LOX? ,Fdi: Li 14. "(.7F.Ta , Victim Advocate Annual j 33,903 I 35.948 1 37,999 40,046 ! 42.097 1 44,144 Bi-weekly 1 1,303.961 1,382.631 1,461.511 1,540.24 *Note: Annual rates are shown for illustrative purposes only. SALARY AND FRINGE BENEFIT COSTS and SAVING1: **Note: Fringe benefit rates displayed are County averages. Annual GF/GP costs and savings are shown for illustrative purposes only. Actual savings are reflected in the Fiscal Note. Annual Costnavings) Delete one (1) FTE Victim Advocate position 1 year step Fringes 62.7% Savings Delete one (1) FTE Victim Services Supervisor position 1 year step Fringes @ 62.7% Savings Reclassify Victim Rights Leader position #05784 (Grade 9) to Victim Rights Supervisor (Grade 10) Victim Rights Leader at 5 year step Fringes @ 43.6% (re-classification rate) Victim Rights Supervisor at 4 year step Fringes © 43.6% Cost TOTAL SAVINGS ($ 35,948) 22,539) ($ 58,487) ($ 53,039) ( 33,255) ($ 86,294) ($48,534) ( 21,161) 50,883 22 185 $ 3,373 ($141,408) Resolution #10293 November 3, 2010 The Chairperson referred the resolution to the Human Resources Committee and Finance Committee. There were no objections. FINANCE COMMITTEE Motion carried unanimously on a roll call vote. CRIclIVIITTEE ika's'14 FISCAL NOTE (MISC. #10293) November 18, 2010 BY: Finance Committee, Tom Middleton, Chairperson IN RE: PROSECUTING ATTORNEY- REVISIONS OF THE FY 2011, FY2012, AND FY 2013 BUDGETS AND RELATED POSITION CHANGES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds, 1. The FY 2011 - FY 2013 Budget included anticipated revenue to meet the Prosecuting Attorneys Budget Task. Revised projections indicate less revenue will be collected. 2. Prosecuting Attorney's Office has proposed increases to their revenue line items to meet their FY 2010, 2011, and 2012 budget tasks and offset declining revenue expectations. 3. The Prosecutors Office proposes to reduce its expense budget by deleting one (1) GFGP FTE Victim Advocate (#4010201-122040-07152) and deleting one (1) GFGP FTE Victim Services Supervisor (#4010101-135170-08090). to offset revenue reductions. 4. Also proposed is the creation of a new classification of Victim Rights Supervisor at salary grade 10 (overtime non-exempt) and to upwardly reclassify one (1) Victim Rights Leader position (grade 9 - #4010101-135170-05784) to Victim Rights Supervisor (grade 10). 5. Revenue reductions include ($80,000) from Reimbursements General (Account #631827), ($30,704) from Federal Operating Grants (Account #610313), and ($30,704) from State Operating Grants (Account #615571) revenue line items. 6. Revenue reductions in the Federal and State Operating Grants accounts reflect the anticipated revenues, and recognizes the extension of the DRS Title IV-E contract with the Michigan Department of Human Services. 7. A budget amendment is recommended as follows: GENERAL FUND (#10100) Revenues 4010101-122050-610313 4010101-122350-615571 4010101-122050-631827 Total Revenues Expenditures 4010101-135170-702010 4010101-135170-722750 4010101-135170-722760 4010101-135170-722770 4010101-135170-722750 4110101-135170-722790 4010101-135170-722800 4010101-135170-722810 4010101-135170-722820 4010101-135170-722850 4010201-122040-702010 4010201-122040-722750 4010201-122040-722760 4010201-122040-722770 4010201-122040-722780 4010201-122040-722790 4010201-122040-722800 4010201-122040-722810 4010201-122040-722820 4010201-122040-722850 Total Expenditures Federal Oper. Grants State Oper Grants Reimbursement General Salaries Workers Comp. Group Life Retirement Hospitalization Social Security Dental Disability Unemployment Ins. Optical Salaries Workers Comp. Group Life Retirement Hospitalization Social Security Dental Disability Unemployment Ins. Optical Amend Amend Amend FY 2011 FY 2012 FY 20/3 ($30,704) ( $30,704) ($30,704) ( 30,704) ( 30,704) ( 30,704) ( 80,000) ( 80,000) ( 80,000) JIL4 '1I141,4N,11a4) (8 50,690) ($50,690) ($50,690) ( 629) ( 629) ( 629) ( 223) ( 223) ( 223) ( 16,992) ( 16,992) ( 16,992) ( 9,261) ( 9,281) ( 9,261) ( 3,578) ( 3,878) ( 3,878) ( 849) ( 849) ( 849) ( 157) ( 157) ( 157) ( 223) ( 223) ( 223) ( 48) ( 48) ( 48) ( 35,949) ( 35,949) ( 35,949) ( 446) ( 446) ( 446) ( 131) ( 131) ( 131) ( 12,029) ( 12,029) ( 12,029) ( 6,277) ( 6,277) ( 6,277) ( 2,750) ( 2,750) ( 2,750) ( 575) ( 575) ( 575) ( 111) ( 111) ( 111) ( 158) ( 155) ( 158) ( 32) ( 32) ( 32) ,M11 4 Resolution #10293 November 18, 2010 Moved by Middleton supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES 1 Capello, Coleman, Coulter, Douglas, Gershenson, Gingell, Gossolin, Greimel, Hatchett. Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack, Bullard, Burns. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). APPROVE THE FOREGONG RESOLL7ON ACTNG PURSUANT TO 1973 PA 139 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 18. 2010, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the sear of the County of Oakland at Pontiac, Michigan this 18 th day of November, 2010. Gat Ruth Johnson. County Clerk