HomeMy WebLinkAboutResolutions - 1985.09.26 - 11250Miscellaneous Resolution # 85284 September 26, 1985
BY: PERSONNEL COMMITTEE - John J. McDonald, Chairperson
IN RE: PERSONNEL-MERIT SYSTEM RULES, SUBMISSION OF CHANGES TN MERIT SYSTEM
RULE 2, 9, 12, 13, 14, 17, 21, 22, 23, 24, 24a (NEW), 26
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS Section TV, Subsection A of the Merit System Resolution
requires that all changes in the rules and regulations of the Merit System
shall be submitted to the Board of Commissioners at a regular meeting of
the Board and shall become effective thirty (30) days after such meeting
unless objection is received in writing by the Chairperson of the Board
of Commissioners, in which case the objection shall become a matter of busi-
ness at the next meeting of the Board; and
WHEREAS it has become desirable to make certain changes in the
wording of Rule 2, 9, 12, .13, 14, 17, 21, 22, 23, 24, 24a (NEW), 26 as
spelled out in the attachments to this resolution including the current
and proposed wording; and
WHEREAS your Personnel Committee has reviewed and approved these
changes at its meeting of September 18, 1985.
NOW THEREFORE BE IT RESOLVED that the reading of this notice and
the distribution of this notice and the attached copies of current Rule
2, 9, 12, 13, 14, 17, 21, 22, 23, 24, 24a (NEW), 26 to all commissioners
present and absent to be considered as the official submission to the Board
of Commissioners of the described changes in Rule 2, 9, 12,1_3, 14, 17,
21, 22, 23, 24, 24a (NEW), and 26.
Mr. Chairperson, on behalf of the Personnel Committee, I move
the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
/
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• CURRENT WORDING PROPOSED WORDING
SECTION VIII B. 3. d.
d. Shall be held to the established County
schedule of Annual Leave accumulation but
shall not be held to the maximum
accumulation schedule. Such employees may
not take a continuous vacation of more than
the maximum accumulation allowable an
employee eligible for overtime with their
length of service under Rule 23. NOTE: This
subparagraph refers to maximum accumulation
only, and not to the rate of accumulation.
Employees exempted from payment of
overtime shall still be held to the rate of
Annual Leave accumulation based on their
length of eligible County service as described
in the rate table contained in Rule 23 -"Annual
Leave."
MERIT RULE -1/2 - SALARIES
SECTION VIII B. 3. d.
d. Shall be held to the established schedule of
Annual Leave accumulation but shall be
allowed a higher maximum accumulation
than employees who are eligible for
overtime, as shown in Merit Rule 23, Such
employees may not take a continuous
vacation of more than the maximum
accumulation allowable an employee
eligible for overtime with the same length
of service under Rule 23. NOTE: This
subparagraph refers to maximum
accumulation only, and not to the rate of
accumulation. Employees exempted from
payment of overtime shall still be held to
the rate of Annual Leave accumulation
based on their length of eligible County
service as described in the rate table
contained in Rule 23 - "Annual Leave."
MERIT RULE #9 - SEPARATIONS FROM THE COUNTY SERVICE
CURRENT WORDING PROPOSED WORDING
SECTION III A. SECTION III A.
A. Such separations can only occur when an A. Such separations can occur under any of
employee has exhausted Sick Leave the following conditions:
accumulations, Annual Leave accumulations,
Worker's Compensation Leave or authorized
leaves of absence without pay; or, in the case
where an employee cannot verify by doctor's
statement a physical or mental disability
properly covered by Sick Leave and has
exhausted Annual Leave accumulation and/or
authorized leaves of absence without pay.
SECTION III A. I. SECTION III A. I.
1. An employee has exhausted Personal
Leave accumulation, Annual Leave
and Annual Leave Reserve
accumulations, Sick Leave Reserve,
authorized Leave Without Pay, or
Worker's Compensation Leave, and
has exhausted or does not qualify for
Short Term disability benefits.
SECTION III A. 2. SECTION III A. 2.
2. An employee is collecting Long Term
Disability Benefits. This separation
can occur regardless of whether an
employee has leave banks and it shall
be the responsibility of the
department head to evaluate the
likelihood that the employee will
return in a reasonable time in light of
the needs of the department and the
contribution the employee will be
able to make upon his or her return
to work. A separation for this reason
does not affect the employees'
eligibility for long term insurance
benefits.
SECTION III A. 3. SECTION III A. 3.
3. An employee cannot verify by a
doctor's statement that a physical or
mental disability is properly covered
by income disability insurance or the
use of their Sick Leave Reserve bank,
and the employee has exhausted
Personal Leave, Annual Leave,
Annual Leave Reserve and authorized
leaves of absence without pay.
NEW
NEW
NEW
SECTION III F.
F. Separation because of insufficient leave
time to cover absence from work will not
effect the employee's entitlement to
income continuation benefits under the
County's long term disability benefit.
SECTION VIA. 1. a.
a. Any accumulated unused Annual Leave,
Annual Leave Reserve, Compensatory
Time, and Sick Leave Reserve should be
noted on the separation papers so that the
deceased's last paycheck will include
payment for this time. (See Rule 2,
Section VIII, "Overtime Pay" and Rule 24,
Section V, "Payment for Sick Leave
Reserve.)
SECTION VII A. 3.
3. Use of Sick Leave Reserve.
SECTION VII A. 4.
4. Use of Personal Leave.
SECTION VII C.
C. Annual Leave, Annual Leave Reserve,
Compensatory Time, Personal Leave and
Sick Leave Reserve shall not be granted
for the purpose of prolonging the official
period of County service.
MERIT RULE /19
CURRENT WORDING
SECTION III Note between D and E.
PROPOSED WORDING
DELETE NOTE.
NOTE: Granting of leaves of absence without
pay are not mandatory on the part of the
Department Head (see Merit System
Rule 13, Leaves of Absence Without
Pay).
SECTION III F.
F. Separation because of insufficient leave
time to cover absence from work will
not effect the employee's entitlement to
income continuation benefits under the
County's temporary disability income
protection plan for employees. (See
Aetna group plan booklet titled "A
Temporary Disability Income Protection
Plan for Oakland County Employees?' in
your Merit System Rule Book or contact
the Personnel Department for a copy.)
SECTION VI A. 1. a.
a. Any accumulated unused Annual Leave,
Compensatory Time and Sick Leave should be
noted on the separation papers so that the
deceased's last paycheck will include payment
for this time. (See Rule 2, Section VIII,
"Overtime Pay" and Rule 24, Section V,
"Payment for Unused Accumulated Sick
Leave.")
SECTION VII A. 3.
3. Use of earned accumulated unused Sick Leave.
SECTION VII A. 4.
NEW
SECTION VII C.
C. Unused accumulation of Annual Leave,
Compensatory Time and Sick Leave existing as
of the official date of separation shall not be
used to prolong the official period of County
Service.
MERIT RULE #9
CURRENT WORDING PROPOSED WORDING
SECTION VIII D. 1, SECTION VIII D. 1.
1. One-half payment for all unused accumulated I. One-half payment for all Sick Leave
Sick Leave as of the official date of Reserve remaining as of the official date
separation. of separation.
SECTION VIII E. 1. SECTION VIII E. 1.
1. One-half payment for all unused accumulated 1. One-half payment for all Sick Leave
Sick Leave in excess of seventy-five days as of Reserve remaining in excess of seventy-
the official date of separation. five days as of the official date of
separation,
CURRENT WORDING PROPOSED WORDING
MERIT RULE 11I2 - RE-EMPLOYMENT TO MERIT SYSTEM
EMPLOYMENT OF FORMER COUNTY EMPLOYEES
SECTION IV B. 4. SECTION IV B. 4.
4. For Sick Leave--See Rule 24. IX, A. For Sick Leave Reserves--See Rule 24a, Section
VII A. I.
CURRENT WORDING PROPOSED WORDING
• MERIT RULE 1113 - LEAVES OF ABSENCE WITHOUT PAY
SECTION I B.
B. With the exception of covering time off from
work of a pregnant employee, -for the
immediate pre-natal, birth and immediate
post-natal period under the provisions of Rule
21, Maternity Cases, the fact that a Leave is
possible under these regulations does not mean
that the requested Leave must be granted. A
Leave of Absence deprives the employee's
department of the services of an employee,
who it is assumed is needed if the department
is to properly do its job. Leaves of Absence
Without Pay, except in the case of disciplinary
leaves, should be considered as a privilege and
the best interests of the department and the
County service must be the determining
factors in whether such leaves are granted or
not.
SECTION H A. 3,
3. Does not earn Sick Leave.*
SECTION II A. 4.
4. Does not get paid for Legal Holidays occurring
during the Leave.
SECTION II A. 5.
5. Has no time deducted from his or her Annual
Leave, Sick Leave or overtime accumulations
to cover the time off on the Leave of Absence
Without Pay.
SECTION II A. 6.
6. Remains a member of the Oakland County
Employees' Retirement plan but:
SECTION II A. 6. c.
c. The Employee does not earn credit toward the
Service Increment Plan or credit toward the
rate of Annual Leave accumulation for the
period covered by the leave.
SECTION I B.
B. With the exception of covering time off
from work of a pregnant employee for the
immediate pre-natal, birth and immediate
post-natal period under the provisions of
Rule 21, Maternity Cases, and 10 days
allowed each year for illness. The fact
that a leave is possible under these
regulations does not mean that the
requested leave must be granted. A Leave
of Absence deprives the employee's
department of the services of an employee,
who it is assumed is needed if the
department is to properly do its job.
Leaves of Absence Without Pay, except in
the case of disciplinary leaves, should be
considered as a privilege and the best
interests of the department and the County
service must be the determining factors in
whether such leaves are granted or not.
DELETE
Change to SECTION II A. 3.
Change to SECTION A. 4.
4. Has no time deducted from his or her
Annual Leave, Annual Leave Reserve,
Personal Leave, or Sick Leave Reserve
accumulations to cover the time off on the
Leave of Absence Without Pay.
Change to SECTION II A. 5.
Change to SECTION II A. 5. c.
c. With the exception of the first 10 approved
leave without pay days per year, an
employee does not earn credit toward the
Service Increment Plan or credit toward
the rate of Annual Leave accumulation for
the period covered by the leave.
d. Must pay any group hospitalization premiums
falling due during any month in which the
employee has not worked at least one day.
(Such premiums are normally paid by the
County for full-time employees.) Employees
on such Leaves should contact the Payroll Unit
of the Accounting Division.
SECTION II A. 6. e.
e. Because the Retirement System grants a full
month of credit if an employee is on the
payroll for ten days in a calendar month and a
full year of credit if an employee is on the
payroll for ten months in a calendar year, the
effect of a Leave of Absence Without Pay on
the accumulation of Retirement Service
Credit time depends on the timing of each
individual Leave.
SECTION II A. 7.
7. Will retain full coverage under the Employees'
Group Life Insurance Plan. For all Leaves
other than for sickness or compensable injury,
the employee must continue to pay his or her
group life insurance premiums and the County
will continue to pay the premium for the term
portion of the employee's Group Life
Insurance.
SECTION H A. 7. a.
a. If the employee does not return to active
County employment by the end of his
authorized Leave of Absence Without Pay, his
or her Group Life Insurance Policy is
terminated, and in addition the employee is
not eligible to exercise the following
termination rights for one year from the time
he or she went on leave:
SECTION II A. 7. a. I.
(1) The right to refund of the
contribution.
employee's
MERIT RULE #13
CURRENT WORDING
SECTION II A. 6. d.
PROPOSED WORDING
Change to SECTION II A. 5. d.
Change to SECTION II A. 5. e.
Change to SECTION II A. 6.
Change to SECTION II A. 6. a.
Change to SECTION II A. 6. a. 1.
The right to refund of the employee's
contribution, if the employee has made such
contribution toward a paid up life insurance
policy.
MERIT RULE /113
CURRENT WORDING
SECTION H A. 7. a. 2.
(2) The right to convert the paid-up portion of the
policy to another type of policy.
SECTION III A.
A. To cover time off because of personal illness
beyond that covered by earned Sick Leave
with pay.
SECTION III A. 1.
To be used when the employee has exhausted
(his or her) accumulations of earned Sick
Leave with pay, earned Annual Leave and
earned Compensatory Time.
SECTION III A. 4.
4. Full Group Life Insurance coverage will
continue for the life of the Leave whether the
employee continues to pay his or her premiums
for the policy while on Leave or not.
SECTION III A. 4. a.
a. The County will continue to pay the premium
of the Term portion of the Group Life
Insurance Policy while the employee is on this
Leave.
SECTION III A. 4. b.
b. While the employee's over-all Group Life
Insurance coverage will continue without the
payment of his or her premiums on the "Paid-
Up" portion of the policy, the paid-up value of
(his or her) policy will not increase without the
payment of such premiums.
PROPOSED WORDING
Change to SECTION II A. 6. a. 2.
2. The right to convert the paid up policy, i
any, to another type of policy.
SECTION III A.
A. To cover time off because of Personal
Illness beyond that covered by Personal
Leave and Sick Leave Reserve and for
which the employee is not receiving Short
Term or Long Term Disability Income
Insurance Benefits.
SECTION III A. 1.
1. To be used when the employee has
exhausted his or her accumulation of
Personal Leave, and Sick Leave Reserve.
An employee may use up to a total of 10
Leave Without Pay days per year for illness
as provided under Merit Rule 24. In order
for an employee to use in excess of 10
Leave Without Pay days in a calendar year
it would be necessary to have first
exhausted all accumulated Annual Leave
and Compensatory Time in addition to the
Leave bank listed above.
SECTION III A. 4.
4. Full group term Life Insurance coverage
paid by the County will continue for the
life of the leave. If the employee is also
paying premiums on a paid up policy, the
paid up value of his or her policy will not
increase unless the employee elects to
continue the payments of such premiums.
DELETE
DELETE
CURRENT WORDING PROPOSED WORDING
MERIT RULE
SECTION III B.
B. To cover time off because of a compensable
injury beyond that covered by pro-rated
earned Sick Leave with pay and Annual Leave
with pay.
SECTION III B.
B. To cover time off because of a
compensable injury beyond that covered by
Personal Leave, Sick Leave Reserve and
Annual Leave.
SECTION III G. 2. b.
b. Employees on leave to attend National Guard
or Reserve training encampments (Usually
called "summer training duty") will continue to
accumulate Sick Leave and Annual Leave time
as they normally would if they had been
working during this period of time.
SECTION III G. 2. b.
b. Employees on Leave to attend National
Guard or Military Reserve Training will
continue to accumulate Annual Leave and
will have the training time credited toward
the earning of Personal Leave as they
normally would if they were working during
this period.
CURRENT WORDING PROPOSED WORDING
SECTION I C.
C. Effect of Court Appearance Leave on Annual
and Sick Leave
Employees on Court Appearance Leave will
continue to accumulate Sick Leave and Annual
Leave, as if they were at work. No time will
be deducted from the employee's Sick Leave
or Annual Leave accumulations while on
approved Court Appearance Leave.
SECTION III C.
C. Effect of Jury Duty Leave on Annual and Sick
Leave
SECTION III C. 1.
1. Employees on Jury Duty leave will continue to
accumulate Sick Leave and Annual Leave, as
if they were at work. No time will be
deducted from the employee's Sick Leave or
Annual Leave accumulations for the time
served on approved Jury Duty Leave.
SECTION III C. 2.
2. If the employee should become sick (as
described in Rule 24 "Sick Leave") while
serving on a jury and is unable to appear as a
juror, the employee will be paid for that day
or days and the time deducted from their Sick
Leave accumulation.
MERIT RULE #14- LEAVES OF ABSENCE WITH PAY
SECTION 1 C.
C. Effect of Court Appearance Leave on
Personal Leave and Annual Leave
Employees on court appearance leave will
continue to accumulate Annual Leave as if
they were at work and will have the time
credited toward earning of Personal Leave.
No time will be deducted from the
employee's Personal Leave or Annual
Leave accumulations while on approved
court appearance leave.
SECTION III C.
C. Effect of Jury Duty Leave on Personal
Leave and Annual Leave
SECTION III C. 1.
Employees on Jury Duty Leave will
continue to accumulate Annual Leave as if
they were at work and will have the time
credited toward earning of Personal Leave.
No time will be deducted from the
employee's Personal Leave or Annual
Leave accumulations for the time served
on approved Jury Duty Leave.
SECTION III C. 2.
2. If the employee should become sick (as
described is Merit Rule 24, "Personal
Leave") while serving on a Jury and is
unable to appear as a Juror, the employee
must cover the time ill by drawing from
Personal Leave, Sick Leave Reserve,
Annual Leave, or Leave Without Pay.
CURRENT WORDING PROPOSED WORDING
SECTION IV B. 2.
2. An eligible employee still unable to return to
work within the time limit described in
Section 1, above, who continues to receive
Worker's Compensation payments, shall be
paid by the County, the difference between his
or her regular salary at the time injured and
the payment made under the provisions of the
Compensation Act, and the prorated amount
of time involved shall be deducted from first,
the employee's Sick Leave accumulation and if
it is exhausted, the Annual Leave
accumulation.
SECTION IV B. 2. a.
a. An eligible employee off work due to an injury
or illness deemed cornpensable by the Worker's
compensation Commission shall continue to
accumulate Sick Leave and Annual Leave at
the normal rate for as long as he or she
receives payment from the County under
items 1 and 2 above.
MERIT RULE #17 - WORK CONNECTED NJ:JURY OR ILLNESS
SECTION IV B. 1. a.
a. No deductions shall be made from the
employee's Sick Leave or Annual Leave
accumulations to cover this payment from the
County.
SECTION IV B. 1, a.
a. No deductions shall be made from the
employee's Personal Leave, Annual Leave
or Sick Leave Reserve to cover this
payment from the County,
SECTION IV B. 2.
2. An eligible employee still unable to return
to work within the time limit described in
Section 1 above, who continues to receive
Worker's Compensation payments, shall be
paid by the County, the difference between
his or her regular salary at the time injured
and the payment made under the provisions
of the Compensation Act, and the prorated
amount of time involved shall be deducted
first from the employee's Personal Leave
and Sick Leave Reserve Accumulations and
if they are exhausted, from the Annual
Leave accumulation,
SECTION IV B. 2. a.
a. An eligible employee off work due to an
injury or illness deemed compensable by
the Worker's Compensation Commission
shall continue to accumulate Annual Leave
at the normal rate and shall have the time
credited toward the earning of Personal
Leave for as long as he or she receives
payment from the County under items 1
and 2 above.
CURRENT WORDING PROPOSED WORDING
MERIT RLIT,,E #17
SECTION IV C.
C. Because there may be a delay, while the
insurance company is determining if the injury
is compensabie, the employee shall receive
full salary payment from the County, until the
first Worker's Compensation check is sent. If
the injury is later determined non-
compensabie, this time will be deducted from
first the employee's Sick Leave accumulation,
and if it is exhausted, from their Annual Leave
accumulation.
When notification is received by the County
that the eligible employee received a payment
from the insurance company, this amount will
be deducted from their next County paycheck,
even though the time covered by the insurance
check is different from the time covered by
the County paycheck. This is continued until
any overpayment is made up and may result in
the employee receiving only partial pay from
the County for a time after he or she returns
to work following a compensable injury.
SECTION IV C.
C. Because there may be a delay while the
insurance company is determining if the
injury is cornpensabie, the employee shall
receive full salary payment from the
County until the first Worker's
Compensation check is sent. If the injury
is later determined non-compensable this
time will be deducted from the employee's
Personal Leave and Sick Leave Reserve
accumulations and if they are exhausted,
from the Annual Leave accumulation.
When notification is received by the
County that the eligible employee received
a payment from the insurance company,
this amount will be deducted from their
next County paycheck, even though the
time covered by the insurance check is
different from the time covered by the
County paycheck. This is continued until
any overpayment is made up and may
result in the employee receiving only
partial pay from the County for a time
after he or she returns to work following a
cornpensable injury.
CURRENT WORDING PROPOSED WORDING
SECTION II A.
A. Subject to the requirements of the Merit
System Rules covering Sick Leave, Annual
Leave, Accumulated Compensatory Time and
Leaves of Absence Without Pay, such methods
may be used to cover time off from work by a
pregnant employee for medical examinations
and treatment during pregnancy.
SECTION III A.
A. Subject to the requirements of the Merit
System Rules covering Sick Leave, Annual
Leave, Accumulated Compensatory Time and
Leaves of Absence Without Pay, such methods
may be used to cover time off from work by a
pregnant employee for the immediate pre-
natal, birth and immediate post-natal period,
for a length of combined leave time not to
exceed ninety consecutive calendar days from
the date the employee first leaves for this
purpose.
MERIT RULE #71 - MATERNITY CASES
SECTION II A.
A. Subject to the requirements of the Merit
System Rules covering Personal Leave,
Sick Leave Reserve, Annual Leave,
Compensatory Time and Leaves of Absence
Without Pay, such methods may be used to
cover time off from work by a pregnant
employee for medical examinations and
treatment during pregnancy.
SECTION III A.
A. Subject to the requirements of the Merit
System Rules covering Personal Leave,
Sick Leave Reserve, Annual Leave,
Compensatory Time and Leaves of Absence
Without Pay, such methods may be used to
cover time off from work by a pregnant
employee for the immediate pre-natal,
birth and immediate post-natal period, for
a length of combined leave time not to
exceed ninety consecutive calendar days
from the date the employee first leaves for
this purpose. Employees eligible for Short
Term Disability will receive disability
income payments subject to the terms of
the disability income coverage and may use
the methods listed earlier to supplement
the disability income payments or for
periods not covered by these payments.
SECTION IA. 13. SECTION I A. 13.
SECTION II B. 1. a.
a. Earn and accumulate Annual Leave and Sick
Leave on a pro-rated basis each pay period;
based on the ratio of the number of hours they
worked compared to the normal 80 hour pay
period.
SECTION II B. 1. b.
b. Use Annual Leave, Sick Leave and Death
Leave off with pay only to cover their normal
working schedule of working days and hours.
SECTION II B. I. e.
NEW
SECTION II B. 1. f. SECTION II B. L f.
SECTION II B. 1. g.
NEW
SECTION II B. I. h.
NEW
MERIT RULE 11 22 - ELIGIBILITY FOR FRINGE BENEFITS
CURRENT WORDING
SECTION 1 A. 2.
PROPOSED WORDING
SECTION I A. 2.
2. The earning,
Leave.
accumulation and use of Sick 2. The earning, accumulation and use of
Personal Leave.
NEW 13. Short-term and Long-term Disability
income programs.
SECTION II B. I. a.
a. Earn and accumulate Annual Leave on a
pro-rated basis each pay period; based on
the ratio of the number of hours they
worked compared to the normal 80 hour
pay period.
SECTION II B. 1. b.
b. Use Personal Leave, Annual Leave, Sick
Leave Reserve and Death Leave off with
pay only to cover their normal schedule of
working days and hours.
SECTION II B. I. e.
Receive 20 hours (2Yz days) of personal leave
each year (half the five received by a full-time
employee).
NEW Receive four (4) hours of floating holiday time
each year.
SECTION II B. 1. g.
Have full traditional health insurance coverage
available with the County paying 50% of the
premium and the employee paying 50%.
SECTION II B. 1, h.
Have full coverage under the County dental plan
available with the County paying 50% of the
premium and the employee paying 50%.
Employees are not eligible for dental benefits
until one ( I) year of service has been completed.
CUPP,
SECTION B. I. i.
NEW
NT WORDING
SECTION II B. I. j. SECTION II B. I. j.
SECTION II B. I. k. SECTION II B. I. k.
SECTION II B. I. 1. SECTION II B. 1. 1.
SECTION II C.
C. Unless spelled out differently in the rule
applying to the individual fringe benefit,
employees made eligible under this rule shall
be eligible for fringe benefits from the first
day of eligible County employment
SECTION II C. I.
NEW
SECTION II C. 2. SECTION II C. 2.
SECTION II C. 3. SECTION II C. 3.
MERIT RULE 1122
PROPOSED WORDING
SECTION II B. I. i.
Have an amount of life insurance equal to Pi
times an amount equivalent to one-half of the
annual full time salary for the classification.
Employee contributions (if any) are also based on
one-half salary.
NEW Earn retirement credit based on the actual
number of hours worked.
NEW Not be eligible. for long term disability
insurance.
NEW Be eligible for short term disability but the
benefit is computed on an amount equal to one-
half of the annual full time salary for the
classification.
SECTION II C.
C. Unless spelled out differently in the rule
applying to the individual fringe benefit
and with the exceptions noted in points I, 2
and 3 below, employees made eligible
under this rule shall be eligible for fringe
benefits from the first day of County
employment.
SECTION II C. I.
I. Employees are not eligible for dental
benefits until one (I) year of service has
been completed.
NEW I. Employees are not eligible for Short or
Long Term Disability benefits until six-
months of service has been successfully
completed.
NEW 3. Employees receive no Personal Leave days
until six months of service has been
successfully completed. Employees are
then credited with the appropriate
Personal Leave Time.
CURRENT WORDING PROPOSED WORDING
(3) NEW
MERIT R E #72
SECTION II C. 4. SECTION II C. 4.
4. Employees receiving Short Term Disability
Income benefits shall continue to have
time spent on disability credited as time
worked for the purpose of maintaining
their benefit date, shall continue to earn
annual leave days and retirement credits
and shall continue to receive those paid
benefits they would otherwise be receiving
if they were at work.
SECTION II C. 6. SECTION II C. 5.
5. Employees receiving Long Term Disability
Income benf its who are not separated from
County service shall no longer have the
time spent on disability credited as if they
were at work for the purpose of
maintaining their benefit date, shall not
earn annual leave days or retirement
credits, nor be credited with additional
personal leave days and shall not receive
any other paid benefits from the County.
These employees may elect to maintain
their health care and dental insurance
through the County group plan provided
they continue to submit prompt payment
for such benefits.
SECTION HI B. I. a. (3) SECTION III B, I. a. (3)
An employee may use up to a total of ten
days of Leave Without Pay each calendar
year without affecting his or her benefit
date.
NEW
NEW
CURRENT WORDING PROPOSED WORDING
ME IT RULE 1123 ANNUAL LEAVE
SECTION I
DEFINITION OF ANNUAL LEAVE
Annual Leave is absence from work for which the
employee is paid just as if he or she were at work.
Annual Leave is earned and accumulated each pay
period at a rate dependent on the length of the
employee's County service. When Annual Leave is
used, and the amount of Annual Leave that is taken
at one time, are at the discretion of the employee's
Department Head within the limitations of the
employee's accumulation, of necessity, the welfare
and convenience of the County and the continuation
of the services the department renders must be the
foremost consideration in allowing Annual Leave.
An Annual vacation is the most common use of
Annual Leave, although it may also be used for
personal business, to cover a period of illness after
Sick Leave has run out and many other uses.
SECTION I
DEFINITION OF ANNUAL LEAVE
Annual Leave is absence from work for which
the employee is paid just as if he or she were at
work. Annual Leave is earned and accumulated
each pay period at a rate dependent on the
length of the employee's County service. When
Annual Leave is used, and the amount of Annual
Leave that is taken at one time, are at the
discretion of the employee's Department Head
within the limitations of the employee's
accumulation, of necessity, the welfare and
convenience of the County and the continuation
of the services the department renders must be
the foremost consideration in allowing Annual
Leave. An Annual vacation is the most common
use of Annual Leave, although it also may be
used for other purposes such as personal business
and to cover a period of illness after Sick Leave
Reserve or Personal Leave have run out.
CURRENT WORDING
SECTION III A.
RATE OF ACCUMULATION OF ANNUAL LEAVE
AND MAXIMUM ACCUMULATION
A. Annual Leave shall be earned and accumulated
by pay periods, according to the following
chart.
LENGTH
OF ELIGIBLE DAYS OF
COUNTY SERVICE ANNUAL LEAVE
(SEE RULE 22) EARNED* MAXIMUM
ACCUM. **
From Through
0 1 Year
2 Yrs 4 Years
5 Yrs 9 Years
10 Yrs 14 Years
15 Yrs 19 Years
20 Yrs 24 Years
25 Yrs Remainder
of County
Service
*While the amounts earned per pay period do not
appear to add up exactly to the amounts earned in a
twelve month period, the computer which does the
accumulating automatically corrects for this, once a
year. See also Section II, B of this rule.
**The maximum accumulation is based on one and
one-half years worth of Annual Leave earnings.
When the maximum accumulation of Annual Leave
is reached, additional time spent in County service,
while an employee's Annual Leave accumulation is
at the maximum, will not earn Annual Leave, either
for immediate or future use when the employee's
accumulation is below the maximum.
In 12
Months
Days
Days
Days
Days
Days
Days
Days
Per
Pay
.383
.459
.574
.689
.766
.842
.919
10
12
15
18
20
22
24
15.0
18.0
22.5
27.0
30.0
33.0
36,0
Days
Days
Days
Days
Days
Days
Days
MERIT RULE I/23
X'OR DING
**
PROPOSED
SECTION III A.
RATE OF ACCUMULATION OF
LEAVE AND MAXIMUM ACCUMULATION
A. Annual Leave shall be earned and
accumulated by pay periods, according to
the :following chart,
LENGTH MAXIMUM 3
OF ELIGIBLE DAYS OF ACCUM. (Da
COUNTY SERVICE ANNUAL LEAVE Elig.
(SEE RULE 22) EARNED* 0/T 0/1
Per In 12
From Through Pay Months
0 1 Year .383 10 Days N/A N/A
2 Yrs 4 Years .459 12 Days 18.0 36.0
5 Yrs 9 Years .574 15 Days 22.5 45.0
10 Yrs 14 Years .689 18 Days 27.0 54.0
15 Yrs 19 Years .766 20 Days 30.0 60.0
20 Yrs 24 Years .842 22 Days 33.0 66.0
25 Yrs Remainder .919 24 Days 36.0 72.0
of County
Service
* While the amounts earned per pay period do
not appear to add up exactly to the amounts
earned in a twelve month period, the
computer which does the accumulating
automatically corrects for this, once a year.
See also Section II, B of this rule.
The maximum accumulation for employees
eligible for Overtime is based on one and
one-half year's worth of Annual Leave
earnings. The maximum accumulation for
employees not eligible for overtime is based
on 3 years worth of Annual Leave earnings.
When the maximum accumulation of Annual
Leave is reached, additional time spent in
County service, while an employee's Annual
Leave accumulation is at the maximum, will
not earn annual leave, either for immediate
or future use when the employee's
accumulation is below the maximum.
SECTION V
EFFECT OF SICK LEAVE ON ANNUAL LEAVE
SECTION V A.
A. Employees on Sick Leave (with pay) shall
continue to accumulate Annual Leave just as
if they were on the job.
SECTION V B.
B. If an employee has reason to use Sick Leave
during a period of Annual Leave usage, and if
such Sick Leave is used to cover an illness of
the employee and if such Sick Leave need is
documented by a physician's written statement
to the Department Head's satisfaction, such
time may be deducted from the employee's
Sick Leave accumulation instead of from their
Annual Leave accumulation.
1R.IT RULE I/ 23
CURRENT WORDING
SECTION IV E.
PROPOSED WORDING
SECTION IV E.
NEW E. Employees not eligible for overtime for
whom Annual Leave has been placed in an
Annual Leave Reserve Bank may draw
from their reserve subject to item "A"
above.
(NOTE: At the time the maximum
accumulation was applied to "non-
overtime" employees, all banked annual
leave days in excess of two times the
annual earnings rate was placed in the
Annual Leave Reserve. This allowed all
"non-overtime" employees one more year
to accumulate annual leave and schedule
vacations before reaching the
accumulation maximum.
SECTION V
EFFECT OF PERSONAL LEAVE AND SICK
LEAVE RESERVE ON ANNUAL LEAVE
SECTION V A.
A. Employees utilizing Personal Leave or Sick
Leave from their Sick Leave Reserve Bank
shall continue to accumulate Annual Leave
just as if they were on the job.
SECTION V B.
B. If an employee has reason to draw from his
or her Sick Leave Reserve Bank during a
period of Annual Leave usage and if such
Sick Leave Reserve is used to cover an
illness of the employee and this usage is
documented by a physician's written
statement to the Department Head's
satisfaction, such time may be deducted
from the employee's Sick Leave Reserve
instead of from his or her Annual Leave
Accumulation.
MERIT RULE #23
CURRENT WORDING PROPOSED WORDING
SECTION VI SECTION VI
NEW EFFECT OF SHORT TERM AND LONG TERM
DISABILITY INCOME INSURANCE ON ANNUAL
(Note: existing Section VI and subsequent sections LEAVE.
to be renumbered.)
A. Employees receiving Short Term Disability
Income Insurance payments shall continue
to accumulate Annual Leave just as if they
were on the job.
B. Employees receiving Long Term Disability
Income Insurance payments who remain on
the roll as a County employee shall not
accumulate Annual Leave.
SECTION VI Change to SECTION VII.
Effect of Death Leave on Annual Leave.
SECTION VII Change to SECTION VIII.
Effect on paid legal holidays on Annual Leave.
SECTION VIII Change to SECTION IX.
Effect on Leaves of Absence without pay on Annual
Leave.
SECTION IX Change to SECTION X.
Payment for unused accumulated Annual Leave on
separation from County service.
SECTION X Change to SECTION XI.
Effect of transfer of an employee from one
department to another within the County service, on
Annual Leave.
COMMENTS ON -RULE 24 AND 24a
The new fringe benefit program completely replaces the current Sick
Leave program with Personal Leave (in. conjuction with short and long term
disability programs). As a result, Merit Rule 24-Sick Leave has been ex-
tensively revised to describe the accumulation and use of Personal Leave.
Employees with Sick Leave days in their bank when the new plan takes
effect will have those days placed in a Sick Leave Reserve bank. Merit
Rule 24a-Sick Leave Reserve describes the circumstances under which the
Reserve may be used and its cash-in value. It should be noted that this is
essentially the same rule that was in effect regarding Sick Leave usage and
cash-in prior to the implementation of the new plan and is only new insofar
as it no longer discusses the additional accumulation of Sick Leave, only
its use.
CURRENT WORDING
RULE 24 - SICK LEAVE
SECTION I
DEFINITION OF SICK LEAVE
A. Sick Leave is an absence from work for which
the employee is paid just as if at work,
because the reason for the absence is covered
by the provisions of this Sick Leave plan and
the employee has accumulated at least as
much Sick Leave as required for the absence
in question.
SECTION II
• ELIGIBILITY FOR SICK LEAVE ACCUMULATION
AND USE
SECTION II B.
B. All employees eligible for the Sick Leave plan
shall begin their accumulation from the first
day of eligible County employment.
SECTION II B. 1,
NEW
SECTION II B. 2. SECTION II B. 2.
MERIT RULE 1124 - SICK LEAVE
PROPOSED WORDING
RULE 24 - PERSONAL LEAVE
SECTION I
DEFINITION OF PERSONAL LEAVE
Personal Leave is an absence from work for
which the employee is paid just as if he or she
was at work. Personal Leave is provided
primarily to provide income protection for the
employee whose personal illness or incapacity is
such that they are not able to work, but they
have not yet met the required waiting period to
qualify for the Short Term Disability plan.
Personal Leave may also be used for, but is not
limited to, personal business, vacation, care of
ill family members and medical or dental
examinations and treatment. •
SECTION II
ELIGIBILITY FOR PERSONAL LEAVE
SECTION II B,
B. All employees eligible for personal leave
will receive this benefit as detailed below,
SECTION II B. 1.
1. Full time employees will receive five
personal leave days upon completion of six
months of service. Part-time eligible
employees will receive personal leave days
as described in Merit Rule 22, Section II , B.
1. e.
NEW 2. Full time employees will receive five
additional personal leave days upon
completion of one year of service and
following the completion of each year of
service thereafter. Part-time eligible
employees will receive personal leave days
as described in Merit Rule 22, Section Ii , B.
1. e.
SECTION III
RATE OF EARNING AND ACCUMULATION OF
SICK LEAVE
Eligible full time employees shall accumulate Sick
Leave as follows:
Days Sick Leave Earned
Per Pay Period In Twelve Months
Maximum
Sick Leave
Accumulation
SECTION IV C. SECTION IV C.
MERIT RULE 1/24
CURRENT WORDING PROPOSED WORDING
SECTION III
ACCUMULATION OF PERSONAL LEAVE
SECTION III A.
A. Employees may accumulate up to a total of
fifteen Personal Leave Days. Once the
maximum is reached no further Personal
Leave Time will accumulate either for
immediate or future use when the
employee's accumulation is below the
maximum.
.50 13 NO MAXIMUM
LIMITATION
SECTION III B. SECTION III B.
NEW B. Personal Leave days have no cash-in value.
SECTION IV SECTION IV
USE OF SICK LEAVE USE OF PERSONAL LEAVE
SECTION IV A. SECTION IV A.
A. Sick Leave may be used only with the
permission of the employee's Department
Head. This provision shall apply to all other
sections of this plan.
A. Personal Leave may be used only with the
permission of the employee's Department
Head. This provision shall apply to all
other sections of this rule.
SECTION IV B. SECTION IV B.
New Language - Existing Section IV B is being B. Uses of Personal Leave with advance
relettered and revised below, permission of the department head include,
but are not limited to, personal business,
vacations, scheduled medical and dental
examinations or treatment and
supplementing Worker's Compensation or
Income Disability Insurance payments.
New Language - Existing Section IV C is being C. Personal Leave may also be used without
advance permission of the department
head, for personal illness or incapacity
over which the employee has no reasonable
P22 control, or the illness or incapacity of a
family member and the employee is the
only person available to render such care.
relettered below.
CURRENT WORDING PROPOSED WORDING
Change to SECTION IV C. I.
I. Each County Department Head shall be
responsible for reviewing employee
requests for Personal Leave under part "C"
and determining their validity. The
Department Head shall refuse to allow use
of Personal Leave when, in their
judgement, there is insufficient evidence
to support the employee's claim, or where
it is believed that the employee has not
exercised reasonable effort to promptly
notify the Department of the absence. The
employee may be required to submit a
physician's statement in order to justify
the use of Personal Leave under part "C".
Change to SECTION IV C. 2.
4 IT RU
SECTION IV B.
13. Each County Department Head shall be
responsible for reviewing employee requests
for Sick Leave and determining their validity.
The Department Head shall refuse to allow use
of Sick Leave when, in their judgement, there
is insufficient evidence to support the
employee's claim, or where it is believed that
the employee has not exercised reasonable
effort to promptly notify the Department of
the absence. The employee may be required
to submit a physician's statement in order to
justify the use of Sick Leave.
SECTION IV C.
C. Employees unable to work their shift shall
notify their Department Authority or
designated representative as follows:
SECTION IV C. I.
1. In departments operating 24 hours a day, seven
days a week, no later than one hour before
their normal work shift begins if directed to
do so in writing by their Department
Authority, or no later than one-half hour
before their normal work shift begins if not
directed otherwise by their Department
Authority.
SECTION IV C. 2.
2. In departments where the Department
Authority or designated representative is
normally on duty to receive such calls, no
later than one-half hour before their normal
work shift begins.
SECTION IV C. 3,
3. In departments where the Department
Authority or designated representative is not
normally on duty prior to the beginning of the
normal work shift, as soon as possible after
the beginning of their normally scheduled work
shift or, in any case, no later than one-half
P22 hour after the work shift begins.
Change to SECTION IV C. 2. a.
Change to SECTION IV C. 2. b.
Change to SECTION IV C. 2. c.
CURRENT WORDING PROPOSED WORDING
Change to SECTION IV C. 3.
Personal leave may not be used before it is
credited to the Personal Leave Bank and no more
time may be used than what is available in the
Personal Leave Bank.
MERIT RULE #24
SECTION IV D.
D. Employees must submit their "Request for
Approval of Sick Leave" forms to their
Department Head in writing as soon as
possible after Sick Leave usage. These forms
shall be forwarded to the Personnel Office for
review and shall provide the employee with a
receipt copy to show that the Sick Leave was
requested.
SECTION IV E.
E. Sick Leave shall not be granted for a period of
more than five successive work days unless the
employee submits a statement from their
physician, to the Department Head, that the
Sick Leave is necessary. The Department
Head shall forward this statement to the
Personnel Department along with the "Request
for Approval of Time Off".
SECTION IV F.
F. Sick Leave may not be used before it is
earned.
SECTION IV G.
G. Sick Leave may be used for the following
purposes:
SECTION IV G. 1.
I. Acute personal illness or incapacity over
which the employee has no reasonable control.
a. See Rule 21 for the uses of Sick Leave in
maternity cases.
SECTION IV G. 2.
2. Absence from work because of exposure to
contagious disease which, according to public
health standards would constitute a danger to
the health of others by the employee's
attendance at work.
DELETE.
DELETE.
DELETE.
DELETE.
DELETE.
P22
MERIT RULE ;124
CURRENT WORDING PROPOSED WORDING
DELETE. SECTION IV G. 3.
3. Medical and dental examinations or treatment.
SECTION IV G. 4.
4. The care of the employee's ill minor dependent
children, spouse, parents or guardians, if the
employee is the only person available to
render such care. Such usage is .not to exceed
two days for any one illness.
DELETE,
SECTION IV G. 5.
5. To supplement
payments.
DELETE.
Workers' Compensation
a. See Rule 17 -
Illness".
"Work Connected Injury or
SECTION IV G. 6.
6. With the advance permission of the
Department Head, an employee may use two
days of accumulated unused Sick Leave for
personal business in each calendar year. The
use of such days as personal business days is
not cumulative and days not used will continue
to be treated as Sick Leave days.
NOTE: This change shall apply to all non-
union employees and to those union employees
whose collective bargaining agreement
provides for this benefit change.
P22
DELETE.
MERIT RULE
CURRENT WORDING PROPOSED WORDING
SECTION V
PAYMENTS FOR UNUSED ACCUMULATED SICK
LEAVE
A. Payment while still a County employee:
1. The number of unused Sick Leave days in
each employee's Sick Leave
Accumulation shall be recorded as of the
end of the 22nd payroll period of each
year, and each employee having more
than 100 days shall have a choice of:
a. Receiving one-half (112) pay, in
cash, for Sick Leave in excess of
100 days, OR
b. The right to keep the days in
excess of 100 in his Sick Leave
Accumulation.
2. The annual cash payments will be paid at
the rate the employee is earning at the
end of the 22nd payroll period.
3. Those employees electing to keep the
extra Sick Leave days will again have
the option of cash or days for all Sick
Leave time in excess of 100 days, at the
recording time each succeeding year.
B. Payment when separating from County
Employment for reasons of death or to become
a retirant member of the Oakland County
Employee& Retirement System.
1. An employee separating from County
Employment for these reasons shall
receive one-half pay for all unused
accumulated Sick Leave.
a. Payment shall be made at the rate
the employee is earning at the
time of separation.
DELETE
P22
MERIT RULE 1124
CURRENT WORDING PROPOSED WORDING
b. This payment shall not be included
in the computation of final average
compensation (F.A.C.) for
retirement benefit purposes for
employees initially appointed to
eligible County service (See Rule
22) after December 31, 1977.
c. Section V, B, 1, b, shall apply only
to non-represented employees and
to represented employees whose
labor agreement provides for this
change in benefit.
d. Employees whose labor agreement
does not make specific reference
to elimination of the provision in
B. I shall continue to be governed
by the provisions which were in
effect prior to this rule revision.
C. Payment when separating from the County f or
reasons other than Retirement or Death.
I. Any employee separating for these
reasons shall receive one-half pay for
unused accumulated Sick Leave in excess
of 75 days.
a. Payment shall be made at the rate
the employee is earning at the
time of separation.
D. Payment when separating from County
Employment for the reason that the employee
has reached the age of 65 years and not
eligible for retirement.
I. Any employee separated from County
employment for that reason shall receive
1/2 pay for all unused accumulated sick
leave.
a. Payment shall be paid at the same
rate the employee is earning at the
time of separation.
P22
DELETE
PROPOSED 'TOR DINC
Change to SECTION V.
EFFECT OF PERSONAL LEAVE ON ANNUAL
LEAVE.
Change to SECTION V A.
A. Employees on Personal Leave shall
continue to accumulate Annual Leave just
as if they were on the job,
Change to Section V B.
B. Legal Holidays which are counted as days
off with pay by the County shall not be
deducted from an employee's Personal
Leave accumulation when they fall during
a period of Personal Leave usage.
P I RULE it 24
CURRENT WORD
SECTION VI
EFFECT OF SICK LEAVE ON ANNUAL LEAVE
AND SICK LEAVE
SECTION VI A.
A. Employees on Sick Leave with pay shall
continue to accumulate Annual Leave
and Sick Leave just as if they were on
the job.
B. If an employee has reason to use Sick
Leave during a period of Annual Leave
usage, and if such Sick Leave is used to
cover an illness of the employee, and if
such Sick Leave is documented by a
physician's written statement, to the
Department Head's satisfaction, such
time may be deducted from the
employee's Sick Leave Accumulation,
instead of from their Annual Leave
Accumulation.
C. Legal Holidays which are counted as
days off with pay by the County, shall
not be deducted from an employee's Sick
Leave Accumulation when they fall
during a period of Sick Leave Usage.
SECTION VII
EFFECT OF LEAVES OF ABSENCE WITHOUT PAY
ON SICK LEAVE
A. Employees shall not accumulate or use
Sick Leave while on Leaves of Absence
Without Pay, except as described in Rule
13.
P22
DELETE,
DELETE
CURRENT WORDING PROPOSED WORDING
MERIT RULE I/ 2 /4
SECTION VIII
EFFECT OF TRANSFER OF AN EMPLOYEE FROM
ONE DEPARTMENT TO ANOTHER WITHIN THE
COUNTY SERVICE ON SICK LEAVE
A. A transferring employee's unused accumulated
Sick Leave shall transfer with them. No
money shall be transferred from one salary
budget to another to cover this.
SECTION IX
EFFECT OF RE-EMPLOYMENT ON SICK LEAVE
SECTION IX, A.
A. Former employees, who return to County
Service, must start their accumulation of Sick
Leave as new employees. However, at such
time that their prior County Service is
recognized by the Oakland County Employees'
Retirement System, the unpaid Sick Leave
Accumulation they had at the time of
separation shall be reinstated, less any Sick
Leave for which they may have been paid at
separation.
SECTION IX. B.
B. Employees who leave the County Service to
enter the Armed Forces of the United States
under the provisions of the Selective Service
Act, who are members of the Armed Forces
and are called to active duty, or who enlist in
the Armed Forces during a declared national
emergency shall, upon re-employment by the
County, have available any unused Sick Leave
previously earned, less any Sick Leave for
which they may have been paid; provided that
such re-employment takes place within 90
days after discharge or release from active
duty in the Armed Forces whichever is later.
DELETE
Change to SECTION VI.
EFFECT OF RE-EMPLOYMENT ON PERSONAL
LEAVE.
Change to SECTION VI A.
A. Former employees who return to County
Service must start their accumulation of
personal leave as new employees.
However, at such time that theft prior
County Service is recognized by the
Oakland County Employees Retirement
System, all personal leave accumulation
they had at the time of separation shall be
reinstated.
Change to SECTION VI B.
B. Employees who leave the County Service
to enter the Armed Forces of the United
States under the provisions of the Selection
Service Act, who are members of the
Armed Forces and are called to active
duty, or who enlist in the Armed Forces
during a declared national emergency shall,
upon re-employment by the County, have
available any unused Personal Leave
previously earned; provided that such re-
employment takes place within 90 days
after discharge or release from active duty
in the Armed Forces whichever is later,
P22
CUR PROPOSED WORDING ENT WORDING
MERIT RULE 1/.24
SECTION X .
EFFECT OF DEATH LEAVE ON SICK LEAVE
SECTION X A.
A. Employees who are given permission to
use Death Leave during a period of
approved Sick Leave usage shall not have
the time spent on Death Leave deducted
from their Sick Leave Accumulation.
Change to SECTION VII.
EFFECT OF DEATH LEAVE ON FZZRc,,ONAL
LEAVE.
Change to SECTION VII A.
A. Employees who are given permission to use
Death Leave during the period of approved
Personal Leave usage shall not have the
time spent on Death Leave deducted from
their Personal Leave accumulation.
P22
ING CURRENT WOR PROPOSED WORDING
NEW
NEW
NEW
NEW
MERIT RULE #24a - SICK LEAVE RESERVE (NEW)
RULE 24A - SICK LEAVE RESERVE
SECTION I
DE17 i:'.J.TION OF SICK LEAVE RESERVE
Sick Leave Reserve is a Leave Bank established
for those employees who had Sick Leave
remaining in their Sick Leave Bank as of the
date the County implemented Merit Rule 24 -
Personal Leave. An employee may draw from
his or her Sick Leave Reserve if the absence is
covered by the provisions of this rule and the
employee has the required amount of Sick Leave
in the reserve to cover the absence in question.
SECTION II
USE OF SICK LEAVE
SECTION II A.
A. Sick Leave may be used only with the
permission of the employee's Department
Head. This provision shall apply to all
other sections of this Rule.
NEW SECTION II B.
B. Each County Department Head shall be
responsible for reviewing employee
requests for Sick Leave and determining
their validity. The Department Head shall
refuse to allow use of Sick Leave when, in
their judgement, there is insufficient
evidence to support the employee's claim,
or where it is believed that the employee
has not exercised reasonable effort to
promptly notify the Department of the
absence. The employee may be required to
submit a physician's statement in order to
justify the use of Sick Leave.
MERIT RULE 1124a
CURRENT WORDING PROPOSED WORDING
NEW SECTION II C.
C. Employees unable to work their shift shall
notify their Department Authority or
designated representative as follows in the
same manner as is required in Rule 24,
Section IV C.2, for use of Personal Leave
for personal illness or incapacity,
NEW SECTION II D.
D. Employees must submit their "Request for
Approval of Sick Leave Reserve forms to
their Department Head in writing as soon
as possible after Sick Leave usage. These
forms shall be forwarded to the Personnel
Office for review and shall provide the
employee with a receipt copy to show that
the Sick Leave was requested.
NEW SECTION II E.
E. Sick Leave shall not be granted for a
period of more than five successive work
days unless the employee submits a
statement from their physician, to the
Department Head, that the Sick Leave is
necessary. The Department Head shall
forward this statement to the Personnel
Department along with the "Request for
Approval of Time off".
NEW - SECTION II F.
F. Sick Leave may be used for the purposes
described below. An employee is not
required to draw from the Sick Leave
Reserve but may use other types of leave
to cover absences for the reasons
enumerated below. An employee may be
required to utilize Sick Leave Reserve
under certain provisions of Rule 13 - Leave
Without Pay and Rule 17 - Work Connected
Injury or Illness,
7
11/4,1FRIT RULE 1/24a
CURRENT WORDING PROPOSED WORDING
SECTION ii F. I.
I. Acute personal illness or incapacity over
which the employee has no reasonable
control.
NEW SECTION II F. I. a.
a. See Rule 21 for the uses of Sick Leave in
maternity cases.
SECTION II F. 2.
2. Absence from work because of exposure to
contagious disease which, according to
public health standards would constitute a
danger to the health of others by the
employee's attendance at work.
NEW SECTION II F. 3.
3. Medical and dental examination or
treatment.
NEW SECTION II F. 4,
4. The care of the employee's ill minor
dependent children, spouse, parents or
guardians, if the employee is the only
person available to render such care. Such
usage is not to exceed two days for any one
illness.
NEW SECTION II F. 5.
5. To supplement Workers' Compensation
payments.
NEW SECTION II F. 5. a.
a. See Rule 17 - "Work Connected Injury or
Illness",
NEW
NEW
MERIT RULE #24a
CURRENT WORDING PROPOSED WORDING
NEW SECTION II F. 6.
6. To supplement Short Term or Long Term
Disability Income Insurance benefits.
NEW SECTION III
PAYMENTS FOR ACCUMULATED SICK LEAVE
RESERVE
NEW SECTION III A.
A. Payment while still a County employee:
NEW SECTION III A. 1.
1. The number of unused Sick Leave days in
each employee's Sick Leave Reserve
Accumulation shall be recorded as of the
end of the 22nd payroll period of each
year, and each employee having more than
100 days shall have a choice of:
NEW SECTION III A. I. a.
a. Receiving one-half (1/2) pay, in cash, for
Sick Leave in excess of 100 days, OR
NEW SECTION III A. 1. b.
b. The right to keep the days in excess of 100
in his or her Sick Leave Reserve
Accumulation.
NEW SECTION III A. 2.
The annual cash payments will be paid at the
rate the employee is earning at the end of the
22nd payroll period.
NEW SECTION 111 A. 3.
3. Those employees electing to keep the extra
Sick Leave days will again have the option
of cash or days for all Sick Leave time in
excess of 100 days, at the end of the 22nd
payroll each succeeding year.
NEW SECTION III B.
B. Payment when separating from County
Employment for reasons of death or to
become a retirant member of the Oakland
County Employees' Retirement System.
MERIT RT..TLT: #24a
CURRENT WORDING PROPOSED WORDING
NEW SECTION III B. I.
1. An employee separating from County
Employment for these reasons shall receive
one-half pay for all unused accumulated
Sick Leave in the Sick Leave Reserve.
NEW SECTION III B. 1. a.
a. Payment shall be made at the rate the
employee is earning at the time of
separation.
NEW SECTION III B. 1, b.
b. This payment shall not be included in the
computation of final average compensation
(F.A.C.) for retirement benefit purposes
for employees initially appointed to
eligible County service (See Rule 22) after
December 31, 1977.
NEW SECTION III B. 1. c.
c. Section III, B, I, b, shall apply only to non-
represented employees and to represented
employees whose labor agreement provided
for this change in benefit.
NEW SECTION III B. I. d.
d. Employees whose labor agreement did not
make specific reference to elimination of
the provision in B. I. b. shall continue to be
governed by the provisions which were in
effect prior to that particular revision.
NEW SECTION III C.
C. Payment when separating from the County
for reasons other than Retirement or
Death.
NEW SECTION III C. 1.
1. Any employee separating for these reasons
shall receive one-half pay for unused
accumulated Sick Leave in excess of 75
days in the Sick Leave Reserve.
NEW SECTION III C. I. a.
a. Payment shall be made at the rate the
employee is earning at the time of
separation.
MERIT RULE #21,ta
CURRENT WORDING PROPOSED WORDING
NEW SECTION III D.
D. Payment when separating from County
Employment for the reason that the
employee has reached the age of 70 years
and not eligible for retirement.
NEW SECTION III D. I.
Any employee separated from County
employment for that reason shall receive
112 pay for all unused accumulated sick
time in the Sick Leave Reserve.
NEW SECTION III D. I. a.
a. Payment shall be paid at the same rate the
employee is earning at the time of
separation.
NEW SECTION IV
EFFECT OF SICK LEAVE RESERVE ON
ANNUAL LEAVE AND PERSONAL LEAVE
NEW SECTION TV A.
A. Employees utilizing Sick Leave Reserve
shall continue to accumulate Annual Leave
and shall have the time credited toward
the earning of Personal Leave just as if
they were on the job.
NEW SECTION IV B.
B. If an employee has reason to use Sick
Leave Reserve during a period of Annual
Leave usage, and if such Sick Leave
Reserve is used to cover an illness of the
employee, and if such Sick Leave Reserve
usage is documented by a physician's
written statement, to the Department
Head's satisfaction, such time may be
deducted from the employee's Sick Leave
Reserve Accumulation, instead of from
their Annual Leave Accumulation.
NEW SECTION IV C.
C. Legal Holidays which are counted as days
off with pay by the County, shall not be
deducted from an employee's Sick Leave
Reserve Accumulation when they fail
during a period of Sick Leave Usage.
MERTT RULE #24a
CURRENT WORDING PROPOSED WORDIl
NEW SECTION V
EFFECT OF D.A. LEAVE ON SICK
NEW SECTION V A.
A. Employees who are given permission to use
Death Leave during a period of approved
Sick Leave Reserve usage shall not have
the time spent on Death Leave deducted
from their Sick Leave Reserve
Accumulation.
NEW SECTION VI
EFFECT OF TRANSFER OF AN EMPLOYEE
FROM ONE DEPARTMENT TO ANOTHER
WITHIN THE COUNTY SERVICE ON SICK
LEAVE RESERVE
NEW SECTION VI A.
A. A transferring employee's accumulated
Sick Leave Reserve shall transfer with
them. No money shall be transferred from
one salary budget to another to cover this.
NEW SECTION VII
EFFECT OF RE-EMPLOYMENT ON SICK
LEAVE RESERVE ACCUMULATION
NEW SECTION VII A.
A. Former Employees who return to County
service and have their prior County service
recognized by the Oakland County
Employees' Retirement System shall be
entitled to reinstatement of all Sick Leave
Reserve Accumulation they had at the
time of separation, less any Sick Leave
Reserve for which they may have been paid
at separation.
NG CURRENT WOR PROPOSED WORDING
R RUT,
SECTION VII A. 1.
Employees who leave the County Service
to enter the Armed Forces of the United
States under the provisions of the Selective
Service Act, who are members of the
Armed Forces and are called to active
duty, or who enlist in the Armed Forces
during a declared national emergency shall,
upon re-employment by the County, have
available any unused Sick Leave Reserve
previously earned, less any Sick Leave
Reserve for which they may have been
paid; provided that such re-employment
takes place within 90 days after discharge
or release from active duty in the Armed
Forces, whichever is later.
PROPOSED WORDING
SECTION VII A.
Effect of Legal Holidays on Sick Leave Reserve
SECTION VII A. I.
I. Legal Holidays falling within a period when
an employee is utilizing Sick Leave
Reserve shall be counted as the Legal
Holiday off and shall not be deducted from
the employee's Sick Leave Reserve
Accumulation.
SECTION VII C.
C. Effect of Legal Holidays on Personal Leave
SECTION VII C. I.
I. Legal Holidays falling within a period when
an employee is on Personal Leave shall be
counted as the Legal Holiday off and shall
not be deducted from the employee's
Personal Leave accumulation.
SECTION VII D.
D. Effect of Legal Holidays on Leave of
Absence.
SECTION VII D. 1. SECTION VII D. 1.
MERIT RULE 1/26 - LEGAL HOLIDAYS
CURRENT WORDING
SECTION VII A.
A. Effect of Legal Holidays on Sick Leave
SECTION VII A. 1.
1. Legal Holidays falling within a period when an
employee is on Sick Leave (with pay), shall be
counted as the Legal Holiday off and shall not
be deducted from the employee's Sick Leave
Accumulation.
SECTION VII C.
C. Effect of Legal Holidays on Leave of Absence
SECTION VII C. I.
1. Employees on Leaves of Absence Without Pay
shall not get Legal Holidays off with pay and
shall not accumulate equivalent time off with
pay for such Legal Holidays.
SECTION VII D.
D. When an employee transfers from one
Department to another within the County
Service, the unused Compensatory Time
accumulated as compensation for Legal
Holidays shall be treated the same as unused
accumulated Annual Leave. (See Rule 23).
NEW I. Employees on Leave of Absence Without
Pay shall not receive Legal Holidays off
with pay and shall not accumulate
equivalent time off with pay for such Legal
Holidays.
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OAKLAND COUNTY BOARD OF cd3MMIY.05I4trik§
1200 NORTH TELEGRAPH ROAD — PONTIAC, MICHIGAN 48053 — (313) 858-0100
November 4, 1985
Mr. Vince Luzi .
Personnel Department
Dear Vince:
I have received no written objections to Resolution
#85284, Merit System Rules, Submission of Changes in Merit System
Rule 2,9, 12, 13, 14, 17, 21, 22, 23, 24, 24a (new), 26, which was
presented to the Board of Commissioners on September 26, 1985, and
was laid over for 30 days.
Sincerely, 4
Richard R. Wilcox
Chairman
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