HomeMy WebLinkAboutResolutions - 2010.10.21 - 10278Miscellaneous Resolution #10266
BY: Commissioner John A. Scott, District 5
RE: BOARD OF COMMISSIONERS - TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION - CITY OF LAKE ANGELUS GRAVEL ROAD IMPROVEMENT -
PROJECT NO. 50592
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the discretionary Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads located within the boundaries of an Oakland County CVT and under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution 409221 established the revised Tr-Party Road
Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution 409221, as amended by Miscellaneous Resolution
410045, provides that any discretionary Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance and may be made only after
completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city,
village, or township (CVT) have identified a specific project and said
project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project
and transferred said appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representlng the CVT requesting the project submits
to the Board of Commissioners Finance Committee a resolution
authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance
for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds may be released from the
Tr-Party Program designation account; and
WHEREAS the City of Lake Angelus, along with the Road Commissioner for Oakland
County has identified a specific project and said project is ready to be
undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third
(1/3) share of the funding for the identified project in the City of Lake Angelus
and said appropriation has been transferred to a specific project account; and
WHEREAS the City of Lake Angelus has demonstrated that it has authorized its one-
third (1/3) share of the funding for the specified project and has executed a
written contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2010 authorized
amount of Tr-Party Road Improvement funding for the City of Lake Angelus is
$7,60e.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the City of Lake Angelus as eligible for
appropriation and authorizes the release of the specified Tr--Party Road
Improvement Program funds from the Oakland County General Fund Designated Fund
Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland County,
Oakland County Fiscal Services and the City of Lake Angelus.
Chairperson, I move the adoption of the foregoing Resolution.
John A. Scott, District 5
Board of Road Commissioners
Gregory C. Jamian
Commissioner
Richard G. Skarritt
Commissioner
Eric S. Wilson
Commissioner
Brent O. Bair
Managing Director
Dennis G. Kolar. P.E.
Deputy Managing Director
County Highway Engineer
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-1349
=ROAD
COMMISSION
for OAKLAND COUNTY September 16, 2010
CRJALITT LIFE. THROUGH Goon ROADS
ROAD COMMISSION FOR OAKLAND COUNTY
WE CARE"
Ms. Rosalie Lake, Clerk
45 Gallogly Road
Lake Angelus, MI 48326
Re: PROJECT NO. 5059Z CRY Of LAKE ANGELUS
GRAVEL ROAD IMPROVEMENT PROGRAM
LOCAL COST PARTICIPATION AGREEMENT
Dear Ms. Lake:
A fully signed and executed agreement for the above mentioned
project is enclosed.
The agreement was approved and subsequently signed by Brent
0. Bair, Managing Director at the regularly scheduled Board
meeting of Thursday, September 16, 2010.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
--A?•
Patricia Zniierzbicki
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
10L-Liv )
7 bob pDc1,3,4
TDD
246-645-9923
www.rcocweb.org
COST PARTICIPATION AGREEMENT
2010 GRAVEL ROAD PROGRAM
City of Lake Angelus
BOARD Project No. 50592
This Agreement made and entered into this lLietA.. day of CUT , 20101
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Lake Angelus, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading
and chloride of gravel on Lake Angelus Road from Rohr Road to Baldwin Road, which are under
the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part
hereof, which are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $22,800; and
WHEREAS, the PROJECT involves certain designated and approved funding in
accordance with the Tri-Party Program, in the amount of $22,800 which amount shall be paid
through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board
of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT costs and wish to commit that understanding to
writing in the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
I. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
3. The cost of the PROJECT shall be funded in accordance with the following:
a. Tri-Party Program funding in the amount of $22,800.
b. All PROJECT costs above the Tri-Party Program funding of $22,800 will be
the responsibility of the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $7,600 (being 100% of the COMMUNITY'S share of the
estimated PROJECT cost).
5. After execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $7,600 (being 100% of the COUNTY'S Tr-Party contribution) on
October 6, 2010.
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
7/26/10 #50592.COLICAngelus.GR I P 2
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Managing Director
By
Its
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
7/26/10 #53592 COLKAngelus.GRIP 3
EXHIBIT A
TRI-PARTY PROGRAM
2010 Gravel Road Program
County Supported Road Improvements
In The
City of Lake Angelus
BOARD Project No. 50592
Apply gravel and chloride on Lake Angelus Road from Rohr Road to Baldwin Road.
ESTIMATED PROJECT COST
Contractor Payments $22,800
BREAKDOWN OF SHARES
FUNDING COMMUNITY BOARD COUNTY _ TOTAL
FY10 Tr-Party $7,600 $7,600 $7,600_, $22,800 _
7/26/10 #54592.CotthAngetus .GR IP 4
*
Resolution #10266 October 6, 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections.
$7,600
$7,600
FISCAL NOTE (MR #10266) October 21, 2010
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION — CITY OF LAKE ANGELUS GRAVEL ROAD
IMPROVEMENT — PROJECT NO. 50592
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule Xil-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous
Resolution #09290 which designated $1,000,000 in fund balance for the 2010
Tr-Party program for projects managed by the Road Commission for Oakland
County (RCOC).
2. Funding of $7,600 is available in the General Fund Designated Fund Balance for
Tri Party 2010 and prior funding (account #371510) for project 50592, spreading
and chloride of gravel on Lake Angelus Road from Rohr Road to Baldwin Road.
3. The FY 2010 budget be amended as follows:
General Fund # 10100
Revenue FY 2010
10100 9010101-196030-665882 Planned Use of Fund Balance $7,600
Total Revenues $7,600
Expenditures
10100-9010101-153010-740135 Tri Party
Total Expenditures
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Greimel and
Woodward absent.
I HEREBY APPROVE THE FOREGOING RESOLUTION
1
Resolution #10266 October 21, 2010
Moved by Runestad supported by Coleman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Bullard, Burns, Capello, Coleman, Douglas, Gershenson, Gosselin, Greimel, Hatchett,
Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Scott, Taub, Woodward,
Zack. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent
Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21, 2010,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 21 st day of October, 2010.
Ga
Ruth Johnson, County Clerk