HomeMy WebLinkAboutResolutions - 2010.09.01 - 10312m Nash, '2istrict 13
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Xiscellanedus Resolution # 10205
BY:Commissioner.. Steven H. Schwartz, District 14; Jim Nash, District 15
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION - CITY OF FARMINGTON HILLS - ORCHARD LAKE ROAD -
PROJECT NO, 50551
TO: Oakland County Board of Commissioners
Chairperson, ---,adios and Gentlemen:
WHEREAS since the 1973s, the Oakland County Board of Commissioners nas authorized
tne discretionary Tr-Party Road Improvement Program to assist Oakland County's
cities, ves and townships FOWIs) with the construction, maintenance and
repair of roads iocated within the boundaries of an Oakiand County CVT annur.:2ier
the supervision, direction and control of the Road Commission for Oakland 7ounty;
and
WHEREAS :'',lscellandcas Resolution #C9221 established the revised Tri-Party F:ad
Tmprovement Program - Funding and Pro:est Approval Process; and
WHEREAS Xisoellanecus Resolution 409221, as amended by Xiscellaneous Resolution
#1i)345. provides that any discretionary Oakland County appropriation in sup-bort
of the Cri -Partv Road Improvement Program shall be distributed only trom the
designated General Fund Tri-Party Program fund balance and may be Ittade on4 after
completion at all of the following:
The Road Commission for Oakland County (RCOC and an lhc,ivid,laL city,
viliage, or township (CVT) have identified a specific pro:eet ano
proOeet is ready to be undertaken immediately; and
2. The RCOC has appropriated ft s 1/3 share of tno fuheing for the prbect
and transferred said appropriation to a specitic. project account; and
2. The ITT has authorized its 1/3 share of the funding for the project and
has executed a written contract for payment with the RCOC; and.
1. The Commissioner(s) representing toe CVT requesting the project submits
to the Ecard of Commissioners Finance Comrittee a resolull::n
authorizing the appropriation of the ;:n :,; 7.; y
1/2 share of the project from the General Fund Designated Fund
for 'fro-Farty Program, The resolution shall be approved by the FinaLe
Committee and the full. Board before any funds may be released from, tre
Tri-.Party Program designation account and
WHEREAS the City bf Farmington Hills, along with the Road Commissioner for
Oakland County has identified a specific project and said project is ready to be
undertaken Immediately; and
WHEREAS the Road Commission for Oakland County has appropriate'd its one -third
r1/3; share or tne funcing for the identified project in the City of Farmington
and said apprebriation has been transferred to a specific projet ac.ioant,
and
WHEREAS the City of Farmington Hills has demonstrated that has authoriza its
one-third (1/3) share of the funding for the specified project and has executed a
written bontract for payment with the Road Commission for Oakland County; and.
WHEREAS Oakland County's one -third (1/3 share of the Fiscal Year 2C10 aothsU nn
amount ot Tri-Party Rood :mprovement funding for the City of Farmington
NOW THEREFORE BE IT RESOLVED that the Oakland County Dcard of Cemm:ssi ..zner
hcreoy approves the project submitted by the City of Farmington ThUs as eiigible
for appropriation and authorizes the release of the specified Ti-Barty Rid
Improvement Program funds from the Oakland County General Fund Designated Fund
Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to fofward
of this adepted resolution to the Road COITS:LOE for Oakland County,
Gakland County Fisdal Services and the City of Farmington Hills.
Chairperson, we move the adoption of the foregoing Resolution.
.1:
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7
Board of Road Commissioners
Gregory C. Annan
Commissioner
Richard G. Skarritf
Commissioner
Eric S. Wilson
Comemssioner
Brent D. Bair
Managing Director
Dennis G. Kolar. RE.
Deputy Managing Director
County Highway Engineer
=ROAD COPIMISSION
for OAKLAND COUNTY
CAW, L.VE IHROUtik OW:
1,10,4.ISSIO47 0+,..0.40
WE CARE -
August 12, 2010
Ms. Kathryn A. Dornan, Clerk
City of Farmington Hills
31555 W. Eleven Mile Road
Farmington Hills, MI 48336-1165
Re: ORCHARD LAKE ROAD; NORTH AND SOUTH OF 1-696;
PROJECT NO. 50551
Dear Ms. Doman:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Brent 0. Bair.
Managing Director at the regularly scheduled Board meeting of
Thursday, August 12, 2010.
Please contact Thomas G. Noechel at (248) 645-2000 ext. 2266 to
answer questions or for additional information.
Sincerely,
31001 Lahser Road
Beverly Hills, MI
48025
Patricia Z.Wierzbicki
Deputy-Secretary /Clerk of the Board
Ism
Enclosure
(-1 C.,
S- ?", r13, Clo 0,, (
248-645-2000
FAX
248-645-1349
TOO
248-645-9923
www.rcocweb.org
cc: Dennis Lockhart
Thomas G. Noechel
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Orchard Lake Road
North and South of 1-696
City of Farmington Hills
BOARD Project Number 50551
This Agreement, made and entered into this V2.-Mk day of Q,oct,u&--r , 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Farmington Hills, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the milling and asphalt
resurfacing of Orchard Lake Road north and south of 1-696, as described in Exhibit "A", attached
hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the
BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the
PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $475,307; and
WHEREAS, the said PROJECT involves designated and approved funding in accordance
with the Tr-Party Program in the amount of $475,307 which amount shall be paid through equal
contributions by the BOARD, the COMMUNITY and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include preliminary engineering, construction engineering,
force account and total payments to the contractor.
3 The estimated total PROJECT cost of $475,307 shall be funded as follows:
a. The Tri-Parly Program funding is not to exceed $475,307.
b. Any PROJECT costs above the Tr-Party Program funding of $475,307 will
be funded first with any available Tr-Party Program Funds. If no Tr-Party
Program Funds are available, any PROJECT cost above $475,307 will be
funded 100% by the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $79,218 (being 50% of the COMMUNITY'S total contribution).
5. After execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $79,218 (being 50% of the COUNTY'S Tr-Party contribution) on
August 12, 2010.
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S total contribution, not
to exceed $79,218.
As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tri-Party contribution not to exceed $79,218.
8. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
6121110 #50551/CityFarmHi1ls/OrthardLk. 2
(&za__ eAL Its
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Managing Director
City of Farmington Hills
By
'—EL
Its -32 T (r efk
Its
4 it 0 tc. 20L-1‹.
6121/10 #50551/CityFarmHills/Orchardlk. 3
Preliminary Engineering
Construction Engineering
Force Account
Contractor Payments
$ 5,000
15,000
5,000
4503Q7
Total Estimated Project Cost $475,307
EXHIBIT A
TRi-PARTY PROGRAM
2010
County Supported Road Improvements
Orchard Lake Road
North and South of 1-696
City of Farmington Hills
BOARD Project No. 50551
The milling and 3" asphalt resurfacing of Orchard Lake Road north and south of 1-696.
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY08 Tr-Party Program $ 1,173 $ 1,173 $ 1 1 172 ' $ 3,518
i FY09 Tr-Party Program 102,402 102,402 102,403 $307,207
FY10 Tr-Party Program 54,861 54,861 54,860 $164,582
TOTAL SHARES $168,436 $158,436 $158,435 - $475,307
6/21/10 #50551/CityFarm H ills/Oraha rd Lk. 4
Resolution #10205 August 19, 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections.
September 1,2010
FISCAL NOTE (MR #10205)
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION — CITY OF FARMINGTON HILLS — ORCHARD LAKE
ROAD - PROJECT NO. 50551
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous
Resolution #09290 which designated $1,000,000 in fund balance for the 2010
Tr-Party program for projects managed by the Road Commission for Oakland
County (RCOC).
2. Unused Tr-Party funding of $3.928.942 accumulated from Oakland County
appropriations from FY 2009 ard prior was returned from RCOC and is
designated in the County General Fund (account #371509).
3. Funding of $103,575 is avaiiable in the General Fund Designated Fund Balance
for Tri Party 2009 and prior funding (account #371509) for project 50551 milling
and asphalt resurfacing of Orchard Lake Road north and south off-696.
4. Funding of $54,861 is available in the General Fund Designated Fund Balance
for Tri Party 2010 funding (account #371510) for the balance of the above
mentioned project.
5. The FY 2010 budget be amended as follows:
General Fund #10100
Revenue FY 2010
10100 9013101-196030-665882 Planned Use of Fund Balance $158,436
Total Revenues $158,436
Expenditures
10100-9010101-15301C-740135 Tri Party $158,436
Total Expenditures $158436
Finance Committee Vote:
Motion care .:1 unanimously on a roll call vote
A E COMM)--TTEE
f/71
Resolution #10205 September 1, 2010
Moved by Nash supported by Gosselin the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted.
AYES: Burns, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson,
Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward.
Zack, Bullard. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted.
I HEREBY. APPROVE)1EIREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I. Ruth Johnson. Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 1, 2010,
with the original record thereof now remaining in my office.
In Testimony Whereof. I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 1st day of September, 2010.
eat
Ruth Johnson, County Clerk