HomeMy WebLinkAboutResolutions - 1986.07.10 - 10817June 26, 1986
Miscellaneous Resolution # 86189
BY: HEALTH & HUMAN SERVICES COMMITTEE - Nancy McConnell, Chairperson
IN RE: CHILDREN'S VILLAGE - 1986/87 WATERFORD SCHOOL DISTRICT
AGREEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS, providing a quality education for youngsters in care at Children's
Village is an essential service to the children residing therein; and
WHEREAS, the Waterford School District provides for the staffing of the
Children's Village School Program; and
WHEREAS, representatives of the Oakland County Board of Commissioners,
the County Executive and the Waterford School District have agreed to staff
requirements, contract language and preliminary estimates of revenue and expen-
ditures; and
WHEREAS, the funding of this contract is subject to the County Board of
Commissioners budget process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commis-
sioners approves the attached agreement with the Waterford School District.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County
Board of Commissioners be and is hereby authorized to sign the agreement.
BE IT FURTHER RESOLVED that this agreement has been reviewed and
approved as to form by the Office of Corporation Counsel.
Mr. Chairperson, on behalf of the Health and Human Services Committee, I
move the adoption of the foregoing resolution.
HEALTH & HUMAN SERVICES COMMITTEE
Nancy McConnell, Chairperson
1986/87 SC1-I YEAR 46 •
AGREEMENT
BE 77EEf
WATERFORD SCHOOL DI
OAKLAND CO Y EXEC
AND THE
OAKLAND COUNTY BOARD OF COMMISSIONERS
This agreement is made and entered into, by and between the Waterford School
District (hereinafter called the "District"), Oakland County Executive, (hereinafter called
the "Executive"), and the Oakland County Board of Commissioners (hereinafter called the
"Board").
The purpose of this Agreement is to provide the framework for administering a
continuing educational program for children at the Oakland County Children's Village.
SERVICES OF EXECUTIVE AND COUNTY
The Executive and the Board will provide the facilities of the Children's Village School
without cost to the District.
If the Executive and Board decide it is necessary to reduce staff, the District will
receive notice of the reductions no later than forty (40) days prior to the close of the
semester, to be effective at the end of that semester.
SERVICES OF THE DISTRICT
In compliance with the laws of the State of Michigan, the District shall provide an
appropriate educational program for each student assigned to Children's Village. The
appropriate educational program for each student shall be determined by the professional
staff of the building with the approval of the building principal.
The District shall assign teachers to Children's Village on the basis of appropriate
certification, qualifications, and seniority. The method for determining the staff allocations
shall be as indicated in Addendum #1, attached. The building principal will be consulted
regarding specific qualifications of staff members before assignments are made.
By May 15, the District will notify the Executive and Board of staffing requirements
and estimated costs for salaries, fringe benefits and supplies for the next school year. In the
event a contract between the District and the Waterford Education Association (WEA) is not
settled for the following year, current costs will be identified with the understanding that
increases may occur. (Addendum #2 identifies the estimated costs and revenues.)
STR 1
; • 15, t- iL subrni.. a
the Oakland County Department of Management and Budget (hereinafter called the
"County") for expenditures for personnel. State or federal revenue applicable to Children's
Village School Programs will be determined by the net amount received from the state or
federal government.
The District will assume responsibility for payment of salaries and fringe benefits for
personnel in accordance with the agreement between the District and the WEA. Fringe
benefits are those provided in accordance with the union contract, plus those required by
existing state law. Those required by existing state law are retirement, worker's
compensation, and unemployment insurance.
PAYMENT FOR SERVICES
The annual budget estimating gross expenditures and revenues shall be furnished by the
District to the Executive in accordance with the budget deadline and reporting format set
by the County.
Quarterly payments of the approved estimated annual budget of net expenditures will
be made by the County to the District on August 15, November 15, February 15 and May 15
for the calendar quarters ending September 30, December 31, March 31 and June 30.
Any disagreement that may arise as a result of a quarterly billing shall be resolved, if
possible, by a meeting of the parties. The party contesting the billing shall give the other
party or parties ten (10) days written notice of the meeting and delineating the nature of the
disagreement or dispute, and failure of the other party or parties to appear will resolve the
dispute in favor of the contestant. Any adjustments made to the quarterly payment shall be
reconciled through a separate billing.
Upon filing the final report for the year, the refund to the County or monies due the
District will be determined within thirty (30) days and reconciled as soon as possible.
GENERAL
Executive Committee
An Executive Committee shall be formed with the expressed purpose and function to:
A. Determine the content and emphasis of the educational program.
B. Determine operating policies and procedures related to the educational program.
C. Evaluate the educational program.
D. Determine the annual budget.
E. Negotiate this Agreement and submit it to the Oakland County Board of
Commissioners.
The Executive Committee shah uc LurnpriSed of:
o Institutional and Human Services Department Director, Oakland County.
• Director of Children's Services, Waterford School District.
o Superintendent, Children's Village.
ricflci Uflt 00ar
ot m tssioners.
o Probate Court Administrator (or designee), Oakland County.
o Principal, Children's Village School.
o Management and Budget Department Director (or designee), Oakland County.
Decisions shall be made by majority agreement of these voting members:
o Institutional and Human Services Department Director, Oakland County.
o Director of Children's Services, Waterford School District.
o Superintendent, Children's Village.
o Director of Program Evaluation and Operations Analysis, Oakland County Board
of Commissioners.
o Probate Court Administrator (or designee), Oakland County.
- Meetings may be called by the Executive, the Chairperson of the Board of Commissioners or
by a majority of the voting members with five (5) working days' notice to all members.
II. Duration
This Agreement shall be for the fiscal school year of July 1 to June 30. In the event
the parties wish to renew the Agreement, they will notify each other in writing by April 1
and shall immediately begin negotiations for the renewal of this Agreement.
In the event there is a significant population change due to program modification or
closure or renovation of a residential unit at Children's Village during the term of this
Agreement, the following will occur: the Executive Committee will convene to determine
the level of services, staffing and appropriate contract cost adjustments which may be
necessary as a result of such program or building modification. The Executive Committee
will make every effort to maintain program quality.
Any party may initiate terminating this Agreement upon written notification to all
parties at least sixty (60) days prior to the intended termination date. Upon such
notification the parties agree to meet within thirty (30) days to attempt to resolve the
problems or concerns that prompted the termination notice. Failure by the Executive
Committee to reach an accord may result in the Board or District taking action to
terminate this Agreement.
MISCELLANEOUS CONDITION
In the event it is necessary to close the Waterford School District because of financial
conditions, the District will assist with the operation of Children's Village School Programs
in accordance with the laws of the State of Michigan and directives from the Michigan
Department of Education.
In the event the above condition occurs, the County agrees to continue advanced
payment of the wages ''. 'c:ord School District employees assigned and continuing
to provide educational services to Children's Village. The County agrees to continue to do
so until such time as the District can resume payment of its staff or until such time as the
Agreement is cancelled.
Date:
Witness:
WATERFORD SCHOOL
DISTRICT ASSISTANT
SUPERINTENDENT
-4-
Date:
Witness:
OAKLAND COUNTY
BOARD OF COMMISSIONERS
CHAIRMAN OF THE BOARD
Date:
PROCEDURE FOR NOTIFICATION
Procedure for notification under the terms of thisagrsement is as follows: The
Assistant Superintendent of the District will notify by regular mail the Executive and the
Board (with copy to the Chief Probate Judge), address: 1200 N. Telegraph Road, Pontiac,
Michigan 48053.
The Executive and the Board will notify by regular mail the Assistant Superintendent
of the District (with copy to the Chief Probate Judge), address: 6020 Pontiac Lake Road,
P.O. Box 547, Waterford, Michigan 48095.
HOLD HARMLESS AGREEMENT
The District shall and will indemnify and hold harmless the Executive, the Board and
the County of Oakland, their agents and employees from and against any and all claims,
liability, suits, actions or judgments arising from any act or omission of the District, its
agents or employees in providing the services agreed to herein.
It is understood and agreed that the services being provided hereunder by the District
will be provided at Children's Village and that the Executive, the Board and the County of
Oakland shall hold the District, its agents and employees harmless from any and all claims,
liability, suits, actions or judgments arising from any act or omission of the Executive, the
Board and the County of Oakland, its agents or employees in connection with the operation
of Children's Village and related responsibilities.
IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be signed by
their duly authorized representatives:
OAKLAND COUNTY
Witness: COUNTY EXECUTIVE
87
ADDE 1,i f1
METHOD FOR DETERMINING TEACHING STAFF ALLOCATION
FORMULA
(A) Number of Students X (B) Number of Class Periods
Number of Teaching Staff
(C) Predetermined Student/Teacher Ratio
CO MPONENTS
(A) The number of students is based on the frequency -distribution of membership days; the
mid point of the first step less than the median is utilized. For 1986/87 the number of
students is 178.
(B) The number of class periods is six.
The student/teacher ratio is 55:1; by contract each teacher teaches five class periods
with an average class size of 11, each teacher has one period for preparation.
(A) 178 X (B) 6
= 19.41 = 19.0 (rounded to the nearest whole number)
(C) 55
For 1986/87 the formula yields 19 teaching staff.
(c)
-5-
n.n
B7
4,166
3,308
63,681
8,527
196
1,347
1,347
--
920
500
22,833
(350 )
(1,385)
$ --71,735)
$ 105.090
3,440
1,000
1,000
530
250
200
1,000
500
150
9,950
300
700
500
1,000
600
7,385
130,734
500
2,500
4,000
3,370
350
100
3,736
7-173,795
,255 ,T
$ 3,440
1,000
1,000
530
250
200
1,000
500
150
9,600 (b)
300
700
500
1,000
600
6,000
130,734
500
2,500
4,000
3,370
350
100
3,736
$ 172,060
$1,360,409
427,042 $ 47,906
7-49,852
1986/87 AGREEMENT
COST REVENUE COMPARISON
1986/87 1985/86
COSTS
85/86 86/87 Salary
Increase/
(Decrease)
1
1
20
1
4
1.75
.2
.2
"SCF-1-
1 Principal
1 Assistant Principal
20 (a) Teachers
1 Instructional Technician
6 Teacher Aides
1.75 Clerical
.2 School Psychologist
.2 School Social Worker
-- Coaches/Drivers Education
-- Student Council Sponsor
-- Emergency Salaries
-- Fringe Benefits
1.15 Sub Total
49,019
37,545
710,848
17,000
43,790
22,380
7,160
7,160
10,506
76.116
1.081.524
$ 53,185
40,853
774,529
17,000
52,317
22,576
8,507
8,507
10,506
920
500
/98,949
$1,188,349
Professional Services
Equipment Repair & Maint.
Field Trips
Laundry & Cleaning
Membership Dues & Pub.
Personal Mileage
Travel & Conference
Auto Shop Supplies
Drugs
Education Supplies
Office Supplies
Postage
Provisions
Recreation Supplies
Small Tools
Capital Outlay
Building Space Cost
Central Stores - Provisions
Leased Vehicle
Equipment Rental
Convenience Copier
Stationery Stock
Print Shop
Telephone Communications
Sub Total
TOTAL COST
REVENUE
State Aid (Head Count)
Special Education
Special Education - Admin.
Court Placed Students
Sub Total
$ 84,000
57,000
3,000
286.110
"5-7J-157175
$ 82,946 (c) $
60,000 (d)
3,000
286,110
$ 432,056
(1,054)
3,000
1,946
Child Care Fund Match (State reimburses CCF expenses
at 50% up to a max. of $3,423,485. Currently Oakland
County expenses exceed the cap, thus reimbursement
is approximately 46%) 379 ,136
TOTAL REVENUE $ 809,246
NET CO COST $ 446,073 $ 501,311 $ 55,238
(a) Recommend one (1) Teacher be assigned to staff In-House Detention Program.
(b) 178 students at $50 per student plus $700 for summer school.
(c) Based on 178 students X $465.99.
(d) Special Ed State Aid - 18% of added costs.
-6-
3-29230-165-01-00-2056
4-10100-909-01-00-9900
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: CHILDREN'S VILLAGE - 1986/87 WATERFORD SCHOOL DISTRICT AGREEMENT -
MISCELLANEOUS RESOLUTION #86189
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed
Miscellaneous Resolution #86189 and finds:
1) The agreement is for the period July 1, 1986 through June 30, 1987,
2) The 1986/87 agreement has a net cost increase of $105,090 compared to
the 1985/86 agreement,
3) The 1986/87 agreement includes one (1) teacher reassigned to staff an
in-house detention program, $920 for a student council sponsor, and
$500 for emergency salaries,
4) The operating portion includes funds for an APTICOM (Aptitude Test
Battery) program,
5) The net increase to the 1986 Children's Village Budget is $35,310
requiring the following transactions:
Appropriation
4-29230-165-10-00-4836 Education Supplies $ (350)
-3574 Personal Mileage 200
-3726 Teachers Services 53,413
-5998 Capital Outlay 6,000
Sub-Total $ 59,263
Revenue
Child Care State Aid $ 23,953
Net Cost 35,310
Contingency (35,310)
$ -0-
FINANCE COMMITTEE
200
53,413
(350)
$ 3,000
1,000
1,000
1,000
250
200
1,134,943
1,000
500
150
10,309
300
750
500
1,000
600
Professional Services $ 3,000
Equipment Repairs & Maint. 1,000
Field Trips 1,000
Laundry & Cleaning 1,000
Memberships, Dues & Pub. 250
Personal Mileage ---
Teachers Services 1,081,530
Travel & Conference 1,000
Auto Shop Supplies 500
Drugs 150
Education Supplies 10,659
Office Supplies 300
Postage 750
Provisions 500
Recreation Supplies 1,000
Small Tools 600
SCHEDULE I
GHILDREN'S VILLAGE - 1986/87 WATERFORD SCHOOL DISTRICT
AGREEMENT - MISCELLANEOUS RESOLUTION #86189
Children's Village School
Amended
Budget Amendment Budget
Appropriation
Capital Outlay 278 6,000 6,278
Bldg. Space Cost 139,347 139,347
Central Stores - Provisions 1,000 1,000
Leased Vehicles 2,500 2,500
Equipment Rental 720 720
Convenience Copier 5,400 5,400
Stationary Stock 350 350
Print Shop 100 100
Telephone Communications 3,418 3,418
TOTAL $1,256,352 $ 59,263 $1,315,615
Revenue
$ 23953 $ 417,504 Child Care - State Aid $ 393,551
Prepared By:
Budget Division
June 26, 1986
10th Jul y 1 9 8 6 day of
#86189 June 10, 1986
Moved by McConnell supported by Gosling the resolution (with
Fiscal Note attached) be adopted.
AYE: Doyon, Fortino, Gosling, Hassberger, Hobart, R. Kuhn,
Lanni, McConnell, McPherson, Moffitt, Nelson, Olsen, Page, Perinoff,
Pernick, Price, Rewold, Rowland, Skarritt, Webb, Wilcox, Aaron,
Calandro. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution
(with Fiscal Note attached) was adopted.
STATE OF MICHJGANY
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a
seal, do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on July 10, 1986
with the original record thereof now remaining in my office,
and that it is a true and correct transcript therefrom, and
of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed
the seal of said County at rontiac, Michigan
this
Lyrin707 Allen, Corin'ty Clerk/
Register of Deeds