HomeMy WebLinkAboutResolutions - 1977.07.07 - 10544A • •
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Miscellaneous Resolution 8042 June 16, 1977
BY: HEALTH AND HUMAN RESOURCES COMMITTEE - Joseph R. Montante, Chairman
IN RE: APPROVAL OF OAKLAND-LIVINGSTON HUMAN SERVICES AGENCY INTER-LOCAL AGREEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairman, Ladies and Gentlemen:
WHEREAS, the Oakland County Board of Commissioners adopted Miscellaneous
Resolution #6662 on May 2, 1974; and
WHEREAS, this action established the Oakland-Livingston Human Services
Agency and authorized an inter-local agreement between Oakland County, Livingston
County and the Oakland-Livingston Human Services Agency; and
WHEREAS, this agreement has helped improve and coordinate the delivery
of Human Services in the two counties; and
WHEREAS, a Study Committee comprised of representatives from Oakland
County, Livingston County and the Oakland-Livingston Human Services Agency was
appointed recently to revise and update the inter-local agreement; and
WHEREAS, the Study Committee has completed its work and the Oakland-
Livingston Human Services Agency Governing Board has approved the proposed
agreement; and
WHEREAS, the Health and Human Resources Committee has approved the
proposed agreement; and
WHEREAS, the Livingston County Board of Commissioners is expected
to approve this document at their meeting of June 20, 1977.
NOW THEREFORE LET IT BE RESOLVED that the Oakland County Board of
Commissioners approve the proposed inter-local agreement between Oakland County,
Livingston County and the Oakland-Livingston Human Services Agency; and
BE IT FURTHER RESOLVED that such agreement shall be for the period
of three years from the date of the last of the two participating County
boards which approved the inter-local agreement.
The Health and Human Resources Committee by Joseph R. Montante, Chairman,
moves the adoption of the foregoing resolution.
HEALTH AND HUMAN RESOURCES COMMITTEE
• (L--( 7
Jopeph R. Montante, Chairman
APPROVE THE FOR ING RESOLUTION
FINAL DRAFT •
INTERLO CAL AGREEMENT
BETWEEN
OAKLAND COUNTY BOARD OF COMMISSIONERS,
LI'VTNGSTON COUNTY BOARD OF COMMISSIONERS,
AND
OAKLAND LIVINGSTON HUMAN SERVICE AGENCY
May, 1977 Revision
FINAL DRAFT
TABLE OF CONTENTS
PREAMBLE
I. PURPOSE OF THE INTERLOCAL AGREEMENT
II. DESIGNATION AND LEGALITY
III. SERVICE BOUNDARIES
IV. DURATION OF AGREEMENT
V. PURPOSE OF OLHSA
VI. OLHSA GOVERNING BODY
VII. OLHSA ORGANIZATIONAL STRUCTURE AND STAFFING
VIII. MAJOR RESPONSIBILITIEE OF OLHSA
LX. FINANCIAL SUPPORT OF OLHSA
X. TERMINATION OF THE INTERLOCAL AGREEMENT
XI. IMMUNITIES AND EXEMPTIONS
XII. COMPLIANCE
XIII. ADDITIONAL AUTHORITY OF OLHSA
XIV. GENERATED REVENUE
XV. CONTRACT AMENDMENT AND RENEWAL
XVI. ADJUDICATION OF DISPUTES
ADDENDUM - SUMMARY OF VESTED POWERS
GLOSSARY TO THE INTERLOCAL AGREEMENT
FINAL DRAFT
INTE RLO CAL AGREEMENT
BETWEEN
OAKLAND COUNTY BOARD OF COMMISSIONERS,
LIVINGSTON COUNTY BOARD OF COMMISSIONERS,
AND
OAKLAND LIVINGSTON HUMAN SERVICE AGENCY
PREAMBLE
Oakland and Livingston Counties acknowledge the need to improve human
service delivery through effective planning and coordination, maximum
efficient use of resources, and continued emphasis on the needs of the
economically disadvantaged, socially isolated, and elderly. County
government leadership in human service is evidenced in the making of
this contract and the creation of a human service agency.
I. PURPOSE OF THE rNTERLOCAL AGREEMENT
Oakland and Livingston Counties, known as parties to the agreement, enter
into this contract known as an Interlocal Agreement for the purpose of:
(a) delineating the powers and duties of the participating units of government,
(b) creating a separate entity, known as the Oakland Livingston Human Service
Agency, to execute the agreement, (c) providing financial support to Oakland
Livingston Human Service Agency (OLHSA), and (d) setting forth the powers.
duties, and constraints of OLHSA.
FINAL DRAFT
V. PURPOSE OF OLHSA
Oakland Livingston Human Service Agency Shall execute the Interlocal
Agreement in accordance with the terms of the contract.
The purpose of OLHSA shall be to carry out the following within the
designated service boundaries:
a. Reducing the causes of poverty;
b. Improving the well-being of special groups such as the near
poor, socially isolated, economically and educationally
disadvantaged;
c. Serving as the agent for improving delivery systems in the
areas of manpower, health (support services), education
(preschool, compensatory education, and educational change),
child care, outreach, youth training & employment, elderly,
transportation (as it relates to human service delivery), energy,
and housing. The agent shall stimulate better use of resources by:
(a) aiding the community to be better informed of hu:man service needs,
(b) assisting the community to be more responsive to these
needs in the use of its resources, and (c) causing greater
institutional sensitivity to coliimunity needs and interests;
d. Generating new and better approaches by building effective
communication bridges into the community for solving people
problems through local initiative with emphasis on local
problems having locally developed solutions with broad
community involvement;
e. Assuring representation and development of the consumers of
services (including the poor) in the planning, conduct & evaluation
of services in order that the consumer can have an orderly and
meaningful influence on community planning.
f. Acquiring, constructing, and operating of revenue-producing
facilities, provided that the activities of such facilities further the
purposes of OLHSA as provided in Subsections (a) through (e) of
this Section.
VI , OLHSA GOVERNING BODY
Oakland Livingston Human Service Agency shall be required to have a
governing board with its provisions to be stipulated in bylaws. Should
changes in the bylaws of OLHSA be necessary, which would alter the
Interlocal Agreement, concurrence of the parties to the agreement shall
be required. The OLHSA Governing Board (herein known as the Board)
is the policy making body of OLHSA.
Fll\IAL DRAFT
Each year a Nominating Committee of nine persons (three from each
sector) shall be appointed by the OLHSA Board Chairman and shall
be ratified by the OLHSA Board.
1. The Nominating Committee is a recommending body to
the parties of the Interlocal Agreement through the
County Executive of Oakland County relative to the
representatives for the public and private sectors. In
making recommendations, the committee will consult
with the OLHSA Board and parties to the Interlocal
Agreement and take into account the agency goals and
priorities during the term of office for which Board members
are to be selected. The Nominating Committee recommendations
are to be submitted to the OLHSA Board for approval, then
forwarded by the OLHSA Board Chairman to the Oakland
County Executive and the Livingston County Clerk.
Livingston County informs the Oakland County Executive
of the appointments. The Oakland County Executive then
forwards the appointments of both Counties to the OLHSA
Board Chairman.
2. . The Nominating Committee Chairman gives notice of the
election to those advisory councils and consumer groups
which are related to the OLHSA Board's priorities and
which reflect the concerns of low-income persons. The
Nominating Committee oversees and certifies that
consumer sector elections have been conducted fairly and
in accordance with the bylaws and Interlocal Agreement.
These elections shall take place no later than one month
prior to the annual meeting.
3. The Nominating Committee notifies parties of the Interlocal
Agreement immediately of public and private sector vacancies
and makes recommendations for replacements. Vacancies
shall be filled within two months.
4. The Nominating Committee recommends a slate of nominees
for the Executive Committee and the Officers of the Board at
the annual meeting.
5. At the annual meeting the public and private sectors are
seated as appointed and the consumer sector as elected,
unless challenged by an OLHSA Board memberbased upon the
Interlocal Agreement and OLHSA Bylaws. The challenge
shall be sustained by a majority of the OLHSA Board.
FINAL DRAFT
7. Assures compliance with grant conditions;
8. Assures participation of area residents in the
development and implementation of all programs and
that the consumers of services (including the poor) are
able to influence the character of programing;
9. Keeps parties to the Interlocal Agreement informed of
program plans, accomplishments, and fiscal status
and financial needs;
10. Makes contracts (a) with agencies, units of government,
etc. for the purchase of OLHSA services, and (b) with
agencies, institutions, etc. for purchase of services to be
delivered to complement programing efforts;
11. Incurs debts, liabilities, and obligations within the
limits of its grants, none of which constitute obligations
of the parties to the agreement;
12. Levies no taxes or bonds;
13. Maintains a management information system to
facilitate monitoring and evaluating responsibilities;
14. Receives grant monies for program operation in
cases where the County et al are grant applicants.
ID. Expenses and Mileage
All Board members shall be reimbursed for expenses incurred
while in attendance at official Board meetings, standing
and ad hoc committee meetings of the Board. Allowable expenses
are babysitting and mileage at the current rate established by OLHSA.
FINAL DRAFT
G. Legislative Activities
The OLHSA Legislative Committee, an ad hoc committee, will
continue to study legislation related to human services. The
Chairman of this Committee shall keep informed the Oakland County
Legislative Committee and the Livingston Board of Commissioners
through the respective chairmen and shall encourage the mutual
consideration of major social legislative matters.
VII . OLHSA ORGANIZATIONAL STRUCTURE AND STAFFING
The Governing Board shall employ the Executive Director of OLHSA.
The Executive Director, as the chief administrator, shall be empowered
to employ staff in accordance with budgets and an organizational structure,
both of which have been approved by the OLHSA Governing Board. The
deployment of staff shall be vested in the Executive Director as an
administrative function. The deployment of staff shall relate to (a) the
mission and responsibility and (b) the operational areas of OLHSA, and
(c) adopted Personnel Practices.
VIII, MAJOR RESPONSIBILITIES OF OLHSA
Programing shallbe developed and executed based on (a) local concerns
of units of government, agencies, and community groups, (b) needs
assessments, (c) planning and coordination efforts, and (d) available
monies (Federal, State or local). Program location shall be determined
by the OLHSA Governing Board based on the four considerations above.
OLHSA shall provide leadership in the counties of Oakland and Livingston
for the improvement and delivery of human services by developing
coalitions, stimulating involvements, and securing commitments of
resources which address the program areas specified in this Interlocal
Agreement.
The major responsibilities around which the Oakland Livingston Human
Service Agency shall program for improved human service delivery
are as follows:
a. Encouraging comprehensive planning and programing of human
service delivery by i•educing needs of the consumers of services,
poor and disadvantaged, socially isolated, and elderly, etc., as
stated in the Purpose of OLHSA4
b. Utilizing a systems approach for delivering human services;
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ACCOUNTABILITY DOCUMENTS
PREPARED SUBMITTED
DOCUMENT CONTENTS FREQUENCY BY APPROVED
Problem Statements Demographic detail According to Senior OLI1SA Governing
and Objectives of problem to be Funding Sources Executive Staff 01,IISA Governing Board via Board
addressed & measur- its Evaluation Committee
able objectives
01,11SA Governing Board and
Treasurer's Funding & expendi- Monthly Business & Parties of the Interlocal Agreement °LUSA Governing
R eports tures by program acct. Finance Div. via OLIISA Board mailings Board
Audits Status of all program Annually Contractual 01,1ISA Governing Board
accounts & accounting audit firms and Parties of the Interlocal
procedures Agreement
Program Progress Quantitative & quail- 6th month of Senior 01.11SA Governing Board via °LUSA Governing
Review • tative results of operation Executive its Evaluation Committee Board
operations & annually Staff , Parties of Agreement and Chairmen of
____
Program Progress Significance of Annually Senior Oakland County health & Human Resources
Review Highlights accomplishments Executive Staff Committee and Livingston County Human
Resources COmrii thee
Organizational Staffing pattern Annually Office of MUSA Governing Board
Chart Executive Dir.
Bylaws Board structure, Period of Data, Eva'. & ()LUSA Governing Board and OLIISA Governing
purpose, member- interlocal Program Div. Parties of the Agreement Board
_ship Agreement
Certificates of Certification of Annually Div. of Parties of the Interlocal Agreement OLUSA Governing
Insurance coverage Business Board
& Finance
Corporate Charter Corporate status: F1lir4 Annually Div. of Available to Governing Board
Fee Certificate Business
& Finance i
Grant Work Programs and According to Assigned A-95 Review Process and 01.1ISA Governing
Applications other funding Grant Periods °LUSA Staff Funding Agent Board
requirements
FINAL DRAFT
IX. FINANCIAL SUPPORT OF OLHSA
The financial support of OLHSA will have many sources.
- The support for Oakland Livingston Human Service Agency shall be
forthcoming from Livingston and Oakland County Bards of Commissioners
pursuant to a ratio as determined by the most current SEMCOG population
projections,
OLHSA shall request these funds in writing at the inception of this
contract and each year thereafter in accordance with the fiscal year
of each County. The respective counties shall indicate their financial
support by County Board Resolution.
- Funds for special interest programing may also be approved by
each County Board of Commissioners as needs are identified
(i. e. , senior citizens, child care, etc.) and as funds are available,
- OLHSA may contract its services to units of special purpose
government, agencies, institutions, and others as the need for
such services is identified.
• OLHSA may accept gifts (cash or inkind), which facilitate operations.
Also, inkind contribution of space, equipment, volunteer services,
etc. may be accepted as related to program efforts.
- OLHSA shall retain the right to control additional revenues generated
through its activities.
- All support shall be subject to appropriate accounting procedures
and audit.
The carry-over of funds shall be permitted at 5% of the funding level
and reprogramed as approved by the OLHSA Governing Board and the
county administrators.
In the event of the termination of the Interlocal Agreement, the
disposition of unexpended funds shall be specified and written into
the termination agreement.
- In addition to the actual contractual obligation, parties to the Agreement
may appropriate other funds, supplies, facilities, properties, or personnel
services to OLHSA. Parties to the agreement may contract with OLHSA
for program planning, operation, monitoring, evaluation, or act as a
fiduciary of same.
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FINAL DRAFT
XIII . ADDITIONAL AUTHORITY OF OLHSA
In addition to the powers delegated to OLHSA through the Interlocal
Agreement and in accordance with Act 7, OLHSA may make and enter
into contracts in its own name; employ agencies or employees; acquire.
manage, maintain or operate buildings; acquire, hold, or dispose of
property; incur debts, liabilities, or obligations; sue and be sued;
generate revenue from its operations.
XIV. GENERATED REVENUE
Any financial gain accrued to OLHSA from its operations shall be
retained by OLHSA for maintenance and improvement of its operations.
XV. CONTRACT AMENDMENT AND RENEWAL
The amending of the contract shall be carried out in the same manner
as the original contract was made. The Oakland County Executive and
the Livingston County Clerk are informed by OLHSA of the needed changes.
Review of proposed amendments is done by the appropriate committees
of both Boards of Commissioners and approval by resolution is given by
the respective County Boards of Commissioners.
There will be a nine member Study Committee to review the Interlocal
Agreement each three years prior to its expiration. The composition of
the Study Committee will be:
2 OLHSA Board members,
1 OLHSA staff member,
2 Members of the Oakland County Board of _Commissioners,
2 Staff members representing the Oakland County Executivets Office,
1 County Clerk of Livingston County,
1 Member of the Livingston County Board of Commissioners appointed
by the Livingston County Board Chairman.
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FINAL DRAFT ADDENDUM
SUMMARY OF VESTED POWERS
A. Powers of OLHSA as Specified by the Makers of the Interlocal
Agreement
1. Executes the Interlocal Agreement as drawn up by the makers.
2. Provides service delivery within specified boundaries.
3. Carries out five specified purposes:
a. Reduces poverty,
b. Improves well-being of special groups,
c. Serves as an agent to improve delivery systems and
stimulate better use of resources,
d. Generates new and better communication bridges,
e. Assures representation of the consumers of services
(including the poor),
f. Acquires, constructs, and operates revenue-producing facilities.
4. Operates with a Governing Board, which is accountable to
the makers of the contract, with its provisions to be stipulated
in bylaws. Reimburses expenses to Board members.
5. Powers of the Governing Board:
a. Administers the Interlocal Agreement,
b. Employs an Executive Director,
c. Approves overall program plans and priorities,
d. Conducts business at regularly scheduled board meetings,
e. Determines major personnel, fiscal, and program
policies and maintains a fiscal accounting system,
f. Applies for Federal. State, private, and other grants-in-aid,
g. Assures compliance with grant conditions,
h. Assures participation of area residents in program
development and implementation,
i. Informs parties to agreement of program plans,
accomplishments, fiscal status, and financial needs,
j. Makes contracts with agencies and units of government,
k. Incurs debts, liabilities, and obligations within the limits
of its grants,
1. Receives grant monies where the County et al are grant
applicants,
m. Can initiate termination proceedings,
n. Maintains program accountability systems.
FINAL DRAFT
5. The two Counties share in the funding of OLHSA in specified
ways.
6. The two Counties hold OLHSA responsible for specified
accountability documents on regularly scheduled time
frames.
7. The makers of the contract may initiate termination proceedings.
8. The makers of the contract specify:
a. Service boundaries,
b. Duration of agreement,
c. Governing Board structure, size, purpose, responsibilities,
and functioning mechanisms,
d. Agency purpose. responsibilities, financial and accountability
procedures.
9. The makers of the contract may appropriate to OLHSA funds,
supplies, etc., other than those provided for in the contract.
10. The maker,: of the contract specify a procedure to mediate
disputes between the makers of this contract and/or the
separate legal entity. The makers may initiate the dispute
adjudication procedure.
11. The two Counties may reproduce and use copyrighted material
resulting from the contract.
FINAL DRAFT
Oakland Liviagston Human Service Agency (OLHSA) - A separate legal
entity established by the Counties of Oakland and Livingston as set
forth in the Urban Cooperation Act, Act 7, 1967, Section Sc.
Older Americans Act - Federal legislation enabled in 1965 providing
for extended and expanded Federal grants for programs to assist the
elderly.
OLHSA Governing Board - Is the policy making body of the OLHSA
within the limitations set forth in the Interlocal Agreement.
Parties to the AEeement - Makers of the contract or in this agreement
refers to the Counties of Oakland and Livingston.
Separate Lesal Entitz - As stipulated in the Urban Cooperation Act, a
separate legal entity created for the purpose of _executing the
agreement and having the powers delineated in an Interlocal Agreement
manifested in that body.
Technical Assistance - The providing of experienced personnel with
skills relating to programmatic and operational areas of the HSA.
Urban Luoperation Act - Known as the Urban Cooperaticr. Act, Act 7,
1967, this act provides for interlocal public agency agreements and
standards for such agreements, as well as provides for additional
approval and for the filing and status thereof.
e 23 -
1975
Original Reference to
Section and Page
Section I, pg. 1
Section II, pg. 2
Paragraph 2
Section II, pg. 2
Paragraph 3
Section IV, pg. 2
Paragraph 1
Section V. pgs. 3 - 5
Recommended Modifications to the Interlocal Agreement
To add under "(b)" the name "known as the Oakland Livingston Human Service
Agency,". Revision will read "(b) creating a separate entity, known as the
Oakland Livingston Human Service Agency, to execute the agreement, ".
To change under "(c)" the words "establishing the" to "providing". Revision
will read "(c) providing financial support to' Oakland Livingston Human Service
Agency (OLIISA), ".
To add in paragraph 2, line 2, "both Boards". Revision will read "The Interlocal
Agreement shall be approved by concurrent resolutions of both Boards of
Commissioners of Oakland and Livingston Counties."
To change in paragraph 3, line 1, the word "relinquishes" to "designates" and
In line 2, place a period after "County of Oakland".
Modify the last sentence to read "Through this designation, both Oakland and
Livingston Counties vest the supervisory authority of this Agreement in the
County Executive of Oakland County government." Revision will read "The
County of Livingston hereby designates the supervision of the execution of the
Interlocal Agreement to the County of Oakland. Through this designation, both
Oakland and Livingston Counties vest the supervisory authority of this Agreement
in the County Executive of Oakland County government. ".
To correct in paragraph 1, line 3, the word "Board" to "Boards". Revision will
read "The Interlocal Agreement shall be for the period of three (3) years from
the date of the resolution of the last of the two participating County Boards which
approved the Interlocal Agreement. ".
To make Section V an addendum to the Agreement and not treat it as a Section
(no Roman Numeral) since this section is a recapitulation of other Sections of
the Agreement.
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Section VI, pg. 6
Subsection "c"
Section VI, pg. 6
New Subsection
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Section VII, pg. 6 To renumber Section VII, OLHSA Governing Body, making it Section VI. 3
1975
Original Reference to
Section and Page (con't)
1977
Page 11 in
revised copy Recommended Modifications to the Interlocal Agreement (con't)
Section VI, pg. 6 To renumber Section VI, Purpose of the OLHSA, making it Section V.
To comply with the priorities adopted by the 1976 OLHSA Governing Board,
add to Subsection "c", at the end of the 1st sentence, "energy, and housing. ".
Revision will read "Serving as the agent for improving delivery systems in the
areas of manpower, health (support services), education (preschool, compensatory
education, and educational change), child care, outreach, youth training &
employment, elderly, transportation (as it relates to human service delivery),
energy, and housing. ".
To add to the 2nd sentence, the word "by" following the word "resources".
Revision will read "The agent shall stimulate better use of resources by:".
To add a Subsection "f", which reads "Acquiring, constructing, and operating
of revenue-producing facilities, provided that the activities of such facilities
further the purposes of OLHSA as provided in Subsections (a) through (e) of
this Section. ".
Section VII, pg. 7
Section VII, pg. 7
Subsection A
Paragraph 2
To delete, under Subsection A, item 3, "Neighborhood Youth Corps, and Public
Service Careers", and the word "funded".
Following the word "Counties" add "such as;" and following the word "Head Start"
add "Manpower". Following the word "programs" in the 6th line, add "funded to
OLHSA,". Revision will read "Consumer Sector; clients of human services
delivered in Oakland and Livingston Counties, such as; persons eligible for
single or special purposes programs, such as Head Start, Manpower, Senior
Citizens, etc.; members of advisory councils of the OLIISA; and representatives
of programs funded to OLHSA, which mandate representation as grant requirement. ".
To add another sentence to the second paragraph. Revision will read "There shall be
an annual meeting in March unless another date is agreed upon by the three parties
of the Interlocal Agreement. "
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Section VII, pg. 7
Subsection A
Paragraph 5
Section VII, pg. 7
Subsection A, Item 1
Paragraph 5
1977
Page # in
revised copy
1975 Original Reference to
Section and Page (con't) Recommended Modifications to the Interlocal Agreement (con't)
To add the words "each year" to the beginning of the sentence; to reorder the
sentence moving "of nine persons (three from each sector)" after the word
"Committee"; to change the word "established" to "appointed"; to add the word
"shall" before the words "be ratified"; to delete the words "the functions of this
Committee are:". Revision will read "Each year a Nominating Committee of
nine persons (three from each sector) shall be appointed by the Board Chairman
and shall be ratified by the OLHSA Board. ".
To delete the words "to be" from the beginning of the sentence and add the words
"the Nominating Committee'is"; to add in the second line the words "through the
County Executive of Oakland County" subsequent to "Agreement". Revision
will read "The Nominating Committee is a recommending body to the parties of
the Interlocal Agreement through the County Executive of Oakland County relative
to the representatives for the public and private sectors.".
To add in the second sentence a comma after the word "recommendations" and the
word "OLHSA" before the word "Board"; to change the word "body" to "committee"
and the word "project" to "Agency". Revision will read "In making recommendations,
the committee will consult with the OLLISA Board and parties to the Interlocal
Agreement and take into account the Agency goals and priorities during the term of
office for which Board members are selected. ".
To add a new sentence . under Item 1. Revision will read "The Nominating
Committee's recommendations are to be submitted to the OLHSA Board for approval,
then forwarded by the OLIISA Board Chairman to the Oakland County Executive and
the Livingston County Clerk. Livingston County informs the Oakland County
Executive of the appointments. The Oakland County Executive then forwards the
appointments of both Counties to the OLHSA Board Chairman.".
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Section VII, pg. 8
Subsection A
Item 2
Item 3
Section VII, pg. 8
Subsection A
Item 5
Section VII, pg. 8
Subsection A
Paragraph 4
Section VII, pg. 8
Subsection A
Paragraph 5
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4
To add a sentence (as the first sentence) to Item 2. Revision will read
"The Nominating Committee Chairman gives notice of the election to those
advisory councils and consumer groups which are related to the OLITSA Board's
priorities and which reflect the concerns of low-income persons.
To delete the words "to certify" from the beginning of the sentence and to add
the words "the Nominating Committee oversees and certifies". Revision will
read "The Nominating Committee oversees and certifies that consumer
sector elections have been conducted fairly and in accordance with the bylaws
and Interlocal Agreement."
To delete the words, under Item 3, "to notify" from the beginning of the sentence
and to add the words "The Nominating Committee notifies" and following the word
"Agreement" add "immediately". Revision will read "The Nominating Committee
notifies parties of the Interlocal Agreement immediately of public and private sector
vacancies and makes recommendations for replacements.".
To delete the words under Item 4 "To recommend" from the beginning of the
sentence and to add the words "The Nominating Committee recommends a slate
of". Revision will read "The Nominating Committee recommends a slate of
nominees for the Executive Committee and the Officers of the Board at the annual
meeting. ".
To add an item 5. Revision will read "At the annual meeting, the public and private
sectors are seated as approved and the consumer sector as elected, unless
challenged by an 01,IISA Board member based on the Interlocal Agreement and 01,IISA
Bylaws. The challenge shall be sustained by a majority of the OT,IlSA Board. "
To delete this paragraph, since its only application was to the formation of the
initial OLBSA Board.
To move this paragraph, making it the fifth paragraph of Subsection A.
To add the word "OLIISA" before the word "Board" in the fourth line.
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1977
Page II in
revised copy
1975
Original Reference to
Section and Page (con't) Recommended Modifications to the Interlocal Agreement (con't)
Section VII, pg. 9
Subsection C
Settion VII, pg. 10
Subsection C
Section VII, pg. 10
Subsection D
Section VII, pg. 11
Subsection E
Section VII, pg. 11
Subsection F
1977
Page it in
revised copy
1975
Original Reference to
Section and Page Recommended Modifications to the Interlocal Agreement
To add the words in Item 4 "The Governing Board" at the beginning of the third
sentence. Revision will read "The Governing Board is a continuing and effective
mechanism for securing broad community involvement in the programs:".
To delete under Item 10 (a), the words "of the OLIISA" and add the words "the
purchase of °LUSA". Revision will read "Makes contracts (a) with agencies,
units of government, etc. for the purchase of °LIMA services. ".
To delete the words "Executive Committee" and add the word "standing"; to change
the word "of" to "at"; and to add the words "of the Board". Revision will read "All
Board members shall be reimbursed for expenses incurred while in attendance at
officiai Board meetings, standing and ad hoc committee meetings of the Board. H .
To reorder the first sentence of the third paragraph to read "In the event proposed.
Board members (whether in public, private, or consumer sectors) should have
been former employees of OLIISA or OCCEO, their names shall be submitted
to the Nominating Committee fourteen days prior to appointment or election. ".
To correct the misspelling of the word "prospective" in the third paragraph,
second sentence.
To add a new paragraph. Revision will read "In the event a person is seated and
later determined to have a conflict of interest, the OLIISA Governing Board may
require resignation by a majority vote of the Board".
To add to the end of the first paragraph of Subsection F. the words "and shall be
organized as mandated". Revision will read "In some cases advisory bodies are
mandated from the program funding sources, such as Head Start, Senior Citizens
Nutrition under the Older Americans Act and shall be organized as mandated."
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1 977
Page in
revised copy
9
9
Recommended Modifications to the Interlocal Agreement (con't)
To renumber Section VIII, OLIISA Organizational Structure and Staffing,
making it Section VII.
To renumber Section IX, Major Responsibilities of OLUISA, making it
Section VIII.
To make the word "commitment" in the second paragraph, line 3, plural.
Revision will read "OLIISA shall provide leadership in the counties of
Oakland and Livingston for the improvement and delivery of human services
by developing coalitions, stimulating involvements, and securing commitments
of resources which address the program areas specified in this Interlocal
Agreement. ".
To delete from Item "e", the words "Neighborhood Youth Corp" and "Drop-in"
and add the words "Manpower" and Multipurpose". Revision will read
"Focusing the problems of the consumers of services, poor and disadvantaged
into the community by providing programs such as Head Start, Manpower, and
Senior Citizen Multipurpose Centers;"
To delete from the paragraph "Evaluatine the words "the assessment is in terms
of" and to add the words "declared objectives are" and the word "have".
Revision will read "The evaluation process shall be over a longer period of
time than monitoring and assess whether or not the declared objectives are
being or have been met; if not accomplished, why not. ".
To change the words "which shall assist in the monitoring of the Interlocal
Agreement" in the first paragraph to "which shall be distributed according to
the chart on page 13:' Revision will read "OLHSA operations shall produce
summary or organizational results, which shall be distributed according to the
chart on page 13".
9
10
11
11
Section IX, pg. 15
Subsection "p"
Section DC, pg. 16
Subsection "p"
Accountability
Documents
1977
Page // in
revised coo Recommended Modifications to the Interlocal Agreement (con't)
1975
Original Reference to
Section and Page (con't)
To delete from the first paragraph the following items; "4. Statistical Reports,
5. Program Progress Reports"; and to change "6. Capsule Summary of LISA
Impact" to "Program Progress Review highlights" and to add "9. Program
Proposals through A-95 Review Process". Revision will read "The primary
documents shall be:
11
1. Problem Statements and Objectives
2. Treasurer's Report
3. Audits
4. Program Progress Review Higalights
5. Certifleates of Insurance
6. Organizational Chart
7. Bylaws
8. Corporate Charter
9. Program Proposals through .A-95 Review Process".
13 To make the following changes on the Accountability Documents Flow Chart:
1. Problem Statements and Objectives -
(a) change "Period of Interlocal Agreement" under "Frequency" column
to "According to Funding Sources"; (b) change "Div. Mgrs. of BSA"
under "Prepared" column to "Senior Executive Staff"; (e) delete "Parties
of the Agreement", and add "via its Evaluation Committee" under "Submitted
To" column.
2. Treasurer's Reports -
Change "Business Operations Div." under "Prepared By" column to
"Business & Finance Div.", under "Submitted To" column add "Parties of the
Interlocal Agreement via OI,I1SA Board mailing".
3. Audits -
In the "Prepared By" column, after the words "Contractual audit" add
the word "firms".
4. Statistical Reports - Delete completely.
13
13
7
Section IX, pg. 16
Accountability
Documents (con't)
1975
Original Reference to
Section and Page (con't) Recommended Modifications to the Interlocal Agreement (con't)
1977
Page II in
revised copy
13 5. Program Progress Reports -
(a) change the word "Reports" in the "Document" column to "Review'
(b) change "Div. Mgrs. of IISA" to "Senior Executive Staff" in the
"Prepared By" column; (c) delete "Parties of the Agreement" from
"Submitted To" column, and add "OLIISA Governing Board via its
Evaluation Committee".
6. Capsule Summary of IISA Impact -
(a) change the title in the "Document" column to "Program Progress Review
Highlights"; (b) delete "6th month of operation" from "Frequency" column;
(c) change "Data, Eval. & Program Div." to "Senior Executive Staff" under
the "Prepared" column; and (d) delete IISA Governing Board from "Submitted
To" column and add "Chairmen of Oakland County Health and Human
Resources Committee and Livingston County human Resources Committee".
7. Certificate of Insurance -
(a) change "Div. of Business Operations" to "Div. of Business &
Finance" under "Prepared By" column; and (b) add OLHSA Governing Board
to the "Approved" column.
8. Corporate Charter -
(a) change "Div. of Business Operations" to "Div. of Business & Finance"
under "Prepared By" column; and (b) change "Parties of the Agreement"
to "Available to Governing Board" in the "Submitted To" column.
9. Grant Applications -
Add the following: under "Contents" - "Work Programs and other funding
requirements"; under "Frequency" - "According to Grant Periods"; under
"Prepared by" - "Assigned OLIISA Staff"; under "Submitted to" -
Review Process and funding agents"; under "Approved by" - "OLTISA
Governing Board".
t .
13
13
13
13
Section X, pg. 18 To renumber Section X, Financial Support of OLBSA, making it IX. 15
1977
Page /I i n
revised copy Recommended Modifications to the Interlocal Agreement (con't)
1977
9-
1975
Original Reference to
Section and Page (conit)
Section DC page 17
Subsection "q"
To delete from the first paragraph, the third sentence, "OI,IISA will establish and
maintain a separate bank account for each funding source."
14
To add new third and fourth sentences to the first paragraph. Revision will read
"The Oakland County Treasurer shall serve as the fiscal agent of OLIISA funds. In
accordance with the directives of the OLIISA Board, the fiscal agent shall
( 1 ) establish and maintain separate bank accounts for each funding source, (2) receipt
and disburse funds, and (3) prepare reports."
To add the word "CSA" before the word "Instruction" in the fourth paragraph, and
and add the words "or as amendad", to the fourth line. To delete the word "OE0:1
Revision will read "OLIISA shall expend according to the approved budgets. Any
desired modifications of budgets, except for the flexibility of guidelines as
provided in CSA Instruction 6710-1 Chant:e 3, June 22, 1971, or as amended,
shall carry the OLIISA Board approval as well as the funding source approval".
To add the word "CSA" before the word "Guidance" in the fifth paragraph, and to
delete "OE0". Revision will read "The principles of financial control techniques as
-specified in CSA Guidance 6801-1, August, 1968, ".
14
14
14
To delete (a) and (b) in the first paragraph and to add the words "forthcoming
from Oakland and Livingston Boards of Commissioners pursuant to a ratio based
on population as determined by the most current SEMCOG population projections."
Revision will read "The support for Oakland Livingston Human Service Agency
shall be forthcoming from Livingston and Oakland County Boards of Commissioners
pursuant to a ratio based on population as based on most current SEMCOG
population projections".
Add a sentence to the second paragraph which reads "The respective counties shall
Indicate their financial support by County Board Resolution".
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15
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1977
Page # in
revised copy
15
1975
Original Reference to
Section and Page (con't)
Section X, pg. 18
Section X, pg. 19
Section XI, pg. 19
Recommended Modifications to the Interlocal Agreement (con't)
To delete the words "Oakland and Livingston Counties Boards of Auditors" from
the eighth paragraph and to add the words "county administrators". Revision
will read "The carry-over of funds shall be permitted at 5% of the funding level
and reprogramed as approved by the OLIISA Governing Board and the county
administrators".
To capitalize the "a" in the word Agreement of the first sentence in the tenth
paragraph.
To delete from the 10th paragraph, 4th line, the words "Federal, and State
grants-in-aid or other assistance". Revision will read "Parties to the Agreement
may contract with OLTISA for program planning, operation, monitoring, evaluation4
or act as a fiduciary of same.".
To delete from the first paragraphs the words "Economic Opportunity Act", "0E0",
"Michigan Economic Opportunity Office (ME00)" and "Great Lakes" to add the
words "CSA", "Ileadstart, Economic Opportunity, and Community Partnership
Act, and as amended", "Bureau of Community Services (IICS)", and "CSA".
Revision will read "OLIISA, as the legal separate entity to administer the Interlocal
Agreement, shall he eligible to receive CSA funding under the Ileadstart,
Economic Opportunity and Community Partnership Act, and as amended
throughout its duration and carries the approval of same of the Bureau of
Community Services (13CS) and Region V CSA Regional Office. ".
To renumber Section XI. Termination of the Interlocal Agreement, making it
Section X.
To change the end of the first sentence, making the word "all parties" to "the parties"
and adding the words "and ()LUSA." Revision will read "Should conditions prevail that
necessitate the termination of the Interloca.1 Agreement prior to the contractual period,
the termination shall be by mutual agreement of the parties to the Interlocal
Agreement and °LUSA."
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16
16
16
Section XV, pg. 20 To renumber Section XV, Generated Revenue, making it Section XIV. 17
1975
Original Reference to
Section and Page Recommended Modifications to the Interlocal Agreement
1977
Page # in
revised copy
Section XII, pg. 19
Section XIII, pg. 19
section XIV, pg. 19
To renumber Section XII, Immunities and Exemptions, making it Section XI.
To renumber Section XIII, Compliance, making it Section XII.
To renumber Section XIV, Additional Authority of OLI1SA, making it Section XIII.
To move the words "in its own name" from the 2nd line to the 3rd line. Revision
will read "In addition to the powers delegated to OLIISA through the Intertocal
Agreement and in accordance with Act 7, OLIISA may make and enter into contracts
in its own name;".
16
17
17,
17
Section XVI, pg. 20 To renumber Section XVI, Contract Amendment, making it Section XV and to add
the words "and Renewal" to the title. Revision will read "XV. Contract Amendment
and Renewal".
To add after the first sentence the following "The Oakland County Executive and
the Livingston County Clerk are informed by OLIISA of the needed changes. Review
of proposed amendments is done by the appropriate committees of both Boards of
Commissioners, and approval by resolution is given by the respective County
Boards of Commissioners". Revision will read "The amending of the contract
shall be carried out in the same manner as the original contract was made. The
Oakland County Executive and the Livingston County Clerk are informed by °LUSA
of the needed changes. Review of proposed amendments is done by the appropriate
committees of both Boards of Commissioners, and approval by resolution is given
by the respective County Boards of Commissioners".
17
17
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17
18
18
1977
Page 11 in
revised copy Recommended Modifications to the Interlocal Agreement (can't)
1975
Original Reference to
Section and Page (con't)
Section XVI, pg. 20
Section XVII, pg. 20
To add a new paragraph under Section XV. It will read "There will be a nine
member Study Committee to review the Interlocal Agreement each three years
prior to its expiration. The composition of the Study Committee will be:
2 ()LIMA Board members,
1 OLIISA staff member.
2 Members of the Oakland County Board of Commissioners,
2 Staff members representing the Oakland County Executive's Office
1 County Clerk of Livingston County
1 Member of the Livingston County Board of Commissioners appointed
by the Livingston County Board Chairman".
9
To renumber Section XVII, Adjudication of Disputes, making it Section XVI.
To add under Item C(1), the words "Health &" before the word "Human". Revision
will read "(1) the respective involved County Board(s) shall designate a committee
of its members (e. g., Oakland County Health & Human Resourse Committee) and".
- 12 -
01,HSA
051177
#8042
adopted.
:JOY this 7th 19.77. day of
July 7, 1977
Moved by Montante supported by Perinoff that resolution #8042 be
Discussion followed.
AYES: Fortino, Gabler, Gorsline, Hoot, Kelly, Lanni, McConnell,
Moffitt, Montante, Moxley, Patterson, Perinoff, Pernick, Peterson, Simson,
Wilcox, Aaron, Daly, DiGiovanni, Doyon. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, Resolution 4042 was
adopted.
STATE OF MICHIGAN)
GOUTY or OAKI2,ND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution #8042 adopted by the Oakland County Board of
Commissioners at their meeting held on July 7, 1977
with the original record thereof now remaining in my
office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
Lynn D. Allen Clerk
By Deputy Clerk