HomeMy WebLinkAboutResolutions - 2010.10.21 - 10282Miscellaneous Resolution #10270
BY: Commissioner Bill Bullard Jr., District 2
RE: BOARD OF COMMISSIONERS - TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION - CLARK ROAD AT RIDGEWOOD ROAD - SPRINGFIELD TOWNSHIP -
PROJECT NO. 50612
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the discretionary Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads located within the boundaries of an Oakland County CVT and under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party Road
Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
410045, provides that any discretionary Oakland County appropriation in support
of the Tr-Parry Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance and may be made only after
completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city,
village, or township (CVT) have identified a specific project and said
project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project
and transferred said appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits
to the Board of Commissioners Finance Committee a resolution
authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance
for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds may be released from the
Tri-Party Program designation account; and
WHEREAS the Charter Township of Springfield, along with the Road Commissioner for
Oakland County has identified a specific project and said project is ready to be
undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third
(1/3) share of the funding for the identified project in the Charter Township of
Springfield and said appropriation has been transferred to a specific project
account; and
WHEREAS the Charter Township of Springfield has demonstrated that it has
authorized its one-third (1/3) share of the funding for the specified project and
has executed a written contract for payment with the Road Commission for Oakland
County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2010 authorized
amount of Tr-Party Road Improvement funding for the Charter Township of
Springfield is $25,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Charter Township of Springfield as
eligible for appropriation and authorizes the release of the specified Tr-Party
Road Improvement Program funds from the Oakland County General Fund Designated
Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland County,
Oakland County Fiscal Services and the Charter Township of Springfield.
Chairperson, I move the adoption of the foregoing Resolution.
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Bill Bullard Jr., District 2
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
2c,oD, Aet e
September 30, 2010
Ms. Laura Moreau, Clerk
Charter Township of Springfield
12000 Davisburg Road
Davisburg, MI 48350
Re: PROJECT NO. 50612, CLARK ROAD
AT RIDGEWOOD ROAD
Dear Ms. Moreau:
A fully signed and executed agreement for the above mentioned
project is enclosed.
The agreement was approved and subsequently signed by Brent
0. Bair, Managing Director at the regularly scheduled Board
meeting of Thursday, September 30, 2010.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Clark Road
At Ridgewood Road
Charter Township of Springfield
BOARD Project Number 50612
This Agreement, made and entered into this Zi..54- day of _S---a-r-zivtmJa__ 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and Charter Township of Springfield, hereinafter referred
to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the installation of 500
feet of storm sewer, drainage structures and HMA paving on Clark Road at Ridgewood Road in
the Charter Township of Springfield, as described in Exhibit "A", attached hereto, and made a
part hereof, which improvements involve roads under the jurisdiction of the BOARD and within
the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $75,000; and
WHEREAS, the said PROJECT involves designated and approved funding in accordance
with the Tr-Party Program in the amount of $75,000 which amount shall be paid through equal
contributions by the BOARD, the COMMUNITY and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor.
3. The COMMUNITY'S share of the PROJECT cost is $25,000 and shall be funded
in accordance with the following:
a. The Tr-Party Program funding is not to exceed $75,000.
b. Any PROJECT costs above the Tr-Party Program funding of $75,000 will
be funded with any available Tr-Party Program Funds. If Tr-Party Funds
are not available, the COMMUNITY will be 100% responsible.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $12,500 (being 50% of the COMMUNITY'S Tr-Party
contribution).
5. After execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $12,500 (being 50% of the COUNTY'S Tr-Party contribution) on
October 6, 2010.
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, Ml 48328
Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
a/31/10 #50612Clark. SpgildTwp 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Its Mat-nine nirpri-or
Charter Township of Springfield
By/ / I) I
Its
8731110 4506 12Clark. SpgfIdTwp 3
EXHIBIT A
TRI-PARTY PROGRAM
2010
County Supported Road Improvements
Clark Road
At Ridgewood Road
Chatter Township of Springfield
BOARD Project No. 50612
The installation of 500 feet of storm sewer, drainage structures and HMA paving,
ESTIMATED PROJECT COST
Contractor Payments $75,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL 1
FY09 Tr-Party Program $18,573 $18,573 $18,573 $55,719
FY10 Tri-Party Program 6,427 6,427 6,427 $19,281
L TOTAL SHARES $25,000 $25,000 L $25,000 I $75,000
8/3100 #50612Clark. SpgfIdTwp 4
Resolution #10270 October 6, 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FINANCE COMMITTEE
FISCAL NOTE (MR #10270) October 21, 2010
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION — CLARK ROAD AT RIDGEWOOD ROAD —
SPRINGFIELD TOWNSHIP — PROJECT NO. 50612
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous
Resolution #09290 which designated $1,000,000 in fund balance for the 2010
Tr-Party program for projects managed by the Road Commission for Oakland
County (RCOC).
2. Funding of $25,000 is available in the General Fund Designated Fund Balance
for Tri Party 2010 and prior funding (account #371510) for project 50612,
installation of 500 feet of storm sewer, drainage structures and HMA paving on
Clark Road at Ridgewood Road.
3. The FY 2010 budget be amended as follows:
General Fund #10100
Revenue FY 2010
10100 9010101-196030-665882 Planned Use of Fund Balance $25,000
Total Revenues $25,000
Expenditures
10100-9010101-153010-740135 Tri Party
Total Expenditures
$25,000
$25,000
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Greimel and
Woodward absent.
Resolution #10270 October 21, 2010
Moved by Runestad supported by Coleman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Bullard, Burns, Capella, Coleman, Douglas, Gershenson, Gosselin, Greimel, Hatchett,
Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Scott, Taub, Woodward,
Zack. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THE FJPEGOIVESBLUTION
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STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21, 2010,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 21 st day of October, 2010.
t
Ruth Johnson, County Clerk