HomeMy WebLinkAboutResolutions - 1985.03.13 - 11055MISCELLANEOUS RESOLUTION NO. 3509 1 DATE: March 14, 1985
BY: PUBLIC SERVICES COMMITTEE, JAMES E. LANNI, CHAIRPERSON
IN RE: Community Development Division - Options for Reallocation of Recabtured Jobs Bill
Funds
WHEREAS the County of Oakland by Miscellaneous Resolution #83169 allocated
$996,100 of Jobs Bill Special Activity funds to eight participating communities; and
WHEREAS the Community Development Division's Jobs Bill Status Report as of
December 31, 1984 for Part II, Special Activities indicates both the slow movement of some of
these projects and the lack of current documentation evidencing the fulfillment of projected
jobs associated with the project; and
WHEREAS the County of Oakland by Miscellaneous Resolution 1/85073 of February 28,
1985 established a 1983 Emergency Jobs Bill Funds Recapture Process and Criteria; and
WHEREAS the Community Development Division, in compliance with the Recapture
Process and Criteria, reviewed and evaluated the project documentation and recommended
recapture of Jobs Bill funds in the amount of $96,927.50; and
WHEREAS the Oakland County Community Development Division has prepared three
numbered options reflecting different methodologies that May be used for reallocation of the
recaptured funds (attachment); and
WHEREAS the Oakland County Community Development Citizens Advisory Council
recommends approval of Option number II of the attachment by a 9 to 5 vote.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves of Option number III of the attachment for the reallocation
of recaptured Jobs Bill funds in the amount of $96,927.50.
Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
OPTION
Reallocation of Recaptured Funds in the Amount of $96,927.50
to all Participating Communities by Formula. The Formula Would be
Our Approved Standard Formula.
Jobs Bill Recaptured funds of $96,927.50
Reallocation to Communities by Formula.
CITIES
Auburn Hills
Berkley
Clawson
Farmington
Ferndale
Hazel Park
Huntington Woods
Keego Harbor
Lathrup Village
Madison Heights
Northville
Novi
Oak Park
Orchard Lake Village
Pleasant Ridge
Rochester
Rochester Hills
South Lyon
Sylvan Lake
Troy
Walled Lake
Wixom
Percentile
.02967
.03556
.02783
.01805
.06586
.05660
.00718
.00848
.00399
.07962
.00231
.03237
.07189
.00153
.00475
.01556
.05433
.01036
.00346
.08194
.01116
.01548
$96,927.50
2,875.84
3,446.74
2,697.49
1,749.54
6,383.65
5,486.10
695.94
821.95
386.74
7,717.37
223.90
3,137.54
6,968.12
148.30
460.40
1,508.19
5,266.07
1,004.17
335.37
7,942.24
1,081.70
1,500.44
Amounts
Rounded Off to
Nearest $50.00
2,900.00
3,450.00
2,700.00
1,750.00
6,400.00
5,500.00
700.00
800.00
400.00
7,700.00
200.00
3,150.00
6,950.00
150.00
450.00
1,500.00
5,250.00
1,000.00
350.00
7,950.00
1,100.00
1,500.00
Total .63798 61,837.80 61,850.00
OPTION /
Amounts
Rounded Off to
Percentile $96,927.50 Nearest $50.00
TOWNSHIPS
Addison .00765 741.50 750.00
Brandon .01357 1,315.31 1,300.00
Commerce .02842 2,754.68 2,750.00
Groveland .00579 561.21 550.00
Highland .02866 2,777.94 2,800.00
Holly .00676 655.23 650.00
Independence .02569 2,490.07 2,500.00
Lyon .01294 1,254.24 1,250,00
Milford .00691 669.77 650.00
Oakland .00752 728.89 750.00
Orion .03046 2,952.41 2,950.00
Oxford .01247 1,208.69 1,200.00
Rose .00723 700.79 700.00
Royal Oak .02481 2,404.77 2,400.00
Springfield .01354 1,312.40 1,300.00
West Bloomfield .03788 3,671.61 3,650.00
White Lake .03745 3,629.93 3,650.00
Total .30775 29,829.44 29,800.00
VILLAGES
Beverly Hills .01094 1,060.39 1,050.00
Clarkston .00156 151.21 150.00
Holly .00937 908.21 900.00
Lake Orion .00569 551.52 550.00
Leonard .00086 83.36 100.00
Milford .00951 921.78 900.00
Ortonville .00279 270.43 250.00
Oxford .00649 629.06 650.00
Wolverine Lake .00706 684.30 700.00
Total
Grand Total
.05427 5,260.26 5,250.00
1.0000 $ 96,927.50 $ 96,900.00
OPTION If
Reallocate the Recaptured Funds to the
Oakland County Community Development Division's
Home Improvement Rehabilitation Program
The Oakland County Community Development Division's Home Improvement Program
offers two types of loans for rehabilitation work. Interest free deferred loans, which do
not require repayment until the house is sold, are available to very low income
homeowners (adjusted income of $3,000 and under) while 3% interest installment loans are
available to low and moderate income homeowners.
Before rehabilitation begins, each home is carefully inspected and a work plan is prepared
by Community Development staff. Once the rehabilitation begins, county staff makes
periodic checks on the work being done and inspects the completed job. The program
focuses on repairs that pertain to health and safety needs.
This program is available to all 48 participating communities. The present goals of our
program are to complete 200 projects per year (16.66 per month) $7,000 per project -
which represents a total cost of $1,400,000. As of February 28, 1985 we had completed 69
projects for this program year and we had 126 home improvement applications on hand. If
the $96,927.50 of recaptured Jobs Bill funds were reallocated to this program it would be
used to complete the next 14 or more home improvement projects. This method would
expend the $96,927.50 within two months of an approved allocation. The rehabilitation
program provides jobs for contractors, electricians, builders, plumbers and other related
construction trades. A copy of our February 1985 Home Improvement report is attached
for your information.
Preserving Oakland County's existing housing stock has been a long standing commitment
of Oakland County's Community Development Division.
* * * * * *
This Option II for Reallocation of the Recaptured Jobs Bill Funds is the Community
Development Division's staff recommendation. The reasons are as follows:
o Existing Program that serves all of our participating communities
o Projects are on file
o Funds will be expended in two months
o Provides jobs
OAKLAND COUNTY COMMUNITY DEVELOPMENT
HOME IMPROVEMENT REPORT
PROGRAM YEAR: October 1, 1984 'thru September 30, 1985
February 1985 Date Submitted: 3/4/85
11L-IJU i L ALLL_Lk.W.
Appl. Yearly Appl. Withdrawn Under com,,,,ted Year
Community Reed. Total on Hand or Denied Const. -'-' - Total
Addison Township 0 1 0 0 1 0 ED
Auburn ills City 0 1 1 2 0 1 1.
Berkley, City 0 _ 3 0 2 0 3
Beverly Hills, Vig. 1 1 3 0 0 0 0
Brandon Townshio 0 1 2 1 0 0 1
Clarkston, Vig 0 0 1 0 0 0 0
Clawson, City 0 5 6 1 3 0 3
Commerce Township 0 2 6 1 0 0 5
Farmington City 0 3 3 0 2 0 1
Ferndale, City 3 1 0 0 0 0
Groveland Township 0 0 0 0 1 0 0. 1
Hazel Park, City 1 1 4 0 1 0 4
Highland Township 0 , 4 0 2 0
Holly Township_ 0 0 2 0 0
Holly Village 0 0 0 0 0
furtington Woods City V0 0 0 0 0 0
Indeuendence Township 1 1 17 5 3 0 9
Keego Harbor, City 2 3 0 0 0 0
Lake Orion,V1g. 0 0 0 0 0 0 0
VV
Lathruo Village City 0 0 0 1 0 0 0
Leonard, VIP,. 1 1 0 0 0 0
,von Township 0 1 0 1 0 0 0
Madison Heights, City 0 11 7 0 9 1 16
Milford Township 0 1 0 0 0 1 1
Milford Village - 0 0 0 0 1 0
Nor h 'lle, City 0 0 0 0 0 0 0
Novi, City 0 1 0 2 0 0
Oak Park City 4 15 7 0 9 1 6
Oakland Township 0 0 0 0 0 0 0
Orion Township 0 2 3 1 1 0 V 2
Ortonville, Vl„c,,,. 0 0 0 V 0 0 0 0
Oxford Township 1 2 3 0 0 0 1
Oxford Village 0 1 2 0 1 0 0
Pleasant Ridge, City 1 1 2 1 0 0 1
Rochester, City 0 1 1 0 1 0 0
Rochester Hills, City 1 5 6 1 5 1 _
Rose Township 0 2 3 2 -.0
Royal Oak Township 0 1 2 1 0 0
South Lyon, City 0 0 0 0 0 0
Springfield Township 0 3 8 2 0
Sylvan Lake, City 0 0 0 0 0
Troy, City 5 9 1 1 1 2
Walled Lake, City 0 0 0 0 0 0 0
West Bloomfield Twp, 1 8 0 4 1 2
White Lake Township 0 4 7 0 1 0 4
Wixom, City 0 0 0 0 0 0
Wolverine Lake V s. 0 0 1 0 0 0 0
TOTALS 17 104 126 23 48 7 69
Carried over from previous years - 59
OPTION III
Process and Selection Criteria for
Reallocation of Recaptured Jobs Bill Funds
PROCESS FOR REVIEW OF PROJECTS:
Community Notification:
Staff will notify all 40 participating communities in writing of: (Public Services
Committee on March 12, 1985 voted to exclude the eight communities that
previously received Special Activity Jobs Bill Funds.)
* The total amount of available recaptured funds.
* The proposed project would have to he under contract by June 1, 1985 and
completed by December 31, 1985 including the total expenditure of all funds
by this date. HUD is presently encouraging total expenditure of funds by
September 30, 1985 due to the pending close out of this program.
* The required documentation needed to substantiate project proposals regarding
short-term and long-term job creation, and private sector commitments.
* That the project proposals must be received in the Community Development
Office by 5:00 p.m., April 1, 1985.
That the project proposals will be reviewed and evaluated in accordance with
the established criteria. A copy of the eligibility and evaluation criteria will
be furnished to them.
* That one or more project proposals may be selected based on their overall
score and total fund availability.
Effective Date:
* This process and its criteria will be effective immediately on approval of the
required resolution.
* All proposals must be received in the Community Development Division Office
by 5:00 p.m., April 1, 1985.
Evaluation:
Staff will evaluate all proposals submitted by 5:00 p.m. on April 1, 1985. The
proposals will be measured against the following criteria, scored and then ranked
from highest to lowest score.
Eligibility Criteria for Project Proposals:
All proposals must contain the following information to be eligible for evaluation
and scoring:
Maximum
Possible
Points Evaluation Items
OPTION Ill
Eligibility Criteria for Project Proposals (Continued):
Project title and cost.
Description of the project and its location.
Project implementation schedule showing a start date on or before June I,
1985 and a completion date including the expenditure of all funds by
December 31, 1%5.
Be an eligible Community Development Block Grant project.
Minutes or resolution approving the project by the municipality's local
commission or council.
Criteria for Evaluating and Scoring Project Proposals:
5 The community's overall objective in funding the project.
10 The beneficiaries as a result of project implementation.
10 Number and type of long-term jobs created.
5 Number and type of short-term jobs created.
10 Number of weeks of employment resulting.
10 Matching fund sources and amounts that will be allocated to the project.
20 Number of long-term jobs created per thousand dollars of project cost.
10 Community's past performance in completing either regular Jobs Bill
projects or special activity projects.
20 Documentation from the private sector reflecting their commitment
towards development of projected sources of employment.
100
Staff Recommendation:
Staff will evaluate, score and rank all eligible proposals in accordance with the
established criteria. A resolution with staffs ranked list of project proposals and
recommended project or projects will be submitted to the Oakland County Board of
Commissioners Public Services Committee for approval.
OPTION III
Process and Selection Criteria for
Reallocation of Recaptured Jobs Bill Funds
PROCESS FOR REVIEW OF PROJECTS:
Community Notification:
Staff will notify all 48 participating communities in writing of:
* The total amount of available recaptured funds.
The proposed project would have to be under contract by June 1, 1985 and
completed by December 31, 1985 including the total expenditure of all funds
by this date. HUD is presently encouraging total expenditure of funds by
September 30, 1985 due to the pending close out of this program.
* The required documentation needed to substantiate project proposals regarding
short-term and long-term job creation, and private sector commitments.
* That the project proposals must be received in the Community Development
Office by 5:00 p.m., April 1, 1985.
* That the project proposals will be reviewed and evaluated in accordance with
the established criteria. A copy of the eligibility and evaluation criteria will
be furnished to them.
* That one or more project proposals may be selected based on their overall
score and total fund availability.
Effective Date:
* This process and its criteria will be effective immediately on approval of the
required resolution.
* All proposals must be received in the Community Development Division Office
by 5:00 p.m., April 1, 1985.
Evaluation:
Staff will evaluate all proposals submitted by 5:00 p.m. on April 1, 1985. The
proposals will be measured against the following criteria, scored and then ranked
from highest to lowest score.
Eligibility Criteria for Project Proposals:
All proposals must contain the following information to be eligible for evaluation
and scoring:
OPTION UI
Eligibility Criteria for Project PropocA Is (Continued):
Project title and cost.
Description of the project and its location.
Project implementation schedule showing a start date on or before June 1,
1985 and a completion date including the expenditure of all funds by
December 31, 1985.
Be an eligible Community Development Block Grant project.
Minutes or resolution approving the project by the municipality's local
commission or council.
Criteria for Evaluating and Scoring Project Proposal -
Maximum
Possible
Points Evaluation Items
5 The community's overall objective in funding the project.
10 The beneficiaries as a result of project implementation.
10 Number and type of long-term jobs created.
5 Number and type of short-term jobs created.
10 Number of weeks of employment resulting.
10 Matching fund sources and amounts that will be allocated to the project.
20 Number of long-term jobs created per thousand dollars of project cost.
- 10 Community's past performance in completing either regular Jobs Bill
projects or special activity projects.
20 Documentation from the private sector reflecting their commitment
towards development of projected sources of employment.
20 Bonus points for those communities that did not previously
receive special activities Jobs Bill funds,
120
Staff Recommendation:
Staff will evaluate, score and rank all eligible proposals in accordance with the
established criteria. A resolution with staff's ranked list of project proposals and
recommended project or projects will be submitted to the Oakland County Board of
Commissioners Public Services Committee for approval.
19 85 March 14th day o f
ALLEN
Cou4y Clerk/Register of Deeds
#85091 March 14, 1985
Moved by Lanni supported by Olsen the resolution be adopted.
Moved by Olsen supported by Richard Kuhn the resolution be amended under
Option III as follows:
under first paragraph amend it to read "Staff will notify all 48 participating
communities in writing
on page 2 of Option III change the Maximum Possible Points and Evaluation
Items to add 20 points - Bonus points for those communities that did not previously
receive special activities Jobs Bill funds. The total Maximum Possible Points after
the 20 points is added will be changed to 120.
A sufficient majority having voted therefor, the amendment carried.
Moved by Fortino supported by Lanni to support Option II.
AYES: Aaron, Doyon, Fortino, S. Kuhn, Lanni. (5)
NAYS: Moffitt, Nelson, Olsen, Rewold, Webb, Wilcox, Calandro, Gosling,
Hassberger, Hobart, R. Kuhn, Law, McConnell, McPherson. (14)
PASS: Price. (1)
A sufficient majority not having voted therefor, the motion failed.
Moved by McPherson supported by Doyon that 20 points be considered in
evaluating, based on high unemployed areas of communities.
Mr. Kuhn suggested it would be more appropriate for 10 points to be put on
the high unemployment areas.
Mr. McPherson requested his motion be changed to show 10 points in place
of the 20 points in his original amendment. There were no objections.
Vote on Mr. McPherson's motion for 10 points to be considered in evaluating
high unemployment areas:
AYES: Price, Webb, Aaron, Doyon, Fortino, R. Kuhn, S. Kuhn, Lanni, McPherson. (9)
NAYS: Nelson, Olsen, Rewold, Wilcox, Calandro, Gosling, Hassberger, Hobart,
Law, McConnell, Moffitt. (.11)
A sufficient majority not having voted therefor, the amendment failed.
Vote on resolution as amended
AYES: Olsen, Price, Rewold,Webb, Wilcox, Aaron, Calandro, Doyon, Gosling,
Hassberger, Hobart, R. Kuhn, S. Kuhn, Law, McConnell, Moffitt, Nelson. (17)
NAYS: Fortino, Lanni, McPherson (3)
A sufficient majority having voted therefor, the resolution, as amended, was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution # 85091 adopted by the Oakland County Board of Commissioners
at their meeting held on March 14, 1985
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this