HomeMy WebLinkAboutResolutions - 2010.09.01 - 10313.7vellanocus Resolution #10206
BY: Commisioner Shelley G. Taub, District 16
RE: BOARD OF COMMISSIONERS - TRI -PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION - CITY OF ORCHARD LAKE VILLAGE - PONTIAC TRAIL; AT OLD
ORCHARD TRAIL - PROJECT NO. 50561
TO: Caklhol Ccunty Beard of Commissioners
Chairperson, Ladies and Sentiumen:
WHEREAS since the 197Cs, the Oakland County Dcaro cf Commissioners Inas aut.rried
toe discretionary trl-FLrty Road :mprovement Program to assist Oakland
cities, villages and townships CVT3) with :he construction, maintenance .1:H
repair of roads located within the boundaries of an Oakland County ',77T and thidel
the supervision, direction and control of the Road Commission for C:akaand
aLca
WHEREAS Misellanecus :-.asoiution *09221 established toe revised '.r.t-Party
Improvement Fregram - Funding and Frciect Appreval Process; and
WHEREAS Misseilaneous Resolution *05'221, as amended by Miscellaneous Resoluiph
*10:-j45,
pr coca that any discretionary Oakland County approb.rition in u..:ort
of the Tri-Party Road mprovement Prcgram shall be distributed ehiy
coo: oh General Fund Tr-Party Program fund balance and may be made
•ohpletich of ai: of the following:
1. The Road Comr.ission for Oakland County ;RCOC) and an lndividual city,
village, or township (CVT) have identified a specific project and said
proect is ready to be undertaken immediateiy; and
2. The RC:CC has appropriated its 1/3 share of the funding for the orojcot
and transferred said appropriation sp e cific pre;e:t coon:; coo
The CV7 has authorized 1/3 snare of the funding for the pro ,.,h_:t ahu
has executed a written contract for payment with the ,tnd
4. The Commissioner(s) representing the CV: requesting the projeo: ic
to the Board of Commissioners Finance Committee a r -azGl ._;ti,
authorizig the appropriation of tne County:2.
1/3 share ef the project from the General Fund Desi:gnated ":7'unti Balahee
for Tri-Party Program. The resolution shala be approved by toe Finahee
Cohmittee and the full Board before any funds may be released fr:J,71
71-f-P:Ay Program designation account; rind
WHEREAS the City of Orchard Lake Village, aloe with the Road Ccmmisiohr tOf
Oarciaod County has identified a specific project and said profect is ready ie be
undertaken immediately; and
WHEREAS the Read Commission for Oakland County has appropriated its ene-tCird
share of the funding for the identified project in the City of Orchard La ...e
Viiiaoe and -3.aid appropriation has teen transferred to a specific projec!:
account; and
WHEREAS the City of Orchard Lake Village has demonstrated that it has authorized
its. one-third (1/3 share of the funding for the specified pioje -.-t end na.:
execJted a written contract for payment with the Road a):':110L r01-
ounty; ano
WHEREAS Oakland County's one-third (1/3 share of toe Fiscal Year 2:313 authorized
amoant of Ii-Party Road Omprovement funding for the City of Orchard lake Viiiage
is14,4C3.
NOW THEREFORE BE IT RESOLVED that the Oakiand Ceunty Beard of Como.
hreby approves rho project submitted by the City of Orchard LYKE
eligible for appropriation and authorizes the release of the :Fpe(.7iffed
Read Improvemcnt P'rogram funds from the Caklanc
End Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk L'5 recluested 77%
ceole.,: of thcs acoptec resolution to the Road Commission for Oakland.
•.,ak:_and County Fiscaa Services and the City of Orchard Lake Vilia,i7e.
Chairperson, : move the adoption of the forelcing
4343gAn
Di,trt.:77
3oard of Road Commissioners
Gregory C. Jarnian
Coirmissioner
Richard G. Skarritt
Commissioner
Eric S. Wilson
Commissioner
Brent O. Bair
Managing Director
Dennis G. Kolar, P,E.
Deputy Managing Director
County Highway Engineer
Ism
(f 31001 Lahser Road
Beverly Hills, MI
48025 Enclosure
=ROAD
COMMISSION
for OAKLAND COUNTY
VIjTY LIFE GQ04 ROADS
POAD WM145510'4 FOP OAKLANO
cAnE-
August 12, 2010
Ms. Janet Overholt Green, Clerk
City of Orchard Lake Village
3955 Orchard Lake Road
Orchard Lake, MI 48323-1605
Re: PONTIAC TRAIL; AT OLD ORCHARD TRAIL; PROJECT NO.
50561
Dear Ms. Overholt Green:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Brent 0. Bair,
Managing Director at the regularly scheduled Board meeting of
Thursday, August 12, 2010.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
Patricia 1\-1/Vierzbicki
Deputy-Secretary /Clerk of the Board
248-645-2000
FAX
245-645-1349
TDD
248-645-9923
www.rcocweb.org
cc: Dennis Lockhart
Thomas G. Noechel
COST PARTICIPATION AGREEMENT
Pontiac Trail
At Old Orchard Tail
City of Orchard Lake Village
BOARD Project Number 50561
This Agreement, made and entered into this 2-30,1/4. day of 'Au ce , 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Orchard Lake Village, hereinafter referred
to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the installation of a
traffic signal at the intersection of Pontiac Trail and Old Orchard Trail, as described in Exhibit
"A", attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $43,200; and
WHEREAS, the said PROJECT involves designated and approved funding in accordance
with the Tri-Party Program in the amount of $43,200 which amount shall be paid through equal
contributions by the BOARD, the COMMUNITY and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor and force accounts.
3. The actual total cost of the PROJECT cost shall be funded in accordance with the
following:
a. Tr-Party Program funding is not to exceed $43,200.
b. Any PROJECT costs above the Tr-Party Program funding of $43,200 will
be funded with any available Tri-Party funds, if no Tr-Party funds are
available any additional costs will be 100% funded by the COMMUNITY.
4, Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY for $7,200 (being 50% of the COMMUNITY'S Tr-Party
contribution).
5. After execution of this agreement the BOARD shall submit an invoice to the
COUNTY for $7,200 (being 50% of the COUNTY'S Tr-Party contribution) on
September 1, 2010.
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S Tr-Party contribution,
not to exceed $7,200.
7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tri-Party contribution not to exceed $7,200.
8. Upon receipt of said invoices, the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
7/22/10 #50561 fertyOrchardLK/Signal 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Managing Director
City of Orchard Lake Village
1.111
By 4017
Its 1A ctn cL
it s ,
7722110 #50561/CityOrchardLK/Signal 3
BOARD COUNTY
$14,400 $14,400
I COMMUNITY
FY 2009 Tr-Party Proaram $14,400
TOTAL
$43,200 ,
EXHIBIT A
TRI-PARTY PROGRAM
2010
Pontiac Trail
At Old Orchard Trail
City of Orchard Lake Village
BOARD Project No. 50561
The installation of a traffic signal.
ESTIMATED PROJECT COST
Force Account (Materials)
Force Account (Labor)
Contractor Payments
Total Cost
$ 2,400
$ 8,000
$32,800
$43,200
COST PARTICIPATION BREAKDOWN _
7/22/1 0 #50561 /CityOrcharciLK/Signal 4
Resolution #10206 August 19. 2010
The Chairperson referred the resolution to the Finance Committee. There were no objections.
September 1, 2010
FISCAL NOTE (MR #10206)
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION — CITY OF ORCHARD LAKE VILLAGE — PONTIAC
TRAIL; AT OLD ORCHARD LAKE - PROJECT NO. 50561
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen .
Pursuant to Rule XII-C of this Board. the Finance Committee has reviewed the above
referenced resolution and finds:
1. Unused Tr-Party funding of $3.928.942 accumulated from Oakland County
appropriations from FY 2009 and prior was returned from RCOC and is
designated in the County General Fund (account #371509).
2. Funaing of $14,400 is available in the General Fund Designated Fund Balance
for Tri Party 2009 and prior funding (account #371509) for project 50561
installation of a traffic signal at the intersection of Pontiac Trail and Old Orchard
Trail.
3. The FY 2010 budget be amended as follows:
General Fund # 10100
Revenue FY 2010
101009010101-196030-665862 Planned Use of Fund Balance $14,400
Total Revenues $14,40Q
Experrodures
10100-9010101-153010-740135 Tri Party §14.400
Total Expenditures S14 ,400
Finance C=mittee Vote:
XV7lon uarried unanimously on a roll call vote
Resolution #10206 September 1, 2010
Moved by Nash supported by Gosselin the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted.
AYES: Burns, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel. Hatchet Jackson,
Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz. Scott, Taub, Woodward.
Zack, Bullard. (22)
NAYS. None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 1, 20'. 0,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac.
Michigan this 1st day of September, 2010.
eat
Ruth Johnson, County Clerk