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HomeMy WebLinkAboutResolutions - 1985.02.14 - 10971Miscellaneous Resolution # 8 5 008 February 14, 1985 BY: PERSONNEL COMMITTEE - John J. McDonald, Chairperson IN RE: PERSONNEL - MERIT SYSTEM RULES SUBMISSION OF CHANCES IN MERIT SYSTEM RULE 1, 4, 7, 14, 20, 22, 24 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS Section IV, Subsection A of the Merit System Resolution requires that all changes in the rules and regulations of the Merit System shall be submitted to the Board of Commissioners at a regular meeting of the Board and shall become effective thirty (30) days after such meeting unless objection is received in writing by the Chairperson of the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of the Board; and WHEREAS it has become desirable to make certain changes in the wording of Rule 1, 4, 7, 14, 20, 22, 24 as spelled out in the attachments to this resolution including the current and proposed wording; and WHEREAS your Personnel Committee has reviewed and approved these changes at its meeting of February 6, 1985. NOW THEREFORE BE IT RESOLVED that the reading of this notice and the distribution of this notice and the attached copies of current Rule 1, 4, 7, 14, 20, 22, 24 and proposed changes in Rule 1, 4, 7, 14, 20, 22, 24 to all commissioners present and absent to be considered as the official submission to the Board of Commissioners of the described changes in Rule 1, 4, 7, 14, 20, 22, and 24. Mr. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE RULE 1 - COVERAGE OF THE MERIT SYSTEM CURRENT WORDING SECTION I - THIS RESOLUTION APPLIES IN ITS ENTIRETY TO ALL EMPLOYEES PAID BY THE COUNTY OF OAKLAND, EXCEPT: B. No provisions covering the manner of selection, appointment or removal from office or limitations of political activity shall apply to: B. 7. Those serving in teir=rary or part-time County positions. (Employees whose appointments are for less than 520 hours in a twelve (12) month period.) PROPOSED WORDING SECTION 1 - THIS RESOLUTION APPLIES IN ITS ENTIRETY TO ALL EMPLOYEES PAID BY THE COUNTY OF OAKLAND, EXCEPT: B. No provisions covering the manner of selection, appointment or removal from office or limitations of political activity shall apply to: B. 7. Those serving in temporary OE part-time County positions. (Employees whose appointments are for 1,000 hours or less in a 12 month period and employees in the classification of Student.,) P14 RULE 4 - FILLING OF VACANCIES CURRENT WORDING PROPOSED WORDING SECTION VIII - PART-TIME NON-ELIGIBLE SECTION VIII - PART-TIME NON-ELIGIBLE APPOINTMENT APPOINTMENT A. Department Heads can elect to fill a vacant position in their department on a temporary or emergency basis by the appointment of a part-time non-eligible employee. This appointment is not to exceed a total of 520 hours in any 12 month period. The appointing department shall be responsible for assuring that part-time non-eligible employees are separated prior to exceeding 520 hours of work. Any part-time non.-eligible appointee exceeding 520 hours shall be terminated immediately by the Personnel Department. VIII. A. I. None A. Department Heads can elect to fill a vacant position by the appointment of a part-time non-eligible employee. VIII. A. I. A part-time non-eligible appointment shall be defined as an appointment of personnel not to exceed a total of 1,000 hours in any 12 month period and where the employee is not eligible for fringe benefits (see Merit Rule 22) and does not acquire merit system status (see merit Rule 7). CURRENT WORDING PROPOSED WORDING None VIII. A. 2. None VIII. A. 3. VIII. C. 3. While persons may receive more than one part-time non-eligible appointment, the total hours worked from all such appointments may not exceed 520 hours in any consecutive 12 month period. SEC..TION IX APPOINTMENT PP, RT -TIME ELIGIBLE RULE 4 - FILLING OF VACANCIES VHI. A. 2. Department Heads shall be responsible for assuring that part-time non-eligible employees are separated prior to exceeding 1,000 hours of work. Any part-time non- eligible appointee exceeding 1,000 hours shall be terminated immediately by the Personnel Department. VIII. A. 3. Employees in the classification of Student shall be considered part-time non-eligible employees regardless of the number of hours worked. Students are not eligible for fringe benefits and do not attain merit system status. VIII. C. 3. While persons may receive more than one part-time non- eligible appointment, the total hours worked from all such appointments may not exceed 1,000 hours in any consecutive 12 month period. SECTION IX - PART-TIME ELIGIBI.F APPOINTMENT The Department Head may elect to fill a vacancy with a part-time eligible employee. Such appointments should be made only in those circumstances where permanent part-time help is required on a year-round basis for the most effective and efficient utilization of personnel and where it is anticipated employment would be for more than 520 hours in a calendar year. The Department Head may elect to fill a vacancy with a part-time eligible employee. Such appointments should be made only in those circumstances where permanent part-time help is required on a year-round basis for the most effective and efficient utilization of personnel and where it is anticipated employment would be for more than 1,000 hours in a calendar year. Employees who do not actually work more than 1,000 hours in any calendar year following the year of appointment shall lose merit system status and eligibility for fringe benefits and any continued employment shall be deemed part- time non-eligible. RULE 4 - FILLING OF VACANCIES CURRENT WORDING PROPOSED WORDING IL C. None None C. Employees in part-time eligible positions as of March 1, 1985, shall • continue to be granted those fringe benefits and other merit system privileges available to those employees working more than 1,000 hours within a 12 month period but less • than full time. Part-time eligible employees under this provision must work more than _520 hours in each calendar year and remain continually employed in order to maintain their merit system and fringe benefit eligibility status. NOTE: The change in definition from over 520 hours to over 1,000 hours within a 12 month period for part-time eligible employment shall apply to ail non-represented and those represented employees whose labor agreement provides for this change. RULE 7 - PROBATIONARY PERIOD CURRENT WORDING PROPOSED WORDING SECTION I - WHO MUST SERVE A SECTION I - WHO MUST SERVE A PROBATIONARY PERIOD PROBATIONARY PERIOD D. None D. Students and employees appointed to part-time non-eligibie employment, do not serve a probationary period and are not eligible for merit system status... Time served as a student or part-tirne non-eligible employee shali not be credited toward merit system status for any classification RULE 14 - LEAVES OF ABSENCE WITH PAY CURRENT WORDING SECTION 1 - COURT APPEARANCE LEAVE - DURING SCHEDULED WORKING TIME B. Eligibility 3. Only those employees appointed for 520 or more hours in a. twelve month period are eligible for Court Appearance Leave. SECTION HI - JURY DUTY LEAVE B. Eligibility 2. Only those employees appointed for 520 or more hours in a twelve month period are eligible for this type of Leave. PROPOSED WORDING SECTION I - COURT APPEARANCE LEAVE - DURING SCHEDULED WORKING TIME B. Eligibility 3. Only those employees appointed eligible Court SECTION III - JURY DUTY LEAVE B. Eligibility 2. Only those employees appointed full-time or part-time eligible are eligible for this type of Leave. full-time or part-time are eligible for Appearance Leave. RULE 20 -- TUITION REIMBURSEMENT CURRENT WORDING SECTION III - REIMBURSEMENT REQUIREMENTS A. Employee Eligibility 2. Fringe Benefit Eligibility Applicants must be eligibile for fringe benefits, in accord with Merit System Rule 22, at the time of application and at the time the reimbursement check is to be issued. (Employees on leave of absence without pay and employees working less than 520 hours in a year, for example, are not eligible for this benefit.) PROPOSED WORDING SECTION HI - REIMBURSEMENT REQUIRE- MENTS A. Employee Eligibility 2. Fringe Benefit Eligibility Applicants must be eligible for fringe benefits, in accord with Merit System Rule 22, at the time of application and at the time the reimbursement ched< is to be issued. (Employees on leave of absence without pay and part-time non-eligible employees, for example, are not eligible for this benefit.) RULE 22 - ELIGIBILITY FOR FRINGE BENEFITS CURRENT WORDING SECTION II - ELIGIBILITY PROPOSED WORDING SECTION II - ELIGIBILITY A. All employees whose appointments are for 520 hours or less, of work within a twelve month period shall not be eligible for these fringe benefits. IL A. 1. None IL A. 2. None A. Part-time non-eligible employees shall not be eligible for these fringe benefits. Employees appointed as part-time non-eligible who exceed the 1,000 hour limit shall not become eligible for benefits retroactively or upon exceeding the 1,000 hour limit. The type of the appointment (e.g. part-time non-eligible) shall govern fringe benefit eligibility. IL A. 1. Department Heads shall be responsible for assuring that part-time non-eli gible employees are separated prior to exceeding 1,000 hours of work. Any part-time non- eligible appointee exceeding 1,000 hours shall be terminated immediately by the Personnel Department. H. A. 2. Employees in the classification of Student shall not be eligible for fringe benefits regardless of the number of hours worked in a 12 month period. Time served as a student or part- time non-eligible employee shall not be credited toward fringe benefit eligibility for any classification. All employees appointed for more than 520 hours in a 12 month period shall be required to make Social Security contributions regardless of their fringe benefit eligibility status. B. Full-time or part-time eligible employees shall be eligible for these fringe benefits, with the following exceptions: 1. Part-time eligible (see Merit Rule 4) employees shall: (No change for remainder of section) RULE 22 - ELIGIBILITY FOR RINGE BENEFITS CURRENT WORDING SECTION II - ELIGIBILITY PROPOSED WORDING SECTION II - ELIGIBILITY B. All employees whose appointments are for more than 520 hours of work within a twelve month period shall be eligible . for these fringe benefits, with the following exceptions: I. Those employees whose appointments are for more than 520 hours in a twelve month period, but less than full time shall: Personnel Department Note: Employees working more than 520 hours but less than full-time must check the provisions of individual benefits as outlined in the benefit booklets included with your Rule Book or available through the Personnel Department to determine final eligibility. For example, such employees are not eligible for the dental benefit nor are they eligible for retirement credit for a calendar month in which they work fewer than ten (10) days. Personnel Department Note: Part-time eligible employees must check the provisions of individual benefits as outlined in the benefit booklets included with your Rule Book or available through the Personnel Department to determine final eligibility. For example, such employees are not eligible for the dental benefit nor are they eligible for retirement credit for a calendar month in which they work fewer than ten (10) days. Delete (Covered in Rule 22, Section H. B. Ia.) RULE 24 - SICK LEAVE CURRENT WORDING PROPOSED WORDING SECTION III - RATE OF EARNING AND SECTION III - RATE OF EARNING AND ACCUMULATION OF SICK LEAVE ACCUMULATION OF SICK LEAVE B. Employees whose appointments are for more than 520 hours in a twelve month period, but less than full-time shall earn and accumulate Sick Leave on a pro- rated basis each pay period: based on the number of hours they worked compared to the normal SO-hour pay period. • : A 7.7 : . OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD — PONTIAC, MICHIGAN 48053 (313) 858-0100 March 8, 1985 COMMiSSion Members RICHARD R. WILCOX Chairperson MARILYNN E. GOSLING Vice Chairperson DENNIS M. AARON G. WILLIAM CADDELL, D.C. JOHN P. CALANDRO JAMES A. DOYON BETTY FORTINO W. A. HASSBERGER ANNE M. HOBART RICHARD D. KUHN, JR. SUSAN G. KUHN JAMES E. LANNI THOMAS A. LAW NANCY McCONNELL JOHN J. McDONALD RUEL E. McPHERSON DAVID L. MOFFITT WALTER MOORE RALPH NELSON JOHN E. OLSEN ROBERT W. PAGE ALEXANDER C. PERINOFF LAWRENCE R. PERNICK HUBERT PRICE, JR. ROY REWOLD RICHARD G. SKARRITT DOROTHY M WEBB JAMES M. BRENNAN ; Director Proaram Evaluation and Operations Analysis SUZETTE M. VOGT Administrative Assistant To All Members Oakland County Board of Commissioners Ladies and Gentlemen: This is to advise you that Res. #85008, Merit System Rule Submission of Changes in Merit System Rules 1,4,7, 14,20,22,24, dated February 14, 1985, has laid over the 30 days as required, and no objections have been received. Sincerely, Richard R. Wilcox Chairman #85008 February 14, 1985 Moved by McDonald supported by McPherson the resolution be adopted. The Chairperson stated that pursuant to the Merit System Rules, the resolution will lay over for 30 days.