HomeMy WebLinkAboutResolutions - 1986.04.17 - 10720Miscellaneous Resolution 86085 April 17, 1986
Y APPROVE THE FOREGOING RESOLUTIC 1 HE
Exer.Alf.v. DLte. N,,phy, Count
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: HEALTH DIVISION - 1985/86 ENVIRONMENTAL HEALTH SERVICES TO MICHIGAN
DEPARTMENT OF SOCIAL SERVICES LICENSED FACILITIES REIMBURSEMENT AGREEMENT
TO: OAKLAND COUNTY BOARD OF COMMISSIONERS,
MR. CHAIRPERSON, LADIES AND GENTLEMEN:
WHEREAS, the Michigan Department of Public Health has contracted with the
Oakland County Health Division for the last six (6) fiscal years to provide
environmental health inspections of facilities to be licensed by the Michigan
Department of Social Services; and
WHEREAS, the Michigan Department of Public Health wishes to continue this
contract for the period October 1, 1985 through September 30, 1986; and
WHEREAS, said contract adds no additional staff nor resources; and
WHEREAS, the reimbursement amount is included in the 1986 Adopted Budget
and General Appropriations Act as Health Division revenue; and
WHEREAS, this contract has been reviewed and approved as to form by the
Office of Corporation Counsel; and
WHEREAS, approval of said contract does not obligate the County to any
future commitments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the 1985/86 Environmental Health Services to Michigan Department of
Social Services Licensed Facilities Reimbursement Agreement for an amount not
to exceed $37,145.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board
of Commissioners be and is hereby authorized to execute said contract.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
#86085 April 17, 1996
I7th day of April 19 86
ALLEN
County Clerk/Register of Deeds
Moved by Caddell supported by Hassberger the resolution be adopted.
AYES: Lanni, Law, McConnell, McDonald, McPherson, Moffitt, Olsen, Page, Perinoff,
Pernick, Price, Rewold, Skarritt, Webb, Wilcox, Caddell, Calandro, Doyon, Fortino, Gosling,
Hassberger, Hobart, Holland-, Richard Kuhn. (24)
NAYS: None, (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of the attached
Miscellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on April 17, 1986:
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this
AGREEMENT BETWEEN
MICHIGAN DEPARTMENT OF PUBLIC HEALTH
hereinafter referred to as the "Department"
AND
OAKLAND COUNTY HEALTH DEPARTMENT
hereinafter referred to as the "Agency"
FOR
Environmental Health Inspections of Adult and Child Care Facilities
Licensed by the Michigan Department of Social Services
I. PURPOSE:
To provide funding for environmental health inspections of facilities to be licensed by the Michigan
Department of Social Services.
IL OBJECTIVES:
The primary objectives of theragency's enviroamanral health inspection program under this agreement
are:
A. To ensure a safe and healthful environment for individuals occupying these facilities through
provision of effective environmental health inspections.
B. To effect timPly responses to requests for inspections.
C. To provide effective follow-up investigations.
The agency will ensure the availability of inspection services to all Michigan Department of Social
Services' licensed facilities within its jurisdiction. through the utiii7ation of trained and
competent personnel.
Inspections will be conducted and the program operated in accordance with the procedures established
for this program.
III. PROGRAM BUDGET AND ACRE= AMDUNT:
The payment for environmental health inspections of the Mdchigan Department of Social Services'
licensed farilities under the terms of this asreement may not exceed $68.85 per hour for servie-eq
- provided between October 1 and DeceMber 31, 1985, and $71.60 per hour for services provided between
January 1 and September 30, 1986, with a neuiimum of $37,145 provided by the state. This maximum
amount may be increaced through the redistribution of available funds -. A final adjustment will be
made based upon a statewide ratio of available 1985-85 fiscal year funds to actual allowable local
expenditures for October 1, 1985 through SepteMber 30, 1986. The allocation of these funds shall be
at the discretion of the Departmznt.
IV. RESPONSIBILITIES - AGENCY:
The agency, in _accordance with the general purposes and objectives of this agreement, will:
A. Conduct investigations and make reports on Michigan Depirtmant of Social Services' licensed
facilities.
D60 Aothority: Act 280, 1939;
11/85 - Act 116, 1979; and Act 218, 1979
a provide the necessary administrative, professional, and technical staff for operatiOn of the
program.
Utilize standard records and recording forms as prescribed by the Department. Service
saraliries accompanied by necessary and appropriate service data shall be prepared and submitted
to the Depattment, Division of Environmenral Health, on a monthly basis not later than the
tenth (10th) of the following month.
D. Provide information as required by the Department that a.71.11 enable the Department to obtain
reimbursement for support from all available fund sources and to evaluate program performance.
E. Maintain adequate program and fiscal records and files incleaing source documentation to
support program activities and expenditures made under the terms of this agreement, as
required.
F. Provide access to authorized representatives of the Department, the Michigan Department of
Social Services, and the Comptroller General of the United States, or any of their duly
authorized representatives to all records, files, and documentation related to this agreement.
C. Not charge fees for services rendered under this agreement.
H. Participate in administrative or court hearings to provide expert testimony in respect to
environmental health issues in accordance with Act 218, Public Acts of 1979, as amended; Act
116, Public Acts of 1973, as amended; and Act 280, Public Acts of 1939, as amended.
Preparation for hearings may require on-site reinspections.
I. Assure that all terms of the agreement will be appropriately adhered to and that records and
detailed documentation for the project or program identified in this agreement will be
maintained for a period of not less than three (3) years from the date of the submission of the
final expenditure report or until audit findings have been resolved.
J. Assure that all applieable federal and state laws, guidelines, rules, and regulations vI21
complied with in carrying out the terms of this agreement, including sUhmission of a copy of
any audit report related in whole or part to this program. -
K. Assure that all procurement transactions, Whether negotiated or advertised, shell he conducted
in a manner so as to provide maximm open and free competition and that records sufficient to
document the significant history of a procurement are maintained for all procurements for a
mininum of three (3) years after the end of the agreement period.
I. Inform the Department of any employee assigned to this program who has retired from State of
Michigan employment under Acts 2 and 3, Public Acts of 1984 (Farly Retirepent - Program). A
monthly report shall be required on the first of each month reporting the names of State early
retirants who performed work in the previous month on the program covered under this
agreement. Such reports are not required for any State early retirant who reaches the age of
62 years.
V. RESPIWSTRILITIES DEPP=I:
The Depart.nent, under the terms of this agreement, will:
A. Provide staff for appropriate program and administrative consultation.
B. Assist in the training of program staff.
C. Provide payment in accordance with this agretznent in an amount not to exceed $37,145 based upon
appropriate reports, records, and documentation maintained by the agency and confirmed by the
teparmment and in accordance with Appendices A and B.
Outline data required for evaluation and operation of the program and assist the agency in
identifying and securing the data.
E. Provide any special reports and reporting formats required by the Department and the Michigan
Department of Social Services for operation of this program.
VI. INSPECTTCC AND RELATED SERVICES
A. The frequency of inspection and related services for a foster family home, foster family group
home, family day care home, group day care home, adult foster care faaily home, and adult
foster care group facility (1 to 6 adults) are:
1. Naw home/facility and relocated home/facility with private water supply and/or private
sewage disposal system.
2. Special requests related to environmental health, i.e., complaints or unusual situations
requiring health department expertise and judgement, particularly as they may relate to
water supply and sewage disposal.
3. Follow-up inspections.
B. The frequency of inspection and related- services for an adult foster care small group facility
(7 to 12 adults), adult foster care large group facility, adult foster care congregate
farility, adult foster care county infirmary, adult foster care camp, Child caring institution,
Children's camp, and child care center are:
1. New facility, relocated facility, license renewal inspection, and when appropriate annual
inspection.
2. Special requests related to environmental health, i.e., complaints.
3. Follow-up inspections,
4. Plan review.
VII, SCOPE OF INSPECTION
A. The scope of inspection for those types of homes/facilities listed in VI-A includes private
water supply and/or private sewage disposal. (partiaJ inspection)
For special requests, the scope includes the private water supply and/or sewage disposal
systems and also any other specific concern(s) which generated the request.
B. The scope of inspection for those types of facilities listed in VI-E includes private water
supply, private sewage disposal, food service sanitation, insect and rodent control, solid
'waste disposal and collection, accident prevention, general housekeeping, and swimming pools
and bathing beaches. (full inspection)
For special requests, the scope includes the private water supply and sewage disposal systems
and all of the general environmental health items with special eaOhasis on the specific item(s)
which generated the request. •
D .
VITI. 7un:aAy AL-MORITir
' The appropriate parts of the statutory authority for the inspections of Adult Foster Care
Facilities, Act 218, P.A. 1979; County Infirmaries, Act 280, P.A.. 1939, as amended; and Child Care
Organizations, Act 116, P.A. 1973, as amended, are contained in the most recent edition of the
"Saattarians' Field Manual for Environmental Health Inspections of Deparement of Social Services'
Licensed Facilities." . .
Tie licensing rules to he followed when providing inspections and related services are those
contained in Act 218, P.A. 1979; Act 280, P.A. 1939, as amended; and Act 116, P.A. 1973, as amended.
LX. RESPCNSE TI E TAFeE
Requests for environmental health services of the DepArtment of Social Services' licensed facilities
are to be honored according to the following table unless a longer tine is specified on the request
form:
Routine Inspection Requests . . 30 days
Plan Review Requests. . .oeiree4030 days
Special Requests* . . 6000DOO, 10 days•
*Special requests have been defined to include complaints or emergency
situations involving environmental health.
X. AM-LW:Cc:
In compliance with Title in of the Civil Rights Act of 1964 and the Regulations of the U. S.
Department of Health and Human Services issued thereunder, and section 504 of the Rehabilitation
of 1973, and the Rules of the Michigan Civil Rights Commission:
The agency assures that, in carrying out this program, no person shall be excluded from
participation, denied any benefit:3 or subjected to discrimination on the basis of race, creed,
age, color, national origin or ancestry, religion, sex, or marital status (except where bona
fide occupational qualification exists). This policy of nondiscrimination shall also apply to
otherwise qualified handicapped individuals.
XI. PAY>2.-,NT. PRXEDURES:
Peiebursement will be calculated and made by the Department or ea quarterly basis from the service
summaries and inspection reports submitted by the agency. The amount of reimbursable time will be
determined by multiplying the total number of submitted partial inspection reports by one hour and
the total number of submitted full inspection reports by two hours. The total calculated hours win
then be multiplied by the appropriate reiMbursement rate.
XII. A.7,RTZ,ENT
This agreement is in full force and effect from October 1, 1985, through September 30,• 1986. This
agreeeent may be terminated by either party by giving sixty (60) days written notice to the other
party stating the reasons for termination and effective date or upon the failure of either party to
carry out the terms of the agreement, by giving ten (10) days written no:ice to the other party .
stating cause and effective date. The Department may also terminate this agreement if the agency or
Act
a suheontrtor, manufacturer, or supplier of the agency is subsequently found to engngc in unfair llhor
practices. The Michigan Department of Labor, pursuant to Section 2 of Act 268, Public Acts of 1980,
shall determine those employers who are engaging in unfair labor practices.
Upou any such termination, any funds not authorized for use shall be retuxned to the Department.
Xlit, An:NI:VENTS:
Any thinges to this agreement will be valid only if made in writing and accepted by all parties to
this agreement.
SPEak, CPM-Ivq-C‘TION;
The individual or officer signing this agreement certifies by their signature that they are
authorized to sign this agreement on behalf of the responsible governing board, official, or agency.
XV. SIGATURES:
FOR TEE AGENCf
Signature
Title
thte
RECOHNIE= BY:
Signature
Chief
Shelter Environment Section
Title
FOR TtE DEPA17%.4E7:::
Late
Signature
Title
Date
APPENDIX A
PROJECTED COST ANALYSIS REPORT
Health Jurisdiction: OAKLAND COUNTY HEALTH _DEPARTMENT
Total hours for which payment was requested:*
Agreement Period
1980-81 555 hours
1982 736 hours
1983 632 hours
1984 721 hours
1985 676 hours**
Total Hours 3320 5 = 66IProjected Hours
664 X $71.60= $47,545.06 X 78 % =
Projected Hourly Total Projected
Hours Rate*** Cost
S37 ,145
Maximum Agreement
Amount
* 1 hour allotted for a partial inspection and 2 hours for a full
inspection.
** The 1985 agreement was for a 9 month time period (January 1
through September 30, 1985). In order to be consistent so that
the time period for all agreements covers 12 months, the 1985
totals include hours spent by your department in the program
during October, November, and December of 1984. These hours are
also included in the 1984 totals.
*** The hourly rate is your department's approved 1985 rate increased
by four percent.
APPENDIX B.
15.56 DAYS
12.00 DAYS
8.96 DAYS
'---223.48DAYS
35.81 FTF's
,- 228.2 HRS.
30.43 DAYS 10. Days Traveled Per Year
ENVIRON MENTAL HEALTH DIRECT SERVICE TIME/COST CALCULATION
LOCAL AGE:iCY: OiJnd rc=ty Hp?.1th in PREPARED BY: Robert L. Zizler
PERIOD: January 1, 19S6, thTou(_th December 31, 1936 DATE PREPARED: june 28, 1985
WORKING HOURS
1. Ease for computation: 52 weeks x 5 days/week 260 Days
2. Vacation Days Per Year
3. Holidays Per Year
4. Sick Leave Days Per Year
5. Working Days Per Year
TRAVEL
6. Travel Time Last Year
7, Number Environmental Health Professional
FTE's Last Year
Travel Time Per FTE Last Year
8.171 HRS.
9. Hours Worked Per Day 7.5 HRS.
NnENVTRONMENTAL ACTIVITIES & SUPPORT SERVICES
11. Hours Per Day/Nonenvironmental Activities . 1.1 HRS.
12. Item #5--Working Days/Year 223.48 DAYS
13. Hours/Year Nonenvironmental Activities v 245.83 HRS..
14. Hours Worked Per Day (Same as ;9) 7.5 - HRS.
15. Days Nonenvironmental Activies/Year 37 .78 DAYS
DIRECT SERVICE TIME
16. Effective Direct Service Ti7,7/7TE
17. Hours Worked Per Day (Same as 9 nd n4) 7.5 MRS.
18, Ho'ors. Direct Service Time/Year
160.27 DAYS
20 7 .0 HRS.
23. Cost Per Year Per. FTE for Direct Service
24 Cost Per Hour Per FTE for Direct Service
77
82,7-52-
68.SS /HR.
19.. Total Program Costs (current budget)
20. Less Exclusions dnd Unallowable Items
$ 2,979,086*
$ (
21. Allowable Program Costs $2.979.08.
22. Number of Regular, Direct Service
Environmental Health Professional
FTE's for 193 36.0