HomeMy WebLinkAboutResolutions - 2010.09.01 - 10311P.Iseelianeos Resolon 410204
BY: Commisstoner Bill Bullard Jr., 'District 2
RE: BOARD OF COMMISSIONERS — TRI —PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION — CHARTER TOWNSHIP OF HIGHLAND — CLYDE ROAD — PROJECT
NO. 50181
TO: Oakland Coecnty Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS stnce the l97Cs, the Oakland County .(i).aird cf COMMi$'5fOrlers has adthorireo
the discretionary Tri-Party Road Improvement Program to assist Oakland County's
cl.ties e vfllagos and townsnips (CV7s) with the construction, maintenance and
repair of roads located within the boundaries of an Oakland County CV:: and under
the sdpervision, direction and control of the Road Commission for Oakland Couhtv;
and
WHEREAS :.liscollaneous Resolution #09221 established the revised Tri-Party Road
Improvement Program - Fundino and Protect Approval Process; and
WHEREAS Xisaellaheous lesolution #09221, as amended by Hiscellaneos Rest
:CG5, Provides that any discretionary Oakiand County appropriation in scppert
of the Teri-Party Road Improvement Program shall be distributed only from the
aeslcjnated General Fund Tr-Party Program fund balance and may bc made only after
complce.ion of all of the following:
The Road Commission for Oakland County (RCOC and an inoividtial city,
village, or township (CVT) have identified a specific project ana
project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding :or the prelece
and transferred said appropriation to a specific project account; and
The CVT has authorized its l/3 share of the funding for the proect
has executed a written contract for payment with the RCOC; and
Comrjssioner(s) representing the CVT requesting the pro:ect submits
te tho 2card of Commissioners :Finance Committee a resolutloh
authorizing the appropriation of the County's
1/3 sharo of the project from the ,:3eheral Fond Designated Fend Ealanc
for '.1-r:1-Party Program. The resolution shall be approved by the Finahe
Committee and the full Board before any funds may be released from toe
Tr-Party Frogram designation account; and
WHEREAS the Charter Township of Highland, along witn the Road Commissioner tor
•..;akiarci County has identified a specific project and said project Is ready to be
undertaken immediately; and
WHEREAS the Road Commission for Oakland County hus appropriated its ohe-tni:d
share of the funding for the identified project in the Cnartor Towris7:7ip of
Highland and said appropriation has been transferred to a specific proect
acc.ount; and
WHEREAS the Charter Township of Highland has demonstrated that it has at:tborizee
its ohe-third (/".?( share of the funding for t speclile:1 project anO hJr
executed a written contract for payment with the Road Commission for Oakiond
Coenty; and
WHEREAS OaXiand Cot;hty's one-third 1/3) share of the Fiscal Year 201C authorized
amount of Tri-i7arty 7..-zoad Improvement funding for the Charter Township of Highlahc
NOW THEREFORE BE IT RESOLVED that the Oaklano County P,oard of Ci ia
hereey approves the project submitted by the Charter Township of ighland as
for knpropriution and authorizes the release of the specified Tri-l'art•
Road Improvement Eregram funds from the Oakland County Ceneral Fund -eesnted
Fund Baiane.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland c.c oty,
Cakiat:d County Fiscal Services and the Charter Township of Highland.
CneirperLon, = move the adoption of the foregoing Resolution,
g,tLe g(k.f2i2eLAJ dc7
13111 Bullard Jr., District 2
Board of Road Commissioners
Gregory C. Jamiart
Commissioner
Richard G. Skarritt
Commissioner
Eric S. Wilson
Comniisr.doner
Brent O. Bair
Managing Director
Dennis G. Kolar, P.E.
Deputy Managing Director
COuray Highway Engineer
31001 Lahser Road ism
l3everly Hills, MI
46025 Enclosure 3 3
=ROAD COMMISSION
for OAKLAND COUNTY
am./71. LIFE 3.Ji01)3/4 OCOP 140g:6 Fa.to pc!....mssiON •). 0.1.LAND
lAiE CARE
August 12, 2010
Ms. Mary McDonell, Clerk
Charter Township of Highland
205 North John Street
Highland, MI 48357
Re: CLYDE ROAD; HICKORY RIDGE TO STRATHCONA;
PROJECT NO. 50181
Dear Ms. McDonell:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Brent 0. Bair,
Managing Director at the regularly scheduled Board meeting of
Thursday, August 12, 2010.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
k)jtkzviL0.- EAL
Patricia Z.4Vierzbicki
Deputy-Secretary /Clerk of the Board
248-645-2000
FAX
248-645-1349
TDD
248-645-9923
www roocweb.org
cc: Dennis Lockhart
Thomas G. Noechel
COST PARTICIPATION AGREEMENT
PRELIMINARY ENGINEERING
Clyde Road Paving
Hickory Ridge Road to Strathcona
Charter Township of Highland
BOARD Project Number 50181
This Agreement, made and entered into this 24AN. day of k)(ou s-T , 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Highland, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD, and the COMMUNITY have programmed the preliminary
engineering for the gravel road paving of Clyde Road from Hickory Ridge Road to Strathcona,
as described in Exhibit "A", attached hereto, and made a part hereof, which improvements
involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which
improvements are hereinafter referred to as the DESIGN; and
WHEREAS, the estimated total cost of the DESIGN is $111,950 and
WHEREAS, the BOARD has entered into Contract Number 10-5462 with MDOT for
partial funding of the DESIGN with Federal High Priority Project Funds in the amount of
$89,560, and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MOOT to bear all costs of the DESIGN in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, said LOCAL MATCH involves certain designated and approved funding in
accordance with the Tri-Party Program, in the amount of $11,195, which amount shall be
comprised of equal contributions by the BOARD, the COMMUNITY, and the Oakland County
Board of Commissioners, hereinafter referred to a the COUNTY, in accordance with the Tr-
Party Program as detailed in Exhibit A, and
WHEREAS, the parties hereto have reached a mutual understanding regarding the cost
sharing of the DESIGN and wish to commit that understanding to writing in this Agreement
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the DESIGN, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
DESIGN along with all administration in reference thereto.
2. The BOARD has entered into Contract 10-5462 with MOOT for partial funding of
the DESIGN with federal funds in the amount of $89,560.
3. The BOARD shall contribute $11,195 to the total cost of the LOCAL MATCH.
4. The COMMUNITY shall contribute $11,195 to the cost of the LOCAL MATCH,
funded with TI-Party Program Funds.
5. Any LOCAL MATCH costs above the Tr-Party Program amount of $11,195 will be
the responsibility of the BOARD.
6. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $3,732 (being 100% of the COMMUNITY'S share of the
estimated total DESIGN cost).
7. After execution of this Agreement the BOARD shall submit an invoice to the
COUNTY for $3,732 (being 100% of the COUNTY'S share of the total estimated
DESIGN cost) on September 3, 2010.
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
8. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
05/00/07 * 49131/R oc liester/PE 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Managing Director
CHARTER
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7
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Its
Its
05108/07 # 49131/Rochester/PE 3
Preliminary Engineering
Less Federal Funding
LOCAL MATCH
$111,950
(89,560)
$ 22,390
EXHIBIT A
TRI-PARTYPROGRAM
2010
County Supported Road Improvements
Clyde Road Paving
Hickory Ridge Road to Strathcona
Charter Township of Highland
BOARD PROJECT NO, 50181
The performance of preliminary engineering which may include, but is not limited to a field
survey of the project, the development of a preliminary plan showing the proposed roadway
design and pavement cross section, the identity of potential issues affecting the proposed
paving, the preparation of a set of plans showing the existing conditions including property lines
and rights of way, obtaining utility information and mapping it on the plans, the preparation of
final plans and opinions of probable cost, obtaining soil borings in the project area, the
preparation of specifications and bid documents and other related work necessary to develop
the complete design,
ESTIMATED DESIGN COST
COST PARTICIPATION BREAKDOWN
COMMUNITY BOARD COUNTY ' TOTAL
FY10 Tr-Party $ 3,732 $ 3,731 , $ 3,732 $11,195
Contribution 0 11,195 0 $11,195
TOTAL SHARES $ 3,732 $ 14,926 $3,732 $22,390
05/08/07 # 49131/Rochester/PE 4
Resolution #10204 August 19, 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections,
CITCE C2MM1TTEE
•
h 'f
September 1. 10'0
FISCAL NOTE (MR *10204)
BY: FINANCE COMMITTEE, TOM MIDDLETON. CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION —CHARTER TOWNSHIP OF HIGHLAND — CLYDE
ROAD - PROJECT NO. 50181
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson. Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds.
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous
Resolution *09290 which designated 51,000,000 rn fund balance for the 2010
Tn-Party program for projects managed by the Road Commission for Oakland
County (RCOC).
2. Funding of $3,732 is available in the General Fund Designated Fund Balance for
Tri Party 2010 and prior funding (account #37151C) for project 50181 the
preliminary engineering for the gravel road paving of Clyde Road from Hickory
Ridge Road to Strathcona.
3. The FY 2010 budget be amended as follows:
General Fund * 10100
Revenue FY 20 -, 0
10100 9010101-196030-865882 Planned Use of Fund Balance $3,732
Total Revenues $3,732
Expenditures
10100-9010101-153010-740135 Tri Party
Total Expenditures
$3,732
3.732
Finance Committee Vote:
Motion carried unarli:ticu5iy on a roll call vote
Resolution #10204 September 1, 2010
Moved by Nash supported by Gosselin the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted.
AYES: Burns. Coulter, Douglas, Gershenson, Gingen, Gosselin, Greimel, Hatchett, Jackson,
Jacobsen. Long, McGillivray, Middleton, Nash. Potts, Runestad, Schwartz, Scott, Taub, Woodward,
Zack, Bullard. (22)
NAYS: None, (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted.
iONIM
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 1, 2010,
with the original record thereof now remaining in my office.
In Testimony Whereof. I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 1st day of September, 2010.
eat
Ruth Johnson, County Clerk