HomeMy WebLinkAboutResolutions - 1985.06.27 - 11145A-41.e 46,
REBY APPROVE THE FC 7 EGOING RESOLUTION
Miscellaneous Resolution 85179 June 13, 1985
BY: HEALTH & HUMAN RESOURCES COMMITTEE - NANCY McCONNELL, CHAIRPERSON
RE: CHILDREN'S VILLAGE - 1985/86 WATERFORD SCHOOL DISTRICT AGREEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS, providing a quality education for youngsters in care
at Children's Village is an essential service to the children residing
therein; and
WHEREAS, the Waterford School District provides for the staffing
of the Children's Village School Program; and
WHEREAS, representatives of the Oakland County Board of Commissioners,
the County Executive and the Waterford School District have agreed to staff
requirements, contract language and preliminary estimates of revenue and
expenditures; and
WHEREAS, the funding of this contract is subject to the County Board
of Commissioners budget process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the attached agreement with the Waterford School
District.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County
Board of Commissioners be and is hereby authorized to sign the agreement.
BE IT FURTHER RESOLVED that this agreement has been reviewed and
approved as to form by the Office of Corporation Counsel.
Mr. Chairperson, on behalf of the Health & Human Resources Committee,
I move the adoption of the foregoing resolution.
HEALTH & HUMAN RESOURCES COMMITTEE
1985/86 SCHOOL YEAR
AGREEMENT
BETWEEN
WATERFORD SCHOOL DISTRICT,
OAKLAND COUNTY EXECUTIVE
AND THE
OAKLAND COUNTY •OARD OF COMMISSIONERS
This agreement is made and entered into, by and between the Waterford School
District (hereinafter called the "District"), Oakland County Executive, (hereinafter called
the "Executive"), and the Oakland County Board of Commissioners (hereinafter called the
"Board").
The purpose of this Agreement is to provide the framework for administering a
continuing educational program for children at the Oakland County Children's Village.
SERVICES OF EXECUTIVE AND COUNTY
The Executive and the Board will provide the facilities of the Children's Village School
without cost to the District.
If the Executive and Board decide it is necessary to reduce staff, the District will
receive notice of the reductions no later than forty (40) days prior to the close of the
semester, to be effective at the end of that semester.
SERVICES OF THE DISTRICT
In compliance with the laws of the State of Michigan, the District shall provide an
appropriate educational program for each student assigned to Children's Village. The
appropriate educational program for each student shall be determined by the professional
staff of the building with the approval of the building principal.
The District shall assign teachers to Children's Village on the basis of appropriate
certification, qualifications, and seniority. The method for determining the staff allocations
shall be as indicated in Addendum 111, attached. The building principal will be consulted
regarding specific qualifications of staff members before assignments are made.
By May 15, the District will notify the Executive and Board of staffing requirements
and estimated costs for salaries, fringe benefits and supplies for the next school year. In the
event a contract between the District and the Waterford Education Association (WEA) is not
settled for the following year, current costs will be identified with the understanding that
increases may occur. (Addendum #2 identifies the estimated costs and revenues.)
By July 15, October 15, January 15 and April 15, the District will submit a billing to
the Oakland County Department of Management and Budget (hereinafter called the
"County") for expenditures for personnel. State or federal revenue applicable to Children's
Village School Programs will be determined by the net amount received from the state or
federal government
The District will assume responsibility for payment of salaries and fringe benefits for
personnel in accordance with the agreement between the District and the WEA. Fringe
benefits are those provided in accordance with the union contract, plus those required by
existing state law. Those required by existing state law are retirement, worker's
compensation, and unemployment insurance.
PAYMENT FOR SERVICES
The annual budget estimating gross expenditures and revenues shall be furnished by the
District to the Executive in accordance with the budget deadline and reporting format set
by the County.
Quarterly payments of the approved estimated annual budget of net expenditures will
be made by the County to the District on August 15, November 15, February 15 and May 15
for the calendar quarters ending September 30, December 31, March 31 and June 30.
Any disagreement that may arise as a result of a quarterly billing shall be resolved, if
possible, by a meeting of the parties. The party contesting the billing shall give the other
party or parties ten (10) days written notice of the meeting and delineating the nature of the
disagreement or dispute, and failure of the other party or parties to appear will resolve the
dispute in favor of the contestant. Any adjustments made to the quarterly payment shall be
reconciled through a separate billing.
Upon filing the final report for the year, the refund to the County or monies due the
District will be determined within thirty (30) days and reconciled as soon as possible.
GENERAL
I. Executive Committee
An Executive Committee shall be formed with the expressed purpose and function to:
A. Determine the content and emphasis of the educational program.
B. Determine operating policies and procedures related to the educational program.
C. Evaluate the educational program.
D. Determine the annual budget.
E. Negotiate this Agreement and submit it to the Oakland County Board of
Commissioners.
The Executive Committee shall be comprised of:
o Institutional and Human Services Department Director, Oakland County.
o Assistant Superintendent (or designee), Waterford School District.
o Superintendent, Children's Village.
o Director of Program Evaluation and Operations Analysis, Oakland County Board
of Commissioners.
o Probate Court Administrator (or designee), Oakland County.
o Director of Children's Services, Waterford School District.
o Principal, Children's Village School.
o Management and Budget Department Director (or designee), Oakland County.
Decisions shall be made by majority agreement of these voting members:
o Institutional and Human Services Department Director, Oakland County.
o Assistant Superintendent (or designee), Waterford School District.
o Superintendent, Children's Village.
o Director of Program Evaluation and Operations Analysis, Oakland County Board
of Commissioners.
o Probate Court Administrator (or designee), Oakland County.
Meetings may be called by the Executive, the Chairperson of the Board of Commissioners or
by a majority of the voting members with five (5) working days' notice to all members.
IL Duration
This Agreement shall be for the fiscal school year of July 1 to June 30. In the event
the parties wish to renew the Agreement, they will notify each other in writing by April 1
and shall immediately begin negotiations for the renewal of this Agreement.
In the event there is a significant population change due to program modification or
closure or renovation of a residential unit at Children's Village during the term of this
Agreement, the following will occur: the Executive Committee will convene to determine
the level of services, staffing and appropriate contract cost adjustments which may be
necessary as a result of such program or building modification. The Executive Committee
will make every effort to maintain program quality.
Any party may initiate terminating this Agreement upon written notification to all
parties at least sixty (60) days prior to the intended termination date. Upon such
notification the parties agree to meet within thirty (30) days to attempt to resolve the
problems or concerns that prompted the termination notice. Failure by the Executive
Committee to reach an accord may result in the Board or District taking action to
terminate this Agreement
MISCELLANEOUS CONDITION
In the event it is necessary to close the Waterford School District because of financial
conditions, the District will assist with the operation of Children's Village School Programs
in accordance with the laws of the State of Michigan and directives from the Michigan
Department of Education.
In the event the above condition occurs, the County agrees to continue advanced
payment of the wages of those Waterford School District employees assigned and continuing
to provide educational services to Children's Village. The County agrees to continue to do
so until such time as the District can resume payment of its staff or until such time as the
Agreement is cancelled.
Date:
Witness:
WATERFORD SCHOOL
DISTRICT ASSISTANT
SUPERINTENDENT
-4--
Date:
Witness:
OAKLAND COUNTY
BOARD OF COMMISSIONERS
CHAIRMAN OF THE BOARD
Date:
PROCEDURE FOR NOTIFICATION
Procedure for notification under the terms of this agreement is as follows: The
Assistant Superintendent of the District will notify by regular mail the Executive and the
Board (with copy to the Chief Probate Judge), address: 1200 N. Telegraph Road, Pontiac,
Michigan 48053.
The Executive and the Board will notify by regular mail the Assistant Superintendent
of the District (with copy to the Chief Probate Judge), address: 6020 Pontiac Lake Road,
P.O. Box 547, Waterford, Michigan 48095.
HOLD HARMLESS AGREEMENT
The District shall and will indemnify and hold harmless the Executive, the Board and
the County of Oakland, their agents and employees from and against any and all claims,
liability, suits, actions or judgments arising from any act or omission of the District, its
agents or employees in providing the services agreed to herein.
It is understood and agreed that the services being provided hereunder by the District
will be provided at Children's Village and that the Executive, the Board and the County of
Oakland shall hold the District, its agents and employees harmless from any and all claims,
liability, suits, actions or judgments arising from any act or omission of the Executive, the
Board and the County of Oakland, its agents or employees in connection with the operation
of Children's Village and related responsibilities.
IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be signed by
their duly authorized representatives:
OAKLAND COUNTY
Witness: COUNTY EXECUTIVE
B7
ADDENDUM 11
METHOD FOR DETERMINING TEACHING STAFF ALLOCATION
FORMULA
(A) Number of Students X (B) Number of Class Periods
(C) Predetermined Student/Teacher Ratio
= Number of Teaching Staff
COMPONENTS
(A) The number of students is based on the frequency distribution of membership days; the
mid point of the first step less than the median is utilized. For 1985/86 the number of
students is 185.
(B) The number of class periods is six.
(C) The student/teacher ratio is 55:1; by contract each teacher teaches five class periods
with an average class size of 11, each teacher has one period for preparation.
(A) 185 X (B) 6
= 20.18 = 20.0 (rounded to the nearest whole number)
(C) 55
For 1985/86 the formula yields 20 teaching staff.
-5-
B7
Increase/
(Decrease) 1985/86
49,019
36,102
637,339
30,679
27,028
10,102
156,769
947,038
3,500
2,700
2,200
200
1,200
1,000
8,300
400
900
400
1,000
5,000
118,421
--
2,300
1,600
3,000
--
300
1,000
153,421
1,100,459
3,440
1,000
1,000
530
250
200
1,000
500
150
9,950 2)
300
700
500
1,000
600
7,385
130,734
500
2,500
4,000
3,370
350
100
3,736
173,795
1,255,319
(60)
(1,700)
(1,200)
530
50
200
(200)
(500)
150
1,650
(100)
(200)
100
600
2,385
12,313
500
200
2,400
370
350
(200)
2,736
20,374
154,860
49,019
37,545
710,848
17,000
43,790 1)
22,380
7,160
7,160
10,506
176,116
1,081,524
1,443
73,509
17,000
13,111
(4,648)
7,160
7,160
404
19,347
134,486
40,860
75,252
ADDENDUM #2
1985/86 AGREEMENT
COST REVENUE COMPARISON
1984/85
COSTS
84/85 85/86 Salary
1 1 Principal
1 1 Assistant Principal
19 20 Teachers
1 Instructional Technician
4 4 Teacher Aides
2 2 Clerical
- .2 School Psychologist
.2 School Social Worker
- Coaches/Drivers Education
-- Fringe Benefits
27 29.4 Sub Total
Professional Services
Equipment Repair & Maint.
Field Trips
Laundry & Cleaning
Membership Dues & Pub.
Personal Mileage
Travel & Conference
Auto Shop Supplies
Drugs
Education Supplies
Office Supplies
Postage
Provisions
Recreation Supplies
Small Tools
Capital Outlay
Building Space Cost
Central Stores - Provisions
Leased Vehicle
Equipment Rental
Convenience Copier
Stationery Stock
Print Shop
Telephone Communications
Sub Total
TOTAL COST
REVENUE
State Aid (Head Count) 65,520 3) 84,000 3)
Special Education 54,000 57,000
Special Education - Admin. - 3,000
Court Placed Students 276,198 286,110
Sub Total 395,718 430,110
Child Care Fund Match (State reimburses CCF expenses
at 50% up to a max. of $3,423,485. Currently Oakland
County expenses exceed the cap, thus reimbursement
is approximately 46%) 338,276 4) 379,136
TOTAL REVENUE 733,994 809,246
18,480
3,000
3,000
9,912
34,392
NET COUNTY COST 366,465 446,073 79,608
1) Includes $10,000 contingency to be used when student/teacher ratio exceeds 15:1.
2) 185 students at $50 per student plus $700 for summer school.
3) 1984/85: 130 x $504 1985/86: 160 x $525
4) 1984/85: 48% 1985/86: 46%
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: CHILDREN'S VILLAGE-1985/86 WATERFORD SCHOOL DISTRICT AGREEMENT-
MISCELLANEOUS RESOLUTION #85179
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-C of this Board, the Finance Committee has reviewed
Miscellaneous Resolution #85179 and finds:
I) The agreement is for the period July 1, 1985 through June 30, 1986,
2) The 1985/86 agreement has a net cost increase of $79,608 compared to
the 1984/85 agreement,
3) The 1985/86 agreement includes one (1) new teaching position, one (1)
new instructional technician position and funds for a two-tenths (.2)
school psychologist position and a two-tenths (.2) school social worker
position,
4) The operating portion includes funds for twenty (20) new desks ($1,000)
and a computer ($6,385) to access the Waterford School District computer
system,
5) The net increase to the 1985 Children's Village Budget is $41,905 re-
quiring the following transactions:
Appropriation
4-29230-165-10-00-3278 Communications $ 400
-3726 Teachers Services 43,360
-5998 Capital Outlay 7,385
Sub-Total $51,145
Revenue
3-29230-165-01-00-2056 Child Care-State Aid $ 9,240
Net Cost 41,905
4-10100-909-01-00-9900 Contingency (41,905)
-0---
FINANCE COMMITTEE
Amended
Budget Amendment
SCHEDULE I
CHILDREN'S VILLAGE - 1985/86 WATERFORD SCHOOL DISTRICT
AGREEMENT - MISCELLANEOUS RESOLUTION 1/85179
Children's Village School
1985
Budget
Appropriation
Professional Services 2,600 2,600
Communications --- 400 400
Equipment Repairs & Maintenance 1,000 1,000
Field Trips 1,000 1,000
Laundry & Cleaning 530 530
Memberships, Dues & Publications --- ---
Personal Mileage 200 200
Teachers Services 953,930 43,360 997,290
Travel & Conference 1,000 1,000
Auto Shop Supplies 500 500
Drugs 150 150
Educational Supplies 10,750 10,750
Office Supplies 300 300
Postage 760 760
Provisions 500 500
Recreation Supplies 1,000 1,000
Small Tools 600 600
Capital Outlay --- 7,385 7,385
Bldg. Space Cost 130,734 130,734
Central Stores - Provisions 500 500
Leased Vehicle 2,500 2,500
Equipment Rental 4,157 4,157
Convenience Copier 3,370 3,370
Stationery Stock 350 350
Print Shop 100 100
Telephone Communications 3,736 3,736
TOTAL 1,120,267 51,145 1,171,412
Revenue
Child Care - State Aid 398,718 9,240 407,958
Prepared by
Budget Division
June 19, 1985
#85179 June 27, 1985
this 27th day of 19 85
ALLEN
Couniy Clerk/Register of Deeds
Moved by McConnell supported by Webb the resolution WIth:TiScal Note attached,
be adopted.
AYES: Caddell, Calandro, Doyon, Fortino, Gosling, Hassbe•ger, Hobart, R. Kuhn,
S. Kuhn, Lanni, Law, McConnell, McDonald, Moffitt, Moore, Nelson, Page, Perinoff,
Pernick, Rewold, Skarritt, Webb, Wilcox, Aaron. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, with Fiscal
Note attached, was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of the attached
Miscellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on June 27, 1985
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan