HomeMy WebLinkAboutResolutions - 1986.09.25 - 10887Miscellaneous Resolution # 86263 September 11, 1986
FOREGOING RET T1ON
BY: PERSONNEL COMMITTEE - John J. McDonald, Chairperson
IN RE: CENTRAL SERVICES/SUPPORT SERVICES/PHOTOCOPY AND MICROFILM - CREATION
OF TWO (2) PROPRIETARY PHOTOCOPY & MICROFILM EQUIPMENT OPERATOR I POSITIONS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS current workload in Photocopy and Microfilm has increased
146% since 1982 when one Photo Micro Equipment Operator position was deleted
from the unit; and
WHEREAS current microfilm production ranges from 850 to 2,000 docu-
ments per day compared to 300 to 850 documents in 1982; and
WHEREAS Photocopy and Microfilm has been given the added responsi-
bility of checking 1,068 rolls of microfilm for errors as a service to the
Register of Deeds, a task that can only be accomplished on overtime; and
WHEREAS the current need is compounded by the temporary loss of
several equipment operators currently on extended sick leave or expected to
be on extended sick leave or maternity leave in the near future; and
WHEREAS current workload, backlogs and special projects cannot be
accomplished without the addition of temporary full-time staff; and
WHEREAS funding for added staffing should be recoverable in revenues
generated by the service;
NOW THEREFORE BE IT RESOLVED that two (2) proprietary Photocopy
and Microfilm Equipment Operator I positions be created full-time in the
Photocopy and Microfilm unit of the Support Services Division of Central Ser-
vices, the cost of the positions to be fully supported by revenues;
BE IT FURTHER RESOLVED that staffing and workload of the Photocopy
and Microfilm unit be reviewed during the 1988 Budget review to determine
whether the continuation of these positions is warranted.
Mr. Chairperson, on behalf of the Personnel Committee, I move the
adoption of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NCTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELT,„ CHAIRPERSON
IN RE: CENTRAL SERVICES/SUPPORT SERVICES/ PHOTOCOPY AND MICROFILM -
CREATION OF TWO (2) PROPRIETARY PHOTOCOPY AND MICROFILM EQUIPMENT
OPERATOR I POSITIONS MISCELLANEOUS RESOLUTION #86263
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed
Miscellaneous Resolution #86263 and finds:
1) The Department of Central Services requests establishment of two (2)
Photocopy and Microfilm Equipment Operator I positions in the Support
Services Division, Photocopy and Microfilm unit at an annual cost of
$39,654 ($29,158 salary, $10,496 fringe benefits) effective September
27, 1986,
2) Positions will be funded by revenue to the Microfilm Fund,
3) A minimum rate increase of $18,000 is estimated at this time for
Abstract Companies purchasing duplicate copies of mortgage and deeds
with further review of rates necessary,
4) One position will be established to review microfilm rolls prepared by
an outside vendor contracted with the Clerk-Register of Deeds office;
this position will be funded by the Clerk-Register of Deeds office,
5) Additional costs will reduce 1986 estimated net income from $5,000 to
$4,562,
6) Appropriation adjustments are necessary for the balance of the year,
3-65400-138-25-00-2004 Revenue-Abstract Co.
3-65400-138-25-00-2338 Revenue-Microfilming
4-65400-138-25-00-1001 Salaries
4-65400-138-25-00-2075 Fringe Benefits
Total adjustments Microfilm Fund
4-10100-909-01-00-9900 Contingency
4-10100-214-01-00-6540 Clerk-Microfilm
Total adjustments General Fund
$(4,500)
(4,938)
7,262
2,614
$ 438
$(4,938)
4,938
$-0-
7) A position review should be made within six (6) months by the
Personnel Corrmittee.
FINANCE COMMIrrEE
Attachment A
Schedule of Revenues and Costs
Addition of Two (2) Photocopy and Microfilm Equipment Operators
Expenditures
Annual Balance Current Revised
Cost of Year Budget Budget
Salary 2 at $14,579 $29,158 $ 7,262
Fringe Benefits 36% 10,496 2,614
Total expense increase! (decrease) $39,654 $ 9,876
Revenues
$128,848 $136,110
47,946 50,560
Abstract Companies $18,000 $ 4,500 $ 71,084 $ 75,584
Microfilming 19,827 4,938 129,600 134,538
Total revenue increase! (decrease) $37,827 $ 9,438
Net Income/(Loss) $(1,827) $ (438)
A) Based on 6.5 pay periods
Prepared by Budget Division
9/12/86
#86263 September 25, 1986
Moved by McDonald supported by Perinoff the resolution (with positive
Fiscal Note attached) be adopted.
AYES: McConnell, McDonald,McPherson, Moffitt, Nelson, Olsen, Page,
Perinoff, Pernick, Price, Rewold, Rowland, Skarritt, Webb, Wilcox, Aaron, Caddell,
Calandro, Doyon, Fortino, Gosling, Hassberger, Hobart, Richard Kuhn, Susan Kuhn,
Lanni, Law. (27)-
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution (with positive
Fiscal Note attached) was adopted.
STATE OF WH1GAN)
COUNTY OF OAKLAND),
Lynn D. Allen, Clerk of the County of Oakland and having a
seal, do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on
with the original record thereof now remaining in my office,
and that it is a true and correct transcript therefrom, and
of the whole thereof.
In Testimony Whereof, k have hereunto set my hand and affixed
the seal of said County at Pontiac, Michigan
this 25th day o f September
September 25, 1986
1986
0
Air
Ar
Lynn/D. Allen, Coun y Clerk/
Regi ster of Deeds