HomeMy WebLinkAboutResolutions - 1986.05.08 - 10746BY:
IN RE:
April 17, 1986
MISCELLANEOUS RESOLUTION # 86113
TO:
Public Services Committee, James E. Lanni, Chairperson
EMS AND DISASTER CONTROL DIVISION -- COUNTY-WIDE 9-1-1 PROGRAM
MODIFICATION - Local .Automatic• Number Icientifthation
THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS The Oakland County Board of Commissioners, by
Miscellaneous Resolution #85228 (September 12, 1986), authorized a county-wide
9-1-1 program to develop, implement, and maintain an enhanced 9-1-1 system for
Oakland County; and
WHEREAS the Emergency Telephone Service Enabling Act (Act Number
32, Public Acts of 1986) was recently passed by the Michigan State Legislature
to provide for the establishment of universal emergency telephone districts to
install, operate, and maintain 9-1-1 systems in Michigan; and
WHEREAS, to engage and implement the Act's provisions, it is
necessary to modify the County of Oakland's 9-1-1 program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners adopts the attached "Tentative 9-1-1 Service Plan," consistent
with the Emergency Telephone Service Enabling Act.
BE IT FURTHER RESOLVED that, consistent with the Act, a public
hearing be held regarding the "Final 9-1-1- Service Plan" on August 21, 1986,
at %:00 p.m., in the Board of Commissioners Auditorium, 1200 N. Telegraph
Road, Pontiac, Michigan 48053.
BE IT FURTHER RESOLVED that this Miscellaneous Resolution
supersedes the language contained in Miscellaneous Resolution #85228.
BE IT FURTHER RESOLVED that the $412,271 for network installation
costs and $292,408 for network annual recurring costs, as Committed in
Miscellaneous Resolution #85228, be hereby rededicated to Public Safety
Answering Point Automatic Location Identification equipment installation and
annual recurring costs respectively, and Oakland County PSAP equipment
consistent with the "Tentative 9-1-1 Service Plan"
BE IT FURTHER RESOLVED that written quarterly reports be presented
to the Public Services Committee by the Manager of the Emergency Medical
Services and Disaster Control Division and to the balance of the members of
the Board of Commissioners.
Mr. Chairman, on behalf of the Public Services Committee, I move
the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
T.
:Y APPPOVE
Co uM, 15w rive
r(7011\1C; 1;?enl UTION
_
Do171:7444
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: COUNTY WIDE 9-1-1 PROGRAM MODIFICATION - LOCAL AUTOMATIC NUMBER
IDENTIFICATION - MISCELLANEOUS RESOLUTION # 86113
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed
Miscellaneous Resolution #86113 and finds $412,271 in the 1986 Capital Improve-
ment Program for Public Safety Answering Point equipment and installation costs.
The annual County recurring costs will be incurred in 1987 and will be considered
in the 1987 budget.
FINANCE COMMITTEE
9-1-1 SYSTEM TOP OAKLPD COUNTY
FXECUTME '3,AMARY
I. BACKGROUND
In September 1985, the Oakland County Board of Cnmmissioners approved a plan
to implement and maintain a county-wide enhanced ';'-1-1 system (MR 85228).
Linder the County plan, the County will pay for network installation costs
(412,271) and share on a 50/50 his witi - locai communities, through a cost
• sharing formula, th5 network annual reeug CO5t5 ($584,813 Total:
$292,403 County 50% share appropriated) for an Automatic Number
• Identification (ANT) system. Any additional Public Safety Answering Point
(PSAP) equipment or program feature costs would be borne by the local
community.
The County EMS and Disaster Control Division would be responsible for system
planning, coordination, and liaison of 5-1-1 ..:,:nwices; and the local
communities would be responsible for on-line ou!Aic safety dispatch center
operations, i.e., to determine their PSAP, opeTtional configuration, level
of service, and equipment needs.
As of this date, 54 of the 61 local communities returned an expression of
participation by: (1) 23 communities signed a .:-Tooments; (2) 14 passed
resolutions to participate providing neighbors 6); (3) 14 approved concept
conditioned upon details being worked out; and (4) 3 submitted letters of
intent.
Two uther steps are in process: (1) each community has been asked to
identify their PSAP, and (2) a 9-1-1 Product Evaluation Task Force has been
created to look at available PSAP equipment.
Concurrent with these efforts was o legislative effort dealing with a Bill
to implement and maintain a state•',Ade 3-1-1 This Bill has been
around for many years, which in #arch of 1906 an Act. The highlights
of Public Act 32 of 1586 are listed below,
II. HIGHLIGHTS OF PUBLIC ACT 32 OF 1936
The Oakland County Board of Commissioners "may establish an emergency
telephone district within all or part of the county and may cause 9-1-1
service to be implemented within such an emergency telephone district
pursuant to this Act" [Section 301(1)].
To establish an emergency telephone district, the Board "shall first
adopt a tentative 9-1-1 service plan by resolution" [Section 303] and
"specify a time, date, and place for the public hearing to he held on the
final 9-14 service plan" [Section 304],
"Unless a public agency files with the County Clerk a notice of exclusion
from a 9-1-1 service district,...within 45 days,...the public agency is
included within the 9-1-1 district of the final 9-1-1 service plan"
[Section 306].
"Any public safety agency designated in the tentative 9-1-1 service plan
to function as a PSAP,...shall be so designated under the final 9-14
service plan if the public safety agency files...a notice of intent to
function as a P349,. ,within 45 days..." [Section 307(1)],
After conducting the hearing on the final 9-1-1 service plan, the Board
"may adopt, by resolution, the final 9-1-1 service plan" [Section 310].
Upon implementation of the plan, the telephone company "shall provide a
billing and collection service for an emergency telephone charge from all
service users, ...the charge shall be uniform per each exchange access
facility within the 9-1-1 service district" [Section 401(1)].
. The emergency telephone charge payable by the "service user for recurring
costs and charges shall not 3xced 2% of the highest monthly base rate .
charged by the service supplier for 1-party unlimited calling within the
service district the difference, if any,„ .shall be paid by the County
from fonds available to the County or through cooperative agreements with
public agencies within the 9-1-1 service district" [Section 401(2)].
. "The costs of the service supplier for equipment installation or system
modification, or both, necessary for a public safety agency to function
as a PSAP...shall be paid directly by the public safety agency and shall
not be collected from service users within the 9 -1 -1 service district°
[Section 311(3)].
III. RECOMMENDATION
An analysis of the key impact of the Act on the current County 9-1-1 plan
shows a transfer, from local and County noveroment, of the financial burden
for network installation and annual rec.! rring costs to the telephone
subscribers. Costs for PSAP equipment remains with the ouclic agencies.
After careful review and analysis, the recommei-jation is to modify the
current County 9-1-1 plan (MR 85228) to conform to the "Tenative 9-1-1
Service Plan" requirements as defined by the Act (see Attachment A).
The plan would transfer the County appropriation of 1;412,271 for network
installation and $292,408 for network annual recurring to PSAP Automatic
Location Identification (ALT) equipment installation and PSAP ALI equipment
annual recurring costs. 0540 display equipment, etab1ishmeet fees, and
other specified costs would be paid for by the public agency with a PSAP.
The recommendation will continue the County's lc,dership posture to plan,
maintain, and cost share with local communities. at still preserve the
local autonomy and flexibility of local pubUo scf'ety dispatch center
operations.
The county-wide 9-1-1 system will improve services and hole to shorten
overall response time to emergencies, reduce confusion and delays, and save
more lives and more property.
Attachment A
TENTATIVE 9-1-1 SERVICE PLAN
FOR THE COUNTY OF OAKLAND
Adopted by the Oakland County Board of Commissioners
on
Attachment A
TENTATIVE 9-1-1 SERVICE PLAN
FOR THE COUNTY OF OAKLAND
Public Act 32 of 1986, provides for the Oakland County Board of Commissioners to
create an emergency telephone district within the County of Oakland by adopting a
"tentative 9-1-1 service plan." A "tentative 9-1-1 service plan" means a plan for •
implementing a 9-1-1 system in a specified 9-1-1 service district and which
addresses the following system considerations:
(1) "Technical considerations of the service supplier including system
equipment for facilities that would be used in providing emergency
telephone. service,
(2) Operational considerations ineluJing the designation of PSAP's and
secondary PSAP's and the manner in which 9-1-1 calls will be processed,
dispatch functions performed, and information systems utilized.
(3) Managerial considerations including the organizational form and
agreements which would control technisTJ, operational, and fiscal
aspects of the emergency telephone service.
(4) Fiscal considerations including projected non-recurring and recurring
costs with a financial plan for implementing and operating the system,
(5) The tentative 9-1-1 service plan shall require each public agency and
county operating a PEAR under the 9-1-1 system to pay directly for all
installation and recurring chargev for terminal equipment, including
customer premises equipment, a.:suted with the public agency's or the
county's PEAR, and may require each public agency and county operating a
REAP under their 9-1-1 system to pay directly to the service supplier
all installation and recurring charges for all 94-1 exchange and tie
lines associated with the public agency's or the county's PSAP" [Section
102(Q)].
I. Technical Considerations
The 9-1-1 system in Oakland County will include the service features of:
(l) selective routing, (2) automatic number identification (ANT), and (3)
automatic location identification (ALI). (see Attachment A•1 for definitions)
The Michigan Bell Telephone and Cenral Telephone Comanies will provide,
with respect to the design, installation, and maintece of the network, in
accordance with the Michigan Public Service Commission Tariff Rates, Rules,
and Regulations, appropriate ":stem equipment for facilities that would be
used in providing emereney telephone service.
11. Operational Considerations.
Each "public agency" in Oakland Ccbnty, should the public agency decide to
participate in the 9-1-1 service dlict, shall designate a public safety -
answering point (REAP) and the manner in which 9-1-1 calls will be processed.
Should the PSAP designation involve another public agency, the public agency
designated must accept the responsibility for either dispatching the
appropriate emergency service vehicles within the area, or tranferring 9-1-1
calls received to a public aPeacy responsible for dispatching such services.
Pursuant to the Act, each public agency has 45 days after receipt of this
tentative 9-1-1 service plan to file with the County Clerk a notice of
exclusion from the 9-1-1 service district.
Each public agency has 45 days after receipt of this tentative 9-1-1 service
plan to file with the County Clerk a notice of intent to function as a PSAP
or secondary PEEP. Should any butlic agency fail to file a notice of intent
to function as a PEEP or secondrly PEAR, the designation becomes the
decision of the County of Oakland,
Non-Recurring
(Installation) . . . . . . . . _ .
$ 412,000
524,000
III. Managerial Considerations
A public agency which decides to operate a PSAP is responsible for the
management of the on-line public safety dispatch center operations,
Operational configuration, level of service, equipment needs, etc.
The County, through the Division of EMS and Disaster Control, will be
responsible, consistent with the Emergency Telephone Service Enabling Act,
to assure an appropriate and timely implementation and maintenance of a
county-wide ,9-1-1 system. Such activities may include, but not necessarily
be limited to: system-wide planning, coordination, information, liaison, and
approval of payment for the County's portion of system charges, etc.
The public agency acknowledges that the rates, rules, and regulations of the
Michigan Public Service Commission's 9-1-1 Tariff now in effect or hereafter
established in its tariffs, -as filed with the Michigan Public Service
Commission, govern the provision of 9-1-1 service by Michigan Bell_or
General Telephone.
IV. Fiscal Considerations
The following reflects estimated costs for a 9-1-1 system in Oakland County:
A. Estimated Network Costs
The Act makes provisions for network installation and annual recurring
costs to be paid for by the telephone subscribers, up to a 2% cap as
computed by a formula contained in the Act,
Estimated Network Costs'
Footnotes: (1) Costs based on Michigan Public Service Commission
Tariff for 594,949 maInstations, as provided by
Michigan Bell in .7une 1985. Actual costs may vary due
to implementation of the Master Street Adress Guide
(MSAG), per tariff.
(2) Paid by telephone subscribers under Public Act 32 of
1986.
B. PSAP Equipment Casts
The Act requires each public agency operating a PSAP to pay for all
terminal equipment installation and annual recurring charges.
Equipment costs under this tentative 9-1-1 service plan are: (1) ANI
and ALI displays, and (2) ALI master and auxiliary controllers.
ANI and ALI displays show ANT or ALI information at the PSAP, The
displays may be purchased from various vendors or leased from Michigan
Bell Telephone Company.
ALI master and auxiliary controllers interface with Michigan Bell's ALT
data base to access and forward to the display ALI information. To
access the Michigan Bell ALT data base, tariff requires the lease of
the controller and, if necessary, the auxiliary, from Michigan Bell.
The costs for the equipment are based on tariff rates.
The following reflects estimated system PSAP equipment costs for
displays and controllers. The cost estimates are based on several
assumptions: (1) 33 participating PSAP's, including a PSAP at Oakland
County; (2) 80 operator positions; (3) best guestimates for purchase
and installation of ANT and ALI displays, noting that such equipment
may require a "store and forward" modification ($1,000 per trunk),
depending upon network design by Michigan Bell.
As part of the 45 day response time, further information will be
secured to refine the estimates with respect to the number of operator
positions. The number of incoming lines is determined by Michigan Bell
through a tariff formula. With these two pieces of information, final
detailed allocations by PSAP can be computed.
Estimated System PSAP Equipment Costs
Display ALT Controller ALT Controller
Feature Purchase Installation Annual Recurring
ANI $ 255,000 -
ALI $ 160,000 $ 412,000 •$ 292,000
TOTAL $ 415,000 $ 412,000 $ 292,000
1
C. Fiscal Policy
The following reflects the financial plan for implementing and
operating the system:
1. Each public agency which operates a PSAP under this plan, is
responsible for the following fiscal matters:
a. One-time Service Establishment Charge, as set by tariff.
b. Procures, owns, installs, maintains, and replaces any ANT
and/or ALT displays in the PSAP.
c. Pay the difference, as a uniform rate (total additional amount
divided by total number of PSAP's) assessed to each PSAP, if
any should occur in the future, as set forth in Public Act 32
of 1986, Section 401(2).
d. Pay for any additional PSAP equipment and/or program features as
determined by the public agency, such as: secondary PSAP's and
number of incoming lines above the determination by tariff.
2. The County is responsible for the following fiscal matters:
a. For existing 24 hour, 7 day a week public safety or law
enforcement communication dispatch centers (see Attachment
1k-2), pay for installation and annual recurring costs of the
ALT master controllers, and if necessary, ALT auxiliary
controllers, and for interim wiring per display for a PSAP.
3. By accepting County funds, as outlined in paragraph 2., the public
agency agrees to paragraph l.'s provisions.
Under the tentative 9-1-1 service plan, the public agencies pay fOr the
estimated $415,000 for the ANI and ALI displays. The County would pay
for the ALI controllers installation (412,000) and annual recurring
(292,000) costs.
V. Implementation Considerations
Attachment A-3 outlines the implementationschedule for the county-wide
9-1-1 system in Oakland County.
Attachment A-1
DEFINITIONS
Automatic Location Identification An E-9-1-1 feature that identifies
and forwards the location (street aCess) of the calling party's telephone to
the display equipment at the dispatch center,
Automatic Number Identification (PT' -- An E-9-1-1 feature that identifies
and forwards the C7TETTbg party ter5 .one number to the display equipment at
the dispatch Center.
Dis .1a Equinment -- A selector console and associated common equipment for
eispaying ANT and/or ALT information at the dispatch center,
E-9-1-1 -- An enhanced 9-14 service that provides SR. ANT, or ALT features.
Emer:ene : Tele:hone Chare -- A charge for the network start-up costs,
customer noti -ication costs, billing costs including an allowance for
uncollectables, and network non-recurring and recurring installation,
maintenance, service, and equipment network charges of a service supplier
providing 9-1-1 service,
Final 9-1-1 Services plan -- A Tentative 94-1 Services Plan that has been
modified only to reflect necessary changes resulting from any exclusions of
public agencies from the 9-1-1 service district of the Tentative 944 Service
Plan and any failure of public safety agencies to be designated as PSAF's or
secondary PSAP's.
Mainstation -- A telephone that is connected to a ,central office and has a
unique telephone number.
Network -- An electronic system to provide_ 944 routing of calls and ANI or
ALT information to an appropriate dispatch center,
Non-Recurring Costs -- Installation charges as determined by tariff rates.
Public Agency -- Any village, township, charter township, city, or county
within the state, and any special pu7cose district located in whole or in part
within the state, which provides oc authority to provide fire fighting,
law enforcement, ambulance, medical, or other services.
Public Safety Answering point (FSAP) -- A communication facility operated or
answered on a 24-hour basis, assigned repu'isibility by a public agency or
county to receive 9-1-1 calls and, as appr opriate, to directly dispatch
emergency response services, or to transfer or relay emergency 9-1-1 calls to
other public safety agencies. It is the first point of reception by a public
safety agency of a 9-1-1 call, and serves the jurisdiction in which it is
located and other participating jurisdictions, if any.
Recurring Costs - Monthly rate charges as determined by tariff. Services
include maintenance of electronics in etw -n service order procedures;
establish, maintain, and update database7 invEstment and maintenance
at PSAP; and amortization of costs to develop fieta r ,-oment system program.
Seconda , Public Safety Answerino Paint (c -=-ndar communication
aci ity o a public sa ety agency or private sauTI entity which receives
9-1-1 calls by the transfer method only, and generally serves as a contalized
location for a particular type of emergency call.
Selective Routing (SR) -- An E-9-1-1 feature that meshes telephone wire
districts with political jurisdictions.
Service Supplier -- Any person providing telephone services to a service user.
Service User -- Any exchange access facility customer of a service supplier
within a 9-1-1 system.
Tenative 9-1-1 Service Plan -- A plan for implementing a 9-1-1 system in a
specified 9-1-1 service district which addresses the following system
considerations: (1) technical, (2) operational, (3) managerial, and (4)
fiscal.
-5-
Attachment A-2
UNITS OF GOVERNMENT WITH EXIETNE 24 HOUR/MAY A WEEK
PUBLIC SAFETY OR LAW ENFORCEMENT COMMUNICATION DISPATCH CENTERS •
Auburn Hills
Berkley
Beverly Hills
Birmingham
Bloomfield Hills
Bloomfield Township
Clawson
Farmington
Farmington Hills
Ferndale
Hazel Park
Holly Village
Huntington Woods
Latnrup Village
Lake Orion
Madison Heights
Milford Village
Northville
Novi
Oak Park
Oakland County
Oxford
Pleasant Ridge
Pontiac
Rochester
Royal Oak
Royal Oak Township
Southfield
Tr'y
Walled Lakp
Waterford
West Bloomfield
White lake Township
1988
M A MJ3 A S OND A M33 A SO ND 3F MA M3 A SOND Tasks
1987 1986
. Board Adoption of
Tentative 94-1 Service Plan
. Public Agency Response
1. Notice of Exclusion
2. PSAP Identification
. Public Hearings
2, ID. Board Adoption of Final
9-1-1 Service Plan
• Master Street Address Guide
.(MSAG)
• Wire Center and PSAP
Installation
• System Cut Over
TIMETABLE FOR IMpLEMENTATION OF 9-1-1
8th day of
401111
4/64- - 411144111L:
NN 0. ALLEN
19 86
#86113 May 8, 1986
Moved by Lanni supported by Webb the resolution be adopted.
Moved by Nelson supported by Gosling the resolution be amended by adding to
the third BE IT FURTHER RESOLVED that the County caps its contribution to $292,000
on the reoccurring costs of the ALI master control units and allows all communities
that have a dispatch to have a PSAP which we will then pay up to 50"/._ of those
reoccurring costs.
Discussion followed.
Vote on Mr. Nelson's amendment:
AYES: Webb, Wilcox, Caddell, Calandro, Gosling, Hobart, Richard Kuhn, Moffitt,
Nelson. (9)
NAYS: Doyon, Fortino, Hassberger, Susan Kuhn, Lanni, Law, McConnell, McDonald,
McPherson, Pernick, Rowland. (11)
A sufficient majority not having voted therefor, the motion failed.
Vote on resolution:
AYES: Wilcox, Caddell, Calandra, Doyon, Fortino, Gosling, Hassberger, Hobart,
Richard Kuhn, Susan Kuhn, Lanni, Law, McConnell, McDonald, McPherson, Moffitt, Nelson,
Pernick, Rowland, Webb. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Moved by Doyon supported by McPherson the Board reconsider Resolution 4'86113
to propose an amendment.
Vote on reconsideration:
AYES: Caddell, Doyon, Richard Kuhn, Law, McConnell, McDonald, McPherson,
Nelson, Rowland, Wilcox. (10)
NAYS: Fortino, Gosling, Hassberger, Hobart, Susan Kuhn, Lanni, Moffitt,
Pernick, Webb. (9)
A sufficient majority having voted therefor, the motion to reconsider carried.
Moved by Doyon supported by Webb the resolution be amended in the Tenative
9-1-1 Service Plan on page 3, Section C, Fiscal Policy in paragraph 2, subparagraph
(a) by deleting the word "existing" in the first line and inserting the words "present
and future".
AYES: Doyon, Gosling, Hobart, Richard Kuhn, Susan Kuhn, Lanni, Law, McConnell,
McDonald, McPherson, MOffitt, Nelson, Webb, Wilcox, Caddell. (15)
NAYS: Fortino, Hassberger, Pernick, Rowland. (4)
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Fortino, Hassberger, Hobart, Richard Kuhn, Susan Kuhn, Lanni, Law,
McConnell, McDonald, McPherson, Moffitt, Nelson, Pernick, Rowland, Webb, Wilcox,
Aaron, Caddell, Doyon. (19)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lynn D. Allen, Clerk of the County of Oakland and having a.seal,
do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution *86113 adopted by the Oakland County Board of
Commissioners at their meeting held on May 8, 1986
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, 1 have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
County Clerk/Register of Deeds
this