HomeMy WebLinkAboutResolutions - 1986.03.12 - 10681February 27, 1986
Miscellaneous Resolution # 86047
BY: General Government Committee - John E. Olsen, Chairperson
IN RE: Clerk/Register of Deeds - Microfilming Photostats
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Register of Deeds has in record retention
approximately 2,700,000 pages of old Photostat copies of deeds
and mortgages that were done in the 1940s; and
WHEREAS these records must be preserved by law; and
WHEREAS many of these records are becoming illegible
and our own Microfilm Division does not have the equipment to
enhance the quality of these copies, making it necessary to go
to an outside firm; and
WHEREAS the microfilming and removal of the books
(holding the Photostat copies) from Record Retention will
solve some of Oakland County's immediate need for retention
storage space.
NOW THEREFORE BE IT RESOLVED that the Oakland County
Clerk/Register of Deeds be authorized, through the Purchasing
Division of the Management and Budget Department, to obtain
the above-mentioned service.
BE IT FURTHER RESOLVED that the estimated cost for
this service will be 3.1 per page.
MR. CHAIRPERSON, on behalf of the General Government
Committee, I move the adoption of the foregoing resolution.
CeperrT Government Committee
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: CLERK/REGISTER OF DEEDS - MICROFILMING PHOTOSTATS - M.R.#86047
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to _Rule XI-C of this Board, the Finance Committee has reviewed
Miscellaneous Resolution f 860 4 7 and finds:
1) The Clerk/Register of Deeds Department has approximately 2,700,000 pages
of old photostat copies of deeds and mortgages in record retention, many
of which are becoming illegible,
2) These records must be microfilmed to ensure their preservation as required
by law,
3) Oakland County Microfilm Division does not have the equipment to enhance
the quality of these copies and it is necessary to have the microfilming
performed by an outside firm,
4) The estimated cost of microfilming these records is 3.1c per page, or
$83,700 in total, said funds available in the 1986 Contingency Account,
.5) The Board of Commissioners appropriates $83,700 from the 1986 Contingency
Account and transfers said amount to the Microfilming & Reproductions
account in the Register of Deeds Division of the Clerk/Register of Deeds
Department as follows:
4-10100-.909-01-00-9900 -Contingency $(83,700)
4-10100-214-01-00-4894 Microfilming & Reproductions 83,700
-0-
FINANCE COMMITTEE
#86047 March 13, 1986
Moved by Olsen supported by HassiArger the Fiscal Note be approved.
A sufficient majority having voted therefor, the motion carried.
Moved by Olsen supported by Hassberger the resolution be adopted.
AYES: Hassberger, Hobart, Holland, Richard Kuhn, Susan Kuhn, Lanni, Law,
McConnell, McPherson, Moffitt, Nelson, Olsen, Page, Perinoff, Pernick, Price,
Rewold, Skarritt, Webb, Wilcox, Aaron, Caddell, Doyon, Fortino, Gosling. (25)
NAYS: None,. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify-that I have compared the annexed copy of the attached
Miscellaneous Resolution ddopted by the Oakland County Board of Commissioners
at their meeting held on March 13, 1986
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, 1 have hereunto set my hand
seal of said County at Pontiac, Michigan
13th March day of
and affixed the
8 19 6 this
ALLEN
County Clerk/Register of 'Deeds