HomeMy WebLinkAboutResolutions - 1985.06.27 - 11146CANT, C.)A-r,LArn - 5/8.C, OXFORD AREA COMMUVITY SCHOOL DISTRICT AUREEMENT
Miscellaneous Resolution 85180 June 13, 1985
BY: HEALTH & HUMAN RESOURCES COMMITTEE NANCY McCONNELL, CHAIRPERSON
RE:
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS .
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS, providing a quality education for youngsters in care
at Can Oakland Youth Programs, Inc. (Work Education) is an essential
service to the children residing therein; and
WHEREAS, the Oxford Area Community School District provides for
the staffing of the Work Education School; and
WHEREAS, representatives of the Oakland County Board of Commissioners,
the County Executive, the Oxford Area Community School District and Camp
Oakland have agreed to staff requirements, contract language and preliminary
estimates of revenue and expenditures; and
WHEREAS, the funding of this contract is subject to the County Board
of Commissioners budget process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the attached agreement with the Oxford Area Community
School District.
LE IT FURTHER RESOLVED that the Chairperson of the Oakland County
Board of Commissioners be and is hereby authorized to sign the agreement.
BE IT FURTHER RESOLVED that this agreement has been reviewed and
approved as to form by the Office of Corporation Counsel.
Mr. Chairperson, on behalf of the Health & 'Human Resources Committee,
I move the adoption of the foregoing resolution-
IBEALTP a ITTIMN nrsoupcEs COMMITTEE
19g5iM SCHOOL YEAR
AGREEMENT
BETWEEN
OXFORD AREA COMMUNITY SCHOOL DISTRICT,
CAMP OAKLAND YOUTH PROGRAMS, INC.,
OAKLAND COUNTY EXECUTIVE
AND THE
OAKLAND COUNTY BOARD OF COMMISSIONERS
This agreement is made and entered into, by and between the Oxford Area Community
School District (hereinafter calkd the "District") Camp Oakland Youth Programs, Inc.
(hereinafter called "Camp Oakland"), Oakland County Executive (hereinafter called the
"Executive"), and the Oakland County Board of Commissioners (hereinafter called the
"Board").
The purpose of this Agreement is to provide the framework for administering a
continuing educational program for children at the Camp Oakland Work Education Program.
SERVICES OF EXECUTIVE AND COUNTY
The Executive, Board and Camp Oakland will provide supplies and classroom sites
without cost to the District.
If the Executive, Board and Camp Oakland decide it is necessary to reduce staff, the
District will receive notice of the reductions no later than forty (40) days prior to the close
of the semester, to be effective at the end of that semester,
SERVICES OF THE DISTRICT
In compliance with the laws of the State of Michigan, the District shall provide an
appropriate educational program for each student assigned to the Work Education Program.
The appropriate educational program for each student shall be determined by the
professional staff with the approval of the Director of Special Education.
The District shall assign teachers to the Work Education Program on the basis of
appropriate certification, qualifications ) and seniority, The Executive and Camp Oakland
will consult with the Director of Special Education regarding specific qualifications of staff
members before assignments are made.
By May 15, the District will notify the Executive, Board and Camp Oakland of staffing
requirements and estimated costs for salaries and fringe benefits for the next school year.
In the event a contract between the District and the bargaining unit for the teachers is not
settled for the following year, current costs will be identified with the understanding that
increases may occur. (The attached addendum identifies the estimated costs and revenues.)
By July 15, October 15, January 5 and April 15, the District will submit a billing
through Camp Oakland to the Oakland County Department of Management and Budget
(hereinafter called the "County") for expenditures for personnel. State or federal revenue
applicable to the Work Education Program will be determined by the net amount received
from the state or federal government.
The District will assume responsibility for payment of salaries and fringe benefits for
personnel in accordance with the agreement between the District and the teachers'
bargaining unit. Fringe benefits are those provided in accordance with the union contract,
plus those required by existing state law. Those required by existing state law are
retirement, worker's compensation, and unemployment insurance.
PAYMENT FOR SERVICES
The annual budget estimating gross expenditures and revenues shall be furnished by the
District to the Executive and Camp Oakland in accordance with the budget deadline and
reporting format set by the County.
Quarterly payments of the approved estimated annual budget of net expenditures will
be made by the County to the District on August 15, November 15, February 15 and May 15
for the calendar quarters ending September 30, December 31, March 31 and June 30.
Any disagreement that may arise as a result of a quarterly billing shall be resolved, if
possible, by a meeting of the parti6s. The party contesting the billing shall give the other
party or parties ten (10) days written notice of the meeting and delineating the nature of the
disagreement or dispute, and failure of the other party or parties to appear will resolve the
dispute in favor of the contestant Any adjustments made to the quarterly payment shall be
reconciled through a separate billing.
Upon filing the final report for the year, the refund to the County or monies due the
District will be determined within thirty (30) days and reconciled as soon as possible.
GENERAL
Executive Committee
An Executive Committee shall be formed with the expressed purpose and function to:
A. Determine the content and emphasis of the educational program.
13, Determine operating policies and procedures related to the educational program.
C. Evaluate the educational program.
D. Determine the annual budget.
E. Negotiate this Agreement and submit it to the Oakland County Board of
Commissioners.
The Executive Committee shall be comprised of:
o Institutional and Human Services Department Director, Oakland County,
o Associate Superintendent, Oxford Area Community School District.
o Executive Director of Camp Oakland Youth Programs, Inc.
• Director ot Program Evaluation and Operations Analysis, Oakland County Board
of Corr;.'
o Probate Court, Administrator (or designee), Oakland County.
o Director of Special Education, Oxford Area Community School District.
o Assistant Superintendent, for Business Affairs (or designee), Oxford Area
Community School District.
o Management and Budget Department Director (or designee), Oakland County.
Decisions shall be made by majority agreement of these voting members:
o . Institutional and Human Services Department Director, Oakland County.
o Associate Superintendent, Oxford Area Community School District.
o Executive Director, Camp Oakland Youth Programs, Inc.
o Director of Program Evaluation and Operations Analysis, Oakland County Board
of Commissioners.
o Probate Court Administrator (or designee), Oakland County.
Meetings may be called by the Executive, the Chairperson of the Board of Commissioners or
by a majority of the voting members with five (5) working days' notice to all members.
IL Duration
This Agreement shall be for the fiscal school year of July 1 to June 30. In the event
the parties wish to renew the Agreement, they will notify • each other in writing by April 1
and shall immediately begin negotiations -for the renewal of this Agreement.
In the event there is a significant population change due to program modification or
closure or renovation of the Work Education Program during the term of this Agreement,
the following will occur: the Executive Committee will convene to determine the level of
services, staffing and appropriate contract cost adjustments which may be necessary as a
result of such program or building modification. The Executive Committee will make every
effort to maintain program quality.
Any party may initiate terminating this Agreement upon written notification to all
parties at least sixty (60) days prior to the intended termination date. Upon such
notification the parties agree to meet within thirty (30) days to attempt to resolve the
problems or concerns that prompted the termination notice. Failure by the Executive
Committee to reach an accord may result in the Board or District taking action to
terminate this Agreement.
MISCELLANEOUS CONDITION
In the event it is necessary to close the Oxford Area Community School District
because of financial conditions, the District will assist with the operation of the Work
Education Proeram in accordance with the laws of the State of Michigan and directives from
the Michigan Department of Ed ;eation.
In the event the above condition occurs, the County agrees to continue advanced
p;_iyrnerit of the wages of those Oxford Area Community School District employees assigned
and continuing to provide educational services to the Work Education Program. The County
agrees to continue TO do so until such time as the District . can resume payment of its staff
or until such time as the Agreement is cancelled.
Witness:
OAKLAND COUNTY
COUNTY EXECUTIVE
Date:
Witness:
CAMP OAKLAND YOUTH
PROGRAMS, INC.
EXECUTIVE DIRECTOR
PROCEDURE FOR NOTIFICATION
Procedure for notification the terms of this agreement is as follows: The
Superintendent of the District will notify by regular mail the Executive and the Board (with
copy to the Chief Probate :Judge), address: 1200 N. Telegraph Road, Pontiac, Michigan
48053; and also notify the Executive Director of Camp Oakland Youth Programs, Inc..
address: 930 E. Drahner Road, Oxford, Michigan 480.51,
The Executive, Board and Camp Oakland will notify by regular mail the Superintendent
of the District (with copy to the Chief Probate :Judge), address; 105 Pontiac Street, Box
168, Oxford, Michigan 48051.
HOLD HARMLESS AGREEMENT
The District shall and will indemnify and hold harmless the Executive, the Board and
the County of Oakland, their agents and employees from and against any and all claims,
liability, suits, actions or judgments' arising from any act or omission of the District, its
agents or employees in providing the services agreed to herein.
It is understood and agreed that the services being provided hereunder by the District
will be provided at Camp Oakland and that the Executive, the Board and the County of
Oakland shall hold the District, its agents and employees harmless from any and all claims,
liability, suits, actions or judgments arising from any act or omission of the Executive, the
Board and the County of Oakland, its agents or employees in connection with the operation
of Camp Oakland and related responsibilities.
IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be signed by
their duly authorized representatives:
Date:
Witness:
OXFORD AREA COMMUNITY
SCHOOL DISTRICT
SUPERINTENDENT
Date:
Witness:
OAKLAND COUNTY
BOARD OF COMMISSIONERS
CHAIRMAN OF THE BOARD
ADDEN'DE.)14A
1985186 AGREEMENT
COST/REVENUE COMPARISON
Increase/
1984/35 198.5/86 (Decrease)
COSTS'
Two Teachers Salaries 48,750 59,232 . 10,482
Fringe Benefits 11,660 9,311 (2,349)
Administrative Expenses 6.000 3,000 (3,000)
Sub Total 66,410 71,543 5,133
Equipment Repair & Maint. 300 300 -
Field Trips 200 200 --
Education Supplies 2,900 2,500 (400)
Capital Outlay 1,100 - (1,100)
Equipment Rental 100 100 --
Convenience Copier 50 50 --
, Sub Total ii ,650 3,150 (1,500)
TOTAL COST 71,060 74,693 3.633
REVENUE
State Aid (Head Count) 5,055 'I) 8,940 1) 3,885
Special Education 5,325 1,361 (3.964)
Court Placed Students 16,988 24,039 7.051
Sub Total 27,368 34,340 6,972
Child Care Fund Match
(State reimburses Child Care
Fund expenses at 50% up to a
maximum of $3,423,485.
Currently Oakland County
expenses exceed the cap, thus
reimbursement is approximately
46%)
TOTAL REVENUE
20,684 7)
48,052
18,562 2) (2,122)
52.902 4,850
21,791 NET COUNTY COST 27. DOS
'1) 1984/35: 15 x 337 1985/86: 20 x $447
2) 1984/85: 48% 1985/86: 46%
-5- B7
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: CAMP OAKLAND-1985/86 OXFORD AREA COMMUNITY SCHOOL DISTRICT
• ACREEMENT - MISCELLANEOUS RESOLUTION #85180
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen
Pursuant to Rule XI -C of this the Finance Committee has
reviewed Miscellaneous Resolution #85180 and finds:
' 1) The agreement is for the period July 1, 1985 through June 30,
1986,
2) There is a small decrease of net cost ($1,217) in the 1985/86
agreement compared to the 1984/85 agreement,
3) There are sufficient funds , in the 1985 Camp Oak1and.Budget for
this agreement,
4) No additiona1 approprntion or budget amendment is required.
FINANCE COMMITTEE
Committee Vote:
Motion carried unanimously on a roll call vote
with Rewold absent.
#85180 June 27, 1985
this 27th day of 7) _June 19 85
ALLE
County Clerk/Register of Deeds
Moved by McConnell supported by Webb the resolution, with Fiscal Note
attached, be adopted.
AYES: Calandro, Doyon, Fortino, Gosling, Hassberger, Hobart, R. Kuhn, S. Kuhn,
Lanni, Law, McConnell, McDonald, McPherson, Moffitt, Moore, Nelson, Olsen, Page,
Perinoff, Pernick, Rewold, Skarritt, Webb, Wilcox;' Aaron, Caddell. (26)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, with Fiscal
Note attached, was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that 1 have compared the annexed copy of the attached
Miscellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on June 27, 1985
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan