HomeMy WebLinkAboutResolutions - 1985.06.27 - 11155UBLIC SERVICES COMNITTEE
:LT ON
Miscellaneous Resolution 85188
: PUBLIC SERVICES CCVILIITEE- James E_ Lanni, Cha:i2.--.r son
June 13, 1985
IN RE: PPORATION DIVISION - PR",,"ATION ENBA
a') Ti-LE OA-ra,AND COUNTY - BOZ-VaD OF 00121155I011ERS
Cha rper son , Ladies and Gen tl uen :
T,ATHEIREAS, Public Act 126 of 1933 and Public Act 225 of 1984 provided for County
probation enhancement programs for fiscal years 1983-84 and 1984-35 re7e ,etively; and
r.naiEREAS, this funding will he continued in 1985-86; and
NHEPRAS, the statutory language of the above_Acts rezpai7-es the creation of a
Community Corrections Advisory Board; and
VaSEI.11-1S, the function of the Comanity Corrections Advisory Board is to formulate
and/or approve proposals for enhancement of probation services and recomn-encl to the
Departn-ent of Corrections funding of those programs they approve; and
V7=E25, the Community Corrections Advisory Board has approved the propoced
enhancement program and recomonds the grant application which covurn the time o ur
October 1, 1985 through September 30, 1986; and
M1EREAS, the Public Services Committee has reviewed and nutbr -,rized the Probation
Enhancement Grant application for an amount up to $63,100_00, which is 1002 f=ded by
State sources; and
WEEREAS, the grant application has been reviewed by the County Dirh ,etar of Federal
and State Aid.
NOW ITIEREFURE BE IT PE SOLVED that the Oakland County Board OE Cc.erriss.i. nears
authorizes application for .the Probation thmn run Grant in the
which has becn --approved by the Ceaity Co7-1.-ctigns T,dviory Roa
Mr. Chairperson, on behalf of the Public Services Co77:ittee, I rove the be
of the foregoing- resolution.
anie. 6atf,
PRO7A110N DEPARTMENT
COUNTY OF OAKLAND
1200 N. TELEGRAPH
NORTH OFFICE BUILDING
POWNAC, MICHiGAN 46053
TELEPHONE 1.352..-02.0D
.JOHN C. WHE7STONE
CHIE.F PPOBAT:ON OFFICER
May 28, 1985
Mr, James E, Lanni, Chairperson
Public Services Committee
1200 No. Telegraph Road
Pontiac, MI 48053
Dear Commissioner Lanni:
The Michigan legislature and the Department of Corrections are continuing
the Probation Enhancement Grant for fiscal year 85/86 (10/01/85 to 09/30136).
On May 23, 1985, Oakland County's Community Corrections Advisory Board,
recommended the Circuit Court Probation Department apply for renewal of
the above grant in the amount of $63,100.
The proposal is to use these funds to continue two successful programs which
have been operational since May 9, 1984.
As you know probation officers gather and evaluate information from a wide
variety of sources. The L.E.I.N. Operator Program and the student interns
hired with 84/85 funds have greatly assisted in the fast and efficient gathering
of information. The programs have proven their worth and merit continuation.
Operator Program. The .operator uses the deportment's computer
terminal to retrieve information from the Law Enforcement Information Network
(L.E.I.N.), the Courts and Law Enforcement Management Information System
(CLEMIS), the County Clerk and Reimbursement Division, and the Sheriff's
Department Record System. Having one operator who knows the intricacies
of electronic data retrieval has proven far superior to having 45 probation
officers try to learn the system and wait for availability of our one terminal.
The savings in work time is enormous. We are also in a position to insure
the accuracy of information that we previou sly got second hand..
The program has had a positive impact on the department's service to the
Courts and the public. I am proposing the board approve $14,560 for' ?„M.
hours of work by a L.E.I.N. Operator.
The Student Intern Program has enabled the Probation Department to maintain
a level of service in certain areas that would otherwise have been reduced.
Interns have been particularly useful in gathering information on defendants
in jail awaiting sentence. With their assistance probation officers can give
the Court a thorough report with the time constraints necessitated by jail
-2-- Mr. James E. Lanni May 28, 1935
overcrowding. This also help officers process orders which quickly move
jailed offenders into programs like the Work Release Center and. Probation
Residential Centers as ordered by the Court.
Because of a reduction in the Court Community Service staff avaliat.)13 for
Circuit Court referrals we were able to keep the program intact, through
use of student interns, as well as expansion of our Community Residential
Centers.
In addition to benefits to government services in Oakland County, the intern
program provides the students a unique work experience to go with their
academic training. There is nothing like working with offenders to give
a:student a perspective on life and society they might not otherwise experience.
I propose the board allocate . $40,000 for 8,000 hours for continuation of the
Student Intern Program.
Respectfully submitted,
le-V1"/
4-611'11 C. Whetstone
/Chief Probation Officer 1 1
km
7. a. Date Received: . Approved: Yes No
C. Funded at $
MICHIGAN DEPARTMENT OF CORRECTIONS
PROBATION ENHANCEMENT GRANT APPLICATION
1. a. Grantee: County of Oakland /Central Services - Circuit Court Probatio
b Street Address: 1200 No. Telegraph Road, North Office Building
c City: Pontiac MI (Zip Code) 48053
John C. Whetstone
d. Contact Person: Chief Probation Officer Phone No.:L_L____:L_Q_1(313858-)7-__
e. Federal Employer Identification No.: 38-600-4876
Z. Title of Project:
Probation Enhancement Program
3; Proposed Funding: a. Federal
b. Grantee
c. State
d. Other
63,100.00
e. TOTAL: I $ 63,100.00
4. a. Projected Start Date: October 1, 1985
b. Projected Termination Date: September 30, 1986
The Grantee To the best of my knowledge 4nd belief, data in the application
Certifies That is true and correct. That the application meets all Department
requirements and the document has been duly authorized by the
governing body of the Grantee.
Richard R. Wilcox, Chairman
a. Oakland County Board of COmmissionerb.
CTyped Name and Ti Crej
C,
--(Tate
. Mail To: Michigan Department of Corrections
Community Alternatives Program
300 East Michigan Avenue
Lansing, Michigan 48913
Tele: (517) 373-7623
Department Use Only
STgna.o.we
PREPARED BY: -si__Qhri e t r.-,n
1.
2.6"4 7/84
TYPE OF REPORT: X audget
Pcted
Actual Ex;.:,n .:-J-3. •
PERIOD COVERED: 10 /OIL 5 - 1 Q
MICHIGAN DEPARTMENT OF CORRECTIONS
VENDOR EXPENSE REPORT
County of Oakland/Central Services
PROGRAM: ___CuLQuit Court ProbatiOn_
APPROVED BY: •
SECTION I EXPENDITURES
--
BUDGET • EXPEND TURES
Month Year to Date
1. ' SALARIES 81 WAGES
Director - .
Secretary
Other Staff _
)art-time, non -eligiblc "1-4_,.E.I.N._..r.at $14,5_60,00
itudent TrIto.rn (8,000 hrs. 0 55/hr.) 40,000.00
.
. Subtotal 54 560.00
2.. FRINGE BENEFITS
FICA
Other
----1
Subtotal
3. TRAVEL
1,,M..?ag9 (transportation) 4,823.00
Meats
Lodging
Subtotal ., 4,823.00 -
4. RENT/LEASE . '
6. EQUIPMENT - .. .
Purchase (submit detail Iist)
_ Rent/Lease (submit data;1 lit)
Ot77,7r _.
-rart--- —
,
,
'31..)DGET EXPENDITURES ,. Month Year -- — t•- —
6. C.B.S. &M
Indirect Expenses (01_,salaries)
13.2 from 10101/85 to 12/30/85 1,635,48
5,6 from 01/01/86 to 09/30/86 .2,081.52
Subtotal 3,717.00
GRAND TOTAL .Mi100.00
A. Problem Statement
The problems faced by Circuit Court Probation in Oakland is
maintaining services to probationers, the Court and the citizens
of Oakland County in the face of dwindling staff, rising workloads,
and increased demands and accountability.
The last five years have brought approximately a 25% decrease
in staff, both professional and clerical. The average agent's
workload has risen about 30%. New local and state policies
and the implementation of new programs have necessitated the
assigning of some agents to specialized duties. Their work
may not be reflected by normal production standards, i.e. workload
units. For example, specialized agents handle case transfers,
warrants and show causes, community and halfway house service,
courtroom conferences and placement. Clerical staff have had
to disburse restitution, run L.E.I.N. checks, prepare court orders.,
check on sentence and pleas from the bench, and other such
activities not normally associated with clerical duties in a Probation
Department.
The obvious result of this is a strain on our primary services,
Le. supervision of probationers and furnishing information and
recommendations to the Court as well as alternative programs
to relieve the overcrowded custodial facilities.
B. Goals and Activities
Our overall goal is to provide either the human resources or
training to staff to effectively deliver probation services. Specif-
ically we propose two programs:
1) L.E.I.N. Operator. Until 1983 inform,-.Ilion on criminal records;
information on costs, restitution, and other fees collected
by the county; or court records maintained by the County
Clerk, :'we. by other county - agencies. Usually,
the agent' had --to garner this -, information manually in the
course of investigation. Installation of a computer terminal
in .the Probation Department m.11..-ins that now the department
can retrieve all available information. While this makes more
useful information available, having only one terminal available
for some 50 staff in need of electronic data presents obvious
problems. We have also found that training only a few
staff to effectively retrieve data is much more effective than
trying to train 50. At any rate, we find that clerical staff
now spend 20-30 hours per week in electronic data gathering.
The information gathered is essential; however, the clerical
time spent is diverted from other duties.
Our proposal is to employ a part-time L.ELN. Operator
to perform these duties. We estimate an annual cost of
$14,560.00 for this position. We believe this will release
other higher paid staff to perform their routine duties.
The Operator will work under the direct supervision
of the Chief Probation Officer (see attached organiational
chart).
2) Student Intern Program. Agents spend a good deal of
their time on what might be termed "non critical" or
routine duties. While these activities are absolutely neces-
sary, they rarely tap the agents' evaluating and decision
making ability. Some of these activities could be performed
by a less trained or experienced person at the direction
of an agent. In the past, the department has participated
with several universities, particularly Oakland University,
in intern programs. We have found the interaction of
student and agent very beneficial to both. Budget cuts,
particularly the elimination of CETA, have drastically limited
the availability of students. In January, 1984, the depart-
ment had no students. We propose approximately $40,000.00
for use in training and employing case aides to assist
probation staff. Oakland University has assured us that
qualified junior and senior undergraduates and graduate
students can be recruited. The student would work
20-32 hours per week at a rate of $5.00 per hour.
Travel expenses would be paid at the current state rate.
The program would be administered jointly by the Probation
Managers in Pontiac and Royal Oak and the Oakland Univer-
sity Student Placement and Career Services program.
While Oakland University would be our primary source,
students from other universities would be eligible.
C. Monitoring and Evaluation
The entire- program ',you'd, of course, he m 1 by the
Commuinty Advisory Board. Pne-7rcPs oL should
be reported to the board quartet-1y. Specific monitoring
of programs: -
km
all requests for inform-
2) Student Interns. Probation Mnagers will report quarterly
on number of student hours worked and services they
perform.
attachment
PRoBATION DEPARTME NT
COUNTY OF OAKLAND
1200 N. TELEGRAPH
NORTH OFFICE EU:LDFNG
PONTIAC, MICHIGAN 4805,3
TFLPPHONE 8.5a-o3oo
COMMUNITY ADVISORY BOARD MEMBE7S
Dennis M. Aaron, Commissioner
2500 David Stott Building
Detroit, MT 48226
961-1625
Donald A. Brown, Attorney
2855 Coolidge
Suite 103
Troy, MT 48004
649-1220
Sister Peggy Devaney
Catholic Correctional Chaplaincy
31 Oakland Avenue, Suite F
Pontiac, MI 48058
338-9310
Glen M. Dick, Director
Central Services, County of Oakland
1200 N. Telegraph
Pontiac, MI 48053
honorable_ Alice L. Gilbert, Chairperson
Probation Enhancement CoTmittee
Circuit Court Judge
1200 N. Telegraph Road
Pontiac, MI 48053
858-0363
Frank C._ Huelsenbeck, Chief of Police
P.O. Box 94
Oxford, MI 48051
Richard Kul-1n, Jr., rommission= • Board of Cor.,,iioneris Office
• :1200 N. Telegraph Road . . •Pontiac, Mi 48053
John C. Whetstone, Chief Probation Officer
1200 N. Telegraph Road
First Floor, North Office Building
Pontiac, MI 48053
COMMUNITY ADVISORY BOARD
May 23, 1985
The meeting was called to order by Richard Kuhn, Jr. at 4:05
P.M. in the Judicial Conference Room, Fourth Floor, Courthouse
Tower at 1200 N. Telegraph Road, Pontiac, Michigan 48053
COMMUNITY CORRECTIONS ADVISORY BOARD MEMBERS P
Sister Peggy Devaney, Chaplain
Glen M. Dick, Director Central Services
Frank C. Huelsenbeck, Chief Of Police
Richard Kuhn, Jr., Commissioner
John C. Whetstone, Chief Probation Officer
COMMUNITY ADVISORY BOARD MEMBERS ABSENT:
Dennis M. Aaron, Commissioner
Donald A. Brown, Attorney
Honorable Alice L. Gilbert, Chairperson
OTHERS PRESENT:
Kirsten Blackburn, Student Intern
Trent Sanford, Student Intern
Kay Magley, Notes
ESENT:
The meeting was called to order by Commissioner Richard Kuhn,
Jr.
Minutes of the September 10, 1984, meeting were approved.
• John C. Whetstone updated members on COTE and alternative Services.
Copies of the Alternative Services report will be sent to interested
members. There were questions and discussion.
Student- interns, Kirsten- Blackburn and Trent Sanford were introduced
. and answered questions about their partiCipatiOn in the Student intern
Pro g ra rn
New business: 85/86 grant proposal discussion.-
A copy of the grant proposal will be mailed to committee members.
Glen Dick will take care of preparation of the Resolution. An updated
letter to the Public Services Committee will be prepared by John
Whetstone along with a copy of the grant proposal and submitted
to Glen Dick.
km
Community Advisory Board -2- May 23, 19735,
Glen Dick moved for acceptance of the program as outlined by John
Whetstone and authorization to approved the grant in the amount
of $63,100.00. Chief Huelsenbeck supported the motion. Carried
on a voice vote.
There was no other business.
Commissioner Kuhn entertained a motion to adjourn. Mr. Dick so
moved.
ADJOURNMENT:
The meeting was adjourned at 4:40 P.M.
John C. Whetstone
OaklantLCounly_Circuit Court .r7obation Dep_ar.trrient
CHIEF PROBATION OFFICER/AREA MANAGER
.Tohn C. Whetstone (e)
Parole/Probation. Supervisor IX
(Prohallon IILn1401';)
Daniel 0. Smith (5)
Parole/Probation Supervisor IX
(Probation Manager)
Eddie Dunn Cs)
Parole/Probntion Officer VII
Conrad, Konczal (s)
(s) Eaznor, E.
Cs) Carroll, D.
(s) Derr, C.
(s) Leach, J.
(a) Longs, J.
(s) Wilkie, R,
Cod IV*
(s) Cole, T.
ParoIe/Probation Officer MI
Thomas Jacks (s)
(a) Asch, M.
(s) Aud,
(s) Bell, T. •
(s) Fredricks, • D.
(s) Gains, M.
(s) Perrot -I,. 0, .
Cs) Reed, B, • •
Cs) Siernasz.ko, T.
Is) Bradt-Ord , H.
GiLson, T.
(a)
M:21'25k, R.
J,
(8) Volineaux, D.
(s) GIKelly„T.
(s) Plater, R.
(8) Sfegrist, S.
a) Probation Officer VII Parole/Probation Officer Parole/Probation Officer VII
D.1, S therland (s) James L. Thomas Cs) Conrad A. Diatchun (a)
(c) Boberg, P.
(s) Dikcman, P.
(a) Enochs, O.
(s) Hack, G.
(s) Higgins, D,
(s) Kachrnar, G.
(s) Mecoli,
(s) Mudd, N.
(s) Norris, E.
Cs) Ryan, M,
(s) Carroll, G.
(s) El:senile-181er, W.
(s) Grandberry, C.
(s) Hozak, N.
(s) Lempman,
a) Mudd, M,
(s) Nowak, D.
(s) Peters, S.
(a) Walker, G.
(c)
Typist/Clerk IV
Vacant (s)
Office Supervisor VIII
Barbara Wernet (s)
Secretary V
Kay MaKley (s)
Word PrOCVSSing Operator III
Carroll, M.- Iy
Hair, R. - III
Griestner, 41. -IV
Typist/Clerk II B
(s) Hedrick, C.
(s)
(s)
(5)
Effective May 29, 19115
Co) Represents County paid personnel
Cs) Represents Stale paid personnel
*College Graduate Careers
Office Supervisor V
J. Elsenheimer (s)
& IV Word Processing Operator III a IV
(s) Britt, M. - III
(s) Ingram, S. - IV
(s) Loeffeibein, K. -
(s) Rhodes, J. - Ill
(s) Sash. V. -1V •
Typist/Clerk 110
(s) Homier, E.
(s) Schmidt, A.
(s) Vacant
Co-op Student
(c) Merchel, C.
(c) Kurtz, K.
FISCAL NOTE
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: PROBATION DIVISION - PROBATION ENHANCEMENT GRANT APPLICATION-
MISCELLANEOUS RESOLUTION #85188
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-C of this Board, the Finance Committee has
reviewed Miscellaneous Resolution #85188 and finds that:
1) This is the 3rd year of said grant,
2) This grant is 100% State funded in the amount of $63,100 (see
attached Schedule I); no County match is required,
3) Further, no Budget Amendment is necessary as this is the
application.
FINANCE COMMITTEE
(2) Indirect Costs 13.2% for 1985
5.6% for 1986
Prepared by:
Budget Division
June, 1985
SCHEDULE I
FINANCIAL ANALYSIS
PROBATION ENHANCEMENT GRANT
COMPARISON AWARD/APPLICATION
October 1, 1985 - September 30, 1986
1984-85
Grant
Salaries (1) $49,560
Fringe Benefits ---
Indirect Costs (2) 5,377
Personal Mileage 5,725
Total $60,662
Funding Source
State $60,662
County ---
Total $60,662
1985-86
Application
$54,560
3,717
4,823
$63,100
$63,100
$63,100
Variance
Increase/(Decrease)
$5,000
(1,660)
(902)
$2,438
$2,438
$2,438
(1) One (1) part-time non-eligible clerk position and several Oakland University
Student Intern positions will be utilized.
#8 5188 June 27, 1985
this 27th day of June 19 85
ALLEN
County Clerk/Register of Deeds
Moved by Lanni supported by Richard Kuhn the resolution, with-Fiscal Note attached,
be adopted.
AYES: S. Kuhn, Lanni, McConnell, McDonald, McPherson, Moffitt, Moore, Nelson,
Olsen, Page, Perinoff, Pernick, Rewold, Skarritt, Webb, Wilcox, Aaron, Caddell,
Calandro, Doyon, Gosling, Hassberger, Hobart, R. Kuhn- (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, with Fiscal Note
attached, was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of the attached
Miscellaneous Resolution adopted by the Oakland County Board of Commissioners
at their meeting held on June 27, 1985
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan