HomeMy WebLinkAboutResolutions - 2010.10.21 - 10277Miscellaneous Resolution #10264
BY: Commissioner Tim Burns, District 19
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION - CROOKS ROAD MEIJER TO EQUITY - CLAWSON - PROJECT NO.
50311
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the discretionary Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads located within the boundaries of an Oakland County CVT and under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party Road
Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
#10045, provides that any discretionary Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tri-Party Program fund balance and may be made only after
completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city,
village, or township (CVT) have identified a specific project and said
project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project
and transferred said appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits
to the Board of Commissioners Finance Committee a resolution
authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance
for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds may be released from the
Tr-Party Program designation account; and
WHEREAS the City of Clawson, along with the Road Commissioner for Oakland County
has identified a specific project and said project is ready to be undertaken
immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third
(1/3) share of the funding for the identified project in the City of Clawson and
said appropriation has been transferred to a specific project account; and
WHEREAS the City of Clawson has demonstrated that it has authorized its one-third
(1/3) share of the funding for the specified project and has executed a written
contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2010 authorized
amount of Tr-Party Road Improvement funding for the City of Clawson is $4,083.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the City of Clawson as eligible for
appropriation and authorizes the release of the specified Tr-Party Road
Improvement Program funds from the Oakland County General Fund Designated Fund
Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland County,
Oakland County Fiscal Services and the City of Clawson.
Chairperson, I move the adoption of the foregoing Resolution.
Tim Burns, District 19
Resolution #10264 October 6, 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Enclosure 31001 Lahser Road
Beverly Hills, AM
48025
248-645-2000
FAX
248-645-1349
: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
=ROAD
COMMISSION
for OAKLAND COUNTY September 16, 2010
QUALITY LIFE THROUGH GOOD ROADS
ROAD COMMISSON FOR OAKLANO :AUNTY
'WE CARE"
3oard of Road Commissioners
Gregory C. Jamian
Commissioner
Richard G. Skarritt
Commissioner
Eric S. Wilson
Commissioner
Brent 0. Bair
Managing Director
Dennis G. Kolar, P. E.
Deputy Managing Director
County Highway Engineer
Ms. G. Kukuk, Clerk
425 North Main Street
Clawson, Ml 48017-1555
Re: PROJECT NO. 50311, CROOKS ROAD
MEIJER TO EQUITY
LOCAL COST PARTICIPATION AGREEMENT
Dear Ms. Kukuk:
A fully signed and executed agreement for the above mentioned
project is enclosed.
The agreement was approved and subsequently signed by Brent
0. Bair, Managing Director at the regularly scheduled Board
meeting of Thursday, September 16, 2010.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
WEE.4.74.66it;
Patricia Z. Wierzbitki
Deputy-Secretary /Clerk of the Board
Ism
br,.."F
$CjirD4S-3
TOO
248-645-9923
www.rcocweb.org
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Crooks Road
Meijer to Equity
City of Clawson
BOARD Project Number 50311
This Agreement, made and entered into this ILk day of .SEXCE_Akbtri-- , 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Clawson, hereinafter referred to as the
COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the reconstruction of
Crooks Road from Meijer to Equity, as described in Exhibit "A", attached hereto, and made a
part hereof, which improvements involve roads under the jurisdiction of the BOARD and within
the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $600,000, and
WHEREAS, the said PROJECT involves designated and approved funding in accordance
with the Tr-Party Program in the amount of $12,248 which amount shall be paid through equal
contributions by the BOARD, the COMMUNITY and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor, force account and
construction engineering.
3. The estimated total PROJECT cost of $600,000 shall be funded as follows:
a. The BOARD will contribute $587,752.
b. Tri-Party Program funding is not to exceed $12,248.
c. Any PROJECT costs above the Tr-Party Program funding of $12,248 will
be funded 100% by the BOARD.
4. After execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $4,083 (being 100% of the COMMUNITY'S Tri-Party
contribution) on April 1, 2011.
5. After execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $4,083 (being 100% of the COUNTY'S Tr-Party contribution) on
April 1, 2011
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
7126110.50311 .CofClawson. Crooks 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Managing Director
City of Clawson
By ?Vcau...1 G.LL
RS Director of Public Works/Engineering Services
Its
7/26/10.50311.Cofelawson. Crooks 3
EXHIBIT A
TRI-PARTY PROGRAM
2010
County Supported Road Improvements
Crooks Road
Meijer to Equity
City of Clawson
BOARD Project No. 50311
The reconstruction of Crooks Road from Meijer to Equity.
ESTIMATED PROJECT COST
Contractor Payments
Construction Engineering (RCOC Labor)
Force Account
Total Estimated Project Cost
$500,000
75,000
25 000
$600,000
COST PARTICIPATION BREAKDOWN
_
COMMUNITY COUNTY BOARD TOTAL
Board Contribution $ 0 $ 0 $587,752 $587,752_
_FY10 Tri-Party Program 4,083 4,083 4,082 $ 12,248
TOTAL SHARES $ 4,083 , $ 4,083 $591,834 $600,000
7/26/10.50311 .CofClawson. Crooks 4
. ,
Resolution #10264 October 6, 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections.
$4,083
$4,083
FISCAL NOTE (MR #10264) October 21, 2010
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION — CROOKS ROAD MEIJER TO EQUITY — CLAWSON -
PROJECT NO. 50311
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous
Resolution #09290 which designated $1,000,000 in fund balance for the 2010
Tr-Party program for projects managed by the Road Commission for Oakland
County (RCOC).
2. Funding of $4,083 is available in the General Fund Designated Fund Balance for
Tri Party 2010 and prior funding (account #371510) for project 50311,
reconstruction of Crooks Road from Meijer to Equity.
3. The FY 2010 budget be amended as follows:
General Fund #10100
Revenue FY 2010
10100 9010101-196030-665882 Planned Use of Fund Balance $4,083
Total Revenues $4,083
Expenditures
10100-9010101-153010-740135 Tri Party
Total Expenditures
FlCE COMMiTTEE ez C>
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Greimel and
Woodward absent.
I IRBY APPV THE •IREGOING RESOLUTION
44r
Resolution #10264 October 21, 2010
Moved by Runestad supported by Coleman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Bullard, Burns, Capello, Coleman, Douglas, Gershenson, Gosselin, Greimel, Hatchett,
Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Scott, Taub, Woodward,
Zack. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent
Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21, 2010,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 21 st day of October, 2010.
ewt
Ruth Johnson, County Clerk