HomeMy WebLinkAboutResolutions - 2010.09.23 - 10334Chairperson, I move the adoption of the foregoing Resolution.
fE Runestad,-Gistiict
Miscellaneous Resolution #10224
BY commissioner irn Runestad, District 6
RE: BOARD OF COMMISSIONERS - TRI -PARTY ROAD EMPROVEMENT PROGRAM FISCAL YEAR
2010 APPROPRIATION - CHARTER TOWNSHIP OF WHITE LAKE COOLEY LAKE ROAD -
PROJECT NO. 50171
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1972s, the Oakland County Board of Commissioners has .authrized
the discretionary Tr-Party Road :mprovement Program to assist Oakland Couny'::4
cities, villages and townships YCNTs) with the construction, maintenane and
repair of roads located wit.hin the boundaries of an Oakland County CV': and -,:nder
the supervision, direction and control of the Road Commission for OkianO Coun•i •
and
WHEREAS Miscellaneous Resolution 409221 established the revised Tri-Part.y Road
Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution 1'09221, as amended by M1scel2anecas Resolution
410015, provides that any discretionary Oakland County appropriation in supper:
of the Tri-Party Road :mprovement Program shall be distributed only from 7:le
Jgnated 'General Fund Tr-Party Program fund balance and may be made only afer
eemption 3r all of the following:
lne Rc.s.d Commission for Oakland County (RCOC; anc an individual city,
village, or township ),CVT) have identified a specific project and said
project is ready to be cnaerzaken immediately; and
2. The RCOC has appropriated its 1/7i share of the funding for the protect
and transferred said appropriation to a specific prc:',e7,-:=
3-
The CV: has authorized its 1/2 share of the funding fer the pro2,et art
has executed a written contract for payment with the RCCO; and
4. The Commissioner(s) representing the CVT reqpesting the prooc'.. stmit
to tne Board of Commissioners Finance Committee a resolution
autnorizing the appropriation of the
1/3 mare of the project from the General 'iunt Des.ignated Fono Ba:an•e
for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds may be released from
Tr:-Party Program designation account; and
WHEREAS the Charter Township of White Lake, along with the Road Commissiohr for
Cakland County nas identified a specific project and sait project is ready to Pe
undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-tnird
(i.rj.) share of the funding for the identified project the Charter Tewnship ci
White Lake a.hd aici appropriation has been transferred to a specifi:i
scceuxt; and
WHEREAS the Charter Township of White Lake has demonstratod that it ha.:f
authorized its one-third (1/3) share of the funding f3r the specified poject an6
has executed a wrAten contract for payment with the Road Commission for Oakland
:,:ocnLy; and
WHEREAS Oakland Conty's one•third (1/3) share of the Fiscal Year 21C authorized
amount of Tr-Party Road Improvement funding for the Charter Township of Whit
Lake is $
NOW THEREFORE BE IT RESOLVED that the Oakland County P,oard cf Cormissionei
hereby approves the protect submitted by the Charter Township of White Lu:‹c- St
eligible for appropriation and authorizes the release of the specified Tr-Ea':,y
Roan Improvement Program_ funds from the Oakland County :neneral Fund Designated
Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forwar
copies of this adopted resolution to the Road Commission for Oakland County.
Oakland County Fiscal Services and the Charter Township of White Lake.
Mr. Tony Lilley, Clerk
Charter Township of White Lake
7525 Highland Road
White Lake, Ml 48383-2900
Re: PROJECT NO, 50171, COOLEY LAKE ROAD
RIPPLEWAY TO HAVEN WOOD
Dear Mr. Lilley:
A fully signed and executed agreement for the above mentioned
project is enclosed.
The agreement was approved at the regularly scheduled Board
meeting of Thursday, August 26, 2010 and subsequently signed
by Brent a Bair, Managing Director,
Please contact Thomas G. Noechei, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
Board of Road Commissioners
Gregory C. Jarnian
Commissioner
Richard G. Skarritt
Commssonor
Eric S. Wilson
ComeriisnEv
Brent 0. Bair
Managing Director
Dennis G. Kolar, P.E.
Deputy Managing DirectEir
County Highway Engineer
27..S Cie
31001 Lahser Road
Beverly Hills. Ml
48025
248-645-2000
FAX
248-645-1349
TOD
248-645-9923
=ROAD rOMMISSION
for OAKLAND COUNTY
LAFE THRUI.G. C/000 ROAOS.
"CAD COMMIESON FOP OhtS.AND
WE CARE"
August 26, 2010
7 . 4LAAL
Patricia Z. Widrzbicki
Deputy-Secretary /Clerk of the Board
Ism
Enclosure
cc: Dennis Lockhart
Thomas G. Blust
Thomas G. Noechel
ii $oirat
www.rcodweb.org
COST PARTICIPATION AGREEMENT
PRELIMINARY ENGINEERING
Cooley Lake Road Paving
Rippleway to Havenwood
Charter Township of White Lake
BOARD Project Number 50171
This Agreement, made and entered into this ?At day of ilkiCrus-r 1 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of White Lake, hereinafter
referred to as WHITE LAKE, provides as follows:
WHEREAS, the BOARD, WHITE LAKE, and in cooperation with the Charter Township of
Commerce, hereinafter referred to as COMMERCE, have programmed the preliminary
engineering for the gravel road paving of Cooley Lake Road from Rippleway to Havenwood
Drive located along the border of COMMERCE and WHITE LAKE, as described in Exhibit "K,
attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within COMMERCE AND WHITE LAKE, which improvements are
hereinafter referred to as the DESIGN; and
WHEREAS, the estimated total cost of the DESIGN is $124,500 and
WHEREAS, the BOARD shall enter into Contract Number 10-5474 with MDOT for partial
funding of the DESIGN with Federal High Priority Project Funds, estimated to be $99,600, and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the DESIGN in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, said LOCAL MATCH involves certain designated and approved funding in
accordance with the Tri-Party Program, in the amount of $6,225 for WHITE LAKE'S share of the
DESIGN, and in the amount of $6,225 for COMMERCE'S share of the DESIGN, which amounts
shall be paid through equal contributions by the BOARD, the Oakland County Board of
Commissioners, hereinafter referred to a the COUNTY, COMMERCE and WHITE LAKE,
respectively; in accordance with the Tri-Party Program as detailed in Exhibit A, and
WHEREAS, the parties hereto have reached a mutual understanding regarding the cost
sharing of the DESIGN and wish to commit that understanding to writing in this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between COMMERCE, WHITE LAKE, and
the BOARD that:
1. COMMERCE, WHITE LAKE, and the BOARD approve of the DESIGN, declare its
public necessity, and authorize the BOARD to perform or cause to be performed,
and complete the DESIGN along with all administration in reference thereto.
2. The BOARD shall enter into Contract 10-5474 with MDOT for partial funding of the
DESIGN with federal funds, estimated in the amount of $99,600.
3. The BOARD shall contribute $12,450 to the total cost of the LOCAL MATCH.
4. WHITE LAKE'S share of the LOCAL MATCH shall be funded in accordance with
the following:
a. Tri-Party Program funding is not to exceed $6,225.
b. Any LOCAL MATCH costs above the Tri-Party Program funding of $6,225
will be the responsibility of the BOARD.
5. Upon execution of this Agreement, the BOARD shall submit an invoice to WHITE
LAKE for $2,075 (being 100% of WHITE LAKE'S share of the estimated total
DESIGN cost).
6. After execution of this Agreement the BOARD shall submit an invoice to the
COUNTY for $2,075 (being 100% of the COUNTY'S share of the total estimated
DESIGN cost) on August 4, 2010.
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6128/1 0.#50171NetULC coley Lls/P E 2
7. Upon receipt of said invoice, WHITE LAKE and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
8. The BOARD shall execute a separate Cost Participation Agreement with
COMMERCE for their share of the estimated total DESIGN cost.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
ivia.n •41,0 ult ucior
CHARTER TOWNS IP OF WHITE KE
By .41 .-
f 0
Its k11761rr'' do/f" 12N 6-,
Its
6/28/10.#50171/WhtLicCooleyLlaPE 3
Preliminary Engineering
Less Federal Funding
LOCAL MATCH ; 24,900
$124,500
199_600)
EXHIBIT A
TRI-PARTY PROGRAM
2010
County Supported Road Improvements
Cooley Lake Road Paving
Rippleway to Havenwood Drive
Charter Township of White Lake
BOARD PROJECT NO. 50171
The performance of preliminary engineering which may include, but is not limited to a field
survey of the project, the development of a preliminary plan showing the proposed roadway
design and pavement cross section, the identity of potential issues affecting the proposed
paving, the preparation of a set of plans showing the existing conditions including property lines
and rights of way, obtaining utility information and mapping it on the plans, the preparation of
final plans and opinions of probable cost, obtaining soil borings in the project area, the
preparation of specifications and bid documents and other related work necessary to develop
the complete design.
ESTIMATED DESIGN COST
COST PARTICIPATION BREAKDOWN
COMMERCE WHITE LAKE COUNTY BOARD TOTAL
-Tri-Party Program $ 2,075 . 0 $ 2,075 $ 2,075 $ 6,225
Tr-Party Program 2,075 2,075 2,075 $ 6,225
' Contribution 0 ' 0 0 12,450 $ 12,450
TOTAL SHARES i-2,075 $ 2,075 $ 4,150 $ 16,600 $ 24,900
6/28/10.#50171MhtUcCooleylk/PE 4
Resolution #10224 September 1, 2010
The Chairperson referred the resolution to the Finance Committee, There were no objections.
: •. : Ii? .•
aktandr-Gu-Rty
n-ed-fr-on,GC-and-is
509 designated H; th
Expenditures
10100-9010101-153010-740135 Tri Party
Total Expenditures
$1,150 $2,075
$4-,449-$2,075
FISCAL NOTE (MR #10224)
BY: FtNANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION - CHARTER TOWNSHIP OF WHITE LAKE COOLEY
LAKE ROAD - PROJECT NO. 50111
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous
Resolution #09290 which designated $1,000,000 in fund balance for the 2010
Tr-Party program for projects managed by the Road Commission for Oakland
County (RCOC).
3,
Tri Party 200: •e.'• e • • ' 71509) for project 50171 preliminary
engineering for the gravel road paving of Cooley Lake Road from Rippieway to
Havenwood Drive.
4. Funding of $2,075 is available in the General Fund Designated Fund Balance for
Tri Party 2010 funding (account #371510) for the balance of the above
mentioned project.
5. The FY 2010 budget be amended as follows:
General Fund # 10100
Revenue FY 2010
10100 9010101-196030-665882 Planned Use of Fund Balance $4450-$2,075
Total Revenues $4,150 $2,075
FINANCE COMMITTEE
Cloionato41-Funci Balance tC D431
I HEREBY APPROV RESORITION
September 23, 2010 Resolution #10224
Moved by Middleton supported by Runestad the resolution (with fiscal note attached) be adopted.
Moved by Middleton supported by Runestad the fiscal note be amended to coincide with the recommendation
by the Finance Committee as follows:
2--Unosed Tri Party tding ef $3,928,942-aeeumuleted-fFern
COG-aFtd-i-s-Elesigneted in the County-Genera-I Fund
(account #571509).
3—Funding of-$2,075 is dvailable-in-th-e-General-Fend
project 50171 preliminary engineering for the gravel road
paving of Cooley Lake Road from Rippleway to Havenwood Drive.
5. The FY 2010 budget be amended as follows:
aeer-ear-eueri-s4FOFF
[444(4-41.04.13
50-8-14G
General Fund #10100
Revenue
10100-90'. 0101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
10100-9(Y:0101-153010-740135 Tr-Party
Total Expenditures
A sufficient majority having voted in favor, the amendment carried.
FY 2010
$4-,150 $2,075
$1,150 $2,075
$4T1-50—$2,075
$44•50—$2,075
Vote on resolution:
AYES: Coulter, Douglas, Gershenson, Ginger!, Gosselin, Greimel, Hatehett, Jackson, Jacobsen,
Long, McGillivray, Middleton, Nash, Potts. Runestad, Schwartz, Scott, Taub, Woodward, Zack,
Bullard, Burns, Capello, Coleman, (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I. Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 23,
2010, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 23'd day of September, 2010.
Gat
Ruth Johnson, County Clerk