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Home My WebLink AboutResolutions - 2010.09.23 - 10333• it REPORT#10223 September 23, 2010 BY: Finance Committee, Thomas Middleton, Chairperson IN RE: MR #10223 - BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION - CHARTER TOWNSHIP OF WHITE LAKE GRAVEL ROAD IMPAROVEMT PROGRAM - PROJECT NO. 50582 To: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution on September 16. 2010, reports with the recommendation that the resolution's title be amended to strike "IMPAROVEMT" and insert "IMPROVEMENT". Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Coulter absent. r Kisoeilaneoes Resolution 410223 BY: Commissioner :rm Runes:ad, District 6 RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION - CHARTER TOWNSHIP OF WHITE LAKE GRAVEL ROAD IMPAROVEMT PROGRAM - PROJECT NO. 50582 Oakland County Board of Commissioners Ladies and Gentlemen: WHEREAS since the 1370s, the Oakand County Board of Commissioners has aLitho the discretionary Tr-Fatty Road Improvement Program to assist Oakiand cities, vilia:=T:es and townships ;CliTs: with the construction, maintcnahee repair of roads locates; within the boundaries of an Oakland County CT: .end. uhdei tne suporvision, direction and control of the Road Commission for Dakland luun WHEREAS Kisrellaneous Resolution 409221 established the revised Lri -?artv Read Iitvoc7.cnt 2roram. - Fanding and Project Approval Process; and WHEREAS Yi:seellaneous Resolution 409221, as amended by Xiscollanecue eon pr•videa that any discrettonary Oakland County appropriation in suppo:: or the Tri Party Road :mprovemeht Program shall be distributed o Lf ,= 7H , designated &Literal Fund Tr:-?arty Program fund balance and nay be made c]./ alier- complc_ion of all or the following: The 'Road Comm.ission for Oakland County (F.COC and an indrviduaL vide, or township ::CVT) have identified a spoci77 ic r)00e0 000 prdi'.ect ready to te undertaken immediately; and The RCOC Las appropriated its 1/3 share of the funding and transferred said appropriation to a specific p -1-7jort ac .;:jr!t; 3. :he CV: has authorized 7:ts 1/3 share of the funding for the project ard has executed a written contract for payment with the ROTC; ComiTissioner(s) representing the CV: requesting the prdjeut .aubmits 70 the Board of Commissioners -zinance Committee a resolt;t1on authorizing the appropriation of the County's 1/3 share of the project from the General Fund Designated Tund BAihoe for Tri-?arty Program. The resolution shall be approved by the Fihahce rottee and the full Board before any funds may be rele,:sed fim the lri-Party Frogram designation account; and WHEREAS the Charter Townsnip of White Lake, along with the Fooc 077.iELLCCI Coenty 'has identified a specific prolect and salt projt in nea.cic to uhortaken immediately; and WHEREAS the Road Commission for Oakland County has appropriated its one--terra :./3; share of hc rending for the identified project in the Charter TowLalp W::,ite Lake ahd said appropriation has becn transferred to a specirio proct JC-:2 -C.c.=t; COO WHEREAS too Charter Township of White Lake has demonstrated hat it na authorized its one-third '.1,/3) share of the funding for the specified prdlf,:t one r:as executed a written contract for payment with rh.e Road Commission !,7,_f To and WHEREAS Oakiand County's •ne-third (1/3 share of the Fiscal Year 2)1-':) amount of Tri-Party Road improvement funding for the Charter Townshio of Whi'_o lake is $ 16,9:?5. NOW THEREFORE BE IT RESOLVED that the Oakland County Board or Co,:missionsrs er.et.v arcro',en the project submitted by the Charter Township of White Lakeas elio:lble for appropriation and authorizes the release of the specified Tri-=,ir -y ROt I:Trovement Prc,grarl funds from the Oakland County Geherel Fund cc :'und BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to foi,aid iopics of this adopted resclution to the Road Commission for Oland 0,ik1J7.d booty 1:iscal Services and the Charter Township of White Lake. Lairperaoh, T move the adopton of the foregoing Resolution. TIm Runestad, DistriC 0 =ROAD COMP /55/ON for OAKLAND COUNTY QUALITY LIFE 111HOLF3H &COD FIOA:',E WAD C-004FE•130n4 FO. (JAKLAM)CQLNTY TIE CAFIE" Board of Road Commissioners Gregory C. dainian Corom,ssior;er Richard 0, Skarritl cornos5,ionet Eric S. Wilson Comml55ionet Brent a Bair Managing DirCVor Dennis G. Kollar. P.S. Deputy Managiqg arecrcr County Highway Eqpneer August 26, 2010 Mr. Terry ley, Clerk Charter Township of White Lake 7525 Highland Road White Lake, Ml 48383-2900 Re: PROJECT NO. 50582; WHITE LAKE TOWNSHIP GRAVEL ROAD IMPROVEMENT PROGRAM Dear Mr. Liffey: A fully signed and executed agreement for the above mentioned project is enclosed. The agreement was approved at the regularly scheduled Board meeting of Thursday, August 26, 2010 and subsequently signed by Brent O. Bair, Managing Director. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, Patricia Z. vVierzbicki Deputy-Secretary /Clerk of the Board Jsm 16, Thitr- t‘ock.Q_-_ 31001 Lahser Road Beverly Hills, till 48025 246-645-2000 FAX 248-645-1349 TOO 248-645-9923 www.reocweb.org Enclosure GC: Dennis Lockhart Thomas G. Blust Thomas G. Noechel TIM Sante COST PARTICIPATION AGREEMENT 2010 GRAVEL ROAD PROGRAM CHARTER TOWNSHIP OF WHITE LAKE BOARD Project No. 50582 This Agreement, made and entered into this ILA-AA, day of k..0 , 2010, by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of White Lake, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading and chloride of gravel on roads under the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $50,655; and WHEREAS, the PROJECT involves certain designated and approved funding in accordance with the Tri-Party Program, in the amount of $50,655 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT costs and wish to commit that understanding to writing in the Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor. 3. The cost of the PROJECT shall be funded in accordance with the following: a. Tri-Party Program funding in the amount of $50,655. b. All PROJECT costs above the Tri-Party Program funding of $50,655 will be the responsibility of the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY for $16,885 (being 100% of the COMMUNITY'S share of the estimated PROJECT cost). 5. After execution of this agreement the BOARD shall submit an invoice to the COUNTY for $16,885 (being 100% of the COUNTY'S Tri-Party contribution) on August 19, 2010. a. The invoice shall be sent to: Mr. Tim Soave, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice, the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 5/21/10 if50582.WhitetAGFI IP/TP 2 By IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate By Its Managing Director TOWNSHIP OF WHITE LAKE Its N) V000...4 Se, •• • 3 EXHIBIT A TRI-PARTY PROGRAM 2010 Gravel Road Program County Supported Road Improvements In The Charter Township of White Lake BOARD Project No. 50582 Various roads within the township. ESTIMATED PROJECT COST Contractor Payments $50,655 BREAKDOWN OF SHARES FUNDING COMMUNITY BOARD 4 i 1 I 1 ;A;AIMWair FY10 Tri-Pa $16885 16885 F 8121/10 #50582.WhitelAGR 112/TP 4 Resolution #10223 September 1, 2010 The Chairperson referred the resolution to the Finance Committee. There were no objections, FISCAL NOTE (MR #10223) September 23, 2010 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION — CHARTER TOWNSHIP OF WHITE LAKE GRAVEL ROAD IMPROVEMENT PROGRAM - PROJECT NO. 50582 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. On December 9, 2009. the Board of Commissioners approved Miscellaneous Resolution #09290 which designated $1,000,000 in fund balance for the 2010 Tr-Party program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $16.885 is available in the General Fund Designated Fund Balance for Tri Party 2010 and prior funding (account #371510) for project 50582, spreading and chloride of gravel on roads. 3. The FY 2010 budget be amended as follows. General Fund #10100 Revenue FY 2010 10100 9010101-196030-665882 Planned Use of Fund Balance $16,885 Total Revenues $16,885 Expenditures 10100-9010101-153010-740135 Tri Party Total Expenditures $16,885 $16885 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Coulter absent. 11,‘ Resolution #10223 September 23, 2010 Moved by Middleton supported by Hatchett the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted), AYES: Burns. Capella, Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson, Jacobsen, Long ; McGirivray, Middleton, Nash, Potts, Runestad, Schwartz. Scott, Taub, Woodward, Zack, Bullard, (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal note attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). #Innn STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson. Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 23, 2010, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 23rd day of September, 2010. gde Ruth Johnson, County Clerk