HomeMy WebLinkAboutResolutions - 2011.01.20 - 103495L 11 ci. lotion #11007
BY: C .• Tim Creimel, District 11
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2011 APPROPRIATION - CITY OF AUBURN HILLS - PROJECT NO. 49641
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioner:• •as authorhzed
tCc discretionary Tri-Party Road Improvement Program to assist •mmhd County's
colt - fi11ages and townships (CVTs) with the construction, m intenance and
rh o zir -f roads located within the boundaries of an Oakland Count, CV': and under
the .•upervision, d'rection and control of che Road Coamtission for Oakland County;
C nd
WHEREAS Miscellaneous P-olution 409221 established the revised Tri-Party Road
improvement Program - ' .J ill and Project Approval Process; and
WHEREAS Miscellaneous Resolution 409221, as amended by Miscellaneous Resolution
410045, provides that any discretionary Oakland County appropriation in • ut . mt
of the Tri-Party Road Improvement Program. shall be distributed only f:: . tha
designated General Fund Tri-Party Program fund balance and may he made only after
completion of all of the following:
Thc Road Commission for Oakland County (RCOC) and an individual. city,
village, or township (CVT) have identified a specific project and said
project. js ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the furding for the project
ano transferred said appropriation to a specific project account; and
3. The PITT has authorized its 1/2 share of the funding for tte project and.
has executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits
to the Board of Commissioners Finance Committed a resolution
authorizing the , appropriation of the County's
1/3 snare of thE project from the General Fund Designated Fund Balance
for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds may be released from the
Tri-Party Program designation. account; and
WHEREAS the City of Auburn Hills, along with the Read Commissioner for Oakland
County has identified a specific project and said project is ready to be
undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third
(1/2) share of the funding for the identified project in the City of Auburn Hills
and said appropriation has been transferred to a specific project account; and
WHEREAS the City of Auburn Hills has demonstrated that it has authorized its one-
tfOrd (1/3) share of the funding for the specified project and has executed a
written contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2011 authorized
amount of Tr-Party Road improvement funding for the City of Auburn Hills is
$85,167.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the City of Auburn Hills as eligible for
appropriation and authorizes the release of the specified In-Party Road
Improvement Program funds from the Oakland County General Fund Designated Fund
Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this adopted resolution to the Road Commission for Oakland Co -alley,
Oakland County Fiscal Services and the City of Auburn Hills,
Chairperson, I move the adoption of the foregoing Resolution.
Tim Greimel, District 11
„.
/sm
Enclosure
cc. Dennis Lockhart
Tom Noechel
Tom Blust
Tim Soave
F-:
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2.48-646-1349
TOO
December 2, 2010
Ms. Linda Shannon, Clerk
City of Auburn Hills
1827 North Squirrel Road
:.uburn Hills, MI 48326-2753
Re: PROJECT NO. 49641 ADAMS ROAD
SOUTH BOULEVARD TO AUBURN ROAD
LOCAL COST PARTICIPATiON AGREEMENT
Dear Ms. Shannon:
A fully signed and executed agreement for the above mentioned
project is enclosed.
The agreement was approved and subsequently signed by Brent
0. Bair, Managing Director at the regularly scheduled Board
meeting of Thursday, December 2, 2010.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
SAcerely,
1i> I ,
. . . F aincia
Deputy-Secretary /Clerk of the Board
COST PARTICIPATION AGREEiviiaNT
CONSTRUCTION
Adams Road
South Boulevard to Auburn Road
City of Auburn Hills
BOARD Project Number 49641
This Agreement, made and entered into this 2.ic day of , 2010,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Auburn Hills, hereinafter referred to as
AUBURN HILLS, provides as follows:
WHEREAS, the BOARD in cooperation with the Michigan Department of Transportation,
hereinafter referred to as MDOT, the City of Rochester Hills, hereinafter referred to as
ROCHESTER HILLS and AUBURN HILLS have programmed the milling, asphalt resurfacing,
installation of a center left turn lane and ADA upgrades on Adams Road from South Boulevard
to Auburn Road, as described in Exhibit "A", attached hereto, and made a part hereof, which
improvements involve roads under the jurisdiction of the BOARD and within AUBURN HILLS
and ROCHESTER HILLS, which improvements are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $1,264,500; and
WHEREAS, the BOARD shall enter into a contract with MOOT for partial funding of the
PROJECT with federal program dollars under the Surface Transportation Program Fund in the
amount of $539,000, and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, AUBURN HILLS' share of said LOCAL MATCH involves certain designated
and approved Tr-Party Program Funds, in the amount of $255,500 which shall be comprised of
equal contributions by the BOARD, AUBURN HILLS, and the Oakland County Board of
Co i hereinafter referred to as the COUNTY, in accordance with the Tri-Party
as detailed in Exhibit A; and
WHEREAS, the parties hereto have reached a mutual understanding regarding the cost
sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between AUBURN HILLS and the BOARD
that:
AUBURN HILLS approves of the PROJECT, declares its public necessity, and
authorizes the BOARD and MDOT to perform or cause to be performed, and
complete the PROJECT along with all administration in reference thereto.
2. The PROJECT shall include construction engineering, force account, right of way
acquisition and total payments to the contractor.
The BOARD shall enter into a contract with MDOT for partial funding of the
PROJECT with federal funds, estimated in the amount of $539,000.
4. AUBURN HILLS' share of the estimated LOCAL MATCH of the PROJECT cost is
$255,500 and shall be funded in accordance with the following:
a. Tr-Party program funding is not to exceed $255,500.
b. All costs of AUBURN HILLS' share of the LOCAL MATCH above the Tr-
Party Program funding of $255,500 will be funded 100% by the BOARD.
5. ROCHESTER HILLS' share of the LOCAL MATCH, estimated in the amount of
$255,500 shall be funded under a separate agreement with the BOARD.
6, After execution of this Agreement, the BOARD shall submit an invoice to
AUBURN HILLS for $42,583.50 (being 50% of AUBURN HILLS' Tr-Party
contribution) on April 1, 2011.
U/28/2010 449641/CilyofAuburnHills/Adarns
7. After execution of this agreement the BOARD shall submit an invoice
COUNTY on April 1, 2011 for $42 ;583,50 (being 50% of the COUNTY'S Tri-P
contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Mcnager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
As costs of the PROJECT are incurred, the BOARD shall invoice AUBURN HILLS
for the remaining 50% of AUBURN HILLS' Tr-Party contribution, not to exceed
$42 ;583.50.
As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tr-Party contribution not to exceed
$42,583,50.
10. Upon receipt of said invoices, AUBURN HILLS and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
9128/2010 #49041/CityofAuburnHills/Adarns
Managing Director
By
Its
Its cc ei
IN WiJr3 WHEREOF, the parties hereto have executed this Agreern:: and
date 'first above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body C.1.rporate
City of Auburn Hills
9/28/20101149641/Cityo1AubumHills/Adarris 4
$1,264,500
.1530,0001
Contribution
ibution
1.-Party Program
F US n-Party Program
TO SHARES
COUNTY BOARD
0 $214,500
EXHIBIT A
TRI-PARTYPRO GRAM
2010
County Supported Road Improvements
Adams Road
South Boulevard to Auburn Road
City of Auburn Hills
BOARD Project No. 49641
The milling, asphalt resurfacing, installation of a center turn lane and ADA upgrades on Adams
Road from South Boulevard to Auburn Road.
ESTIMATED PROJECT COST
$1,050,000
157,500
7,000
Contractor Payments
Construction Engineering
Force Account
Right of Way
TOTAL
Less Federal Funding
LOCAL MATCH
DISTRIBUTION OF LOCAL MATCH
ROCHESTER AUBURN
HILLS 1 HILLS
0 $ 0 I
255,500
0,751 1 30,751
54,4161 54,416
$ 255,500 I $ 85,167 $ 85,167 9,666
9128/2010 #40641/C2y0fAuburnl-lills/Adarris 5
Resolution #11007 January 5, 2011
The Chairperson referred the resolution to the Finance Committee. There were no objections.
CE COMMITTEE
FISCAL NOTE (MR #11007) January 20, 2011
BY; FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2011 APPROPRIATION —CITY OF AUBURN HILLS — PROJECT NO, 49641
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. On December 9, 2010, the Board of Commissioners approved Miscellaneous
Resolution #10312 which designated $3,764,945 in fund balance for the 2011
'Fri-Party program for projects managed by the Road Commission for Oakland
County (RCOC).
2. Funding of $85,167 is available in the General Fund Designated Fund Balance
for Tri Party 2011 and prior funding (account #371510) for project 49641; milling,
asphalt resurfacing, installation of a center left turn lane and ADA upgrades on
Adams Road from South Boulevard to Auburn Road.
3. The FY 2011 budget is amended as follows:
General Fund # 10100
Revenue FY 2011
10100 9010101-196030-665882 Planned Use of Fund Balance $85,167
Total Revenues $85,167
Expenditures
10100-9010101-153010-740135 Tri Party $85,167
Total Expenditures $85,167
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Woodward absent.
Resolution #11007 January 20, 2011
Moved by Scott supported by Woodward the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Long,
Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted (with accompanying reports being accepted).
ACTING PURSUMT TO 1973 PA 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 20, 2011,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 20th day of January, 2011.
P.J2-0 ,94
Bill Bullard Jr., Oakland County