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HomeMy WebLinkAboutResolutions - 1986.08.21 - 10876August 21, 1986 MISCELLANEOUS RESOLUTION 11 86252 BY: HEALTH AND HUMAN SERVICES COMMITTEE, NANCY MCCONNELL, CHAIRPERSON IN RE: PROBATE COURT - 1986/87 SKILLMAN FOUNDATION GRANT APPLICATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS since 1967, The Skillman Foundation has provided grants to the Oakland County Probate Court; WHEREAS the Oakland County Probate Court wishes to submit an application in the amount of $255,764 to renew said grant for the 1986-87 grant year, with a stipulation that the grant be expended solely in support of the programs, purposes and budget detailed in the Probate Court's proposal; and WHEREAS the Probate Court deems it essential to have these funds to continue the abea•sesftemed program NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves submission of the Oakland County Probate Court's grant request to The Skillman Foundation. Mr. Chairperson, on behalf of the Health and Huinan Services Committee, I move the adoption of the foregoing resolution. I HE''TS'T APPROVE THE FOREGOING RESOUrrinN Deniel rph- Cot, 1986-1987 GRANT RENEWAL REQUEST SKILLMAN FOUNDATION GRANT TO 0 OAKLAND COUNTY PROBATE COURT PREFACE This grant application is requesting a 16-month allocation. This would cover expenses from September 1, 1986 through December 31, 1987, and would permit bookkeeping thereafter which would be following the same fiscal year as Oakland County's budget. In addition, it would permit us to know whether grant funds were approved in advance of any expenses accruing. PROGRAM PROPOSALS FOR 1986/1987 We are requesting funding for the 1986/1987 budget year for three staff persons in the Youth Assistance Program, as follows: A. Social Worker II-Community Organization ($68,252- for 16 months-Salary & Fringes) This social worker II position provides several functions commonly found under community organization efforts through leadership, direction, and consultation: 1. to local Youth Assistance programs in areas such as: a. Better use of community resources b. Identification and solicitation of funding sources c. Volunteer insurance coverage d. Tax exempt status of local Youth Assistance programs e. Assisting local communities in matching up with resources and seeking out new directions for improved program development f. Assisting in staff in-service training in the area of community organization 2. to a series of county-wide task forces under the auspices of the Youth Assistance Advisory Council. a. This position has just completed a major program planning process with the council's Program Planning Task Force, which has produced a sizeable set of recommendations for streamlining and improved programming for the total Youth Assistance prevention effort. This position may be assigned additional roles in implementation of this process. b. In 1986-87, this position will coordinate the efforts of the Resources Directory Task Force, which will be gearing up to produce the fifth edition of the Human Resources Directory, which will come out as the 1988-89 edition. The production of the fifth directory represents the work of a 30-person task force which, because of its use of volunteer resources/ has been able to distribute, to date, over 17,000 of the Human Resources Directory editions, which has represented thousands of dollars in savings in terms of more efficient and effective use of human services throughout Oakland County. -2- c. 1986-87 will see the wide distribution of the Family Fun - Book and Family Resources Guide, under the direction of the Community Organization Specialist. The aim of the 1986-87 phase is to move this publication to become the "flagship publication" of the department, to make it available to parents in bookstores and drugstores throughout Metro Detroit. d. This position will assist the Youth Employment Task Force to mount a major series of seminars and public forums relating to doing something about the "deterrents" to employment. Also in place will be follow up to the considerable work done earlier by the position in promoting careers exploration as an entirely new local Youth Assistance committee programming area. e. The position will seek to mobilize beginning efforts in a coalition approach to establishment, operation, and funding of a series of demonstration teen centers throughout Oakland County. f. This position will serve as the key Youth Assistance staff catalyst to help reestablish the Oakland County Coalition of Youth Serving Agencies. This coalition will make possible a more effective networking of services to better serve the needs of delinquent youth and help bring those youth into the mainstream of positive peer experiences. Our social worker in community organization may be assigned to continue to devote time to direct service efforts, i.e. casework, in local Youth Assistance programs as needed and available. B. Volunteer Programs ($49,812-For 16 Months-Salary & Fringes) The PLUS Program is functioning in 21 Youth Assistance programs. The Case Aide Program serves the entire county (a one-to-one volunteer program for official wards of the court). The worker assigned to this project will share work activities with two other existing staff members, who have been assigned to recruit volunteers for official wards of the court. This will allow us to achieve the same all-over goals on a more efficient basis and, at the same time, provide more intensive services to the local communities. Each worker will coordinate existing PLUS Programs and will assist the local Youth Assistance programs in coordinating some case aide activities in a specific area of the county. The Skillman-supported staff person will aid our Youth Assistance Program in a part of the county with their overall volunteer recruitment and training. This will greatly aid our overall volunteer recruitment effort throughout our program. n.n -3- This staff is involved in: 1. Developing innovative techniques to impact high turnover rates, and to appeal to specialized groups of individuals for recruitment. 2. Liaison to eight PLUS committees. 3. Development of three new PLUS Programs 4. Sharing with these committees information regarding 1) ways of recruitment, 2) building the committee structure, 3) process of matching, 4) PLUS organizational skills, and 5) public relations techniques. 5. Development of news releases to local media and sending letters of invitation to the potential volunteer candidates. 6. Orientation sessions. During these sessions, information is given regarding the variety of opportunities that are available within the Probate Court; also, some relationship issues that may develop when dealing one-to-one with children. There are also panel discussions and facilitation of some group problem solving. 7. Interviewing, screening, checking police records and related references for all potential volunteers. 8. Facilitating matches between volunteers and appropriate children. 9. Supervision of above matches. 10. Conducting monthly training sessions for volunteers in Youth Assistance, both one-to-one and committee volunteers. 11. Helping to develop the PLUS workshops that are held annually in September. 12. Working on the production of "The Match" newsletter that is published quarterly. 13. Coordinating efforts at Christmas time to sponsor needy families with food baskets. 14. Staff liaison to the Advisory Council's Cable TV Committee. 15. Working with volunteer programs staff on recruitment projects that include luncheons, mailings, and bulletin campaigns at major auto companies. -4- C. Child Welfare Worker Su.ervisor - Volunteers, Ssecial Pro'ects and Public Information ($63,424-For 16 Months-Salary & Fringe This person: A. Provides leadership and supervision of the Volunteer Programs 1. Supervises three child welfare workers • 2. Plans and implements recruiting efforts, evaluates results and plans improvements, under the supervision of the Chief of Youth Assistance. This role requires 40% of the person's time. B. Public information 1. Coordinates and develops such things as: a. Police/Court and School/Court Seminars b. Volunteer and Youth Community Service Recognitions, annual report graphics and layout, press releases 2. Informational articles 3. Develops county-wide public information plans for Youth Assistance for sharing with the Advisory Council and local chairpersons regarding: a. Increasing the visibility of Youth Assistance through radio, television, and newsprint b. Increasing recruitment of volunteers c. General Youth Assistance and Advisory Council publicity d. Youth Assistance and Advisory Council fundraising e. Newsletters 4. Develops newsletters, fliers and brochures 5. Prepares public service announcements 6. Development and presentation of displays, exhibits/ slide and videotape presentations -5-- CONTINGENT REQUEST HOME DETENTION ($30,844) The need for an alternative to secure detention continues in 1986-87. An In-Home Detention Program proves to be an extremely valuable tool as an alternative to secure detention in the following areas: (1) It minimizes cost to families and counties. The additional cost of an In -Home Detention Program continues to be very low compared to in-institution costs. (2) Use of in-home detention assists in eliminating the overcrowded conditions in J-I and J-II (secure detention). This personal contact by these home detention officers insures the child keeps curfew, attends school, obeys parents, follows the home detention rules and commits no offenses while waiting trial. We are asking The Skillman Foundation to give contingency approval of financing the cost of three home detention officers and related expenses. We will request that the Board of Commissioners fund this instead in 1987, but would appreciate contingency approval of Skillman funding, or a delayed decision regarding this portion of this request, to permit its reconsideration or funding in the event the Oakland County Board of Commissioners declines to fund. The program functions as follows: The existing casework staff in the court's Status Offender Project screen Children's Village delinquent admittances regarding the liklihood of home detention success. This screening is completed by the probable cause hearing. If home detention is ordered, staff completes the Rules of Temporary Release, makes assignment to home detention staff and, at that time, the case is transferred to the regular court caseworker. The court's current Status Offender Project supervisor oversees the home detention screenings and provides initial orientation of monitoring staff. The Skillman Foundation grant would, again, provide funding to contract with Oakland University for three home detention monitoring staff, to be involved in the home detention effort, and related expenses. Although pre-disposition home detention would be the primary focus, some post-disposition work would also be handled by them, as time permits. These monitoring staff would monitor -6- compliance with conditions of temporary release and report to regular casework staff After authorization of the petition, the regular area caseworker would do the background study, provide direction to monitoring staff regarding home detention expectations until disposition or, if home detention were continued after disposition, would decide, with their supervisor, when home detention would no longer appear to be necessary. Each of the monitoring staff would again be assigned to one of the regular area supervisors for ongoing supervision, so as to provide case continuity. NEW GRANT REQUEST INTENSIVE COUNSELING ($39,932-16 Months-Salary & Fringes We request funding for one child welfare worker position to provide intensive counseling to selected delinquent youth and families within the court system, in an effort to (1) reduce and/or eliminate their return to court on new offenses and, (2) to avoid their placement outside the home. We believe, from the success of our current Repeat Offender Project*, where this approach is used, that this approach could be effective with other types of delinquency cases. We propose to limit this staff's caseload to 15 cases at one time so that one to two one-hour counseling sessions per week can be held with each family, in addition to phone contacts. (A regular court caseload would permit one-half to one-hour per month contact per family.) We feel that some counsleing sessions in the home are important to success and we would expect that of this staff. Some of the cases assigned would be from those cases identified as home detention cases (described earlier in grant extension request). Part of the caseload would also include 14-year old non-status delinquent offenders who have had any prior police contacts at time of authorization for court. These cases were identified in the earlier recidivism study as likely to recidivate. Baseline Data: Male, non-status delinquent with any prior police contact when authorized to court at 14 years of age. 66% to 85% Chance of Recidivism (this would average 75%) (Per Oakland County Probate Court Clinic Recidivism Report, September, 1983. See flow chart excerpt attached) Objectives: The percentage of cases authorized back to court of the cases worked with by this staff will drop from an average of 75% to an average of 50%. This position, as a pilot, would permit us to test this approach's effectiveness. If productive, we would request that the Oakland County Board of Commissioners fund this and possibly additional positions of this type. We had hoped that workload would drop sufficiently to permit us to try this through existing staff, but this reduction has not occurred and the County continues to resist adding new positions at this time. We are hopeful that this approach will be successful and convincing of its worth. *The Repeat Offender Project works intensively with delinquent offenders who are 13 years old or younger, and with two or more prior police ,contacts by the time the court action-is authorized. -8- VOLUNTEER RECOGNITION ($3,500) It is very important to retain volunteers, where possible. Locating, stimulating, and training new volunteers is very costly. We would use these funds to reward volunteers within court programs at a special recognition event. We are considering an event such as a night at the Baldwin Theatre, with refreshments, and mementoes. This restored theatre is noted for its beauty and the quality of their productions. We expect approximately 300 volunteers to accept this invitation among the approximate 1500 who work with the court in its effort to impact delinquency and neglect in Oakland County. These volunteers serve in local Youth Assistance programs, on the Youth Assistance Advisory Council, as one-to-one volunteers working directly with young people, and as placement administrators for our youth expected to donate community service. We plan to recognize our volunteers during National Volunteer Week in May, 1987. PROPOSED 16-MONTH BUDGET SEPTEMBER 1, 1986 THRU DECEMBER 31, 1987 Community Organization Volunteer Programs Child Welfare Supervisor - Volunteers/ Special Projects & Public Information Intensive Counseling Home Detention Volunteer Recognition $ 68,252 49,812 63,424 39 /932 30,844 3,500 *Budget as submitted to The Skillman Foundation for 1986-87 - Awaiting Approval $255,764 Also, we request approval to carry over any 1986 unspent funds into 1987. *Budget based on estimated 5%increase in salaries and operating expenses. -11- _ a FUTURE DIRECTIONS In the 1987-88 grant year, the Probate Court will begin, one staff position per grant year, to phase out our requests for long-term funding for ongoing, unmodified programs or projects. We will attempt to comply to the standards The Skillman Foundation has established for consideration. In 1987-88, we expect to submit a grant request to focus on the following specific projects, with a time limit of three years, in place of our current Volunteer Programs request: Black male volunteer recruitment Reducing volunteer burnout In 1988-89, we expect to submit, as a three-year limit, a grant request to focus on the following specific projects in place of our current Social Worker-Community Organization request: Implementation of the recommendations of the study regarding impacting delinquency and neglect in Pontiac Development of an assured funding base for the Youth Assistance Advisory Council. Evaluation of implementation of the Youth Assistance Program Planning Task Force recommendations. Career exploration. Technical assistance with IRS exemptions. Human Resource Directory revision. A similar adjustment toward requesting funding toward specific projects related to the Volunteers, Special Projects and Information Supervisor would be made in the 1989-90 grant request. At the end of those projects' lives, we would consider current needs and develop specific projects for submission as appropriate. • -12- REPORT TO THE HEALTH AND HUMAN RESOURCES COMMITTEE BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON IN RE: PROBATE COURT - 1986/87 SKILLMAN FOUNDATION GRANT APPLICATION The Finance Committee has reviewed the proposed grant and finds: 1) This is the twentieth (20th) application for this program, 2) The grant covers the period of September 1, 1986 through December 31, 1987, 3) Funding is $255,764 and is 100% Skillman Foundation funded, 4) The grant application requests $167,570 for salaries, $53,850 for fringe benefits and $34,344 for operating programs, consistent with the attached schedule, 5) All personnel changes will have to be reviewed by the Personnel Committee, 6) Application or acceptance of the grant does not obligate the County to any future commitment. Mr. Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report, and referral of the information contained therein to the Health and Human Resources Committee, in accordance with Miscellaneous Resolution 118145, Revised Federal and State Grant Application Procedures. FINANCE COMMITTEE 53,850 3,500 30,844 $165,145 $255,764 55,764 Total Fringes 32,512 Total Sal. & Fringes $125,112 Camp Oakland Family Camp 18,000 Volunteer Program Home Detention Program (C) 22,033 TOTAL PROGRAM Funding Source Skillman Foundation $165,145 21.338 $96 308 (18,000) 3,500 8,811 $90,619 $90,619 1986/87 SKILLMAN FOUNDATION GRANT APPLICATION - PROBATE COURT No. of 1985/86 No. of 1986/87 No. of Increase/ Pos. Award Pos. Application Pos. (Decrease) (12 Months) (16 MO-R--Ts-) Salaries (A) Social Worker II 1 $ 36,304 I $ 51,020 -- $14,716 (Community Organization) Child Welfare Wkr. Supv. 1 31,176 1 48,332 -- 17,156 (Special Project) Child Wel. Wk. II 1 25,120 1 38,856 -- 13,736 (Volunteer Program) Child Wel. Wk. I (B) 1 29,362 1 29,362 (Intensive Counseling) TOTAL SALARIES 3 92,600 4 167,570 1 74,970 (A) Salaries pro-rated for four months in 1986, and 12 months in 1987; includes an anticipated .05% increase for 1987. (B) Requested new Child Welfare Worker I position. (C) Three Detention Officers contracted with Oakland University. BID #86252 August 21, 1986 Moved by McConnell supported by Webb the resolution be adopted. Moved by Hobart supported by Susan Kuhn the resolution be amended in the last "WHEREAS" paragraph by deleting the word "above named programs" and insert "programs named in the attachment". (The paragraph would read: "WHEREAS the Probate Court deems it essential to have these funds to continue the programs named in the attachment".) A sufficient majority having voted therefor, the amendment carried. Vote on resolution as amended: AYES: Hobart, Richard Kuhn, Susan Kuhn, Lanni, McConnell, McPherson, Moffitt, Nelson, Olsen, Page, Perinoff, Pernick, Price, Rewold, Rowland, Skarritt, Webb, Wilcox, Aaron, Caddell, Calandro, Doyon, Fortino, Gosling, Hassberger. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution, as amended, was adopted. STATE OF M1C111GAN)_ COUNTY OF OAKLAND) 1, Lynn D. Allen, Clerk of the County of Oakland and seal, do hereby certify that I have compared the annexed copy of having a Miscellaneous Resolution adopted by the Oakland County Board of Commissioners at their meeting held on August 21, 1986 with the original record thereof now rema and that it is a true and correct transcr of the whole thereof. ining in my office, ipt therefrom, and In Testimony Whereof, I have hereunto set the seal of said County at Pontiac, Michi this 21st day of August my hand and affixed gan 19 86