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HomeMy WebLinkAboutResolutions - 1985.05.09 - 11102Miscellaneous Resolution # 85138 May 9, 1985 BY: PERSONNEL COMMITTEE - John J. McDonald, Chairperson IN RE: SUBMISSION OF CHANGES IN MERIT SYSTEM RULE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS Section IV, Subsection A. of the Merit System Resolution requires that all changes in the rules and regulations of the Merit System shall be submitted to the Board of Commissioners at a regular meeting of the Board and shall become effective thirty (30) days after such meeting unless objection is received in writing by the Chairperson of the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of the Board; and WHEREAS it has become desirable to add a new subsection J to Section III of Merit Rule 13 - Leave of Absence Without Pay - as spelled out in the attachment to this resolution; and WHEREAS your Personnel Committee has reviewed and approved these changes at its meeting of March 20, 1985, NOW THEREFORE BE IT RESOLVED that the reading of this notice and the distribution of this notice and the attached document labeled "Proposed Changes in the Merit System Rules" to all Commissioners present and absent to be considered as the official submission to the Board of Commissioners of the described changes in Merit Rule 13. Mr. Chairperson, on behalf of the Personnel Committee, I move the adoption, of the foregoing resolution. PERSONNEL COMMITTEE 3 ATTACHMENT A REASON During the 1985 budget review process the Health and Personnel Departments explored various staffing alternatives to provide the Health Department and others with the maximum staffing flexibility in order to meet required budget reductions. The Health Department felt they could meet some of their objectives through voluntary leaves of absence without pay. However, they are hampered by re- strictions in the Merit Rules. The time limits on current types of leaves are insufficient and there are no provisions for administration initiated leaves without pay. Further, the Health Department felt employees would be reluctant to volunteer for leave without pay if they had to exhaust all sick leave and annual leave accumulations, a pre-requisite for most catego- ries of leave without pay under the current rule. The Personnel Department is in the process of drafting major revisions to Merit Rule 13 - Leaves of Absence Without Pay. However, these changes will not be complete, including administrative reviews and informational reviews with union groups, in time to meet the needs of the Health Department. With the vacation season but a few weeks away, the Health Department feels it can best achieve its staffing objectives through voluntary leaves during the spring and summer months. This proposed change would, if moved quickly, provide the flexibility re- quested. The administrative leave without pay for budgetary or organiza- tional purposes, although initiated by a department head, would not jeopar- dize an employee's status in that it would require the designated employee's signed agreement to the leave. In practice departments would most likely solicit volunteers. The administrative leave for unauthorized absence is merely formalizing past practice. It, in effect, provides for docking an employee for time off work for which the employee has not .followed Merit Rule provisions for leave authorization. Merit Rules are clear that paid leaves (sick leave, annual leave) are authorized by specific call-in or advance notice requirements. LEAVE OF ABSENCE WITHOUT PAY RULE TT:ME R. RULE TITLE ON SECTION TO BE CHANCED SENT WORDING ORDINC Administrative Leave Without Pay For Budgetary or organizational purposes 1. Leave is initiated by the department head. 2. Requires the designated employee(s) signed agreement to go on leave. 3. Limited to a maximum 120 calendar days within a 12 month. period. 4. The employee shall not be required to exhaust sick leave or annual leave accumulations as a prerequisite to this leave. REA N717 CHANGE SEE ATTACHMENT A. Change Submitted by:.___ Personnel pepartrn.ent _ Date: 3/20/ County Executive: [ Approved Ei Disapproved by: Date: Personnel Committee: 11 Approved. ri Disapproved by: Date: _ Introduced to Board of Commissioners: Date: [ Section IV Subsection A of Merit System Resolution -Copies of the rules and regulations developed by the Personnel Committee and all future changes in such rules and regulatins shall be sbmitted to the Bo..7zrg „,:,,f Cow-issioners at a regular meeting of the Board of Co3sioners and .s.z77, Z7 effective thirty days after such meeting unless objct-L7n is r,,cei-!)s the Chairman of the Board of COmmissioners, in which case the ob!ectl-on Fha71, a matter of business at the next meeting of the Board of Commissio=s, #85 1 38 May 9, 1985 Moved by McDonald supported by McPherson the resolution be adopted. The Chairperson stated that pursuant to Merit System Rules the resolution shall lay over for 30 days.