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MI SCMLANEOUS RESOLUTION # 86249 August 21, 1986
BY: PUBLIC SERVICES COMMITTEE, JAMES E. LANNI, CHAIRPERSON
IN RE: ECONOMIC DEVELOPMENT GROUP 1986/1987 SMALL BUSINESS CENTERS
GRANT APPLICATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Economic Development Group is affiliated
with the Oakland County Community Growth Alliance and is thereby eligible
to apply for a Small Business Centers Grant from the Michigan Department
of Commerce; and
WHEREAS the maximum grant from the Michigan Department of Commerce for
operation of a Small Business Center is $75,000 which requires a local
County match of at least the same amount as applied; and
WHEREAS the grant application covers the period of October 1, 1986
through September 30, 1987; and
WHEREAS the grant application is in the amount of $75,000 which is
100% funded by the Michigan Department of Commerce; and
WHEREAS the grant application requests $56,395 in salaries and fringes
and $18,605 in operating expenses consistent with Schedule I; and
WHEREAS existing County positions and operating costs will be utilized
to account for the County match with no additional expense to the County;
and
WHEREAS the total program amountrto $162,053 (State match, $75,000;-
County match, $87,053) consistent with Schedule II; and
WHEREAS application or acceptance of the grant does not obligate the
County to any future commitments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the Oakland County Economic Development Group to
apply for a Small Business Centers Grant in the amount of $75,000 made
available through the Michigan Department of Commerce.
Mr. Chairperson, on behalf of the Public Services Committee, I move
the adoption of the foregoing resolution.
PUBLIC SERVICES OOMMITTEE
TPF FOrTr`71NG RFSCLUTION
— iianter r ralor„-ri
REPORT TO THE PUBLIC SERVICES COMMIE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDFLL, CHAIRPERSON
IN RE: ECONOMIC DEVELOPMENT GROUP - 1986/1987 SMALL BUSINESS CENTERS GRANT
APPLICATION
The Finance Committee has reviewed the proposed grant application and finds:
1) This is the first year of the grant,
2) The grant covers a period of October 1, 1986 through September 30, 1987,
3) The grant application is in the amount of $75,000 which is 100% funded
by the Michigan Department of Commerce,
4) The grant application requests $56,395 in salaries and fringes and $18,605
in operating expenses consistent with Schedule I,
5) The grant requires a local County match of at least the same amount as
applied,
6) Existing County positions and operating costs will be utilized toaccoUnt
for the County match with no additional expense to the :County,
7) Total County match for the program totals $87,053 conSistent with
Schedule II,
8) The total program totals $162,053 (State match, $75,000; County match,
.87,053).
9) All personnel changes will have to be approved by the Personnel Committee,
10) Application or acceptance of the yLant does not obligate the County to
any future comlitment.
Mr. Chairperson, on behalf of the Finance Committee, I move the acceptance
of the foregoing report, and referral of the information contained therein to
the Public Services Committee, in accordance with Miscellaneous Resolution #8145,
nevised Federal and State Grant Application procedures.
FINANCE COMMITTEE
SMALL BUSINESS CENTER MICHIGAN DEPARTMENT OF COMMERCE
LOCAL DEVELOPMENT SERVICES BUREAU
THE COMMUNITY GROWTH ALLIANCE OF
Oakland County Community Grant Alliance
(Name of CGA)
SUBMITS THE ATTACHED CONTRACT PROPOSAL FOR THE REVIEW AND APPROVAL OF THE
MICHIGAN DEPARTMENT OF COMMERCE.
THIS CONTRACT PROPOSAL HAS BEEN REVIEWED AND APPROVED BY THE COMMUNITY
GROWTH ALL BOARD. A COPY OF THE RESOLUTION SO STATING IS ATTACHED.
Philip J. Meagher, Jr.
Chairperson, Community Growth Alliance
Board of Directors
Date
Proposal Prepared By:
Joseph D. Joachim, Director
Oakland County Economic Development Group
(Name)
1200 N. Telegraph Road
(Address)
Pontiac, MI 48053
(313) 858-0497
(Telephone)
•
SMALL BUSINESS CENTER
PAGE 1
MICHIGAN DEPARTMENT OF COMMERCE
LOCAL DEVELOPMENT SERVICES BUREAU
October 1, 1966 through September 30, 1987
CGA name: Oakland County Community Growth Alliance
State funds requested: $75,000
For the period from: October 1, 1986 * through September 30, 1987w
Local match in this proposal: $ 87,053: .
Sources(s) of match: County General Funds - Cash ($46,147)
County General Funds - In -kind ($40,906)
Description of geographic area to be served by this SBC proposal (Counties or
portions therof):
All of Oakland County and its constituent local communities
*Note: Some S6Cs have current contracts funding them for some period beyond
October 1, 1986. In those cases, this proposal must be written to
begin at the expiration of the current contract, and the request for
funding must be based on what will be needed to continue to operate
the SBC through September 30, 1987.
"STATE FUNDS REQUESTED" should Include the total funds requested
through Commerce for this period, whether from state or federal
sources (i.e. Small Cities or U.S. Small Business Administration).
STATE OF MICHIGAN
DEPARTMENT OF COMMERCE
COMMUNITY GROWTH ALLIANCES
GUIDELINES
March 1986
STATE OF MICHIGAN
DEPARTMENT OF COMMERCE
Community Growth Alliances
Guidelines
Section Pages
I. Introduction 1
II. Program Overview 1
III. Community Growth Alliance Board 2-3
A. Composition
B. Role and Responsibility
C. Organization
IV. Community Growth Alliance Program Components 3-5
A. Area Development Office
B. Small Business Center
C. Local Procurement Office
V. Budget 5-6
A. General Requirements
B. Clarification of Cash Versus In-kind Match
VI. Application Process 6
VII. Recertification Process 7
March 1986
FINAL
COMMUNITY GROWTH ALLIANCES
Guidelines
I. INTRODUCTION
A Community Growth Alliance (CGA) is a regional coalition of
public and private sector representatives involved in local econ-
omic development. A CGA may be as small as one county, or it
may encompass several counties. CGAs are designated by
Michigan Governor James J. Blanchard, based on applications to
the state Commerce Department's Local Development Services
Bureau. The CGA is intended and designed to support and comple-
ment the efforts of economic development professionals in an
area where such expertise exists, and to provide for the devel-
opment of such professional services and economic development
effort where needed. Once designated, the CGA becomes the focal
point for local/state economic development activities for that
specific area. It provides the Commerce Department with one
local entity through which to channel information and funds for
economic development programs. CGAs also help state government
and local areas cooperate in the identification and delivery of
an expanded range of services to businesses.
II. PROGRAM OVERVIEW
The primary goals of the Community Growth Alliance Program are
threefold:
1. To foster the identification (or creation) of a board,
consisting of individuals with significant involvement
in the economic development activities of a given
geographic area, which will share with the Department
of Commerce the responsibility for insuring provision
of the full range of economic development services for
that area.
2. To identify local economic development service
deliverers and monitor the formal working relationship
between these service deliverers and the Department of
Commerce, both programmatically and fiscally.
3. To provide a mechanism whereby the Department of
Commerce may channel funds to assist in the development
and maintenance of a coordinated economic development
system within the state.
III. COMMUNITY GROWTH ALLIANCE BOARD
A. Composition
The Community Growth Alliance Board is intended to be a
voluntary board of directors representing a public/private
partnership and various actors in the economic development
field. At a minimum, the alliance must include members from
local governments (county and communities), private
industry, local economic/community development organiza-
tions, organized labor, and higher education. Effective
November 1, 1985, recommendations for organized labor repre-
sentatives shall be obtained from recognized state and local
labor organizations or appropriate building trades councils.
The local Central Labor Council, UAW Community Action
Program (CAP), and the local building and trades council
should be contacted for recommendations. For assistance in
contacting these entities, contact J. Charles Bennett,
Assistant Director, Labor Employment and Development (LEAD),
414 North Larch, Lansing, Michigan 48912 (517/485-7477).
B. Role and Responsibility
The primary goal of the CGA is the retention and creation of
private sector jobs. With this in mind, the alliance board
has four primary responsibilities:
1. Act as a conduit for the sharing and dissemination of
information on local economic development activities.
2. Develop a strategy for targeting local economic develop-
ment efforts (including identification of local needs
and establishing program goals and objectives).
3. Identify local service providers for the three key econ-
omic development programs (area development, small
business assistance and local procurement).
4. Receive funds and oversee the execution and monitoring
of contracts with the service providers.
C. Organization
The board can be a new organization or an existing entity
that is acceptable to the groups involved from a particular
area. The members are responsible for defining a service
area, which should be at least county-wide. Multi-county
coalitions are encouraged whenever feasible. The alliance
board may or may not choose to incorporate. When no incor-
poration takes place, the board must designate an incor-
porated entity to be its fiscal agent for receipt of state
and federal funds. In the instance of Small Cities Block
Grant funds, the entity must be a unit of general purpose
-2-
The ADO must be established in accordance with the ADO
guidelines which have been issued by the Department of
Commerce. Each ADO must have a full-time director and one
additional professional staff. It is recommended the ADO
director have a minimum of three years of comprehensive econ-
omic development experience. The second professional staff
should possess previous business experience. The staff will
be expected to participate in ongoing career development
training programs provided by the Department of Commerce and
other sources.
B. Small Business Center (SSC)
This program shall be designed to meet the various needs of
the small business community. Program elements shall
include: business planning assistance, informational and
training seminars, resource library and local data base,
export assistance, marketing and sales assistance, and
financial planning assistance. Services shall be designed
to encourage effective use of scientific, technical, and
managerial information for both new and established
businesses.
The maximum grant from the Department of Commerce to a CGA
for operation of this component is $75,000. This must be
matched dollar for dollar with local funds, at least one-
half of which must be in cash.
A minimum of two full-time employees are required to operate
the program. Of these, one should be a professional with a
sound understanding of business planning and financing.
C. Local Procurement Office (LPO)
This program shall be designed to facilitate local business
efforts to obtain federal procurement contracts. Program
elements shall include the following: one-to-one orien-
tation on the procurement process, a resource library and
local data base, technical assistance throughout the pro-
curement process, informational and training seminars, and
coordination with relevant state and federal agencies. Two
full-time employees are required to operate the program. A
professional with sound understanding of federal procurement
systems is needed to communicate the demands of the systems
to representatives of the business community. In addition,
the following equipment must be made accessible: Aperture
viewer/printer, desk top computer terminal, specification
retrieval service (military and civilian), duplicating
machine, microfiche reader, Commerce Business Daily, federal
acquisition regulations, and library of current federal pro-
curement documents and material.
-4-
government. The board is responsible for contracting with
service providers for the three CGA program components
(area development, small business assistance and local
procurement), or have the Department of Commerce contract
,(through board resolution) with the fiscal agent or service
providers. Whichever option is chosen, the Department of
Commerce will look to the CGA Board for oversight of program
and funds, to maintain the integrity of the public/private
partnership. The board will be expected to annually approve
the proposal submitted to the Department of Commerce for
each program component. In addition, the board shall moni-
tor the programs through quarterly reports. Each CGA Board
is expected to promulgate formal Articles of Incorporation
or Organization. These shall include: guidelines for board
composition/representation, term of office, quorum require-
ments, meeting requirements and board responsibilities.
The Community Growth Alliance Board, with assistance from
the Department of Commerce, if necessary, will evaluate the
ongoing performance of its service providers.
IV. COMMUNITY GROWTH ALLIANCE PROGRAM COMPONENTS
The CGA has three program components: area development, small
business assistance and federal procurement. The CGA Board may
choose to contract with units of government, community colleges,
chambers of commerce, or other incorporated entities for provi-
sion of some or all of these programs; or the CGA may provide
the entire program "in house."
A. Area Development Office
The Area Development Office (ADO) provides businesses with
assistance in site selection, financial packaging,
assistance on local regulation and zoning. In addition, it
has as its primary focus, in concert with Department of
Commerce account executives, execution of an area-wide busi-
ness retention program. It serves as the link between all
area development activities and the Department of Commerce
Manufacturing Services Bureau. It is responsible for devel-
oping materials to assist in marketing the CGA area, and
provides a participant to the Michigan Marketing Team for
state promotion projects. The ADO maintains current
listings of available industrial buildings and lands, and
inputs this data to the Michigan Site Network, with monthly
updates.
The maximum grant to a CGA from the Department of Commerce
for operation of an ADO is $50,000. This must be matched
dollar for dollar with local funds, at least one-half of
which must be in cash.
-3-
Each 00 is expected to ,- :!loo an in-depth survey of Yl‘z
potential client/user base for the program service area. At
a minimum, the survey shall describe, by name and Standard
Industrial Code (SIC), the manufacturer, construction firm,
or service organization which will be the recipient of the
program service. Organizations applying for this grant
which have a federal procurement assistance program in place
will be asked to supply a listing of current clients and the
value of contracts awarded during operation of the program.
The maximum grant from the Department of Commerce to a CGA
for operation of an LPO is $75,000. This must be matched
dollar for dollar with local funds, at least one-half of
which must be in cash. An LPO can request a waiver of the
match requirement if it can demonstrate that the match
requirement is a hardship to the community.
NOTE: In some instances grants to CGAs may exceed the
maximum amounts noted in the sections above to allow for
additional funding to be added for specific projects. In
these instances, the grant awards may exceed the stated
maximums and the additional match requirements may be deter-
mined in accordance with the specific project.
V. BUDGET
A. General Requirements
A one-year budget must be submitted for each of the three
CGA program elements. It shall clearly indicate local cash
and in-kind match, as well as the state funds requested for
each line item. Letters of commitment from all funding
sources, indicating whether it is a cash or in-kind contri-
bution and the specific amount, shall be attached to the
proposal. A budget narrative shall be included with brief
cost justification.
B. Clarification of Cash Versus In-Kind Match
Cash contributions represent the grantee's cash outlay,
including the outlay of money distributed to the grantee by
other public agencies and institutions, private organi-
zations, and individuals. In the case of other public insti-
tutions, having the CGA as a line item in their budget is
taken as sufficient evidence of "cash" contribution. When
authorized by the enabling federal legislation, federal
funds received from other grants may be considered as
grantee's cash contributions.
In-kind contributions represent the value of noncash contri-
butions provided by the grantee and non-federal parties.
Only when authorized by federal legislation may property
purchased with federal funds be considered as the grantee's
in-kind contribution. In-kind contributions may be in the
form of charges for real property, non-expendable personal
property, and the value of goods and services directly bene-
fitting and specifically identifiable to the program.
-5-
In the case where an employee, hired under a county's normal
personnel system prior to the award of a CGA grant to the
county, becomes staff of one of the CGA programs, and where
the project grantee is also the governmental unit, it may be
considered cash match if the county has appropriated its
local, non-federal funds to the grant project. If there is
a line item appropriation of cash match which identifies
employee compensation and fringe benefits, and these project
costs are not charged to any other activities, then the
costs will be allowable as a cash contribution. If,
however, there is no specific appropriation to which iden-
tifiable personnel costs would be charged, then the costs
will be considered an in-kind -contribution of services to
directly benefit the project.
VI. APPLICATION PROCESS
The request for CGA designation shall include or address each of
the points listed below:
A. The appropriate sections of the Contract Proposal Form and
all required attachments including:
1.
Section
CGA approval cover sheet and attachment
2. CGA information sheet and attachments
3. ADO information section and attachments
4. SBC information section and attachments
5. 00 information section and attachments
When
Required
ALL proposals
ALL proposals
ADO proposals
SBC proposals
LPO proposals
B. Letters of endorsement from local chambers of commerce,
private industry councils and chief elected officials as
defined by the Job Training Partnership Act, local two and
four-year institutions of higher education, local govern-
ments (both county and communities), local banks and finan-
cial institutions, regional planning commissions, other
relevant economic development entities, and organized labor.
(Labor assistance contact is identified in section III. A.
above.)
C. An organizational chart depicting the CA board and its
organizational relationships to all components.
-6-
VII. RECERTIFICATION PROCESS
On an annual basis each CGA shall apply for recertification of
its board and refunding of its individual components (ADO, SBC,
LPO). Recertification review will include the follc ,iing
elements:
1. Re-examination of the CGA board composition.
2. Review to assure that the CGA board is providing moni-
toring and oversight to the program and its components.
3. Review to assure that the funds are being properly
managed.
4. Review of quality/quantity performance measures to
assure that the programs are achieving the
goals/objectives for which they were intended.
To apply for recertification, the CGA shall complete an applica-
tion, including the appropriate sections for each component to
be refunded, in accordance with section VI. Based on review of
this information, together with a review of any program reports
submitted, the Local Development Services Bureau will make a
determination of recertification. A conditional recertification
may be issued at the discretion of the Director of the Local
Development Services Bureau.
Applications or inquiries should be made to:
Local Development Services Bureau
Michigan Department of Commerce
P.O. Box 30225
Lansing, Michigan 48909
(517) 373-3530
-7-
#86249 August 21, 1986
Moved by Lanni supported by Susan Kuhn the resolution be adopted.
Moved by Richard Kuhn supported by Webb the resolution be amended as follows:
Add "BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board
of Commissioners be and is hereby authorized to sign said grant application."
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution as amended:
AYES: Gosling, Hassberger, Hobart, Richard Kuhn, Susan Kuhn, Lanni, McConnell,
Moffitt, Nelson, Olsen, Page, Perinoff, Pernick, Price, Rewold, Rowland, Skarritt, Webb,
Wilcox, Aaron, Caddell, Calandra, Doyon, Fortino. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND).
I, Lynn D. Allen, Clerk of the County of Oakland and having a
seal, do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on August 21, 1986
with the original record thereof now remaining in my office,
and that it is a true and correct transcript therefrom, and
of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed
the seal of said County at Pontiac, Michigan
this 21st day of August 198 6
"of
y Clerk Lynn/D: Allen, CoTITI
Register of Deeds