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Home My WebLink AboutResolutions - 2010.11.18 - 10251November 18 2010 MISCELLANEOUS RESOLUTION #103-05 BY: Public Services Committee, Jim Runestad, Vice-Chairperson IN RE: SHERIFFS OFFICE — FISCAL YEAR 2011 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson. Ladies and Gentlemen: WHEREAS the Sheriff's Office applied to the Michigan Department of State Police - Office of Highway Safety Planning for $845,900 in grant funding from Public Act 416 to conduct secondary road patrol activities for the period October 1, 2010 through September 30, 2011, and WHEREAS the Michigan Department of State P0 ice - Office of Highway Safety Planning has awarded Oakland County with a grant in the amount of $845.900, which is a decrease of $109,967 from the Fiscal Year 2010 award; and WHEREAS this is 32nd year for the Secondary Road Patrol and Traffic Accident Prevention Program Grant award; and WHEREAS the grant provides continuation funding for six (6) SR full time eligible FTE Deputy ll positions (#4030601-110010-01539, #02572. #02957, #03114, #07501 and #09191) and one (/) SR FTE Sergeant position (#4030601-110010-07790) located in the Patrol Services Division: and WHEREAS with this grant acceptance one (1) SR FTE Sergeant position (#4030601-110010-09982) will be deleted: and WHEREAS no county match or additional positions are required; and WHEREAS this grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures; and WHEREAS the acceptance of this grant does not obligate the County to any future commitment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Fiscal Year 2011 Secondary Road Patrol Grant award from the Michigan Department of State Police - Office of Highway Safety Planning in the amount of $845,900 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached. BE IT FURTHER RESOLVED that one (1) SR FTE Sergeant position (#4030601-110010 #09982) be deleted in the Traffic Unit./Patrol Division/Sheriff's Office BE IT FURTHER RESOLVED that six (6) SR (FTE) Deputy II positions (#4030601-110010-01539, #02572, #02957 #03114. #07501 and #09191) and one (1) SR FTE Sergeant position (#4030601- 110010-07790) be continued in the Traffic Unit/Patrol Division/Sheriffs Office. BE IT FURTHER RESOLVED that the continuation of this program and associated positions are contingent upon future levels of grant program funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote with Burns absent GRANT REVIEW SIGN OFF — Sheriff's Office GRANT NAME: 2011 Secondary Road Patrol FUNDING AGENCY: Michigan State Police DEPARTMENT CONTACT PERSON: Dale Cunningham 858-5512 STATUS: Grant Acceptance DATE: October 29, 2010 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the retuned comments The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (10/20/2010) Department of Human Resources: Approved. — Cathy Shallal (10/20/2010) Risk Management and Safety: Approved by Risk Management. — Andrea Plotkowski (10/25/2010) Corporation Counsel: I reviewed the above-referenced grant acceptance and APPROVE the same on behalf of Corporation Counse:. — Mary Mara (10/22/2010) _5/ u sfrifri M 7 7 1COUNTY Oakland OVISP GRANT NumDER 50771-11 AMOUNT $789,960 55.931 0 0 $845,900 AMOUNT $845,900 GRANT START DATE October 1, 2010 GRANT END DATE September 30. 2011 APPROVED BUDGET SUMMARY 'Personnel Automotive Igquipment Operating Expenses Indirect Costs ITotat SOURCE State Allocated Amount County Supplement !Total $845,900 DATE — ! SIG C . ORS-4D (07/2009) M. hliGAN STATE POLICE Ottice Li! frEgnway Seety Piarntrig SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTIOR-D-GM --r. GRANT AWARD Only the State Allocated Amount will be paid by the State of Michigan. Funds allocated are contingent upon an appropriation from the State of Michigan and sufficient citation surcharge collections. County allocations may be revised during the year based on revenue collected. AUTHORIZED BY: OF.71OE or HIGHWAY SAFETY PLANNING i MICHAEL L. PRINCE January 20, 2011 L April 20 2011 ! • 7.74 EMAIL April 20, 2011 - - - Secondary Road Patrol - P. A. 416 Program Report Requirements For Fiscal Year 2010 QUARTERLY FINANCIAL REPORTS must be submitted quarterly and received by the Office of Highway Safety Planning (OHSP) no later than 20 days following the end of each quarter. The QUARTERLY FINANCIAL REPORT is the basis for reimbursement of expenditures incurred by the county. SEMLANNUAL PROGRAM REPORT is to be completed twice during the grant period. Each report will contain data for two quarterly periods. The mid year report will cover the period October 1 through March 31 (Quarter 1 and Quarter 2) and is due to OHSP by April 20. The year end report will cover the period April 1 through September 30 (Quarter 3 and Quarter 4) and Is due to OHSP by October 20. The serni-annual program report form is an Excel file to be completed and EMA/LED to Sandy Eyre at evrest'arnichiqampov by the due dates. ANNUAL PROGRAM REPORT covers the period October 1 through September 30, and is due to the OHSP by October 20 following the end of the grant year. The quarterly financial report, semi-annual program report, annual program report, and grant adjustment request forms are available on the Secondary Road Patrol website aIwww.rnichigan.qoviohsp-sro, click on SRP forms. ---IIMPORTA NT NO—TiCE IMPORTANT NOTICE ! FISCAL YEAR I 1 " QUARTER I 2 " QUARTER I 2011 3" QUARTER . . SRP GRANT APPLICATION _ ! Sept_ernb-erTi, 20i0 Jul 20 2011- r October EMAIL October 20, 2011 October 7.0, 2011 _ QUARTERLY FINANCIAL REPORT giggi SEMI-ANNUAL PROGRAM REPORT email: eyrespmichigat.i,qov_ ANNUAL PROGRAM REPORT _ LAW ENFORCEMENT AGREEMENT I-The Law EnforcerneniAgreement is a part of the annual report and must be updated at least every 4 year; folfowir29 the sheriff election. A copy of the previous agreement can be sent in Interim years. OHSP New Address 332 South Grand Avenue - P. 0. Box 30634 Lansing, MI 48909-0634 FAILURE TO SUBMT THESE REPORTS MAY JEOPARDIZE FUNDING TO THE COUNTY OHS-401 (06/2010; VIICHiGAN STATE POUCE Office of Highway Safely [Diann ng Page I of 18 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT APPLICATION FOR FISCAL YEAR 2011 (OCTOBER 1, 2010— SEPTEMBER 30, 2011) Office of Highway Safety Planning 333 South Grand Avenue P.O. Box 30634 Lansing, Michigan 48909 Application also available at www.rnichioan.novionsp-srp AUTHORITY 1575 PA 414. as amended COMPLIANCE' Voluntary, Dzit reo wed for SP furid.ng OHS4C1 (05/2010) MICH/GAN STATE POLICE Offlce of Hignway Safely Planning Page 2 of 18 SECTION A: APPLICATION INSTRUCTIONS The following items are required to be reviewed an0 completed for the County to be awarded Secondary Road Patrol funding. The completed application must be submitted to the Office of Highway Safety Planning (OHSP) in its entirety (all pages). Questions regaTding the application may be directed to (517) 241-2520. 1. GRANT CONDITIONS, Pages 3-8. 2. APPLICATION SIGNATURE PAGE, Page 9. 3: MAINTENANCE OF EFFORT BASE DATA, Page 10. 4. METHODS AND PROCEDURES, Page 11. 5 RESOLUTIONS, CONTRACTS, AND LAW ENFORCEMENT PLAN, Page 12: 6. EQUIPMENT AND AUTOMOTIVE INVENTORY, Page 13. 7. BUDGET, Pages 14-17. B. EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION, Page 18. Mail the original, signed grant application and all supporting documentation to: Office of Highway Safety Planning P.O. Box 30534 Lansing, MI 48909 01-f5-401 (06/2010) MICHIGAN STATE POLICE Office of Kghway Safety F-';anrtirg Page 3 of 18 SECTION B: GRANT CONDITIONS I. Definitions ACT 416 is Public Act 416 of 1978, as amended, lv1CL 51.76 and 51.77, which established the Secondary Road Patrol Program. OHSP (Office of Highway Safety Planning) is the agent for the State of Michigan, acting through the Michigan Department of State Police. WISP is the Michigan Department of State Police. SRP is the Secondary Road Patrol Program. The PROVIDER is the County Board of Commissioners as advised by the County Sheriff acting throug!t a duly authorized contracting officia!, i.e.. Chairperson of the County Board of Commissioners or County Executive Officer. FISCAL YEAR denotes the fiscal year of the State of Michigan. beginning each October 1. NONEXPENDABLE PERSONAL PROPERTY is tangible personal property having a useful life of more than one year and acquisition cost of $1,000 or more per unit. EXPENDABLE PERSONAL PROPERTY is ail tangible personal property other than non-expendable property. COUNTY-FUNDED ROAD PATROL OFFICER is a uniformed officer who responds to citizens requests. makes arrests, investigates traffic crashes and crimes, serves legal papers, patrols the county, and may occasionally be assigned to jail, marine/snowmobile, dispatch. court, prisoner transport, or other non-patrol related functions. Examples of who not to include are sheriff undersheriff, command officers who supervise other divisions in addition to road patrol. full-time court detail, corrections, marine/snowmobile, detectives, DARE, etc. ACT 416-FUNDED ROAD PATROL OFFICER is a uniformed officer who patrols the secondary roads (county primary and county local roads, excluding those portions within the boundaries of a city or village); monitors traffic violations; enforces the criminal laws of this state, violations of which are observed by or brought to the attention of the sheriffs department while providing the patrolling and monitoring required by the Act 416, investigates crashes involving motor vehicles: and provides emergency assistance to persons on or near a highway or road patrolled and monitored as required by Act 416. II. Law Enforcement Plan Act 416 reauires the sheriff, the Director of the Department of State Police, and the Director of the 01-ISP or their authorized representatives to develop a Law Enforcement Plan for the unincorporated areas of the county. The Law Enforcement Plan shall be updated at least every four years (after a sheriffs election year). The plan may be updated in the interim at the discretion of the sheriff and the local MSP post commander. A copy of the most current Law Enforcement Plan must be included in the documents submitted with the application each year. III. Services The sheriffs department shall be the law enforcement agency primarily responsible for providing the following services on county primary roads, county local roads except within the boundaries of a city or viilage, and on any highway or road within tne boundaries cf a county park: 1. Patrolling and monitoring traffic vioJations. 2. Enforcing the criminal laws of this state, violations of which are observed by or brought to the attention of the sheriffs department while engaged in Act 416 patrols_ 3. Investigating crashes involving motor vehicles. 4. Providing emergency assistance to persons on or near a highway or road patrolled and monitored as required by Act 416. OHS-4C1 (06/201C) MICHIGAN STATE PO:210E Office of Highway Safety Plan7i2g Page 4 ot iS IV. City and Village Service Resolutions Act 416 provides for service requests from a city or viitage to a county. If an agreement of this type is entered into a copy of the resolution authorizing this action must be inducted in the cocuments submitted with the application each year. Any or all of the fellowing services may be provided: 1. Patrolling and monitoring traffic violations. 2. Investigating crashes involving motor vehicles. 3. Providing emergency assistance to persons on or near a highway or road being patrolled, V. Accounting and Recordkeeping Requirements The Provieer must maintain accounting records, following generally accepted accounting procedures, to receive reimbursement for expenditures under this grant. Documentation supporting all expenditures shall be maintained for at feast three years after the expiration of the fiscal year covering this agreement. The Provider agrees to expend funds obtained under this agreement only during the period covered by the agreement and only for purposes specified in the budget detail unless written approval is received from 01-1SP. ALL REVENUE AND EXPENDITURES SHALL BE RECORDED IN A FUND OR ACCOUNT SEPARATE FROM THE PROVIDER'S OTHER FUNDS OR ACCOUNTS. A. Personnel Costs. Amounts expended under this agreement for Act 416-funded road patrol officers shall be based upon payrolls documented and approved in accordance with the policies and practices of the Provider and shall be supported by time and attendance records and daily activity logs for individual employees. The deity logs must detail all activities engaged in, locations of activities, and times engaged in each activity. B. All automotive expenses, supplies, and equipment shall be authorized and procured in accordance with the general policies and practices of the county. Automotive expenses can be reported based either on the actual costs incurred for vehicles, gasoline, maintenance, insurance, and other vehicle costs, or on actual miles driven times a mileage rate. If tne county chooses to use a mileage rate, they may either use the most recently published IRS business rate, in which case no further calculation is required, or, they can calculate their own mileage rate based on their county's actual costs. Supporting documentation for the county's calculated rate must be kept on file for review during monitoring. I Note: If using a mileage rate that includes an allowance for depreciation of the vehicle, including thel /RS rate, the county may not also request reimbursement for a vehicle as an equipment purchase. , C. Property Management Standards 1 Accounting Requirernert. The county agrees to maintain a readily identifiable inventory of nonexpendable personal property purchased in whole, or in part, with Act 416 funds. Inventory of this property shall be made a part of the county's official Act 416 records and shall be available for review by autnorized state personnel. At a minimum, property management records shall meet the following requirements: a) Item description b) Manufacturer's serial number and. if applicable, an Act 416 control number c) State's Act 416 cost equity at time of purchase d) Acquisition date and cost e) Location of property e Ultimate disposition date including sale price or method used to determine fair market value 2. Recordkeeping Requirements, The county agrees to maintain, as a part of the financial records for Act 416, property management records for all nonexpendaole personal property acquired in whole, or in part. weh Act 416 funds. This includes copies of purchase orders, bid information, invoices and inventory records Records shell be retained for three years beyond the useful life of the equipment. OHS-401 (06/201W MICHIGAN STATE POLICE Office of Higrway Seety Pianning Page 5 of 1d VI, Standards for Acquiring, Using, and Disposing of Property Purchased with Funds Paid Under Act 416 The acquisition of expendable and nonexpendable personal property shall be pre-authorized by OHSP. Expendable property may be disposed of when, at the discretion of the Provider, it is no longer usable. For nonexpendable personal property acquired by a county in whole, or in part, with Act 416 funs. the following conditions apply: A. Use of nonexpendable personal property is restricted to activities authorized by Act 416 and by personnel funded or authorized by OHSP in the ir grant with the county or by adjustments to this grant. B. Disposition of Nonexpendable Personal Property. Proper sales Procedures shall Pe established for unneeded property which would provide for competition to the maximum extent possible and result in the highest possible return. When a recipient of nonexpendable personal property purchased in whole, or in part. with Act 416 funds no longer has a need for the property in its Act 416 program. the county shall obtain prior approval from OHSP for the proposed disposition of the property. Requests for approval of the proposed disposition shall be submitted to OHSP within 30 days prior to the proposed disposition. The property, with concurrence of OHSP, may be disposed of in accordance with the following standards and order of priority: 1. 01-1SP reserves the right to require the county to transfer the property to the control of OHSP or directly to a third party at the discretion of OHSP. The county shall be reimbursed by the beneficiary county witn an amount which is computed by applying the percentage of county participation in the original cost of the items(s) to the current fair market value. 2. OHSP may permit the county to retain the property for use other than that authorized in Act 416, provided compensation is made to the State of Michigan. The amount of compensation shall be computed by applying the percentage of state participation in the original cost of the item(s) to the current fair market value. 3. OHSP may instruct the county to sell the property and reimPurse the State of Michigan an amount which is computed by applying the percentage of state participation, in the original cost of the itern{s) to the current fair market value. The county is permitted to retain five percent of the total proceeds to cover selling and handling expenses. C. Replacement of Property. When an item of nonexpendable personal property with an acquisition cost of 31,000 or more is no longer efficient or serviceable but the county continues to need the property in its Act 416 program, the county may replace the property through trade-in or sale and purchase of new property, provided the following requirements are met: 1. Similar Function. Replacement property shall sense the same function as the original property and be of the same nature or character, although not necessarily of the same grade Or quality. 2. Credits Value credited for the property, if the property is traded in, shall be related to the fair market value, 3 Time. Purcnase of replacement property shall lake place soon enough after the sale of nonexpendable property to show that the sale and the purchase are related, but in any instance, during the same funding year. 4, Compensation. Replacement of property under this paragraph is not disposition of this property. The county is no: required, at the time of replacement, to compensate the State for the state share of the property; rather, the state share is transferred to the replacement property with an appropriate adjustment as provided ir VI.C.Z. The replacement property is subject to the same instruction on use and disposaion as the property reptaced. 5. Calculation of State Share The state share of the replacement property is calculated as follows. a. The proceeds from the sale of the original property or the amount credited for trade-in is multiplied by the state share (percentage) to produce a dollar amount. D. The percentage of the Act 416 dollar amount to the total purchase once of the replacement Property is the state share of the replacement property. OHS-401 (05/201C) 1IMCHIGAN STA7E PO`JOE Office of Highway Sate!.y. P:ar . .r. Page 6 18 6 Prior Approval. Reczients of Act 416 funds shall obtain written permission from OHSP to use the provision of Vi C prior to entering into negotiations for the reolacement or trade-in of nonexpendabie property VII. Financial Reports The Provider agrees to submit a Quarterly Financia! Report Within 20 days of the completion of each quarterly period oeginning with the date of this agreement. The Inventory Control Listing for nonexpendable property as identified in V.0.1 shal be maintained by the county for review during grant monitoring, and shall be submitted with each change to OHSP, VIII.Program Reports The Provider agrees to submit a Semi-annual Program Report within 20 days folowing the end of each semi- annual reporting period. Further, the Provider agrees to submit an Annual Program Report by October 20 of each year covering the fiscal year just ended, as provided in Act 416. IX. Amendment of Grant Program modification or a budget revision shall be requested on the Grant Adjustment Request form provided, and be approved by OHSP prior to implementation. X. Limitation Upon Timing of Expenditures All obligations under this agreement shall be made subsequent to the project start date and prior to the project end date of the grant, XI. Limited Availability of Indirect Costs Indirect costs reportable for reimbursement are allowable providing they do not exceed 5% of the total direct program expenditures. Costs for clerical support personnel may be inciuded in the budget as an indirect cost. not a direct cost. XII. Method of Payment The State of Michigan shall reimburse the county for expenditures incurred during the previous quarter. The county will receive the reimbursement approximately four weeks fcllowing receipt of the Quarterly Financial Report. Reimbursement may be delayed should the county fail to provide all required reports and other documentation. or is not in compliance with Act 416 and the Grant Conditions. XIII. Attribution Any public dissemination of information under this agreement shall identify the State of Michigan as the source of the funding for the services provided. XIV. Notice Regarding Position Reductions The county shall immediately notify OHSP of any reductions in the working number of county funded road patrol positions if the remaining number of working road patrol positions is below the September 30, 19713, level. This notification shall include the latest county estimate of total county genera/ fond revenue for the pertinent county fscal year. Notification shall be in writing and include appropriate explanatory I nformation. XV. Termination Termination of this grant wil become effective Dased upon one or more of the foilowing conditions: A. The end date specified on the grant has been reached and all other conditions of funding have been satisfied. OHS-401 (06/24101 MICHi3AT4 STA7E POLICE Office of Highway Safety Plarryng Page 7 uf 1 15 B Funds allocatea are contingent upon an appropriation from the State of Michigan and sufficient citation surcharge collections County allocations may be revised during the year based on revenue collected C. This agreement is void if the Provider reduces its expenditures or level of road patrol below that mien the Provider was expending or providing immediately before October 1, 1978, unless the Proviaer is required to reduce general services because of economic conditions and is not merely reducing law enforcement services. If there Is an allegation of ron-compliance with the provisions of this subsection, the OHSP shall notify the Provider in writing and afford the Provider with an opportunity to demonstrate compliance. If compliance cannot be established, OHSP shall notify the Provider in writing of the termination of this agreement. This termination shall be effective as of the date on which the non-compliance originally occurred. D. The Provider shal! comply with the identified schedule for financial and programmatic reporting. Failure to comply will result in OHSP action to withhold the release of funds. E Non-compliance with Act 416 and/or Grant Conditions is grounds for the termination of this grant and funding. Repayment of funds to the State of Michigan may be required for those funds expended on non-Act 416- related costs. F. Upon 60 days notice, the Provider may terminate the grant. OHSP may waive this notification requirement. XVI. Inspection, Audit, and Reporting The OHSP. the Local Government Audit Division of the Michigan Department of Treasury, and the State Auditor General, or any of their duly authorized representatives, shall have access to any books, documents, papers. and records of the Provider which are related to this agreement, for purpose of inspection, audit, and examination. The Provider shall comply with the requests of OHSP for information on reports related to the manpower, expenditures, and services of the Provider and the traffic crash, traffic safety. ana crime data of the county or areas of toe county of the Provider, XVI!. Equal Employment Opportunity Requirements In accordance with the El)iott-Larsen Civil Rights Act and the Michigan Handicappers Civil Rights Act, a grantee or contractor shall not discriminate against any employee or applicant for employment, with respect to hire, tenure. terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, because of race, color, religion, national origin, ancestry, age. sex. height, weight, marital status. or handicap. Failure to comply with this requirement is cause for termination of the grant. In accordance with Executive Directive 1979-4 and Michigan Department of Civil Rights Standards and Procedures for Cnet Rights Compliance in State and Federal Contracts, a grantee or contractor must have an established policy of equal employment opportunity without regard to race, color. religion, national origin, age. sex, or handicap. The grantee or contractor shall take steps necessary to correct any under representation and achieve a reasonably representative work force at all levels of employment. In addition, the grantee or contractor shall: A. State in all recruiting materials and advertisements that all applicants will receive equal consideratioe for empioyment without regard to race, color, religion, national origin, age, sex, or handicap, and B. Post in conspicuous places notices setting forth the law on equal opportunity in employment and public accommodations. (Posters are available from the Michigan Department of Civil Rights.) A grantee or contractor shall inform OHSP of any federal or state actions taken against the grantee or contractor pertaining to equal employment opportunity requirements, A grantee or contractor shall keep employment or other recourse used in Dreparation of the Minority-Female-Handicapper Status Report, work force Utilization OHS-401 (05(27,10; MICHIGAN STATE POLICE Office of Highway Safety ranning Page 8 of 18 Analysis and EEO Plan six months beyond the life of the grant or contract to Permit access by the OHSP, Michigan Department of Civil Rights, or other authorized persons as may be necessary to ascertain compiiance. The award of a grant is subject to acceptance of the required reporting forms and EEO Plan and a determihation of compliance with Edual Employment Opportunity requirements by 01-ESP or the Michigan Department of C.vil Rights. XVIII. Legislative Mandate Any iaw enforcement entity receivng GF/GP funds from the budget shall not evaluate an employee or consider for promotion or assignment on basis of motor vehicle citations issued," C. SHERIFF 11. Name , Michael J. Bouchard 13. Street Aldres-s 1200 North Telegraph Road. ldg. 38 East 20 Street Address 2100 Pontiac Lake Road, Bldg. 41 VVest City 22. ZIP Cade Waterford I 48328 OHS-401 (06/2010) MICHIGAN STATE POLICE Office of Hignway Safety Planning Page 9 of 18 SECTION C: SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM APPLICATION I. Application Signature Page This application is made under Act 416, as amended, in the amount and for the purpose set forth. Failure to comply with Act 416 and/or Grant Conditions is cause for termination of the grant. We certify that the information contained In this application, including the Methods and Procedures and Budget Detail, is true and correct to the best of our knowledge. On the basis of the information provided in this application and detailed budget submitted by the county, an award wili be made to the county in the amount and for the period stated, and is subject to the Grant Conditions. This agreement becomes effective as of the date county representatives are notified by OHS P. A. REQUESTOR INFORMATION 'I Applicant Cow-Ay 2. Federal Employer ID Number Oakland ! 38-6004876 3. Fiscal year October 1, 2010, to September 30, 2011 B. CHAIRPERSON, COUNTY BOARD OF COMMISSIONERS 4 Name I 5. Telephone NuMber Bill Bullard, Jr. 248-858-0100 5. Street Address I 7. City B. ZiP Code 1200 North Telegraph Road I Pontiac I 48341 9. Signature .of Chairperson 10. Date 16,dA pr" . 1 12. Teiephone Number I l 248-858-5001 1 1 14. City ' 15. ZIP Code ---1 I Pontiac I 48341 i _A I 7. Date ihowarg_t______dir _____________e_./.47_y_e : D. FINANCIAL OFFICER (Person Responsible for Fiscal Accountina_____ I 18. Name I 19. Teleohone Number I Timothy J. Soave I 248-858-0807 E. PRIMARY CONTACT___,ERSON FOR SRP PROGRAM 25. Name and Title 26. Telephone Number Lt. Gordon Fizzlni 248-858-5022 28. Fax Number 258-858-4965 FOR OHSP USE ONLY i 27. E-mail Address pizziniggoakgov.com Grant Number AUTHORITY: 1978 PA 418, as amended; COMPLIANCE: Votary. trJt requirod for SRP funding ./ MIIMIn1=111n1n1n11n1nMln I Date Applicaton Received OHS-401 (06/2010) MICHIGAN STATE POLICE ' Office of Highway Safety Plan ng Page 10 of 18 II. Maintenance of Effort Base Data County-Funded Deputies Report the number of county-funded, full-time certified deputies employed by. or budgeted for, the sheriffs department as of the dates indicated below. The source of funding for the deputies (i e., other grants, local contractual arrangements. etc.) is not a deciding factor in determining whether the county meets the maintenance of effort requirement. Do not include SRP -funded deputies. 1 1 I 3) Budgeted for Upcoming County-Funded, FulI-Time Certified Deputies I 1) As of 9/30/78 . 2) Current ' Fiscal Year (October 1 — September 30) : Total Number 210 579 579 i Number Whose Primary Duty is Road Patrol 48 1 209 209 OHS-401 (U612010) MICHIGAN STATE POLICE Office of Highway Safe!y Plan.nng Page 11 of 18 III. Methods and Procedures INSTRUCTIONS: indicate how your department will utilize the funds allocated by selecting each box that describes an activity engaged in by your county's SRP officers. If "other" is selected, provide a description of the activity. All activities must be allowable under the provisions of Act 416 and must be consistent with the budget submitted for the project. Use the space identified below to provide additional information about your program. E Patrol and monitor traffic violcitiuris ui seulliddry roads. Investigate crasnes involving motor vehicles on secondary roads. Z Provide emergency assistance to persons on secondary roads El Enforce violations of criminal laws which are observed by o brought to the attention of the sheriffs department while patrolling secondary roads P Enforce laws in state parks and county parks within the county. El Provide a vehicle inspection program. Z Provide traffic safety information and education programs. Other Please describe — Provide target enforcement on secondary roads. Also. provide extra patrol on secondary roads at the recuest of citizens regarding vehicular violations. Additional Information Auburn Hills Birmingham Clawson Farmington Hills Ferndale Franklin Lake Angelus Nov Oak Park Pontiac Rochester Southfield Waterford Township (See attached resolutions) Addison Township Brandon Township Commerce Township Highland Township Independence Township Lyon Township Oakland Township Orion Township Oxford Township Royal Oak Township Springfield Township City of Rochester Hills OHS-401 1:16/2010) flif!CI-HGAN STATE POL'CE Office of Highway Safety PlanWro Page 12 of 18 IV. Resolutions, Contracts, and Law Enforcement Plan A. List each city or village which has requested by resolution that the sheriff's department provide services within its boundaries If none rote NA. I Note: Include a copy of each resolution. If any new resolutions are adopted during the fiscal I year, immediately forward a copy to OHSP. B. List each township, city, or village that contracts with the sheriffs department to provide law enforcement services. If none, note N/A. Note: Include a copy of each contract. If any new contracts are acquired during the fiscal year, immecliatel forward a co. to OHSP. (See attached contracts. As the wording for all contracts is indentical for each of the above listed municipalities, only one contract (Addison Township) has been provided in its entirety. Only the cove; page and the contracted personnel alloftment page are provided for the remaining municipalities) C. include a copy of your most current Law Enforcement Plan with IVISP for the unincorporated areas of tne county. I Note: Law Enforcement Plans shall be updated at least every four years, following a sheriff's election. (See attached signed agreement) Total Station Nikon Nivo 5M Refleetorless OCSO ID #14930 1 1 in use in use 61100 1 $ 728.20 i in use Trimble TDS Recon DS66A34147 OHS-401 f06,2o1 0) MICHIGAN STATE POUCE Office of Highway Safely PIann.rg Page 13 44 16 V. Equipment and Automotive Inventory INSTRUCTIONS: List all equipment and automobiles purchased in full or in part with Act 416 funds. SERIAL I DATE PUT IN I DATE OF QUANTITY ' DESCRIPTION NUMBER DISPOSAL 1 SERVICE OR I COST i PURCHASED 6/1110 $ 6B69.50 in use Total Station Nikon Nivo OCSO ID 5M Refleetorless #11935 Trimble TDS Recon DS66A34071 6/1/10 , 3 6869.50 6/1110 $ 728.20 —... — .. .- _ • i DS Recon TDS Recon 400X w/Bluetooth 1 N/A 611/10 $ 4,851.00 n use i software update 1 TPM FX3 Drawing Program N/A 6/1/10 $ 395.10 in use 1 (FX3 Pro Recort) 4 TPM FX3 Drawtng Program N/A 6/110 $ 3,596.40 n use (FX3 Pro Recon+) 1 1 , 1 Bosch CDR, cables & N/A 4/29/10 S 4,044.00 in use ' software updates i , $ 1 QUANTITY 10 1 DATE PUT IN SERVICE OR PURCHASED _ _ 5/23/2002 _ _ 9/1/2005 _ 9/22,2006 9/22/2006 COST _ $45,440.00 _ $1,240.74 $1568.76 $1,568.76 DATE OF DISPOSAL in use in use _ in use in use $5,940.50 in use _ $5,940.60 in use _ _ $5,940.50 in use 9/24/2006 II 9/2412006 9/24/2006 SRP 416 EQUIPMENT INVENTORY FY2010 DESCRIPTION SERIAL NUMBER Eyewitnessf)001 Video Cameras r EU03674 through (acquisitioncost $4,544.00 each) EU03683 _ VVingman 8 - LED X Modules (interior) Crown Vic I 11856 Dell OptiPlex GX620 Desktop Pentium Computer with Dell UltraSharp 1707FP Flat Panel and Dell USB Keyboard [ 6DDDTB1 Dell OptiPlex GX620 Desktop Pentium Computer with Dell UltraSharp 1707FP Flat Panel and Dell USB Keyboard [ 6FDDTB1 Dell OptiPléx GX620 Desktop Pentium Computer with Dell UltraSharp 1707FP Flat Panel and Dell USI3 Keyboard 4DTB1 HP -Olor Laser Ja- 3800DTN Printer CNVVCH34953 L I _ _ . I Upgradeincluded: Angle Encoder and TDS Recon with all attachments Angle Encoder: and cables, Angle Encoder Tripod, AE001384 Tribrach with all adapters, Data TDS Recon: Collector Program, Prism, and Prism CS18A10473 ,Pole ' LTt Upgrade included: Angle Encoder arid TDS Recon with all attachments Angle Encoder: and cables, Angle Encoder Tripod, AE001379 Inbred) with all adapters, Data TDS Recon: Collector Program, Prism, and Prism CS18A10562 Pule LTI Upgrade included: Angle Encoder and 'IDS Recon with all attachments Angle Encoder: and cables : Angle Encoder Tripod, AE001371 Tribrach with all adapters, Data TDS Reccn: Collector Program, Prism. and Prism CS18A10503 Pole 9/22/2006 I $1,568.761 in use -9;2212006 1—$1,467.001 — in use — $2,975.00 $2,495.00 $2,195.00 $5,940_50 $1,348.00 $1,348.00 $1348.50 $1.348.001 in use Angle Encoder: AE001380 TDS Radon: CS19A12813 9/2412006 VC306082362 1K9BM11176G118029 . _ _ _ N/A — N/A Camera: 3173505 Lens: US3338344 Flash: 2576345 Camera: 3170280 Lens: US356076 Flash: 2576354 Camera 3173050 Lens: US3342116 Flash: 2576350 Camera: 3173046' Lens: US3341540 Flash: 2576344 9/2612006 _ 9/26/2006 _ 9/26/2006 9/26/2006 9/26/2006 9/26/2006 9/26/2006 in use in use _ in use in use in use in use in use in use SRP 416 EQUIPMENT INVENTORY FY2010 f 1 -- 1 LTI Upgrade included- Anglo Encoder and TDS Recon with ali attachments and cables, Angie Encoder Tripod, Tribrach with all adapters, Data Collector Program, Prism, and Prism Pole V-e-ricorriVC.:30-50DAQ--eraking Test Computer SMART Tart VIZ MDd eL II -SMART VMS Easy Host Sc;ft-I-v–are SMART VMS Traffic Statistics P ackage Nikon Camera 0705 Package included: Camera, 18-70 mm Lens, SB-800 Flash, 512 MB Card, and Card Reader Nikon Camera D7OS Package included: Camera, 18-70 mm Lens, SB-800 Flash, 512 MB Card and Card Reader Nikon Camera D703 Package included: Camera, 18-70 mm Lens, SB-800 Flash, 512 MB Card and Card Reader Nikon Carriers 0703 Package included: Camera, 18-70 mm Lens, SB-800 Flash, 512 MB Card, and Card Reader 473 .09% OHS-401 (06;2010) MICHIGAN STATE POLItE Offlue of Highway Safety Plarring Page 14 of 18 VI. Budget Detail INSTRUCTIONS: The budget must be completed in detail and shall only cover the period for which this application is made. I Note: Round to whole dollar amounts. A. PERSONNEL SALARIES AND WAGES - % OF TIME ON I POSITION TITLE SALARY RATE ACT 416 COST ACTIVITIES I i Sergeant $ 73,784 100% $ 73,784 Deputy II $ 64,183 100% $ 64,183 1 Deputy II $ 64.183 100% 64.183 Deputy II $ 64,183 100% $ 64,183 Deputy II $64183 100% 1 $ 64,183 . i Deputy II $ 64,183 100% $ 64,183 Deputy II $ 64,163 100% $ 64.183 : OVERTIME 1 S 60,000 LONGEVITY , $ 5,318 I SUBTOTAL $ 525.200 FRINGE BENEFITS FICA p PERCENT 7.65% $ 40, .78 RETIREMENT PERCENT 33.46% $ 175.732 HOSPITALIZATION AVG/EMPLOYEE/MONTH $ 927.64 S 12,987 WORKERS COMPENSATION RATE/$100 IN WAGES $ 2.60 13.655 OTHER INSURANCE (p ease identify) Unemployment .44% 2.310 Disability Insurance 31% 1 ,628 Group Life/Accident Insurance•44% 2.310 Dental Insurance $ 58.73 avgiernployee/month 5 4.933 Optical Insurance SUBTOTAL $ 254,206 TOTAL PERSONNEL ; 8 779.406 01-15-40 (06/2010) MICHIGAN STATE POLE ' Office of Highway Safety ID,'er,lirg Page 15 of 18 B. AUTOMOTIVE EXPENSES INSTRUCTIONS: The County may choose to account for Automotive Expenses using ONE of the two following methods; Actual Automotive Expenses OR Mileage Reimbursement. The same method must be used to account for the costs in the SRP general ledger accounts. ACTUAL AUTOMOTIVE EXPENSES DESCRIPTION OF EXPENSE RATE COST _ I (Include fuel. maintenance insurance, etc.) 1 I I $ $ $ $ $ TOTAL AUTOMOTIVE EXPENSES $ OR MILEAGE REIMBURSEMENT COUNTY COST PER MILE OF I ESTIMATED MILES COST PATROL OPERATION $ 00.48 138 529 $ 66.494 $ $ $ TOTA1 AUTOMOTIVE EXPFNSES 1 $ 66 4A4 rTOTAL DIRECT COSTS I I 4.J 1"L LJI r‘LL• I 0 PeMMnO, oids-401 (55,2010) , MICHIGAN STATE POLICE Office of Highway Safety Plarning Page la of 1B C. EQUIPMENT DESCRIPTION QUANTITY PURCHASE PRICE 1 COST $ I Is TOTAL EQUIPMENT D. OPERATING EXPENSES DESCRIPTION OF EXPENSE RATE COST PRINTING/SUPPLIES $ CLEANING/CLOTHING ALLOWANCE TRAINING $ RADIO MAINTENANCE CONTRACTS MISCELLANEOUS (describe TOTAL OPERATING EXPENSES 5 0 0 E. INDIRECT COSTS t NOT TO EXCEED 5% OF TOTAL DIRECT COSTS TOTAL PROJECT COSTS ;Direct +indirect) S 845,900 STATE ALLOCAT/ON 1 S 845,900 OHS-401 (06/2D 1 0) MICHIGAN STATE POLtCE Office of Highway Safety Planrino Page 17 of 18 F. BUDGET NARRATIVE INSTRUCTIONS: Provide a narrative justifying and detailing the basis for determining the cost of the items included in each budget category. Additional pages may be attached as needed. 1. Traffic Deputies/Sergeant: The P.A. 416 Secondary Road Patrol deputies work under the direction of a traffic sergeant. Working day and afternoon shifts, the deputies and sergeant will De responsible for enforcing all 'Traffic Laws" under the Michigan Vehicle Code and all "Criminal Laws". as well as investigating accidents. Overtime incurred wid primarily be for subpoenas received for citations issued, arrests made during regular patrol duties. crash investigations, emergency responses, and any other homeland emergency issues. 2. Patrol Vehicles: Vehicles are replaced after 80,000 miles. Rate per mile includes ail operating expenses. Strictly a leased vehicle. Name and Tire of Pwseri CoIne.`eting the Budyet Terephone Numbe . Dale Cunningham, Sheriffs Business Manager 248-858-5512 OHS-4C1 (Mini 0) 4 n-• MICHt3AN STATE POI_CE Office of Highway Safety Plaining Page 18 of 18, VII. Equal Employment Opportunity (EEO) COUNTY EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION Bill Bullard, Jr. certify that (County board Chairperson) Oakland County has formulated an equal (County Name) employment opportunity program in accordance with the standards established under Executive Directive 1979-4. The EEO Plan is on file with the Michigan Office of Hiqhwav Safety Planning (State Agency) for review or audit by officials of that agency, or the Department of Civil Rights, or OHSP as required by relevant laws, directives and regulation. kae. (yr Signature of County Board Chairper 4,....,_ (jo Da e amended as follows: FY 2011 FY 2011 Adopted Adjustment FY 2011 Amended $ 955,867 ($ 109,967) $ 845,900 $ 955,867 ($ 109,967) $ 845,900 FISCAL NOTE #10305 . November 10, 2010 BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE - FISCAL YEAR 2011 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule X11-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Michigan Department of State Police - Office of Highway Safety Planning awarded Oakland County a grant in the amount of $845,900 for the period October 1. 2010 through September 30, 2011. This is the 32nd year of grant funding. 2. The award represents a $109,967 decrease from the Fiscal Year 2010 award of $955,867. 3. The grant provides funding for six (6) Deputy II positions (#4030601-110010-01539, #02572. #02957, #03114, #07501, and #09191) and one (1) Sergeant Positions (#4030601-110010- 07790,) located in the Patrol Services Division. 4 With this acceptance one (1) Sergeant Position (#4030601-110010-09982) located in the Patrol Services Division is to be deleted. 5. No County match is required. 6. Fiscal Year 2011 Special Revenue Budget is GRANT FUND #27345 Project GR#0000000142, Activity A, Analysis Type GLB Revenue 4030601-110010-61557 1 Grants State Total Grant Fund Revenue Expenditures 4030601-110010-702010 Salaries Regular $ 536,897 4030601-110010-722740 Fringe Benefits $ 7,700 4030601-110010-722750 Workers Comp $ 13,652 4030601-110010-722760 Group Life $ 1,870 4030601-110010-722770 Retirement $ 156,653 4030601-110010-722780 Hospitalization $ 84,917 4030601-110010-722790 Social Security $ 40,072 4030601-110010-722800 Dental $ 7,357 4030601-110010-722810 Disability $ 1,992 4030601-110010-722820 Unemployment In $ 1,046 4030601-110010-722850 Optical $ 441 4030601-110010-712020 Overtime $ 21,401 4030601-110010-776661 Motor Pool $ 69,869 4030601-110010-776659 Motor Pool Fuel $ 12,000 Total Grant Fund Expenditures $ 95.66Z ($ 71,697) $ 465,200 ($ 7,700) $ 0 3 $ 13.655 $ 440 $ 2,310 $ 19,079 $ 175,732 ($ 71,930) $ 12,987 $ 106 $ 40,178 ($ 2,424) $ 4,933 ($ 364) $ 1,628 S 1,264 $ 2,310 32 $ 473 $ 38,599 $ 60.000 ($ 13,121) $ 56,748 ($ 2,254) $ 9 746 (1_101,2f71) $ 845,900 FINAN E COM/v1rEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Resolution #10305 November 18, 2010 Moved by Middleton supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Capello, Coleman. Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchetl, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack. Bullard, Burns. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE THE FOREGOING RESOLUTION ACTING PURSUANT TO 1973 PA 139 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson. Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 18, 2010, with the original record thereof now remaining in my office. In Testimony Whereof, I . have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac. Michigan this 18`" day of November, 2010. e Ruth Johnson, County Clerk