HomeMy WebLinkAboutResolutions - 1985.02.28 - 11037MISCELLANEOUS RESOLUTION 85073 Date: February 28, 1985
BY: PUBLIC SERVICES COMMITTEE, James E. Lanni, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1933 EMERGENCY JOBS B
FUNDS RECAPTURE PROCESS & CRITERIA
WHEREAS the County of Oakland by Miscellaneous Resolution 116961 of January 23,
1975 declared its intention to become designated as an Urban County under the Federal
Housing and Community Development Act of 1974, as amended; and
WHEREAS the County of Oakland by Miscellaneous Resolution 1183169 of June 23 and
June 30, 1983 allocated a grant amount of $2,137,000 in Federal funds to 46 participating
communities as a result of the "Emergency Jobs Appropriation Bill of 1983," Public Law
98-8; and
WHEREAS these participating communities were advised that the intent of the
legislation was to meet the objectives of the CDBG program, obligate and disburse funds as
rapidly as possible, utilize funds to the extent practicable in high unemployment areas and
utilize funds to maximize creation of new employment opportunities; and
WHEREAS the U.S. Department of Housing and Urban Development has notified the
County of Oakand That all Emergency Jobs Bill funds must be expended in accordance with
the intent of Congress and by December 31, 1985; and
WHEREAS, The Oakland County Community Development Advisory Council
recommends approval of the agreement; and
WHEREAS the Community Development Division's Jobs Bill Status Report as of
December 31, 1984 for Part II, Special Activities indicates both the slow movement of some
of these projects and the lack of current documentation evidencing the fulfillment of
projected jobs associated with the project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the Recapture Process and Criteria for the Part II Special Activity
Funds in accordance with the attachment.
Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of
the foregoing resolution.
PUBLIC: SERVICES COMMITTEE
RECAPTURE PROCESS & CRITERIA FOR PART II:
SPECIAL ACTIVITY FUNDS
Special Activity Projects as of December 31,1984:
Community Project Title Unexpended Funds $
Clawson, City Neighborhood Facility $ 24,100
Hunter School
Commerce Township Street Improvement $ 79,300
Welch Road Extension
Ferndale, City Beautification $ 75,000
Novi, City Economic Development $364,000
X-Way Ramp
Oak Park, City Sewer and Water -0-
Roosevelt School
Walled Lake, City Parking Facility $ 97,000
Hazel Park, City Administration $ 14,800
Oxford Village Beautification $ 34,800
Oakland County Administration $ 700
PROCESS FOR REVIEW OF PROJECTS:
Community Notification
Staff will notify referenced communities in writing of:
* The recapture process and criteria
Required documentation needed to substantiate project proposals regarding short
term and long term job creation, and necessary private sector commitments.
Any documentation that you wish reviewed for adequacy should be submitted as
soon as possible because no further documents will be received past the deadline.
Effective Date
This process and its criteria will be effective immediately on approval of the
required resolution.
* All requested documentation be received in the Community Development office by
5:00 p.m., March 1, 1985.
Documentation Required
1. Proof of project implementation by March 1, 1985.
* Examples of acceptable documentation:
- signed contract documentation
- purchase agreements
- other funding source expenditures
2. Proof of project expenditure by deadline date of December 31, 1985:
Examples of acceptable documentation:
- project completion date commitment
- outstanding billing submittals
- performance Bond by Contractor regarding completion of project
3. Proof of Long term employment projections:
Examples of acceptable documentation:
- names, dates employed
- projected date of employment availability, location, and type
- private sector commitments and/or action
4. Proof of private sector commitment towards development of projected sources of
employment.
* Examples of acceptable documentation:
- land purchase agreement
- engineering firm contract for specific site development
- financial commitment (loans, mortgages, etc.)
- building proof of ownership
Evaluation
Staff will review documentation submitted by March 1, 1985, 5:00 p.m. and evaluate if
required proofs have been met. Documentation will be measured against the following
criteria to determine if a community's special activities funds will be recommended for
recapture to the Board of Commissioners.
Criteria for Recapture of Special Activity Funds:
Special Activities Funds will be recommended for recapture if a community's documentation
meets the following measures:
- no response to documentation request notification letter
late response, documentation received after deadline
- documentation does not provide sufficient proof of:
1. projects contractual commitment by March 1, 1935
2. proposal's long term and short term job projections
3. proposal's private sector commitment towards the development of th
projected sources of employment.
Staff Recommendation
Staff will recommend, based on evaluation of documentation, which communities
fulfill the above recapture criteria. A resolution recommending which communities shall be
subject to the recapture of their Special Activity Funds will be submitted to the Oakland
County Board of Commissioners for their approval.
CDII
February 8, 1985
Dear :
RE: Recapture Process and Criteria for Special Activity Jobs Bill Funds
Reference my letter of November 19, 1984 requesting any new documentation you may have
received or developed in support of your Jobs Bill Projects.
The Public Services Committee of the Oakland County Board of Commissioners expressed its
concern over the slow movement and lack of supporting documentation for some of these
Special Activity Projects on our quarterly report ending December 31, 1984. Therefore, we
have been directed to prepare and present a Jobs Bill Funds recapture process and criteria
resolution at the next committee meeting on February 19, 1985. A draft copy of this
resolution is attached for your information and appropriate action.
The significant items to be considered are:
- Slow movement of some Projects
- The U.S. Department of Housing and Urban Development has informed us that
these funds must be expended by December 31, 1985.
- There is a lack of current documentation evidencing the fulfillment of projected
jobs associated with the project.
- That you are on notice of the recapture process and criteria for your projects.
- All project supporting documentation must be submitted to our office by 5:00 p.m.,
March 1, 1985.
- As previously notified, a meeting on this subject is scheduled for 1:30 p.m.,
February 11, 198.5 in Room 105 of the Oakland County Executive Building.
In the event that you have questions concerning this matter, please contact me at 858-0198.
Sincerely,
Kenneth R. Patterson
Manager
KRP/rneg
Enclosure
U.S. Department of Housing and Urban Development
Detroit Area Office, Region V
McNamara Federal Building
477 Michigan Avenue
Detroit, Michigan 48226
FEB 6 1985
n.E.Nro,
42- * 111:! *
4 1111
JAN 2 0 1935
MEMORANDUM FOR: Entitlement Localities
SUBJECI: Jobs Bill Programs
In 1983, the Administration and Congress entrusted the Combunity
Development Block Grant (CDBG) Program with additional funds and
responsibilities to combat the high unemployment rates. This
legislation required HUD and localities to move quickly to obligate and
expend these funds for meaningful labor intensive CDEG activities. Many
localities have proceeded expeditiously to complete their programs.
However, a few localitis have etcount7Ired problems and still have
substantial unspent funds. We would like to encourage these localities
to review their program status, to reprogram if necessary-, and to
complete all expenditures by September 30, 1985.
Since Jobs Bill funds were a special appropriation requiring
separate accounting records, the closeout of your Jobs Bill Program will
require formal action by the locality and HUD. Upon completion of all
activities, the program must be audited. Jobs Bill funds may be
included in your regular audit as long as the funds are identified and
tracked separately. Separate audits for Jobs Bill funds are encouraged
where waiting for completion of the normal audit cycle would lead to
extensive delay. A final Grantee Performance Report (6 copies) is also
necessary along with three HUD Form 4011s Certificate of Completion with
original signatures. Prior to our being able to proceed with the
closeout, a complete and accurate final report EUD-7008, Special
Quarterly Status Report must be submitted to us and our Central Office.
If you have any questions on the procedures to be used, please ca
your Community Planning and Development Representative _
Sincerely,
Richard Paul
Director
Comminity Planning and
Development Division
February 19 85 28th day o f
ALLEN
February 23, 1985
#85073
Moved by Lanni supported by Hassberger the resolution be adopted.
AYES: Nelson, Olsen, Page, Pernick, Price, Rewold, Skarritt, Webb, Wilcox,
Aaron, Caddell, Calandro, Doyon, Fortino, Gosling, Hassberger, R. Kuhn, Lanni, Law,
McDonald, McPherson, Moffitt, Moore. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
Miscel)aneous Resolution # 85073 adopted by the Oakland County Board of Commissioners
at their meeting held on February 28, 1985
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this
County Clerk/Register of Deeds