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Home My WebLink AboutResolutions - 1985.07.25 - 11166Miscellaneous Resolution # g5PN BY: PERSONNEL COMITTEE - John J. McDonald, Chairperson IN RE: SHERIFF DEPARPENT - CREATION OF NEW CLASSIFICATION AND ONE (1) POSITION OF BUSINESS ADMINISTRATOR-SHERIFF DEPARTMENT AND NEW UNIT ENTITLED BUSINESS ADMINISTRATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff Department is responsible for the management of and adherence to a $21 million annual budget; and WHEREAS the Sheriff Department has requested a new position to administer the business affairs of that department; and WHEREAS the professional, full-time management of financial matters at the Sheriff Department would ensure closer adherence to author- ized spending; and WHEREAS funds are available in the Sheriff Department budget to support the creation of a new position to oversee the financial and budget- ary responsibilities of the Sheriff Department; NOW THEREFORE BE IT RESOLVED that a new classification and one (1) 'position of Business Administrator-Sheriff Department be created in a new unit entitled Business Administration in the Administrative Services Division of the Sheriff Department at the following salary range: Base 1 Year 2 Year 3 Year 4 Year 0/T 31,001 32,766 34,525 36,252 37,954 No BE IT FURTHER RESOLVED that two (2) Account Clerk II, one (1) Account Clerk I and one (1) Student position be transferred from the Admin- istration unit of Administrative Services to the Business Administration unit of Administrative Services. Mr. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE /785199 June 27, 1985 Moved by McDonald supported by Hassberger the resolution be adopted. The Chairperson referred the resolution to the Finance Committee. There were no objections. Miscellaneous Resolution # 85 1 99 June 27, 1985 HITEIBY VE THE FO7II::-.:7,OING RESOLUTION DMt BY: PERSONNEL COMITTEE - John J. McDonald, Chairperson IN RE: SHERIFF DEPARTMENT - CREATION OF NEW CLASSIFICATION AND ONE (1) POSITION OF BUSINESS ADMINISTRATOR-SHERIFF DEPARTMENT AND NEW UNIT ENTITLED BUSINESS ADMINISTRATION TO THE OAKLAND COUNTY BOARD OF COMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff Department is responsible for the management of and adherence to a $21 million .annual budget; and WHEREAS the Sheriff Department has requested a new position to administer the business affairs of that department; and WHEREAS the professional, full-time management of financial matters at the Sheriff Department would ensure closer adherence to author- ized spending; and WHEREAS funds are available in the Sheriff Department budget to support the creation of a new position to oversee the financial and budget- ary responsibilities of the Sheriff Department; NOW THEREFORE BE IT RESOLVED that a new classification and one (1) position of Business Administrator-Sheriff Department be created in a new unit entitled Business Administration in the Administrative Services Division of the Sheriff Department at the following salary range: Base 1 Year 2 Year 3 Year 4 Year 0/T 31,001 32,766 34,525 36,252 37,954 No BE IT FURTHER RESOLVED that two (2) Account Clerk II, one (1) Account Clerk I and one (1) Student position be transferred from the Admin- istration unit of Administrative Services to the Business Administration unit of Administrative Services. Mr. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE 7/11 GOV SR REQ REC TOT RANGE, PROP. & FLEET MGT. 1 I Sgt.-Range & Prop. 1 I Deputy H-Patrol 2 2 Total Positions GOV SR REQ REC TOT CIVIL • 1 1 Detective Ser:eant 4 4 Dpi.Ity II-Patro 1 I Deputy H-Corrections 2 2 Clerk III • 2 2 Police Para-Professional I 1 Student II 11 Total Positions GOV SR REQ R.EC TOT TRAINING - I Sgt.-Training_ I Total Positions CURRENT ADMINISTRATIVE SERVICES CP REQ REC TOT CAPTAIN 20 20 Governmental Positions Special Revenue Positions 20 20 Total Positions GOV SR REQ REC TOT ADMINISTRATION I 1 Captain I I Secretar II .__ 2 2 Account Clerk II 1 1 Account Clerk I I 1 Student 6 Total Positions COY SR REQ REC TOT RANGE, PROP. & FLEET roGT. 1 1 Sgt.-Range & Prop. 1 Deputy II-Patrol 2 2 Total Positions GOV SR REQ REC TOT CIVIL 1 I Detective Sergeant 4 4 Deouty II-Patrol 1 1 Deputy 11--Corrections 2 2 Clerk III 2 2 Police Para-Professional 1 1 Student II 11 Total Positions GOV SR REQ R EC TOT TRAINING 1 Sgt.-Training 1 Total Positions 1 PROPOSED ADMINISTRATIVE SERVICES CP REQ REC TOT CAPTAIN 21 21 Governmental Positions S_p_sial Revenue Positions 2[i 21 Total Positions _GOV SR REQ RFC TOT ADMINISTRATION I Captain 1 Secretary II 2 2c Total Positions GOV SR R Q REC TOT BUSINESS ADM.a 1 1 Business Adrn.-Sherifi5 2 2 Account Clerk 'lc 1 1 Account Clerk lc I 1 Studentc , — , 5 Total Positions a) Request to create new unit entitled Business Administration. b) Request to create new classification and one (1) position entitled Business Administrator - Sheriff Dept. c) Request to transfer four (4) positions from Administration Unit of Administrative Services. REASON In an effort to reduce costs and to streamline administrative operations through the more effective utilization of staff and through the professional, full-time management of financial matters, the Sheriff's Department has requested that the classification of Business Administrator-Sheriff Depart- ment and one (1) position be created in the Administrative Services Division. As detailed in the attached job description, this position would be respon- sible for all non-accounting business activities, with emphasis on financial analysis and planning and on the preparation and monitoring of the budget. Additionally, this position would be responsible for overtime control and property control te ensure the maximum degree of cost containment possible. The new position would also assist the Captain of Administrative Services with the hiring, evaluation and discipline of employees and with the manage- ment of payroll and personnel records. The Business Administrator-Sheriff Department would directly supervise three (3) full-time and one (1) part-time clerical positions and, in the absence of the Captain of Administrative Services, be responsible for the day to day operations of the Administrative Services Division, excluding the super- vision of sworn personnel (see attached organizational charts). COUNTY EXECUTIVE/PERSONNEL DEPARTMENT RECOMMENDATION The County Executive and the Personnel Department support the creation of the classification and one (1) position of Business Administrator-Sheriff Department in the Administrative Services Division of the Sheriff's Depart- ment. Although the salary range requested was $33,191-$40,632, the Personnel Department recommends that the classification be established at the following range: Base 1 Year 2 Year 3 Year 4 Year 0/T 31,001 32,766 34,525 36,252 37,954 No The above suggested rate is the same as that for the Senior Budget Analyst classification. Past budgetary and financial matters relative to the Sheriff's Department have been handled by either a Budget Analyst ITT or a Senior Budget Analyst and many of those duties will be assumed by the indi- vidual in the new position. Also, the new position will report to the Cap- tain of Administrative Services who is at a maximum salary rate of $38,620 (not including weekend duty pay). It would be difficult to justify the new position at a maximum rate of $40,632 reporting to a Captain at a lower rate. ATTACHMENT B Cost of Business Administrator-Sheriff Department Position Annual Cost of Position (at requested rate) 1 year step $35,080 Fringe Benefits (36%) 12,629 Total $47,709 Annual Cost of Position (at recommended rate) 2 year step $34,525 Fringe Benefits (36%) 12,429 Total $46,954 Remainder of the Year Cost (at recommended rate) July 6, 1985-Decembet 31, 1985 - 12.7 pay periods 2 year step $16,800 Fringe Benefits (36%) 6,048 Total $22,848 Funding Sources The Sheriff's Department proposes to fund the requested position through the utilization of funds saved through the departmental reorganization effective June 3, 1985 and funds saved due to the court order of April 19, 1985 eliminating the Jail Monitor position (see copy of attachment). It should be noted that using discontinued jail monitor fees to fund a position on a long term basis may be a questionable concept. Annual Savings Remainder of Year Deletion-Dir. Corr. Serv. per 1985 Reorganization 24,876 Release from Jail Monitor Contract 35,000 Total 59,876 15,250 23,000 38,250 FISCAL NOTE BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON IN RE: SHERIFF'S DEPARTMENT - CREATION OF NEW CLASSIFICATION AND ONE (1) POSITION OF BUSINESS ADMINISTRATOR - SHERIFF DEPARTMENT AND NEW UNIT ENTITLED BUSINESS ADMINISTRATION - MISCELLANEOUS RESOLUTION #85199 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-C of this Board, the Finance Committee has reviewed Miscellaneous Resolution #85199 and finds that: 1) Request a new unit titled Business Administration (432-02) be established, 2) Creation of one (1) new position - Business Administator - Sheriff Department, 3) Two (2) Account Clerk II, one (1) Account Clerk I and one (1) Student Position be transferred from the Administration Unit to the Business Administration Unit, 4) Further, the Board of Commissioners makes the following Budget Amendments as per attached Schedule I as no funding is necessary from Contingency. FINANCE COMMITTEE SCHEDULE I MISCELLANEOUS RESOLUTION #85199 POSITION CHANGES Class Move Position Number Code Title From To _ ..._ New New Business Administrator N/A 432-02 01808 0051 Account Clerk II 432-01 432-02 02047 0051 Account Clerk II 432-01 432-02 02607 0050 Account Clerk 1 432-01 432-02 00084 7205 Student 432-01 432-02 1985 BUDGET ADJUSTMENTS 4-10100-432-01-00-1001 Salaries $(25,590) 4-10100-432-01-00-2070 Fringes ( 8,088) 4-10100-432-02-00-1001 Salaries 39,976 4-10100-432-02-00-2070 Fringes 13,268 4-10100-433-10-00-3428 Jail Monitor Fees ( 4,316) 4-10100-433-01-00-1001 Salaries ( 9,760) 4-10100-433-01-00-2070 Fringes ( 5,490) $ -0- this 25th_ day of Juj 19 85 IMINIWL dt ALLEN CounAy Clerk/Register of Deeds #85199 July 25, 1985 Moved by McDonald supported by Hassberger the resolution, with Fiscal Note attached, be adopted. Moved by Pernick supported by Fortino the resolution be amended by adding another paragraph to read: "BE IT FURTHER RESOLVED that the position of Budget Analyst III be deleted from the Budget Division of the Budget and Management Department." Discussion followed. A sufficient majority not having voted therefor, the amendment failed. Vote on resolution: AYES: Caddell, Calandro, Doyon, Fortino, Gosling, Hassberger, Hobart, R. Kuhn, S. Kuhn, Lanni, McDonald, McPherson, Moffitt, Moore, Nelson, Olsen, Price, Rewold, Skarritt, Webb, Wilcox. (21) NAYS , Pernick, Aaron. (2) A sufficient majority having voted therefor, the resolution, with Fiscal Note attached, was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that 1 have compared the annexed copy of the attached Miscellaneous Resolution adopted by the Oakland County Board of Commissioners at their meeting held on July 25 7 19_85 with the orginial record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, "I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan