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Home My WebLink AboutResolutions - 2010.11.03 - 10264November 3, 2010 MISCELLANEOUS RESOLUTION#10290 BY: Public Services Committee; Jim Runestad. Vice-Chairperson IN RE: SHERIFF'S OFFICE — GRANT YEAR 2010 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) REIMBURSEMENT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson. Ladles and Gentlemen: WHEREAS the United States Department of Justice. Bureau of Justice Assistance awarded Oakland County expenditure reimbursement funding in the amount of $66,187 for its State Criminal Alien Assistance Program (SCAAP); and WHEREAS the funding is reimbursement of Corrections Officers salaries (based on a prescribed formula) for those officers directly involved in tne care and maintenance of alien inmates housed in the Oakland County Jail; and WHEREAS Oakland County has met the federal requirements necessary to accept the award: and WHEREAS the reimbursement period covers July 1, 2008 through June 30, 2009; and WHEREAS no county match is required; and WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and WHEREAS continuation of this program is contingent upon future levels of reimbursement program funding. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Grant Year 2010 State Criminal Alien Assistance Program (SCAAP) Reimbursement award in the amount of $66,187 and that the Board Chairperson, on behalf of tne County of Oakland. is authorized to execute said agreement as attached. Chairperson. on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Commtee Vote: Motion carried unanimously on a roll call vote with Zack absent Gala Pik From: Seaman, Lori [SeamanL@oakgov.comi Sent: Monday, October 04, 2010 3:14 PM To: 'Kr, Gala' Subject: FVV: FY 2010 State Criminal Alien Assistance Program FYI ----Original Message-- From: SCAAP [meilto:SCAAP@usdoj.gov ] Sent: Thursday, September 30, 2010 3:34 PM To: SCAAP Subject: FY 2010 State Criminal Alien Assistance Program Dear SGAAP Redolent! The Bureau of Justice Assistance (BJA) is pleased to announce that the FY 2010 State Criminal Alien Assistance Program (SCAAP) award amounts are now viewable on the SCRAP webstte at: http://www.olo.usdokaovrant/scaap.html . BJA will notify your jurisdiction when the 2010 SCAAP awards are ready for drawdown in the next month, If you have any questions, please email the SCAAPlpdask at SCAAP@usdoi.cov or call 202-353-4411. SCAAP Program Team GRANT REVIEW SIGN OFF — Sheriff's Office GRANT NAME: 2010 State Criminal Alien Assistance Program (SCAAP) FUNDING AGENCY: U.S. Department of Justice DEPARTMENT CONTACT PERSON: Lori Seaman 248 452-2110 STATUS: Grant Acceptance DATE: October 7, 2010 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (10/4/2010) Department of Human Resources: Approved. — Cathy Shallal (10/4/2010) Risk Management and Safety: Approved by Risk Management. — Andrea Plotkowski (10/5/2010) Corporation Counsel: reviewed the above-referenced grant acceptance and APPROVE the same on behalf of Corporation Counsel. — Mary M. Mara (10/6/2010) OFFICE OF ALSTICE PROGRAMS W W W. OA US DO .1 A30.11" BJA BUREAU OF JUSTICE ASSISTAAICE &TA Programs State Criminal Alien Assistance Program (SCAALP) NEW FY 2.010 SCAAF Award The Bureau of Justice Assistance (BJA1 is pleased to announce that the FY 2010 State Criminal Alien Assistance Prim (SCAM) ewer* me complete. To view the Pb' 2010 SCAM' award amounts, please click the following link (21210 SCAM' Avatrds). 'WA will email all 2010 SCAAP juriadietious when the SCAAP awards are ready for drawdown in the next tame weeks. Dyer-view: 13JA administers SCAAP, in conjuoctien with the Bureau aim:migration and Cam= Friforevincrit and Citizenship and Immigration Services, Deparunent of Homeland Security (DITS). SCAAP provides federal paymeats to states and localities that incurred correc-douril aliver Wary costa for incarczrating undoeuniented aiming aliens with at least tot felony or two misdemeanor convictions for violations ethane 4.1 - kcal law, and incarcerated for d least 4 consecutive days duriug the reporting period. Vs of SCAAP Awards: The Department of Ji=iec Reauthorization Act of 2005 edb. L. 109462, Tide XI) included the following requitement regarding the use of SCAAF funds: 'Amounts appropriated pursuaat to the authorization of appropriations in paragraph (5) that are distninned M a State or political subdivision of a Slate, including a immicipality, may be used only for correctional purposes." Beguiling wIth FY 2007 SCAM' awards, SCAM' Iamb must be used for serrectional pu rposeS only. TY 2007-2010 SCAAF Use of Funds List Sabra* for WM-L.0ns Officers Overtime oasis Correetions work force recruinaran and retention , Construction of corrections facilities Training / educatioa for offenders Training for cone etions officers related to offend= population Ingoageinclit Consulumts involved with offender population Mediatt mid mental health services Vehicle rental / purchase for transport of offenders Prison Industries Pre-relesee / reentry programs Technology involving offender management l inta agency informinion altering Disaster pteparedness continuity of operations for corrections facility Reporting Period: The miming period for the FY 2010 application period is July 1, 2000 through Jam 30, 2009. Only qualifying inmates who served four or more days during this period may be included m the FY 2010 scAAP application_ ,Eligibk Inmates - Applicant Responsibilities -Unless otherwise prohibited, applicants may submit records of inmates in their custody during the reporting pealed Who: were born outside the United Stales or one of itt unriteries and balite reported or documented claim to U.S. citizenship: were in the applicants custody for four or man consecutive days durthg the reporting period; were convicted of a felony or second iniatlemearior for violations of state or local law; were identified mad reported using due diligence_ Qualibring Criminal Charges and Convections To be eligible for reporting., inmates must have been convicted of a felony or second misdemeanor for violations of state or lard Law. and housed in the applicant's state Or local correctional facility kg-4 or MOM eonsecutive days during the reporting period. Once a person meets these criteria, all pre-trial and post-convaetion time served from July 1, 2000 through June 30. 2009 may be included :n the FY 2010 application. Qual(fying Salary Data; Salary information reported in this SCAAP application umst reflect the total salaries and wages paid to full-and part-time correctional officers and others who most the SCAM definition (see the ffK_111 5g4,A17.1eleli nes). The reported sum. should total the jurisdiction's actual salary exisanditures for the applicable reporting period (July 1, 2005 to June 30, 2009). The reported safari should not be a projection, estimate, or average. Correctional Officer salary costs may include premium pay for specialized services (e.g.. bilingual officers), shift differential pay, and fixed-pay increases for time in service. Salary costs may also intharie overikne required by negotiated contract, statute, or regulation (e.g., union agreements, contractual obligations, mine:num staffing requirements, etc ). Benches should not be included in the salary costs. Entering Inmate. Daum If the Alien Number is unknown for an individual inmate, enter all mom in the A number field Do rice use letters (A) or symbols (dashes, etc.). ALSO, UM MOS (0) a5 the beginning digit(s) if the A-number is fewer than 9 digits. The FBI Dumber is issued by the FBI us truck arrests and fingerprint records. 'Jilts number is not available, leave this field blank by inserting 10 spaces. If the FBI number is fewer than 1 a characters, enter the number first, and then insert spaces for the remainder of the field length. ngharn County H tuamma County !Sanliac County --$ST0-45.00t $11,765.00 $443.00, County of Steams :-county of Steele County of Wright Cour.,magow Medicine $53,256.00. $15,430 CIO $21,425.0Y "r278-66.17! sr O1fl State Ml _AP FLICANT_ NAME . I I FINA.4 AvgliD AtKlisou T .AIeqan Colin ; M1.00 COUNTY OF GRATIOT 2,252.001 $15594001 "Wr of Brandi 357 4.1-0/ • $2,349,00! $2.594.00 $13,935.00 Icoun_V of Berrien lCocnty C lrourity of Brandi c eamilmIlloun County of Cass ;County of Eaton 'County of Genesee Con of Ionia county of Jackson loounty of Kalamazoo 'County of Kent !County of Lapeer otJ_Vi of Lenawee :County of Macomb $7,33200! $7.279.011 $17,720,00t $115,033.00 $4,254.00 $44,120.00 W of Midland — $1,040.00! County of Morroe $1,12400i Ootm c1,11.ts oic n 4,011.00 teounty of Newaygo poi , k---• ,County of Oakland n.=.___, WI 8700 !CC-7i cal 4774 O5--------ttawa $35,839.00; County of Saginaw $7,548.001 ,Sra of Shiawassee S558.015! Wog of St Clair ri $2,0071 iCot of Tuscola $1,127.00, Ti of Van Buren $14.47. County of Wayne $120,024.00 . .0., n . of Weucfonz $3, Zrariet I-favor. t-...timtv --=--}in_no &Joseph County $4,504.001 C MN $1,083 1811AX)1 i State of Mionlrn '..Chl ra Cou '.------1._ J:7=10 , :County Of Blue Earth $9,768.00 n of $2,930.00: 'pmourangsaCh o • rLnimki nf Prom FIncr. $12,457.00. EcTn of Goodhue $15,835.00. [Coo of McLeod County of Ramsey runty of Scott 00 $2,930.00: naunty of Freeborn Z.11313/44 Pr. trijumr. iLlayu kcLit) itt WO. gu uunwasy tk) ci.1.6101C ritilLU, &UV R/66.1.14G:b. tILISINI/eXtl JIB =luta= employees for SCAAP purposes must be listed as either the Authorized Representative or Alternate Contact in the OMS User Profile. The thief executive officer (CEO) of ana blejuridicdori may apply directly or delegate authority to ;another juriatheaon official. The CEO is generally considered the highest ranking elected or appointed official of a trait of government. An application without the CEO haformatiaa included will be significantly delayed. Legislation: SCAAP is governed by Section 241(i) of the Immigraton and Natittuality Act, 8 U.S.C. 0 12310, as amended, and Title n, Subtitle C, Section 2030i, Violent Crime Control and Law Enforcement Act of 1994, Public Law 103-322. Funding: SCAAP payments will be calculated using a fonnula that provides a relative save of funding to jurisdictions that apply and is based on the number of eligible criminal aliens, as determined by DHS. Payments: SCAM' raysnemt4 are calculated simultaneously, with applicants receiving a prorated payment based en the appropriation; eosts submitted, and inmates as determined by DHS. All SCAAP payments me made electrunically to the applicants bank account of record identifted during the application process. All SCAAP payments mast go to the jarirrdiction' s general Iliad, Please use the jurisdiction's .IN (tax identification) arid vendor ;masher when applying far SCAAP funds. Sow/When w FY 2910 applications are being accepted in the DIP Crams Managemeat System (GMS) from Mirth 25, 2010 through May 7, 2010. BM would lace to remind FY 2010 SCAM' applicants of updates in the Guidelines, nrclu)ing that SCAAP funds may be used For 'correctional purposes only,' with information regarding the propssod use collected duriag the swain acceptance isreeess and that SCAAP information fnom juriadiction inmate dam may be shared with other federal govecament agencies. 2010 SCIAP. Daro., FY 2010 SCAAP Guidelines (PDF) FY 2010 1C.E Country Codes (PDF) Fr' 2919 Inmate Data File Fermat (PDF.) Direct Phone .514pport: Technical assistance is iyailable Monday through Friday from 9:00 a.m. to 5:00 p.m. eastern time, rla the SCAAP fielpdesk at 1-202-353.4411. For assistance with the OMS logia, call I -888-549-9901 Option 3. Inquirks: Program and Policy ISSUCK SCAM' Inquiries: sClaal20 altadgal-glaX Gaia Lao tamue,v GMSHelpdcak, grnsherry I'ojp.usdatmov Banking Issues: DC Customer Serrise Center: AskflOglIoimusdaim.gy Itelated Information: FY 2009 SCAAP information: FY 2009 SCAAP Awards (FD) FY 2009 SCAAP Guidelines (PDF) FY 200a ICE Country Codes (PL)F} FY 2009 Inmate Data File Format (EU) KAAF Archiveinformation U.S. Department of Justice Office afIustiee Programs Prima Statement nal Disclaimers 1 FOIA. L'SA.gov BUREAU OF JUSTICE ASSISTANCE STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) NEW: Use of SCAAP Awards The Department of Justice .e.oUtncrization At of 2005.Rub, L. 1 G 62 Tit.e XI} inc'uderi Inc foitoang requremert reqardng Kre se of SCLAP L.nth: "Amount,- ap -r-oorblez: airsuant to the aixhorizatial of appropr,ations in wracwapr. (5) that are d sttibuted 1:: a State CPI pal tin,F1 sucdiv sion or a State, including a municipality, may cc used or.y for correc, Gnat purooces Bop , ti.nc with FY 2Cra SCAAP avvards. SCA_AP 'axis must be used for cur -K.:lona inrao.z.-:-.s on y. Jur Sd c.fions rec:i n SCPAP awards will be askerz: report the projected use ci ttec funds at time th awarc :s accentozi PART!: SCAAP Guidelines SCAAP Overview The Bureau of Justice Assistance (EJA), Office of Justice Programs, U.S. Department of Justice, administers SCAAP, in conjunction with the U.S. Department of Homeland Security (DHS). SCAAP provides federal payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented criminal aliens who have at least one felony or two misdemeanor convictions for violations of state or local law, and who are incarcerated for at least 4 consecutive days during the reporting period. SCAAP Legislative Authority SCAAP is governed by Section 241(1) of the Immigration and Nationality Act, 8 U.S.C. § 1231(i), as amended, and Title II, Subtitle C, Section 20301, Violent Crime Control and Law Enforcement Act of 1994, Pub. L. 103- 322. In general terms, if a chief executive officer of a state or a political subdivision exercises authority over the incarceration of undocumented criminal aliens and submits a written request to the U.S. Attorney General, the Attorney General may provide compensation to that jurisdiction for incise incarceration costs. SCAAP is subject to additional terms and conditions of yearly congressional appropriations. Eligible Applicants States and local units of government that have authority over correctional facilities that Incarcerate or detain undocumented criminal aliens for a minimum of 4 consecutive days are eligible to apply for SCAAP funds. States and local units of general government include the 50 state governments, the District of Columbia, Guam, Puerto Rico, the U.S. Virgin Islands, and the more than 3,000 counties and cities with correctional facilities Regional jails, special jail districts, or regional jail authorities and boards do not qualify as political subdivisions of a state for purposes of SCAAP, and therefore are not eligible to directly apply for SCAAP funds. Each unit of government that houses inmates at a regional facility must apply independently for SCAAP funds, based on its own costs of housing its undocumented aliens in the regional facility. Regional facilities may not submit SCAAP applications on behalf of jurisdictions in its service area, nor may a regional facility submit one application for all participating jurisdictions, using one jurisdiction's name as the recipient. Auth orized Officials SCAAP payments must go directly to eligible states and localities. Authorized jurisdiction employees for SCAAP purposes must be listed as either the Authorized Representative or Alternate Contact in the GMS User Profile. The chief executive officer (CEO) of an eligible jurisdiction may apply directly or delegate authority to another jurisdiction official. The CEO is generally considered the highest ranking elected or appointed offic;a1 of a unit of government Minimum Period of Incarceration Only eligible persons who were incarcerated for 4 or more consecutive days between July 1, 2008 and June 30, 2009 may be included in the FY 2010 SCAAP application. Multi-Jurisdictional Issues s Eligible inmates housed in the applicant's facility exclusively on behalf of another jurisdiction may oily be FY 2010 SCAAP Guidelines and Applioation Page EXAMPLE TOTAL DAYS reported by the sending jurisdiction, regardless of whether the applicant received reimbursement for related incarceration costs. • Unless otherwise covered by a oast reimbursement agreement, inmates who are ready for release once qualifying crarges or convictions are concluded, and who are temporarily held in the applicant facility on the basis of outstanding warrants or cletateers from other jurisdictions, including federal law enforcement agencies, are SCAAP eligible. The applicant jurisdiction may claim the total number of days the inmate was in custody, including the days the inmate was held on the detainers or outstanding warrants. • (Detention or incarceration days attributable to otherwise qualifying inmates held on federal charges, convictions, or detainers and covered by cost reimbursement agreements are not SCAAP eligible. • iiiveniies adjudicated deinquene regardless of the charges or length of custody, ars net SCRAP eligible. Only juvenile offenders who are convicted as aduits and who meet the qualifying SCAAP criteria may be Eligible Inmates Applicants may submit records of inmates in their custody during the reporting period who: • Were born outside the United States or one of its territories and had no reported or documented claim to U.S. citizenship, • Were in the applicant's custody for 4 or more consecutive days during the reporting period. • Were convicted of a felony or second misdemeanor for violations of state or local law. • Were identified and reported as undocumented, using due diligence. The U.S. Department of Homeland Security will make the final determination on the status of submitted inmate records for undocumented alien purposes. Inmates may qualify for SCAAP purposes if they were: • Persons who entered the U.S. without inspection or at any time or place other than as designated by the Attorney General. • Persons in deportation or exclusion pnoceedIngs at the time they were taken into custody. • Non-immigrants who failed to maintain their non-immigrant status at the time they were taken into custody. Certain Mariel Cubans who otherwise meet these requirements. Total All Inmate Days The 'total all inmate days is the cumulative number of incarceration or detention days atbibutaole to all Inmates housed in the jurisdiction's facilities durieg the reporting period. It includes all inmates, regardless of their status, citizenship, disposition, or length of stay, including inmates held at contract facilities. A jurisdilicri can use the sum of all nightly, facility head counts for the 365 days in the reporting period. A jurisdiction detaried Or incarcerated 400 inmates during the current reporting cycle. 2,800 Each inmate was held for exactly 7 days. 1 (400 inmates x 7 days) P1'2010 SCRAP Guidelines and Applicatiun Page 2 Criminal Charges and Convictions To be eligible for reporting, inmates must have been convicted of a felony or second misdemeanor for violations of state or local law, arid housed in the applicant's state or local correctional faClIty for 4 or more consecutive days during the reporting period. All pretrial and post conviction time served from July 1, 2008 through June 3D, 2009 may be reported to Ba. EXAMPLES REPORTABLE DAYS i An alien was convicted of a felony dunng the reporting period end spent 20 days in [Nubia; detention and 60 additional days from the conviction. All 80 days occurred during 80 the reporting period _ An alien was convicted of a felony dieing the reporting period and spent 20 days in pretrial deten4.ion and 60 additional days from the coriviotior. The 20 pretrial detention 60 days and 40 t:ri- the sentenced days occurred in the reporting period: the remaining 20 days were served after June 30, 2009. An alien was convicted of a felony several years ago and is being held in pretrial detention on new charges. As this alien already qualifies based on the prior felony As calculated conviction, once he meets the minimum of 4 consecutive days in custody during the reporting period, the pretrial days may be reported to BiA, regardless of the outcome of the pending charges. An alien was convicted of a second misdemeanor and served 3 consecutive days as of ,.one 30, 2008, and 20 additional days attar June 30, 2008. This inmate cannot be 0 reported kr FY 2010, but will qualify for FY 2011. NOTE: The First 3 days of the Senlen,C19 are not reportable, regardless of what occurs with this jfimateln the future, _ Required inmate Data Format The detailed inmate file reflects the jurisdiction's good faith and due diligence efforts to identify and list undocumented criminal aliens housed in its correctional facilities. Required inmate data elements include the A- Number, if known; last, middle, and first names; date of birth; unique inmate number assigned by the applicant jurisdiction; foreign country of birth; date taken into custody; date released from custody; and the Federal Bureau of Investigation (FBI) number, if known. For inmates with aliases or multiple periods of incarceration: Creating a separate and distinct inmate record for each qualifying period of incarceration May Include eligible inmates incarcerated more than once during the reporting period. Similarly, inmates with known aliases may be reported by creating a separate and distinct inmate record for each name. The same unique inmate identification number Must be used for al i records associated with a single inmate, regardless of the name under which the inmate was incarcerated. Applications submitted without complete facility data and inmate records will not be considered for SCAAP funding. Country of Birth Codes Generally, a person born in the U.S. or a U.S. territory is a U.S. citizen and should not be reported. Any submitted inmate record that includes a country code not on the official ICE country codes list will be rejected. Any record with an official country code that does not specifically represent a foreign country (unknown) wiil only be considered in the award calculation if determined the inmate is undocumented or otherwise qualifies if the country provided by the Inmate is not on the official list, select a country with a close geographic proximity to the one named by the inmate. Alternatives to Traditional incarceration Inmates are not eligible if they served their incarceration incrementaly, such as through weekend incarcerations that enabled them to maintain employment Qualifying periods of incarceration must occur consecutively Over the course Of 4 or more days. Parole and Probation Violators Eligible inmates on parole or probation from qualifying convictions who are subsequently returned to the FY 2010 SCAAP Guidelines and Application Paw:. 3 custody of a state or local correctional facility may be eligible. Correctional Officers Correctional officers include employees, officers, and contractual staff whose pamaly responsibility is the centrol, custody, or supervision of persons detained and incarcerated, including correctional officers, deputy sheriffc, conectionalijail supervisors, shift commanders, chiefs of security, assistant wardens, and wardens, Transportation officers and others providing control, custody, or supervision Of inmates who are temporarily outside the maintaining facility are also eligible. Employees, officers, and contractual staff whose primary responsibility is proViding noncustody services to the facility or Its inmate population are riot SCAAF eligible, including office and secretarial support, administrative, housekeeping, maintenance, food, health, education, training, vocational, counseling, and medical staff. Staff who function ir dependently or outside the correctional facility, includng parole and probation agents, hearing officers, court commissioners, judicial, prosecutorial, aria public defenders, warrant and apprehension unite, and others are not eligible. Correctional Officer Salary Calculation Salary Information reported in the SCAAP application must roiled the total salaries and wages paid to full- and part-time correctional officers and others who meet the SCAAP definition. The reported sum should total the jurisdiction's actual salary expenditures for the reporting period, not an estimate or average. Correctional officer salary costs may include premium pay for specialized service, shift differential pay, and fixed-pay increases for time in service, It may also include overtime required by negotiated contract, Statute, or regulation such as union agreements, contractual/ obligations, and required post staffing minimums. Per Diem Costs Per diem cost is calculated by the SCAAP system, dividing the jurisdiction's total all inmate days into the total coredional officer salary costs.' During the FY 2007 reporting period, jurisdictions reported an average per diem cost of S30.30. BJA may require documentation to validate per diem costs or impose limits on the costs, SCAAP Award Calculation Once SCAAP data has been validated and analyzed, applicants will receive e-mail notification that awards are ready for online acceptance and drawdown. Formal acceptance of an award via GiviS is necessary for the electronic transfer of funds into the applicant's bank account of record. Applicants have 45 calendar days to accept awards through GMS once notice is provided. SCAAP payments must go to the jurisdictions' general fund. Payment Formula The following provides an overview of the method used to calculate SCAAP payments 1. Using financial data from applicants, a per diem rate is calculated for each jurisdiction. For FY 2007, the average per diem rate was $3020 per inmate. 2. Inmate data is provided to the U.S. Department of Homeland Security to validate inmate data for eligible, unknown, and invalid records. 3. Each jurisdiction's total eligible inmate days and a percentage of the unknown days are totaled then multiplied by the applicant's per diem rate to derive the total correctional officer salary costs for eligible arta unknown inmate days. The percentage used for unknown days is determined by a sliding scale; cities 00 percent; states 65 percent; and counties 80 percent of teetotal unknown inmate days. 4. The value of each applicant's correctional officer salary oasts associated with its eligible anc credited unknown inmate clays are totaled. Ti -is total value reflects the maximum amount . for SCARP reimbursement. A percentage factor is used to reflect the relationship between the maximum reimbursable salary costs and the appropriation. For FY 2009, this factor was approximately 35 15 percent. Variances A variance will exist between trio total salary costs reported by a jurisdiction and the final SCAAP payment amount, due to adjustments for unknown, ineligible, or invalid inmate records and the annual appropriation. Both the SCAAP system arid 13JA check for variances from prior year submissions for correctional officer staffing and salary levels, total bed count, and number of total inmate days. Page 4 FY 2010 SCAAP Guidelines and Applicalior PART 11: Anotving for FY 2010 SCAAP Funds FY 2010 Reporting Period The FY 2010 SCAAP reporting period is from July 1, 2008 through June 30, 2009. FY 2010 Registration and Application Deadlines Applications will be accepted through the online Grants Management System (GMS) beginning March 26, 2010, arid ending at 6:00 p.m. e.t, on May 7, 2010. GM Application Process The SCAAP Catalog of Federal Domestic Assistance (CFDA) number is 16.606. For questions or concerns at any point in the GMS process, Gall the SCAAP Help Desk at 1-202-353-4411. 1. Access GMS at hftpsetrants.ote.usdui.qov. 2. If you already have a GMS user ID, proceed to the GMS seen in. Even If your organization already has a user ID, you will not be considered registered for the solicitation until you have signed on to GMS and entered the appropriate solicitation, 3. If you do not have a GMS user ID, select New User? Register Here." After you have completed all of the required information, dick "Create Account' at the bottom of the page and to note your user ID and password, whioh are case sensitive. Within a few days, 13,JA will send an e-mail confirmation to newly registered applicants that their user ID and password have been approved and they are eligible to submit an applicati en. 4. Beginning October 1, 2003, a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number must be included in every application for a new award or renewel of an award. The DUNS number will be required whether an applicant is submitting an application on paper, through OJP's Grants Management System, or using the government-wide electronic portal (Grants. gov ). An application will not be considered cemplete until the applicant provides a valid DUNS number. Organizations should verify that they have a DUNS number or take the steps necessary to obtain one as soon as possible. Applicants can receive a DUNS number at no cost by calling the dedicated toleiree DUNS number request line at 1-800-333-0505. 5 After you have logged onto the system using your user ID and password, click or. 'Funding Opportunities." 6. Select the 'Bureau of Justice Assistance' from the drop-down list and click 'Search." This will narrow the list of solicitations within the Office of Justice Programs to those in BJA, 7. From the list of BJA grants, find "State Criminal Alien Assistance Program' and click "Apply Online." 8. Confirm that your organization is eggible to apply for this program by reading the text on the screen. If eligible, proceed by clicking °Continue." 9 Once you have reached this point, you are considered successfully registered. Online Inmate Data Reporting Process Select the file upload process below that best meets your needs. While you may change the method price to submitting the comeleted application to WA, note that the change from one process to another will overwrite and delete ail previous inmate record submissions. • Direct File Upload: The direct tie upload function allows you to submit inmate database records in a single ASCII-formatted file directly into GMS. File uploads must contain the mandatory data fields in the required format. File uploads that do not include the necessary information will be considered incomplete FY 2010 SC...AAP Guidelines and Application Page 5 and not eligible SCAAP funding. The SCAAP system provides you with an opportunity to correct files or add missing data prior to finalizing the application. • Direct Data Entry: The direct data entry function allows you to manually enter inmate data directly Into an online inmate data template, instead of creating a separate ASCII file. This approach may be best suited for jurisdielluns with smaller facilities or small criminal alien populations. Drop-down menus are provided for selecting incarceration dates, date of birth, and country of birth (complete country names are listed), During the file upload process, a red flashing bar will appear at the bottom of tee applicant screen. This bar will continue to flash until the inmate file upload is complete. Upon completion of the inmate tile upload, SCAAP GMS will provide the applicant with a 'File Upload States Report." This report will list the number of inmate records in tne upload and the number of inmate records that are complete. In addition, the report will provide a detailed list cf inmate records (by file number) that are incomelete or have data format errors and the nature of the error. Print this file upload status report for your records. If during the file upload process, your Internet browser times out or is disconnected, your Inmate file upload may not be complete. It is important that you check the "File Upload Status Report" and verify that all of your inmate records have been uploaded. When initiating a file upload, there is an approximate 10 second start-up delay. Once the file upload has actually begun, the estimated times for file uploads: 300 Inmate records — less than 1 minute; 7,800 inmate records = 3 minutes; 54,600 inmate records =15 minutes. Technical System Requirements Internet access is required to apply for SCAAP funding. Generally, Netscape Communicator 4.7 and Internet Explorer 5.5 are the earliest versions of the respective Internet browsers that may be used for successful SCAAP application system access. Contact your agency network administrator to determine if an internal firewall or agency Internet security system may be preventing direct access to the application system, or contact the GMS Help Desk for information regarding correct port settings. If you are a prior SCAAP user, the browser bookmark may not work properly and an attempt to access the SCAAP application site may generate a message advising that the *page cennot be displayed: Delete the bookmark and manually type the URL into the browser address line. Internet User Accounts Government officials from the applying jurisdictions must establish the OJP GMS user accounts for SCAAP. Non-government officials may not establish user accounts on behalf of applying jurisdictions. When establishing a user account, sheriffs or chiefs of police are not considered CEOs, but they may serve as the contact persons establishing the SCAAP user accounts on behalf of the CEOs. All applications must be filed in the name of the state or unit of government and must include the jurisdiction's CEO's name, official title, and e- mail address. Application Resubmissions BJA may return a submitted application with incomplete or inaccurate data to the applicant for corrections, and wM notify both the CEO and the SCAAP contact, via the e-mail address of record, that their application needs to be corrected and resubmitted by a certain date to be considered for SCAAP funding. Pi, 2010 SCMP Guidelines and Applicabon Page Et • FINANCE COMMITTEE Motion carried unanimously on a roll call vote. FINANCE COMMITTEE FL— I-44-- FISCAL NOTE (MISC. 1k 10290) November 3, 2010 BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE — GRANT YEAR 2010 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) REIMBURSEMENT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule X11-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The United States Department of Justice, Bureau of Justice Assistance, awarded the Sheriffs Office $66.187 in reimbursement funding for its State Criminal Alien Assistance Program. 2. The reimbursement period for Grant Year 2010 is July 1. 2008, through June 30, 2009. 3. No County match is required. 4. The County anticipated funding in the amount of $82,000, as reflected in the FY 2010 Budget. However, the grant award is $15,813 less than the budgeted amount. 5. The grant award of $66,187 will be posted in FY 2010 to offset the FY 2010 expenses incurred in FY 2010. Reso1ution #10290 November 3. 2010 Moved by Long supported by Coleman the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Bullard, Burns, Coleman, Coulter, Douglas, Gershenson, Gingell. Gosselin, Greimel, Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts. Runestad, Scott. Taub, Woodward, Zack. (221 NAYS. None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Ruth Johnson Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 3, 2010, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac. Michigan this 3 of November, 2010. Gat Ruth Johnson, County Clerk