HomeMy WebLinkAboutResolutions - 1979.02.15 - 10832ty/ j.al111ar_y..-30-r 1979 MISCELLANEOUS RESOLUTION 8821
BY: PUBLIC SERVICES COMMITTEE - Henry William Hoot, Chairman
IN RE: Adjustments for C.E.T.A. Title I & III OJT Contracts in
variance to approved resolutions.
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS:
Mr. Chairman, Ladies and Gentlemen:
WHEREAS, the Oakland County Board of Commissioners by
Miscellaneous Resolution #6546 applied for and was granted the
designation as Prime Sponsor by the U.S. Department of Labor to
administer the provisions of the Comprehensive Employment and
Training Act of 1973; and
WHEREAS, a number of sub-contractors with OJT contracts
did not expend the entire amount of the contract as approved and
has resulted in funds available for recapture (Attachment A); and
WHEREAS, some OJT contracts were in excess of approved
resolution as a result of clerical error (Attachment A); and
WHEREAS, the clerical errors in the contracts alluded to
herein represent less than one thousandth of one percent of total
contracts written to date (Attachment B); and
WHEREAS, internal procedures have been initiated to reduce
the future possibility of such errors (Attachment C).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board
of Commissioners approve the recapture of unexpended funds and adjust
other contracts that are in variance to approved resolutions in
accordance with the attached schedule.
The Public Services Committee, by Henry William Hoot, Chairman,
moves the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE U
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Phase No. OJT Contractor
13A Great Lakes Lawn
13B Dr. Igor Berger
I4B Peninsular Slate Company
15B Llewellyn Company, Inc
10Y W.E. Roy Carpentry, Inc
TOTAL
Attachment "A"
* Balance of recapture reallocated to
other On-the-Job Training programs
Contract Under Resolution Contract Over Resolution
(Forfeiture) (Reallocate) Reason
$ 1,371.00 Clerical Error
540.00 Clerical Error
$ 473.16 Clerical Error
260.00 Clerical Error
100.00 Clerical Error
*$ 1,911.00 $ 833.16
ATTACHMENT B
Since the incention of the CETA OJT Program, the
total dollars allocated by the Oakland County Board of
Commissioners is $6,870,911.00. The varience modifica-
tion requested represents 1000th of 1% of the allocated
amount.
What is the probable cause of the varience?
Each contract has 3 locations that indicate the contractual
amount. Each contract amount is then posted on a PCI. Each
confront amount is posted for bankuo purposes on the resolu-
tion attachment. As the number of contracts written to date
is 1759, the number of times one could make an error is
astronomical. Minimum number is 8795. This resolution
varience request is for 5.
ATTACHMENT C
Procedures to eliminate variance errors on OJT contracts:
1. To promote accuracy, a contract checklist of items to
be reviewed has been created for clerical personnel.
2. All Job Developers are to initial the checklist to
document that he/she has reviewed the documents for
errors.
3. As contracts are submitted to Prime Sponsor staff for
review, the checklist is gone over again and also
initialed by assigned staff member.
4. In compiling the resolution package for PSC approval,
the clerical staff compares figures on OJT contracts
with those stated on the Projected Contractual Infor-
mation (PCI) sheet and initials packages.
#8821 February 15, 1979
Moved by Hoot supported by Murphy the resolution be adopted.
AYES: DiGiovanni, Doyon, Dunaskiss, Fortino, Gabler, Gorsline, Hobart,
Hoot, Kelly, Lewand, McConnell, McDonald, Moffitt, Montante, Moore, Moxley, Murphy,
Page, Patterson, Perinoff, Pernick, Peterson, Price, Roth, Aaron. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
..Miscellaneous .Resol.utipn #882) . adopted.by. the . Oakland . County . Board . of ...
_Commissioners . at . their meetln.g. held . on . February . 15, . 1979 ................
with the original record thereof now remaining in my
office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
this 15th day of February 79 19....
Lynn D. Allen Clerk
By Deputy Clerk